Contract Manager (500969)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Aug 15, 2021
Full Time Administration and Management Purchasing and Warehouse

Job Description

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Contract Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

Commensurate with qualifications and experience.

Classification

Administrator II

Position Information

The California State University, Office of the Chancellor, is seeking a Contract Manager to form, manage, and lead cross-functional project teams for CSU Strategic Sourcing initiatives in multiple product and service categories. The Contracts Manager will lead strategic sourcing teams through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts including Public Works projects. The Contracts Manager will perform contract and supplier relationship management activities, analyze spend data and utilization of contracts to make recommendations for changes to contracts based on the analysis. The Contracts Manager will lead supplier adoption efforts for e-catalogs including negotiating and approving price files. The Contracts Manager will lead system adoption for Lease Accelerator program for as the lead for the Chancellor's Office and systemwide liaison.

Responsibilities

Under the general direction of the Associate Director of Procurement Operations the Contract Manager will:

-Form, manage and lead cross-functional teams for CSU Strategic Sourcing initiatives.

-Guide Strategic Sourcing teams in collaboration with the client lead.

-Lead Strategic Sourcing teams through all aspects of the RFI/RFQ/RFP development process, including scope of work development, market research, proposal/quote evaluation, negotiating, execution and implementation of contracts.

-Apply negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet the CSU's strategic procurement objectives.

-Analyze and make decisions to ensure contract terms and conditions have favorable pricing, terms, etc.

-Write evaluation and recommendation reports.

-Resolve complex contractual issues.

-Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for client groups.

-Utilize online CSU procurement suite of tools to perform spend analytics, conduct on-line bidding events, and manage resultant awards.

-Communicate and advise vendors and suppliers on doing business with the CSU.

-Interpret, explain, and apply rules and policy.

Qualifications

This position requires:

-A Bachelor's degree or equivalent work experience in Business, or related discipline in relation to the scope of employment, or equivalent combination of education and related work experience.

-A minimum of six years of increasingly responsible procurement related experience.

-Working knowledge of the RFI/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts.

-Demonstrated project management competence, time management skills, and ability to deliver exceptional customer service. Ability to work well with multiple competing priorities, manage projects and meet deadlines.

-Demonstrated interpersonal and communication skills. Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels.

-Working knowledge of purchasing systems and general knowledge of e-commerce.

-Demonstrated experience working in collaborative alliances with others in higher education or similar institutions.

-Excellent analytical skills as well as outstanding written, oral, and interpersonal communication skills.

-An understanding of the principles of organization and management within the higher education environment.

-Working knowledge of ethical standards, internal controls, policies, and procedures related to purchasing and material management.

-Ability to travel for purposes of university business (0 -5%).

-Extensive skill in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations.

Preferred Qualifications

-A Master's degree in Business or related discipline and purchasing experience in the public sector and/or higher education.

-National certification through a professional procurement association.

-Experience in the solicitation, development, execution, and administration of large-scale contracts.

-Working knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFX), reverse auctions, and contract management.

-Detailed working knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain.

-Significant hands-on experience administering a portfolio of contracts for products and services and conducting related supplier/customer management activities.

Application Period

Priority consideration will be given to candidates who apply by June 30, 2021. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map