Project Manager, Planning, Design & Construction (2 Positions) (2021-1702)

  • Cal State University (CSU) San Marcos
  • San Marcos, California
  • Sep 28, 2021
Full Time Construction and Skilled Trades Planning and Development Project Management

Job Description

Project Manager, under the direction of the Director of Planning, Design and Construction (PDC), will be responsible for the coordination, administration and management of all design, engineering review, code compliance, developing and enforcing campus specifications and coordinating inspections for major and minor capital projects to ensure conformance with appropriate building and operating codes.

% of Time
1. Leadership/Management 20%
2. Strategic Planning 10%
3. University/Community Partnership 15%
4. Functional Oversight Management 55%


Acts as a change champion. Leads courageously by addressing difficult issues. Works to resolve issues at the peer level and takes measures to mitigate future issues. Supports and moves new initiatives forward. Identifies current and future challenges and proposes effective solutions. Understands what issues require a "sense of urgency" and handles accordingly. Ensures confidentiality around sensitive issues. Facilitates an environment that motivates, empowers, and inspires commitment from others. Assumes good intent with one another and works on the premise of trust. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Provides clear direction. Communicates effectively and with purpose. Creates and implements methods for improving individual and team performance. Builds effective teams committed to organizational goals. Works with a spirit of collaboration, inclusion, respect and collegiality. Takes ownership of issues and demonstrates accountability. Creates an environment in which employees are recognized for their accomplishments and contributions to the success of the team. Builds competence in others through effective coaching, performance management and mentoring. Supports and encourages professional and career development for employees. Fosters a culture of support and success for new hires by utilizing effective onboarding methods. Understand the university's mission and vision and how the department/division work activities and goals support the mission. Ensures cross-divisional support and participation. Recognizes, understands, and appreciates different roles across the institution. Identifies and calls advocacy behavior. Speaks and advocates with one common voice. Determines, effectively allocates, and coordinates resources.

As a strategic partner, recommends, creates, and implements long and short-term strategic plan goals and operational plans for Planning Design & Construction. Ensures PDC goals align with and support the overall mission of the university. Motivates and encourages commitment to achievement of strategic plans. Effectively communicates the strategic initiatives. Accomplishes strategic goals for PDC. Consistently advocates for, and seeks to implement, new technology into the construction management role.

As a member of the campus community, ensures a community focused strategy to support the university's mission. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Collaborates with business partners in the achievement of university goals that support the university's mission. Initiates and develops strong working relationships with the community. Recognizes the importance of collective strength, knowledge, and information. Actively solicits and acts upon feedback. Develops and implements solutions. Successfully negotiates through persuasion. Gains support and commitment from others. Works to find common ground and group consensus. Takes the necessary measures to solicit and influence internal and external support. Demonstrates commitment to diversity

Oversees the effective management of:
a. Management and monitoring of campus projects, including the programming, design and construction phases.
b. Signature authority for construction contract changes for level one.
c. Provide support and assistance on campus Capital Project fund-raising.
d. Managing resources - value engineering and scope control.
e. Construction Cost estimating.
f. Manage & administer Job Order Contractor work.
g. Perform cursory review of plans and specifications at all stages of project and obtains agency sign-off.
h. Schedule project process, implement project and document facts
i. Provide construction site coordination and communication between General Contractor, construction manager, , Chancellor's Office, State Fire Marshal, Division of State Architect and other required agencies, along with campus constituents.
j. Management of CEQA documentation and consultants for major capital projects.
k. Documents and updates campus building as-built files
l. Assists Campus Move Program staff on more complex office relocations / reconfigurations.


This position does not directly supervise staff


This position will work with on campus administrators, faculty and staff in determining capital improvement needs and administering requests via the below listed knowledge, skills and abilities. This position is also responsible for working with Procurement and Finance staff to responsibly manage fiscal requirement of major and minor capital projects. Additionally, this position is responsible for coordinating project approvals on campus, with The CSU Chancellor's Office and local/state agencies for capital improvement projects. This position will manage a variety of project consultants and contractors.


1. List education and experience required

a. Bachelor's degree or higher in architecture, engineering, construction management, plus three years of progressively responsible related project management work experience or internship in a directly related field; OR five (5) years of progressively responsible work experience in a commercial construction environment.

b. Preferences
i. Demonstrated commitment and ability to advance the University's goals in the areas of diversity and inclusive excellence.
ii. Work experience in an academic setting, ideally Public Higher Education.
iii. Knowledge of AutoCAD, Revit, Prolog, Bluebeam software
iv. Knowledge of construction management software (PMWeb, Procore or similar)
v. Experience in Smartsheet software
vi. Advanced knowledge of HVAC systems

2. List knowledge, skills, and abilities required for this position.

• Leadership / Vision:
a. Commitment to CSUSM's mission and goals as a student-centered university dedicated to teaching excellence and active learning with a university first perspective and a customer focused strategy.
b. Ability to establish a clear and understandable vision for the Planning Design & Construction, engage the university community in the implementation of the vision, and build the operational components to execute the vision.
c. Ability to lead and enable groups of people to face challenges and achieve results in complex conditions.
d. A commitment to diversity, inclusiveness and access in all areas of the university.

• Management / Conflict Resolution / Problem Resolution / Initiative / Continuous Improvement:
a. Successful experience managing a complex organization.
b. Experience building and managing an effective world-class team dedicated to organizational goals and high performance.
c. Experience with directing, supervising, motivating and inspiring others; measuring the performance of people, teams and organizations, and assessing performance and progress.
d. Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining environment.
e. Ability to develop and support on-going learning and professional development for staff, managers and emerging leaders.
f. Ability to lead courageously by addressing difficult issues.
g. Ability to prioritize and handle issues based on sense of urgency and importance of the issues.
h. Ability to ensure confidentiality around sensitive issues.
i. Ability to initiate and support innovation with creativity, openness to change, flexibility, responsiveness, and future focus.
j. Ability to apply quality management techniques of continuous improvement and employee involvement to assess and improve services, promote campus culture and build teams.
k. Ability to identify current and future challenges and propose and implement effective solutions.
l. Experience making effective decisions with sound analytical ability, good judgment and strong operational focus.

• Communication:
a. Excellent oral and written communication skills.
b. Ability to communicate effectively and with purpose to a variety of audiences.
c. Successful negotiation and persuasion skills.
• Strategic planning / Goal Setting:
a. Experience in strategically supporting growth and/or change.
b. Experience creating and implementing long and short-term goals.
c. Experience in determining and coordinating resource allocations.
d. Ability to collaborate with multiple entities to plan and accomplish the objectives set forth in the university's strategic master plan, coordinating ongoing multiple large and complex projects from conception to completion in a centralized and highly regulated environment.
e. Ability to find solutions that result in prudent decisions, to promote mutual satisfaction and positive action, and to develop imaginative approaches to achieve individual, unit and institutional strategic initiatives.
f. Ability to apply forward-thinking and creative thought with high ethical standards to develop strategic vision.

• Teamwork / Collaboration:
a. The ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the University community together around shared goals.
b. Ability to recognize, understand, and appreciate different roles across the institution.
c. Understanding (in general) of Collaborative Design Build processes.

• Functional Area Expertise:
a. Knowledge of AutoCAD drafting software is preferred.
b. Demonstrated knowledge of California Building Code requirements.
c. Understanding of how to process CEQA documentation for major capital projects.
d. General and JOC contract processes and a general understanding of California Public Contract Code.
e. Ability to effectively develop project schedules for minor capital projects as well as scrutinize schedules provided by general contractors.
f. Either knowledge of existing Project Management Software or the ability to quickly learn new software programs is highly desirable. (Knowledge of Prolog is preferred)
g. Responsibly track and monitor Project Budgets using customized Financial tracking Software.
h. Ability to implement and leverage meeting minute notes to aid in the successful completion of projects.

3. List machines, tools, equipment, and motor vehicles used in the performance of the duties
a. Standard office and communication equipment.
b. Working knowledge of Microsoft Office Suite, AutoCAD, Revit, Bluebeam

4. List unique working conditions
a. Occasional overnight travel.
b. Ability to climb ladders, walk around on-going construction and unimproved site conditions.

5. Other Employment Requirements
a. This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

b. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21 1 2 0 1 7 as a condition of employment. X Limited Reporter

c. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. This position is required to file the Form 700 under disclosure category: 2

d. Must participate in required campus trainings including, but not limited to, CSU's Sexual Misconduct Prevention training; Information Security Awareness Training; and CSU's Discrimination Harassment Prevention Program for Supervisors.

Closing Date/Time: Open until filled

Job Address

San Marcos, California 92096 United States View Map