Campus Planner, Planning, Design & Construction (2021-1703)

  • Cal State University (CSU) San Marcos
  • San Marcos, California
  • Sep 28, 2021
Full Time Construction and Skilled Trades Planning and Development

Job Description

Description:
PURPOSE OF POSITION:
Reporting to the Director, PDC, the Campus Planner, will be responsible for directing and managing a wide range of planning tasks, campus strategic initiatives, and providing technical and planning expertise to other staff and project teams in the office and across campus. This position serves as the direct liaison with the Chancellor's Office planning department and will resources for a variety of planning projects that include capital outlay plans, campus master plans, and space utilization studies, along with leading feasibility studies that include conceptual design and programming studies for academic, support and auxiliary facilities. This position manages the project intake process and production of entitlement reporting and temporary use permitting, along with developing transportation elements of the climate action plan and assisting the campus in the development of housing plans. This position also manages the staff responsible for all campus moves and furniture reconfigurations and provides guidance to the team on process improvement.

MAJOR RESPONSIBILITIES:
% of Time
1. Leadership/Management 10%
2. Strategic Planning 35%
3. University/Community Partnership 5%
4. Functional Oversight Management 50%

LIST OF TASKS FOR EACH MAJOR RESPONSIBILITY:

1. LEADERSHIP/MANAGEMENT:
Acts as a change champion. Leads courageously by addressing difficult issues. Works to resolve issues at the peer level and takes measures to mitigate future issues. Supports and moves new initiatives forward. Identifies current and future challenges and proposes effective solutions. Understands what issues require a "sense of urgency" and handles accordingly. Ensures confidentiality around sensitive issues. Facilitates an environment that motivates, empowers, and inspires commitment from employees. Assumes good intent with one another and work on the premise of trust. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Provides clear direction. Communicates effectively and with purpose. Creates and implements methods for improving individual and team performance. Builds effective teams committed to organizational goals. Works with a spirit of collaboration, inclusion, respect and collegiality. Takes ownership of issues and demonstrates accountability. Creates an environment in which employees are recognized for their accomplishments and contributions to the success of the team. Builds competence in others through effective coaching, performance management and mentoring. Supports and encourages professional and career development for employees. Fosters a culture of support and success for new hires by utilizing effective onboarding methods. Understand the university's mission and vision and how the department/division work activities and goals support the mission. Ensures cross-divisional support and participation. Recognizes, understands, and appreciates different roles across the institution. Identifies and calls advocacy behavior. Speaks and advocates with one common voice. Determines, effectively allocates, and coordinates resources.

2. STRATEGIC PLANNING:
As a strategic partner, recommends, creates, and implements long and short-term strategic plan goals and operational plans for the campus planning efforts for the campus and Facilities Development and Management sub-division. Ensures PDC goals align with and support the overall mission of the university. Motivates and encourages commitment to achievement of strategic plans. Effectively communicates the strategic initiatives. Accomplishes strategic goals for PDC.
3. UNIVERSITY/COMMUNITY PARTNERSHIP:
As a member of the campus community, ensures a community focused strategy to support the university's mission. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Collaborates with business partners in the achievement of university goals that support the university's mission. Initiates and develops strong working relationships with the community. Recognizes the importance of collective strength, knowledge, and information. Actively solicits and acts upon feedback. Develops and implements solutions. Successfully negotiates through persuasion. Gains support and commitment from others. Works to find common ground and group consensus. Takes the necessary measures to solicit and influence internal and external support. Demonstrates commitment to diversity.

4. FUNCTIONAL OVERSIGHT/MANAGEMENT:
Oversees the effective management of campus planning related to the Campus Physical Master Plan, Interior space planning and utilization. The Campus Planner will organize and manage planning efforts for an update to the physical master plan, including academic building planning, housing master planning, landscape master planning, athletic master planning and sustainability and other aspects related to the campus physical master plan. This positon will coordinate all aspects of campus environmental requirements as part of the California Environmental Quality Act as it is related to new construction and future campus growth plans.

This position will oversee and manage the campus space planning including: meeting with staff and preparing plans and budgets for user's approvals, tracking and coordinating space changes implemented from small projects completed, managing the annual updates to the Space and Facilities Database, providing data and analysis to support planning activities, responding to ad hoc requests for data and analysis from a variety of customers. This position will also manage small projects as needed based on departmental workload and as they are requested from the PDC department. Project management includes but is not limited to: preliminary space planning, budget estimating (both construction and project estimating), project approval sign off, Group II (FF&E) budgeting and estimating, etc.

SUPERVISION OF OTHERS:

a. Administrative Analyst/Specialist Exempt I - Lead Install, Move, Add, Change (IMAC) Analyst
b. Administrative Analyst/Specialist Non-Exempt - Install, Move, Add, Change (IMAC) Analyst
b. CAD Operator/Project Coordinator

PURPOSE AND NATURE OF WORK RELATIONSHIPS:
This person will interact with all levels of faculty, staff and students. The Campus Planner will work with focus groups, committees and other master planning groups on campus in defining needs and accessing how to implement a long-range program for refinement of the master plan. This position will also work with customers in planning interior space needs for academic and staff requests. This position will act as the campus liaison to the California State University Office of the Chancellor as well as other planning and construction agencies; coordinating and updating new environmental requirements for the campus.

REQUIREMENTS OF POSITION:

1. List education and experience required

a. Bachelor's degree in urban planning, environmental planning, architecture, engineering, city planning, construction or related field
b. Plus 4 years of progressively responsible university or municipal planning work experience which includes 2 years of leading and/or supervising staff
c. Or an equivalent combination of education and experience

Preferences
a. Master's degree in architecture, engineering, construction management or related field
b. Certification from American Institute of Certified Planners or equivalent planning organization (e.g.: SCUP)
c. Work experience in an academic setting, ideally Public Higher Education
d. Knowledge of AutoCAD, Revit, Prolog, Bluebeam software
e. Advanced or expert level experience with MS Excel
f. Experience with Smartsheet software

2. List knowledge, skills, and abilities required for this position.

Leadership / Vision:
a. Commitment to CSUSM's mission and goals as a student-centered university dedicated to teaching excellence and active learning with a university first perspective and a customer focused strategy.
b. Ability to establish a clear and understandable vision for the PDC engage the university community in the implementation of the vision and build the operational components to execute the vision.
c. Ability to lead and enable groups of people to face challenges and achieve results in complex conditions.
d. A commitment to diversity, inclusiveness and access in all areas of the university.
e. Demonstrated commitment and ability to advance the University's goals in the areas of diversity and inclusive excellence.

Management / Conflict Resolution / Problem Resolution / Initiative / Continuous Improvement:
a. Successful experience managing a complex organization.
b. Experience building and managing an effective world-class team dedicated to organizational goals and high performance.
c. Experience with directing, supervising, motivating and inspiring others; measuring the performance of people, teams and organizations, and assessing performance and progress.
d. Familiarity with collective bargaining environment.
e. Ability to develop and support on-going learning and professional development for staff, managers and emerging leaders.
f. Ability to lead courageously by addressing difficult issues.
g. Ability to prioritize and handle issues based on sense of urgency and importance of the issues.
h. Ability to ensure confidentiality around sensitive issues.
i. Ability to initiate and support innovation with creativity, openness to change, flexibility, responsiveness, and future focus.
j. Ability to apply quality management techniques of continuous improvement and employee involvement to assess and improve services, promote campus culture and build teams.
k. Ability to identify current and future challenges and propose and implement effective solutions.
l. Experience making effective decisions with sound analytical ability, good judgment and strong operational focus.
m. Proven ability to work across functional and departmental lines with high emotional intelligence.

Communication:
a. Excellent oral and written communication skills.
b. Ability to communicate and present effectively and with purpose to a variety of audiences.
c. Successful negotiation and persuasion skills.
d. Strong listening and comprehensive skills.

Strategic planning / Goal Setting:
a. Experience in strategically supporting growth and/or change.
b. Experience creating and implementing long and short-term goals.
c. Experience in determining and coordinating resource allocations.
d. Ability to collaborate with multiple entities to plan and accomplish the objectives set forth in the university's strategic master plan, coordinating ongoing multiple large and complex projects from conception to completion in a centralized and highly regulated environment.
e. Ability to find solutions that result in prudent decisions, to promote mutual satisfaction and positive action, and to develop imaginative approaches to achieve individual, unit and institutional strategic initiatives.
f. Ability to apply forward-thinking and creative thought with high ethical standards to develop strategic vision.

Teamwork / Collaboration:
a. The ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the University community together around shared goals.
b. Ability to recognize, understand, and appreciate different roles across the institution.
c. Ability to collaborate with Director level personnel to incorporate their input into campus documents that this position will be charged with updating.
Functional Area Expertise:
a. Ability to effectively coordinate planning efforts and information related to a Campus Master Plan (or related master plan document).
b. Ability to prepare submittal packages for new space planning projects and communicate all pertinent information succinctly for various levels of personnel.
c. Ability to effectively and efficiently conduct project meetings with various levels of personnel.
d. Ability to work with and manage the work product of consultants and vendors.
e. Understanding of how to process CEQA documentation for major capital projects.
f. Ability to effectively develop project budgets and schedules for space planning projects as well as scrutinize schedules provided by general contractors.
g. Either knowledge of existing Project Management Software or the ability to quickly learn new software programs is highly desirable. (Knowledge of Prolog and Bluebeam are preferred)
h. Responsibly track and monitor Budgets using customized Financial tracking Software.
i. Knowledge of AutoCAD drafting software is preferred.
j. Advanced or expert level experience with MS Excel is preferred

3. List machines, tools, equipment, and motor vehicles used in the performance of the duties
a. Standard office and communication equipment.
b. Computer software working knowledge: MS Word, Excel, Project, Outlook;

4. List unique working conditions
a. Occasional overnight travel

5. Other Employment Requirements
a. This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

b. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Limited Reporter

c. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. This position is required to file the Form 700 under disclosure category: 2

d. Must participate in required campus trainings including, but not limited to, Sexual Harassment Prevention training "EDU Supervisor: Anti-Harassment, Discrimination, Retaliation"; Information Security Awareness Training; and Sexual Violence Awareness and Prevention "EDU: Eliminate Campus Sexual Misconduct".

Closing Date/Time: Open until filled

Job Address

San Marcos, California 92096 United States View Map