Administrative Coordinator (Administrative Support Coordinator II) (501437)

  • San Diego State University
  • San Diego, California
  • Aug 15, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:

Position Summary

The Center for Inclusive Excellence elevates, celebrates, and supports the diverse faculty and staff of San Diego State through professional learning, community building, advocacy, policy recommendations, and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging, and inclusion through the recruitment of faculty and staff who are reflective of the diverse students and communities served by SDSU; fostering an environment of inclusion for faculty and staff from underrepresented groups; enhancing the career pathways of faculty and staff from underrepresented groups, and cultivating relationships with the local community that advance the well-being of diverse individuals and communities.

Under the general supervision of the Associate Vice President for Faculty and Staff Diversity (AVPFSD) and with a dotted line report to the Director of Resource Management for Student Affairs and Campus Diversity, the Administrative Coordinator will support the implementation of policies, procedures, programs, and initiatives that serve all faculty and staff.

The Administrative Coordinator must possess analytical and budgetary skills, be able to establish work priorities that will assure completion of projects in a timely fashion and work will require interaction with other staff within the program as well as the campus and community, and so requires superior oral and written communication skills. On occasion, weekend and evening work may be necessary.

The Administrative Coordinator will provide logistical and organizational support for professional learning events and activities through creating and coordinating registrations, organizing materials and handouts, managing event calendars, and processing paperwork for event expenditures. The Administrative Coordinator functions as the primary financial and budgetary resource through the production of financial reports, the coordination of department payroll activities, the coordination of department travel approval and reimbursement processes, the management of university accounts payable, procurement acquisition, and the management of budgets for paperwork with SDSU Foundation.

For more information regarding the Center for Inclusive Excellence click here.

This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Education and Experience

To enter this classification, an employee must have a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures; a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Position also requires a knowledge of business mathematics beyond basic arithmetic and the ability to use and quickly learn new office support technology systems and software packages. These entry qualifications would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications
  • Strong customer service and interpersonal communication skills
  • Ability to apply common sense, tact, and discretion in any contacts made on behalf of the AVP, and the University
  • High comfort level working with people of various ages, ethnicities, abilities, etc.
  • Ability to handle multiple tasks simultaneously and work independently with priority of assignments changing frequently and often determined by others
  • Ability to work well with others in a fast-paced and high-pressure environment
  • Ability to maintain a calm, courteous, and professional demeanor at all times, especially in dealing with difficult personalities and situations
  • Ability to prioritize and work independently, display attentiveness, a well-groomed appearance, initiative, respect for confidentiality and discretion, a positive attitude and dependability

Specialized Skills
  • Demonstrated commitment to serving underrepresented populations
  • Oracle & Adaptive business software and university financial reporting policies
  • PeopleSoft and campus HR procedures

Compensation and Benefits

Starting salary upon appointment not expected to exceed $3,352 per month. CSU Classification Salary Range: $3,352 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on July 6, 2021. To receive full consideration, apply by July 5, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Jasleen Aguilar at 619-594-9392 or jyaguilar@sdsu.edu.

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map