ASSISTANT DIRECTOR OF FINANCE

  • CITY OF WACO, TEXAS
  • Waco, Texas
  • May 11, 2021
Accounting and Finance Clerical and Administrative Support

Job Description

Assistant Director of Finance City of Waco, TX 1 of 3 Assistant Director of Finance Management / Supervisory 1420 Physical Type # 1 Director of Finance Finance 138 Exempt

PRIMARY DUTY:
Under general supervision, assists the Director of Finance in planning and directing Finance Department operations including City-wide budget preparation and managing compliance with City and department policies and procedures; supervises staff and develops complex financial reports, analyses, budgets and contracts.
ESSENTIAL FUNCTIONS:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
• Directs City-wide budget operations; including preparation and development of the City's annual operating and capital improvement projects budgets, provides financial information to City Manager and City Council used to make short and long-term management decisions, and provides support to other city departments in development and execution of adopted budgets.
• Assists the Director of Finance with managing Finance Department operations and staff and the timely and accurate analysis and reporting of financial and technical information.
• Assists with organizing and directing Finance Department activities and provides professional-level support to the Finance Director in a variety of areas, including cash management, investments, fiscal studies, City Council agenda items, Comprehensive Annual Financial Report (CAFR) and other financial reports, economic development, municipal bond issues and a variety of complex general accounting functions.
• Manages a variety of technical accounting functions for the City; evaluates and analyzes financial issues and policies and recommends solutions; coordinates work with other City departments and public agencies;
• Directs Finance Department operations; assures the quality of the financial activities, services and work products; directs the Finance staff; plans, prioritizes and assigns tasks and projects; monitors work, develops staff skills and evaluates performance; meets regularly with staff to discuss and resolve workload and technical issues; develops work plans and assures required deadlines are met; reviews work and verifies the accuracy of financial records.
• Using knowledge of Finance Department policies and procedures, reviews and processes technical accounting documents, develops financial reports and forecasts, analyzes technical accounting information and develops recommendations and summary reports.
• Prepares and presents financial forecasts and status reports to City Council and assures effective communication of financial issues.
• Assists with contract management and technical reporting for a variety of grant-funded programs.
• Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and City staff; maintains confidentiality of work- related issues and City information.
• Performs other duties as required or assigned.
• May be required to respond afterhours, including holidays and weekends, in the event of a departmental or City wide emergency.
• Driving is an essential function of the job,

KNOWLEDGE AND SKILLS:

Knowledge:

• City organization, operations, policies and procedures.
Assistant Director of Finance City of Waco, TX 2 of 3
• Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB) and Government Finance Officers Association (GFOA) standards, recommended practices and policies, rules and regulatory reporting requirements.
• Generally Accepted Accounting Principles and Generally Accepted Auditing Principles governing Public Sector financial management.
• Legal, ethical and professional rules of conduct for municipal finance officers.
• State and federal statutes, rules and regulations governing public funds and debt management.
• Principles and practices of administrative management, including personnel rules, procurement, contract and grant management, risk management and employee supervision.
• Record keeping and file maintenance principles and procedures.
• General ledger reconciliation standards.
• Business and personal computers and spreadsheet software applications.

Skill in:

• Working independently to perform a wide variety of accounting system management functions, using knowledge of Finance Department policies and procedures.
• Analyzing financial issues, evaluating alternatives and developing recommendations and strategies.
• Presenting and defending complex financial reports and information in public meetings.
• Using initiative and independent judgment within established procedural guidelines.
• Meeting deadlines and strict time frames for processing technical documents and reports.
• Maintaining interrelated financial and technical records and identifying and reconciling errors.
• Understanding and applying City policies and procedures and applicable federal and state regulations.
• Explaining City policies and procedures while exercising the highest degree of confidentiality.
• Managing staff, delegating tasks and authority and coaching to improve staff performance.
• Establishing and maintaining cooperative working relationships with co-workers.
• Communicating effectively verbally and in writing.

MINIMUM QUALIFICATIONS:
Bachelor's Degree in Finance, Accounting, or Business Administration is required; AND six years' experience in government accounting and budgeting, including supervisory experience; OR an equivalent combination of education and experience.

LICENSE AND CERTIFICATION:

• Must possess a valid Texas Driver's License.
• Certified Public Accountant (CPA) license from Texas State Board of Public Accountancy is preferred.
• Additional technical certifications and training may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The physical activities of this position include: o Balancing - Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. o Reaching - Extending hand(s) and arm(s) in any direction. o Standing - Particularly for sustained periods of time. o Walking - Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. o Finger Dexterity - Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. o Grasping - Applying pressure to an object with the fingers and palm. o Feeling - Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
Assistant Director of Finance City of Waco, TX 3 of 3 o Talking - Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. o Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound. o Repetitive motion - Substantial movements (motions) of the wrists, hands and/or fingers.
• The physical requirements of this position: o Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
• The visual acuity requirements including color, depth perception and field vision: o The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• The conditions the worker will be subject to in this position: o Work is performed primarily in an office setting or well-lit, temperature-controlled working environment; occasional travel from site to site.
This job description is not intended to be construed as an exhaustive list of responsibilities, duties and skills required. City management has exclusive rights to alter this job description at any time without notice. Employees will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments. This document does not create an employment contract, implied or otherwise, other than an 'at-will' relationship. Job Description Acknowledgement I verify that I have received a copy of my job description by the signature below. As an employee of the City of Waco, I understand the duties and responsibilities assigned to me. Furthermore, I understand that the duties listed above are guidelines and will change over time, as necessary. From time to time, I understand that I may be asked to perform duties and handle responsibilities that are not specifically addressed in my job description.

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Waco, Texas United States View Map