Administrative Assistant - Administrative Support Coordinator II (499593)

  • Cal State University (CSU) East Bay
  • Hayward, California
  • Mar 24, 2021
Full Time Administration and Management Clerical and Administrative Support

Job Description


Salary and Benefits

The starting salary will be between $3,600.00/month and $4,496.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

The University Police Department is responsible for campus safety and the enforcement of applicable Federal, State, and local laws and regulations on the CSUEB campus (Hayward, Concord, Oakland). Under the general supervision of the Officer In Charge, the Administrative Assistant is responsible for (1) Providing administrative assistance to the Command Staff of UPD (2) Providing assistance to the Emergency Manager (3) Providing general assistance to the staff members of UPD.


Administrative Support:
  • Assists in the development of the organization.
  • Assists managers with the development of internal administrative procedures.
  • Prepares internal and external administrative correspondence.
  • Prepares and maintains cost analysis reports as required.
  • Recommends appropriations based on assessed needs.
  • Conducts research in support of audits or benchmarking processes.
  • Conducts research in support of Community Oriented Policing and Problem Solving initiatives.
  • Provides clerical and/or administrative support to members of the department.
  • Performs and coordinates special projects as assigned.

Emergency Preparedness Support:
  • Assists and supports the Emergency Manager.
  • Assists with Emergency Preparedness drills.
  • Assists with providing Emergency Preparedness training to campus partners.
  • Prepares and maintains documents associated with Emergency Preparedness.
  • Collaborates with other stakeholders in Emergency Preparedness.
  • Reviews and updates policy and procedures pertaining to Emergency Preparedness.

Conducts Research:
  • Research, analyze, and interpret information for the development of reports, proposals and justifications.
  • Researches and reports on policies, laws and regulations that affect Emergency Preparedness functions.
  • Researches reports on circumstances that may adversely affect the Department, University or Community.

Additional Duties as Assigned:
  • Performs additional duties for the successful accomplishment of the Department's mission.

Required Qualifications

Knowledge of:
  • Modern office practices and procedures.
  • Filing.
  • Operation of standard office equipment.
  • Business correspondence.
  • Legal terminology, forms and documents.
  • Procedures involved with filing, documenting and maintaining documents.

Ability to:
  • Analyze and problem solve.
  • Communicate orally and in writing.
  • Make decisions and take initiative.
  • Adapt to challenging situations.
  • Plan, organize, and coordinate work.
  • Work independently.
  • Maintain accurate records.
  • Independently perform clerical assignments.
  • Independently resolve problems for which there is no immediate clear policy.
  • Identification and correction of errors in documents with accuracy and speed.
  • Compile, write, and present reports related to the department.

Minimum Qualifications

Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Skills and Knowledge
  • Bachelor's degree or higher.
  • Minimum of two years of experience working in a clerical setting.

Condition(s) of Employment

Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:


Cal State East Bay is not a sponsoring agency for Staff or Management positions.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map