Associate Procurement Officer (Administrator II) - Procurement & Support Services (499413)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • May 11, 2021
Full Time Administration and Management Purchasing and Warehouse

Job Description


Working Title

Associate Procurement Officer

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Procurement & Support Services

Administrator Level

This position is an Administrator II in the California State University Management Personnel Plan (MPP), reporting to the Director of Procurement & Support Services.


Full-Time (1.0)

Work Schedule

8:00am-5:00pm; Monday through Friday

Anticipated Hiring Range

$6,110.00 to $7,689.00 per month ($73,320 to $92,268 annually)

Salary is commensurate with experience.

Position Summary

Working closely with the Director of Procurement, the Associate Procurement Officer will have responsibility for management of the non-public works contracting functions of the Procurement Department, including supervision of the non-public works staff in the department regarding daily operational tasks.

Position Information

The incumbent will lead and advise buyers and contract specialists in their daily purchasing and contracting activities. In addition to management responsibilities, the position will be responsible to prepare, review, edit and negotiate contracts for a wide variety of products and services. As a delegated contract signatory, incumbent will be responsible to review contracts for reasonableness and appropriate fiscal and legal safeguards. The Associate Procurement Officer will advise and assist other University divisions regarding appropriate procurement policy and procedures, as well as ensure procurement activity processed through the department complies with CSU, state and federal regulations.

For projects not requiring formal or informal competition the Associate Procurement Officer will review contractual documents and negotiate changes to those documents to bring them into compliance with CSU requirements and/or sound contracting practice. For projects requiring competition, the Associate Procurement Officer will develop Invitation to Bid or Request for Proposal documents and manage the process from posting of the opportunity through the award and execution of resulting contracts. The Associate Procurement Officer will serve as the primary point of contact and problem resolution for bid disputes, protests and interpretation/clarification of policy. The Assistant Director will also provide guidance and ensure award decisions are appropriate and supportable in the context of the criteria set forth in the solicitation documents. The Associate Procurement Officer will support the Research and Sponsored Programs office in the review of grant awards, sub-awards and other research related activity. The incumbent will be responsible for non-purchasing agreements such as MOUs, interagency agreements, revenue-generating agreements and other agreements required in the University's course of business.

The Associate Procurement Officer will work closely with the Director to support the Procurement Department's role in facilitating campus projects that involve compliance with ICSUAM Section 5000 requirements governing procurement operations as well as other projects that have a compliance or contractual component. This will include participation in committees and working groups. It will also include a project management role for projects that are managed by the Procurement Department. This activity may be performed independently with the Director's support.

Minimum Qualifications

Skills and Abilities:
  • Thorough knowledge of laws, rules, and regulations related to public contracts and to public sector procurement of commodities and services.
  • Knowledge of contracting methods; experience with project management.
  • Ability to formulate, analyze, and interpret contractual instruments, bids and RFP's to determine adequacy, completeness and compliance with applicable laws and policy.
  • Ability to conduct formal negotiations for contracts and agreements which protect the University and offer each party benefits.
  • Ability to work pro-actively with others to establish and maintain positive and effective working relationships with Departmental and University staff, contractors, and a variety of agencies both public and private.
  • Demonstrated leadership skills and ability to make decisions independently.
  • Ability to communicate effectively, both orally and in writing.
  • Demonstrated ability to work independently and self-directed.

  • Ability to prepare clear and comprehensive reports.

Education and Experience:
  • Minimum of a 4 year college degree (B.A. or B.S); major or coursework in business or related field preferable.
  • 2 years of experience working with contract procedures; preferably in a public sector and/or higher education environment.
  • Demonstrated experience authoring and negotiating bilateral contracts.

Preferred Qualifications
  • JD, CPM, CPPO or similar professional degree or certification.
  • Work experience in the CSU system


Incumbent may be expected to work additional evening or weekend hours as project requirements and workload


Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

Additional Information


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Closing Date/Time: March 9, 2022

Job Address

San Francisco, California 94132 United States View Map