Post-Award Grants Manager (499036)

  • Stanislaus State
  • Turlock, California
  • Mar 04, 2021
Full Time Administration and Management Fundraising or Grants Administration

Job Description

Description:



    • Position Summary
    • Full-time position under the Management Peronnel Plan (MPP) available on or after April 15, 2021 in Financial Services.

      Financial Services is responsible for the accurate and timely processing and reporting of all the University's financial transactions and records for its state and local funds, federal grants, contracts and financial aid funds, state and non-state construction projects, and donor gifts, pledges, devices and donations. Financial Services also provides transactional processing, accounting, cash management and financial reporting services for its auxiliary 501(c) (3) corporations.

      This position includes significant responsibility for ensuring that department activities and records complies with California State University (CSU), State, NCAA and Federal financial aid and grant accounting requirements under Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Generally Accepted Accounting Principles (GAAP) standards.

      Under general supervision of the AVP, Financial & Support Services, the primary purpose of this position is to perform effective, service-oriented post award grant management within an academic environment while simultaneously complying with federal, state, system and campus regulatory and budgetary policy. The Post-Award Grant Manager performs leadership and managerial duties collaborating with external agencies and internal academic and administrative offices such as Pre Award Office, academic faculty, deans and the Provost Office. Position responsibilities are executed with independence, innovation, specialized knowledge and accuracy; are highly visible to external agencies; are significant for achieving academic goals; and have serious fiscal impact on institutional quality




    • Job Duties
    • Duties include but are not limited to:

      • Serve as the prime administrative contact for post-award grant administration with oversight for accounting, compliance, and customer service.
      • Provide financial administration and analysis on expenditures totaling over $6.5 million annually on an award portfolio with an aggregate total of approximately $23 million.
      • Manage post-award personnel activities for direct reports with regard to: recruiting and selection; hiring and termination, training, development, mentoring, counseling, performance evaluations, and salary planning.
      • Supervise grant and contract accountants, accounting technician, and support staff in all aspects of management/employee relations. Develop and maintain staffing and performance metrics; monitor and adjust work schedules and assignments to ensure deadlines are met and productivity and efficiency levels remain high. Encourage professional development and inspire performance through goal-setting, monitoring achievements, and recognizing outcomes.
      • Monitor the project work plan activities, as outlined in the contract guidelines, throughout the grant lifecycle to achieve the specific grant project goals and objectives. Analyze assigned grant and contract regulations and budgets to determine specific guidelines pertaining to the award.
      • Perform general ledger review and budget analysis and provide suggested solutions to project problems.
      • Review and monitor expenditures, travel requests, recruitment requests, consultant contracts, including non-resident alien, and all other expenses on assigned grants and contracts to ensure compliance with federal OMB Uniform Guidance, State Contracting Manual, Acquisition regulations, IRS regulations, Generally Accepted Accounting Principles, scope of work, and budget.
      • Oversee the generation of financial records to deliver on-time and accurate financial reports, both externally to granting agencies and internally for management. Assist in the generation and dissemination of reports including agency online post-award grant/contract reports.
      • Troubleshoot, field and respond to questions and emails from all grant stakeholders, including sponsor agencies, grant and campus personnel, and the Chancellor's Office.
      • Ensure grant-related reports are completed and expenditures reviewed in compliance with grant contracts. Monitor termination dates and provide feedback to project directors/principal investigators, agency representatives, and other departments regarding grant status and availability of funds. Submit requests for budget adjustments, cost-share redistribution, and no-cost extensions to sponsor agencies.
      • Working with the principal investigator, monitor activities of subrecipients to ensure that funds are being used for authorized purposes, are in compliance with federal statutes, regulations, and the terms and conditions of the sub-award. Monitor subrecipient's audited financial reports and perform risk assessments annually.
      • Initiate and monitor close-out procedures for ending projects. Analyze general ledger relative to grants and contracts to ensure all transaction line items have a zero balance in preparation for closing.
      • Develop systems and oversee a central repository of grant/contract files in accordance with agency and CSU retention requirements.
      • Serve as coordinator, representative, and advisor between faculty, administration, and staff in delivering cohesive grant management processes while actively cultivating relationships to further the University mission of increasing grants and contracts funding.
      • Collaborate with pre-award grant staff, Financial & Support Services grant staff, principal investigators, and administration to initiate and refine grant management and reporting procedures.
      • Work with Financial Aid and Student Accounts Receivable on student stipends, forgivable loans, and collections/repayment monitoring.
      • Represent Financial & Support Services in work groups and initiatives related to post-award sponsored program activities.
      • Other duties as assigned.




    • Minimum Qualifications
    • Education: Bachelor's degree from an accredited University in business administration, accounting, or finance, OR combination of education and experience which provides the required knowledge and abilities. (Additional years of applicable experience may be substituted for the education on a year for year basis.)

      Experience: Full-time equivalent of a minimum of five years of high-level analytical experience, including at least two years' experience with grant and contract post-award and accounting/fiscal management, with a proven record of performance. Sponsored project management experience mandatory, project experience in higher education strongly preferred.




    • Preferred Qualifications



      • Project experience in higher education strongly preferred.




    • Required Qualifications



      • Successful experience supervising and leading accounting operations.
      • Experience leading or taking a significant role in producing financial statements and supporting documents for a governmental entity.
      • Experience working successfully through audits and resolving audit findings.
      • Knowledge of generally accepted accounting principles related to the day-to-day accounting activities and preparation of financial statements for a governmental entity as well as not-for-profit entities.
      • Demonstrated ability to accurately interpret and apply Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), Generally Accepted Accounting Principles (GAAP), Federal, State, California State University (CSU), and campus standards, pronouncements, principles and policies.
      • Experience utilizing PeopleSoft administrative systems (finance, human capital management - HR and Student) or a similar accounting and reporting systems.
      • Experience with Microsoft Office products, including experience with complex spreadsheets, databases, query tools, email, laser printer, copier, and calculator are required.
      • Demonstrated experience using these or similar systems, and ability to quickly learn to effectively use the University's systems.
      • Ability to work independently, be self motivated, highly productive and a problem solver.
      • Ability to change priorities when needed and meet changing and overlapping deadlines.
      • Strong leadership, communication (written and oral), and analytical, skills.
      • Demonstrates ability to establish and maintain effective working relationships within a diverse multicultural environment.
      • Demonstrated ability to work collaboratively with accountants and non-accountants, and lead and motivate employees and colleagues.
      • Thorough knowledge of regulatory environment including OMB Uniform Guidance, Edgar, and ICSUAM.
      • Ability to keep abreast of and apply extensive expertise to complex campus and CSU system regulations, federal and state laws, regulations, and policies pertaining to sponsored research, grants and contracts.
      • Ability to ensure regulatory compliance while sensitive to the values of an academic environment.
      • Proven project management skills.
      • Working knowledge of operational and fiscal analysis and techniques.
      • Experience in developing and implementing systems for budgetary oversight in compliance with grant regulations.
      • Expertise in sponsored project management, operations and systems analysis, statistical/computational and research methods, data retrieval.
      • Ability to interpret and evaluate data to reach sound conclusions and recommend new or revised processes for efficiency and effectiveness.
      • Expertise with CMS Sponsor Program module and database, CMS data warehouse, training, system upgrades and testing.
      • Substantial skill in the research, development and evaluation of sponsored program policies and programs.
      • Demonstrated proficiency in interpreting and translating regulatory requirements into proposed new/revised policy and procedures.
      • Demonstrated consultative skills in working with internal and external constituent groups to achieve stated outcomes.
      • Ability to work with representatives from public and private funding agencies/sponsors and handle potentially sensitive situations.
      • Ability to work cooperatively and productively across University units, especially Academic Affairs, Business and Finance, and University Advancement.
      • Ability to investigate, analyze and find solutions to grant-related problems from a broad, interactive perspective.
      • Ability to discern applicable underlying principles for conceiving and developing strategic solutions.
      • Demonstrates experience in federal indirect cost proposal development, administration, analysis, consultation, and evaluation.




    • Compensation & Benefits
    • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary (Bargaining Unit: MPP)


    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.


    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER MARCH 22, 2021. (Applications received after the screening date will be considered at the discretion of the university.)


    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


    • Additional Information
    • Campus & Area

      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.









    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

      INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE





Closing Date/Time: Open until filled

Job Address

Turlock, California 95382 United States View Map