Right-of-Way Agent

  • City of Buckeye, AZ
  • Buckeye, Arizona
  • Mar 03, 2021
Full Time Administration and Management Real Estate Regulatory and Licensing Transportation or Transit
  • Salary: $26.05 - $32.56 Hourly USD

Job Description

Under general supervision, responsible for assisting in property acquisition and management work involving the acquisition, leasing, disposal, abandonment and/or exchange of property.

Primary Duties and Responsibilities:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

  • Respond to questions from the public, document preparation, plan review, assist in negotiating agreements with owners for the acquisition of property and property rights, obtaining owner's signatures, closing transactions, and recording documents
  • Prepare or assist in preparing Council action packets, including Council Reports and resolutions for abandonment/extinguishment, property purchases or sales, and for authorization for the City Manager to execute leases, license, deeds, and easements
  • Draft and analyze real estate documents, including purchase and sale agreements, escrow documents and title curative documents; review appraisal reports of contracted appraisers
  • Assist in acquiring easements and rights of way for City purposes; conduct research for all City Departments concerning property status (ownership, type of rights, encumbrances, reservations, etc.) impacting public and private lands; work with project managers and engineers to resolve owner issues regarding property impacts (such as site solutions) due to the City's project
  • Assist in negotiations with multiple property owners for minor annexations of territories to increase City limits per State law and instruments for de-annexation of territory to adjoining cities; advise owners of project purpose and scope, impact to their property and their rights under Federal law, State law, City ordinances, policies and procedures
  • Assist in managing the terms and conditions of consultant contracts for appraisals and all other professional services as required
  • Make public presentations before City departments, the City Council, and other governmental and private groups and organizations; prepare or oversee the preparation of legal descriptions; review reports, maps, and right-of-way documents to ensure accuracy
  • Communicates with title companies, appraisers, attorneys, engineers, sign and fence contractors, utility companies, as well as with property owners and tenants
  • Evaluate operations and activities within assigned areas of responsibility; recommend improvements and modifications; prepare various reports on operations and activities; assist in resolving work problems and interpret administrative policies to other departments, consultants, contractors and the public
  • Prepare and maintain complete records of right-of-way legal descriptions, transactions, deeds, agreements and other related documents; review documents prepared by private engineering firms for City acceptance. Determine the location and size of required right-of-way and easements
  • Prepare and process a variety of required documents including requests for encroachment permits and instruments for abandonment
  • Search records for all parties, which may have interests in proposed sites; execute the necessary legal documentation; meet with legal counsel, City officials, private owners and appraisers to coordinate projects
  • Review title reports to verify proper title transfer to the City; perform title searches to determine the validity and adequacy of existing right-of-way dedications, easements, and ownership; conduct field inspections of sites being acquired or annexed
  • Review and interpret data sources and use basic GIS software functions to enter, edit and update GIS spatial data, including points, lines and polygons, and attribute data into databases or layers, following standard procedures; creates real estate maps using GIS software
  • Perform quality-control checks of work to ensure accuracy and completeness of data and adherence with established procedures, prior to submission
  • Perform other duties as required

Minimum Qualifications & Position Requirements:
Education and Experience:
High School Diploma, or G.E.D., and two (2) years experience in a related field, including some public contact work; OR an equivalent combination of education and experience.
Additional education cannot be substituted for experience.

Necessary Knowledge, Skills and Abilities:
Knowledge of:
  • City, state, and federal laws, regulations, and ordinances governing right-of-way/real property
  • Acquisition and eligibility for and amount of relocation allowance
  • Engineering terminology relevant to right-of-way/real property acquisition; title search procedures
  • Right-of-way/real estate acquisition-oriented research and purchase closing procedures
  • Property management, asset management, and leasing procedures
  • Real estate and property rental laws and real estate appraisal procedures
  • Customer service principles
  • GIS software such as ArcView, ArcInfo, and CAD software

Skill in:
  • Communicating effectively with a wide range of individuals ranging from citizens, attorneys, elected officials, coworkers, management, and other professionals involved in the real estate acquisition or property management process
  • Using a computer and related software applications
  • Using modern office equipment

Ability to:
  • Work under frequent high pressure, sensitive deadlines
  • Perform mathematical calculations, and financial and/or cost analysis in order to compute valuations for real property
  • Learn job-related material through on-the-job training regarding property appraisals, property management, leases, purchases, and relocations
  • Conduct research and analyze data for property appraisals to determine property values
  • Read blueprints, schematics, drawings, architectural renderings, contracts, leases, and routine real estate transaction documents, as well as financial statements associated with real estate acquisition
  • Resolve sensitive situations and negotiations by effectively dealing with citizen contacts; and communicate effectively to establish and maintain effective working relationships with those contacted in the course of work both internally and externally
  • Establish and maintain positive, effective working relationships with those contacted in the performance of work

Additional Information:
Special Requirements:
Possession of a Valid Arizona Driver's License.

Work Schedule:
Monday - Thursday
7:00am - 6:00pm

Closing Date/Time: Sat. 05/01/21 6:00 PM Mountain Time

Job Address

Buckeye, Arizona United States View Map