Administrative Assistant

  • State of Nevada
  • Las Vegas, Nevada
  • Mar 03, 2021
Full Time Clerical and Administrative Support

Job Description

Announcement Number: 1185097661

Unclassified Position Announcement

Nevada State Board of Dental
Examiners
POSITION TITLE: Administrative Assistant POSITION STATUS: Full-time
Salary: $10-25 per hour Location: Las Vegas- Travel may be required
Position Summary/Scope of Work:
Administrative Assistants perform a broad variety of clerical, secretarial and administrative
support duties for the Nevada State Board of Dental Examiners (NSBDE). Typical duties include
maintaining records and files; composing and editing correspondence; data entry; office
management; accounts payable/receivable, billing, bookkeeping, budget monitoring, accounts
maintenance, reconciling credit cards, and payroll; typing and word processing; answering
telephones and relaying information; reception; duplicating and distributing materials; preparing
for meetings and taking minutes; ordering and stocking supplies and equipment; receiving,
sorting and delivering mail; reviewing and processing applications, forms and other documents;
operating office equipment such as copiers, personal computers, computer terminals, calculators,
facsimile machines, printers, and other equipment; track fixed assets and personal property; and
performing related duties as assigned.
Assignments are broadly stated in terms of objectives to be met, and/or they are specialized and
require the use of analytical and critical thinking to determine appropriate action. Problem
resolution often requires research, comparison, and examination of detailed agency/program-
specific information. Develop fiscal, operational and procedural program plans by studying historical precedents,
present requirements, and projected costs and trends; plan the sequence of detailed steps required
to accomplish program objectives; develop, revise and maintain specific procedures and
manuals. Compile, organize and consolidate financial and statistical data required to assist in the
development of the budget; analyze and reconcile numerical data and narrative information;
develop spreadsheets to facilitate data analysis; compile cost sheets; prepare reports and budget
documents according to specific instructions from the Budget Office.
Duties include, but are not limited to, the following:
• Maintains confidence by keeping client/attorney and other information confidential.
• Maintains office supplies by checking stocks; placing and expediting orders; evaluating
new products.
• Ensures operation of equipment by completing preventive maintenance requirements;
calling for repairs.
• Enhances organization reputation by accepting ownership for accomplishing new and
different requests; exploring opportunities to add value to job accomplishments.
• Enrolling staff and overseeing benefits and retirement plans and other human resource
duties.

Minimum Education Required: High school diploma or GED, and three (3) years
bookkeeping/office managerial experience.
Skills Required:
Provide information-management support; documentation skills, meeting planning, supply
management, telephone skills, PC proficiency, excellent verbal communication, internal
communications, dependability, punctuality, professionalism, professional relationships with
staff, board members, licensees, and members of the public. Ability to multi-task, accurately
prepare complex documents in accordance with established timelines and procedures; work
independently and follow through on assignments; maintain accurate calendaring of documents
and deadlines; proofread documents; set up and maintain files; work as part of a team; perform a
variety of tasks often changing from one assignment to another; compile and update information
and prepare reports; transcribe dictation. Proficiency in Microsoft programs (Word, Excel,
PowerPoint, Access, Outlook, Publisher). Proficiency in accounting programs (such as
QuickBooks, Quicken, Peachtree Pro, ADP, and Sage ACT) and all versions of the Windows
operating systems NOTE: Open until filled. This position announcement lists the major duties and requirements of
the job and is not all-inclusive. The successful applicant will be expected to perform additional
job-related duties. Interested applicants must submit their cover letter, completed job
application, and a list of professional references to:
Nevada State Board of Dental Examiners
6010 S. Rainbow Blvd., Ste. A-1
Las Vegas, NV 89118
Fax: (702) 486-7046
Email: nsbde@nsbde.nv.gov

Closing Date/Time: Until recruitment needs are satisfied

Job Address

Las Vegas, Nevada United States View Map