Salary: $74,880.00 - $125,000.00 Annually USD
PN# 24985: DIVISION MANAGER - RECORD RETENTION & TPIA COMPLIANCE (Exec Level)
Applications accepted from: ALL PERSONS INTERESTED
Reporting Location: 16930 John F. Kennedy Blvd. *
Workdays & Hours: Monday Friday, 8:00 a.m. - 5:00 p.m.*
*Subject to change
DESCRIPTION OF DUTIES/ ESSENTIAL FUNCTIONS
Under general direction of the Chief Aviation Risk & Regulatory Compliance Officer, the Division Manager, Record Retention & TPIA Compliance will assist HAS with meeting its risk management, regulatory and legal obligations from an array of governance, compliance concerns. The role, among other responsibilities, is designed to direct the administration of the HAS's compliance with the Texas Public Information Act, Chapter 552, Texas Government Code (TPIA), and interact with third parties along this line. The role requires broad understanding and of governmental laws at all levels including experience with: Observing City Charters, Ordinances, State and Federal law.
They will also design policies that further risk management "best practices" in observance of legal and compliance requirements. The Division Manager will design the record retention and document management framework, assist in establishing contract administration and transactional guidelines and perform contract audits to assure the contract language is updated to reflect HAS strategic priorities. This role will assist with research, and development of draft ordinances pertinent to aviation, gap analysis, audits, assessments and investigations pertinent to FAA, DOT, ADA, Title VI, Title VII, Federal & State and Local environmental regulatory agencies and applicable OSHA compliance.
Along these lines they will act as a liaison to the Legal Department and assist with coordination of litigation support coordinating HAS responses to discovery, subpoenas and other inquiries. Additionally, this role will assist with maintenance of schedule control measures to assist with timely delivery of quality services within budget. The role will report to the Assistant Director of Risk and Compliance and work collaboratively with HAS leadership to implement and enhance structured access to aviation-related City and HAS policies and regulations, HAS Operating Instructions (OIs) and Divisional Standard Operating Procedures (SOPs).
Finally, the Division Manager will be responsible for the expeditious delivery of the below listed items requested by the Chief Aviation Risk & Regulatory Compliance Officer.
1. Review and assess current HAS processes and practices for compliance with COH AP 2-9 Guidelines for Responding to Request for Public Information.
2. Draft and Provide Assessment Reports on HAS TPIA processes and practices to the Chief Aviation Risk and Regulatory Compliance Officer.
3. Review and assess current HAS processes and practices for compliance with HAS OPPS I-153 Records Management.
4. Review and assess current HAS processes and practices for compliance with HAS OPPS I-154 E-Mail Records Management.
5. Draft and Provide Assessment Report on HAS Records and E-mail Records Management processes and practices to the Chief Aviation Risk and Regulatory Compliance Officer.
6. Perform risk analysis and assessment of divisional framework pertinent to regulatory compliance.
7. Research developing FAA guidance and advisories and summarize applicability to HAS risk management.
8. Enhance the concern docket to account fully for management of risk assessments, record production; reports, memoranda, correspondence and Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
Bachelor's Degree in Business Administration, Economics, Industrial Management, Public Administration or a closely related field
EXPERIENCE Seven years of progressive professional experience closely related to the activities of the division are required, with at least three of the years in a supervisory capacity.
A Master's degree in Business Administration, Public Administration or a field closely related to the activities of the division may be substituted for two years of experience. Directly related professional experience may be substituted for the education requirement on a year-for-year basis.
Preference will be given to applicants with: Previous experience in a risk management firm, corporate legal office or regulatory agency; possession of a
M aster's in Business Administration, Doctor of Jurisprudence and/or current relevant licenses and certifications related to risk management or law.
*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
SELECTION/SKILLS TEST REQUIRED
Application review and/or interview.
SAFETY IMPACT POSITION
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 29
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm . For application status inquiries please contact (281) 233-1839. To reach a live specialist pertaining technical support please contact (855) 524-5627.If you need special services or accommodations, call (281) 233-1839. (TTY 7-1-1)
Due to the high volume of applications received, the Hiring Department will contact you directly, with specific instructions, should you be selected to advance in our recruitment process.
EEO Equal Employment Opportunity: The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
Closing Date/Time: Continuous