Corrections Records Shift Supervisor

  • County of Yolo
  • Woodland, California
  • Feb 25, 2021
Administrative Analysis and Research Clerical and Administrative Support CORRECTIONS

Job Description

Description

The County of Yolo is recruiting to fill one regular, full-time position in the class of Corrections Records Shift Supervisor at the Yolo County Sheriff's Office. The selected candidate will be assigned to the Records unit of the Detention section at the Monroe Detention Center. The ideal candidate will demonstrate the ability to conduct themselves in a calm, assertive manner and will feel comfortable interacting with a diverse group of people. This position is open on a continuous basis until filled. Interested applicants should submit an online County of Yolo Employment Application , resume , responses to supplemental questions , and a valid typing certificate .

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Definition

Under general supervision, oversees and supervises the daily administrative and detention clerical duties for an assigned shift in the Detention section of the Sheriff's Office; ensures work quality and adherence to established policies and procedures; and performs related specialized detention records work.

Distinguishing Characteristics
This is the first supervisory level in the Corrections Records Specialist class series. Incumbents are expected to work without immediate supervision and instruction, and to exercise considerable independent judgment and initiative while supervising and coordinating the work of Corrections Records Specialists and other clerical staff performing tasks related to corrections records duties and responsibilities. They perform the most complex and responsible administrative and clerical duties in the Detention Division, as well as interpret departmental policy and regulations. Incumbents work in a locked facility, and may work irregular hours, which may include rotating shifts, weekends, and holidays.

Essential Functions

The following duties are typical of those performed by incumbents in this classification; however, other duties may also be required:
  • Performs varied and complex administrative duties; provides a full range of administrative and advanced clerical staff support to Divisional Commanders and administrative services.
  • Trains, supervises and evaluates the performance of assigned staff personnel in all duties and responsibilities in an assigned shift; recommends promotions and discipline of assigned staff.
  • Administers departmental regulations and policies; operates personal computer and data processing equipment; maintains criminal and confidential records.
  • Receives and processes subpoenas as an authorized agent of the Custodian of Records of the Sheriff's Office.
  • Processes record sealing and expunges as directed; supervises the release of information to the public, professionals, private and law enforcement agencies in accordance with the Public Records Act.
  • Reviews documents, records, forms, and other related documents for accuracy and completeness and conformance to applicable departments, state and federal rules, regulations, codes and mandates; and reviews and verifies accuracy of monies received and released.
  • Performs other related administrative duties as assigned.


Employment Standards

Education: Completion of high school or possession of G.E.D, and
Experience: Three (3) years of experience performing work comparable to a Corrections Records Specialist II in Yolo County or in another law enforcement agency; OR
Experience: Four (4) years of experience performing records management duties, including one (1) year performing lead work or supervisory duties.

Typing Speed: Typing ability of minimum 35 net words per minute.

License:
Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Knowledge of:
  • The Sheriff's Office organization, policies and procedures; County, state, and federal rules and regulations applicable to the Detention section
  • Elements of effective employee supervision and discipline
  • The Public Records Act and release of information protocols
  • Facility security rules and regulations
  • Law enforcement terminology
  • General provisions of commonly used codes and laws
  • Office procedures, methods, and equipment including computers, C.L.E.T.S. machine, and applicable software applications such as word processing, spreadsheets, databases, and other specialized applications related to area of assignment
Ability to:
  • Maintain statistical records and compile reports
  • Interview, train, evaluate and supervise the work of assigned personnel
  • Plan, organize, and coordinate the work of others
  • Set priorities on work assignments and deadlines
  • Communicate effectively, both verbally and in writing
  • Deal tactfully and effectively with staff, public, and others contacted during the course of work
  • Use sound judgment
  • Interpret and enforce institutional rules, regulations and policies with firmness, tact, and impartiality


Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date. Application information must be current, concise, and related to the requirements in this job announcement. A resume should be included with your application; however, it will not substitute for the information requested on the application. In addition to a completed application , applicants are required to submit a completed supplemental questionnaire , and a valid typing certificate for this position. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
  • As an attachment to the online application
  • By e-mail to jobs@yolocounty.org
  • By fax to (530) 666-8049
  • By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.

* Screen for Minimum Qualifications
* Screen for Best Qualified
* Department Selection Interviews
* Background Investigation
* Tentative Job Offer
* Medical Exam

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Typing Certificate Information
Spherion
19 Court Street
Woodland, CA
(530) 662-8607
By appointment only

*This is not an endorsement of Spherion. You are free to contact any temporary employment agency that you wish.

Online typing certificates are not accepted. In order for your typing certificate to be accepted, it must meet the following criteria:
•The test must be a minimum of three minutes long.
•The test must have been in the past 12 months of application. Typing certificates older than 12 months are not accepted.
•The certificate must include time limit of the test, gross words per minute, number of errors, date of test, and the signature of the person administering the test. The certificate must be on agency letterhead.

Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.

Equal Employment Opportunity: It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Job Address

Woodland, California United States View Map