The Local Agency Formation Commission (LAFCo) Clerk works full-time under the immediate direction of the Executive Officer and performs a full range of secretarial and administrative duties for Alameda LAFCo. The LAFCo Commission Clerk acts as a board liaison and is responsible for relieving staff of clerical and basic administrative duties and tasks. Candidates are expected to exercise considerable initiative and judgement in performing regular ongoing duties of the position and in accomplishing special projects or assignments. Position focus is office support, such as answering phones, organizing filing, processing invoices, maintaining databases and other duties as required by the Executive Officer.
NOTE: The following are the duties performed by employees in these classifications. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.
1. Performs a variety of responsible clerical and secretarial duties for LAFCo and staff;
2. Prepares and a variety of documents, reports, memoranda forms, and charts for presentations; makes copies, gathers requested materials and organize/collate in proper format;
3. Schedules and arrange LAFCo meetings;
4. Acts as an information source to inquiries regarding LAFCo, refers more complex and/or sensitive concerns to appropriate staff;
5. Collects and compiles information from a variety of documents pertinent to LAFCo;
6. Maintains and monitors records, and files;
7. Develops and implements office procedures, and manages the office facilities and equipment of LAFCo;
8. Acts as clerk at Commission meetings;
9. Prepares, publishes, posts and mails public notices, LAFCo agendas and related documents; coordinates the required filing and distribution of documents, forms and reports;
10. Acts as a liaison and coordinates activities with other agencies, public entities for the Commission and for the LAFCo Executive Officer;
11. Performs general administrative support to the Executive Officer;
12. Maintains the LAFCo website;
13. Review documents for completeness, accuracy, formatting and compliance with policies and procedures, the Brown Act, and grammatical structure;
14. Process invoices and billing of various vendors and consultants through the County of Alameda;
15. Coordinate with vendors or consultants;
16. Assist with general office duties as needed, including (but not limited to) responding to public inquiries, performing data entry, and organizing agenda packets;
17. Interpret policies and guidelines for Alameda LAFCo.
The equivalent to two years of full-time experience in the class of Secretary I, or an equivalent or higher level clerical class in the Alameda County classified service, that requires a typing proficiency level of not less than 40 wpm. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)
The equivalent of four years of full-time secretarial or office administrative experience which included considerable exercise of initiative and independent judgment and would provide the knowledge and skills listed.
To apply for this great opportunity, please submit a cover letter and a resume to Sam Gee @ Samson.firstname.lastname@example.org
Subject: LAFCo Clerk Job Posting
Finalists for this position will be required to complete an official application and background review prior to appointment.
Application Deadline February 12, 2021 @ 5pm
Knowledge, Skills and Abilities
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.
- Principles and practices of public administration, organization, and management.
- Local Agency Formation Commission law, practices and procedures.
- Practices of public agency meeting organization, coordination and record keeping.
- Research techniques and sources of information and data applicable to public sector programs and services.
- Excellent analytical, organizational and management skills.
- Proficiency in Microsoft Office systems.
- Standard office administrative and secretarial practices and procedures including business correspondence, correct English usage, grammar, spelling, vocabulary and punctuation.
- Communicate effectively orally and in writing.
- Manage daily operations of a small office.
- Effectively handle multiple priorities.
- Meet deadlines.
- Identify problem areas and recommend solutions.
- Work independently.
- Establish and maintain effective working relationships with elected officials, co-workers, other agencies and the public.
- Prepare accurate and concise records of meetings.