Local Agency Formation Commission Clerk (LAFCO)

  • Alameda County
  • Oakland, California
  • Nov 05, 2020
Full Time Administration and Management Clerical and Administrative Support Planning and Development Public Information and Intergovernmental Affairs Redevelopment Entry-Level
  • Salary: $67,225.60 – $82,555.20 USD
  • Salary Top: $82,555.20
  • Apply By: Dec 07, 2020

Job Description

The LAFCO Commission Clerk works full-time under the immediate direction of the Executive Officer and performs a full range of secretarial and administrative duties for Alameda LAFCO. The LAFCO Commission Clerk acts as a board liaison and is responsible for relieving staff of clerical and basic administrative duties and tasks. Candidates are expected to exercise considerable initiative and judgement in performing regular ongoing duties of the position and in accomplishing special projects or assignments. Position focus is office support, such as answering phones, organizing filing, processing invoices, maintaining databases and other duties as required by the Executive Officer.

EXAMPLES OF DUTIES
Duties may include, but are not limited to the following: 

  • Perform correspondence, documents, agendas and minutes of meetings;

 

  • Monitor the progress of projects, programs and events as required;

 

  • Provide administrative support including receiving and screening visitors, calls or emails;

 

  • Recommend operational changes/enhancements and lead implementation of new procedures;

 

  • Exercise discretion in referring inquiries to another appropriate source of information or service; set up meetings, contact participants, reserve conference rooms, prepare and post notices and agendas, and assemble materials and documents as needed;

 

  • Compile a variety of narrative and statistical reports, locating sources of information, devising forms to secure data and determining proper format for finished reports; maintain cost records, assist in maintaining financial controls throughout the year;

 

  • Edit, format and upload content to the LAFCO website;

 

  • Review documents for completeness, accuracy, formatting and compliance with policies and procedures, the Brown Act, and grammatical structure;

 

  • Process invoices and billing of various vendors and consultants through the County of Alameda;

 

  • Coordinate with vendors or consultants;

 

  • Assist with general office duties as needed, including (but not limited to) responding to public inquiries, performing data entry, and organizing agenda packets;

 

  • Interpret policies and guidelines for Alameda LAFCO.

     

GENERAL COMPETENCIES: 

  • Role and function of Alameda LAFCO
  • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations
  • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations and systems
  • Data processing applications and systems
  • Records management principles and practices
  • Financial record keeping and report production
  • Computer applications related to work, including Microsoft Office programs
  • Techniques for dealing effectively with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone

 

ABILITIES

  • Learn the legal requirements governing and processing documents under the Brown Act and the Cortese-Knox-Hertzberg Act of 2000
  • Provide critical thinking and objective reporting
  • Organize and prioritize workload and adjusting to changes in workload assignments to meet deadlines
  • Prepare clear and concise reports, correspondence, and other written materials
  • Organize and manage projects and programs efficiently
  • Establish and maintain effective working relationships with others
  • Exercise sound independent judgment in performing assignments
  • Maintain accurate records and files

 

Job Requirements

The equivalent of four years of full-time secretarial or office administrative experience which included considerable exercise of initiative and independent judgment and would provide the knowledge and skills listed. 

Special Instructions

To apply for this great opportunity, please send your resume and cover letter to Rachel.Jones@acgov.org

Subject: LAFCO Clerk Job Opportunity

Additional Information

SALARY AND BENEFITS:
The incumbent serves as an employee of the County of Alameda.  Salary is based on a five-step merit system. Staff are generally hired at the first step and through annual reviews become eligible to advance if approved. Annual Salary range for this position is $67,225.60 – $82,555.20 For purposes of defining benefits the LAFCO Commission Clerk will receive health (medical, dental, vision, and life insurance) and pension coverage through the County of Alameda. This includes mandatory participation by the LAFCO Commission Clerk in the pension program administered by the Alameda County Employee Retirement System. The LAFCO Commission Clerk will also receive vacation, holiday, sick time, and personal leave consistent with the accruals and allowances provided by the County of Alameda to its Local Agency Formation Commission Clerk position.

Job Address

Oakland, California United States View Map