HEALTH INFORMATION ASSOCIATE

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Oct 21, 2020
Full Time Public Health
  • Salary: $63,996.00 - $83,925.84 Annually USD

Job Description

EXAM NUMBER:
Y1416E

JOB TYPE:
OPEN COMPETITIVE JOB OPPORTUNITY

FIRST DAY OF FILING:
October 20, 2020 @10:00 AM, PST

UNTIL THE NEEDS OF THE SERVICES ARE MET AND IS SUBJECT TO CLOSURE WITHOUT PRIOR NOTICE

NO OUT-OF-CLASS EXPEREINCE WILL BE ACCEPTED FOR THIS EXAMINATION

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 26 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.2 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings, to supportive housing.

MISSION
Our mission is to ensure access to high-quality, patient-centered, cost-effective health care to Los Angeles County residents through direct services at DHS facilities and through collaboration with community and university partners

DEFINITION:

Under the general supervision of a higher-level supervisor, Health Information Associates collect, analyze, abstract, and code health information for reimbursement, statistics, and mandatory reporting, coordinate their services with billing operations, and administer the health information of patients in an outpatient or clinical operation.

Essential Job Functions

Researches and may retrieve and assemble physicians' orders, nursing notes, and other health information into patients' health record, and assists in the storage and retrieval of health information maintained by the clinic or facility; and may edit encounter information in the appropriate health information system as necessary.

Reviews health information for completeness, consistency, accuracy, and compliance with the Health Insurance Portability and Accountability Act of 1996 and other applicable laws and regulations, department procedures, ICD-CM, and The Joint Commission standards, assuring that all relevant medical documentation is included; and enters coded medical data into the appropriate health information system and selects diagnoses and procedures codes from designated computer-based coding and abstracting systems.

Abstracts and codes less complex medical and related data from patient health information for routine or surgical and medical procedures.

Utilizes ICD-CM and Current Procedural Terminology/Healthcare Common Procedural Coding System (CPT/HCPCS) nomenclature, Diagnostic and Statistical Manual of Mental Disorders, and other coding systems as experience is gained.

May log, track, update, and reconcile productivity sheets, patient visits and diagnosis records, and provider reports and metrics.

Requirements
SELECTION REQUIREMENTS :

OPTION I :
Satisfactory completion of an academic curriculum in an American Health Information Management Association* (AHIMA) approved coding program**-AND-

one (1) year of full-time experience managing patient information, coding, and abstracting health information.

OPTION II :
Certification as a Certified Coding Associate (CCA)*** by AHIMA*

-AND-

one (1) year of full-time experience managing patient information, coding, and abstracting health information.

OPTION III :
Certification as a Certified Coding Specialist (CCS)***, Certified Coding Specialist-Physician Based (CCS-P)***, Registered Health Information Technician (RHIT)***, or Registered Health Information Administrator (RHIA)*** by AHIMA*.

OPTION IV :
Certification as a Certified Professional Coder (CPC)*** by the American Academy of Professional Coders.
LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential function.

PHYSICAL CLASS: 2-Light.
Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

SPECIAL REQUIREMENT INFORMATION:
Certificate Information:
*
Approved coding programs are those listed on the website of the American Health Information Management Association at www.ahima.org.

**In order to qualify under Option I, you must attach a certificate of completion or other document exhibiting completion of an AHIMA* approved coding program.

***Please be sure to complete the Certification/License Section of the application. Provide the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency as specified in the Selection Requirements.

Please attach a photocopy of any/all required certificates or other documentation to your application at the time of filing or within fifteen (15) calendar days of filing online. Applications submitted without the required certificate(s)/documentation will be rejected.

The required certificate MUST be current and unrestricted.

Additional Information
EXAMINATION CONTENT:
This examination will consist of two parts:

Part I: A multiple-choice test weighted 70% covering Outpatient Medical Coding (ICD-10-CM) and Emergency Room Medical Coding (ICD-10-CM).

Only candidates who achieve a passing score of 70% or higher on Part I will be invited to participate in Part II.

Part II: A multiple-choice test weighted 30% covering Achievement, Professional Potential, Responsibility, and Teamwork.

CANDIDATES MUST RECEIVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THIS EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST.

Applicants with disabilities who require special accommodations must provide the Examination Unit with advance notice.

TRANSFER OF SCORE:
Applicants that have taken identical written test(s) for other exams within the last 12 months, will have their written test for the identical test part(s) automatically transferred to this examination.

STANDARDIZED WRITTEN TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

TEST PREPARATION :

Study guides and other test preparation resources are available to help candidates prepare for employment tests.
  • An interactive, Online Test Preparation Systems for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/job-search-toolkit/. Please click on the "Find a Job" and then the "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section.
  • Additional practice tests are available at http://www.shldirect.com/practice_tests.html.
  • Click Practice Test to access a practice test with sample medical coding questions. PLEASE NOTE : This link is NOT accessible using the Los Angeles County computers.
While these practice materials will help in preparing for the test, we advise you to review ALL related materials that you deem necessary.

ELIGIBILITY INFORMATION:
Applications will be processed on an "as-received" basis and those receiving a passing score will be promulgated to the eligible register accordingly.

The names of candidates receiving a passing score in the examination will be added to the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

No person may compete in this examination more than once every twelve (12) months.

SPECIAL INFORMATION:
Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

VACANCY INFORMATION:
The resulting eligible register for this examination will be used to fill vacancies at the Department of Health Services (DHS) throughout Los Angeles County as they occur.

APPLICATIONS AND FILING INFORMATION :
APPLICATIONS MUST BE FILED ONLINE ONLY. HARDCOPY / PAPER APPLICATION SUBMITTED BY U.S. MAIL, FAX OR IN PERSON WILL NOT BE ACCEPTED.


Applications electronically received after 5:00 p.m., PST, on the last day of filing will not be accepted.

Apply online by clicking on the green "APPLY" button at the top right of this posting. You can also track the status of your application using this website.

The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS. Fill in your application completely and correctly to receive full credit for relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the position. Please do not group your experience for each position held, give the name and address of your employer, your position title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

IMPORTANT NOTES :
  • ALL information supplied by applicants and included in the application materials is subject to VERIFICATION.
  • We may reject your application at any time during the examination and hiring process, including after appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION or RECISSION OF APPOINTMENT.
  • Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Comments such as "SEE RESUME" or "SEE APPLICATION" will not be considered as a response; in doing so, your application will be REJECTED.

Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may email the documents to Ani Shaboyan at AShaboyan@dhs.lacounty.gov at the time of filing or within fifteen (15) calendar days of filing online or your application will be rejected. Please include your name, the exam number and exam title on the email.

All correspondence to applicants, including any test invitations (if applicable), result notices and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. If you select "Off" under Email Preferences within your profile or click "Unsubscribe" on any notice you receive from us, you risk not receiving important information or correspondence. Moreover, please add AShaboyan@dhs.lacounty.gov and info@governmentjobs.com to your email address book and to the list of approved senders to prevent email notifications from being blocked or filtered as SPAM/JUNK mail by your email provider. You may also visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent via governmentjobs.com, for your records. For final exam result notices, the period in which to review test materials and/or file an appeal will be based on the time-stamp of the electronic notice (email).

SOCIAL SECURITY NUMBER :
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

NO SHARING OF USER ID, E-MAIL, AND PASWORD :
All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT :
Ani Shaboyan, Exam Analyst
(323) 914-8251
AShaboyan@dhs.lacounty.gov

ADA COORDINATOR PHONE :
(323) 914-7111

CALIFORNIA RELAY SERVICES PHONE :
(800) 735-2922


Closing Date/Time:

Job Address

Los Angeles, California United States View Map