Under general supervision, researches various federal, state, and local grant opportunities; works with various departments, and awarded non-profit agencies, in the application and monitoring process; prepares and coordinates grant accounting and reporting process, and performs other related duties as required.SUPERVISION RECEIVED AND SUPPORT/GUIDANCE EXERCISED
- Receives direct supervision from the Deputy Executive Director
- Receives lead direction from Assistant Director/Program Manager
- Receives functional guidance from higher level staff
- Provides technical and directional guidance and training to other staff
The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class. Essential Areas of Responsibility
ESSENTIAL JOB FUNCTIONS
Education & Experience
- Research, identify and apply for local, state, federal and private foundation funding sources for specific projects and programs; review grant proposals and applications prepared by other city departments for completeness, accuracy and timeliness; manage grant applications by working with various departments in the application and monitoring process to ensure successful grant awards and grant compliance.
- Exercise professional/independent judgment when working with Agency staff, including department heads, when determining whether grant opportunities fit within the strategic direction of the Agency and parameters of the funding agency.
- Establish relationships with non-profit agencies and support grant applications for projects directly impacting the community.
- Monitor and maintain government grants and contract documents in coordination with the Agency clerk and records management policies.
- Ensure local, state, federal compliance and meet reporting requirements for grants.
- Communicate regularly with other Agency personnel in explaining and interpreting the regulations, practices and policies regarding grant application and administration activities.
- Participate in meetings as necessary for grant matters, including grant site visits, conducting resident surveys, make presentations to community and elected officials, and meet with potential grant providers/funders.
- Develop budget and financial report documents in collaboration with program and fiscal staff.
- Work independently with payroll and accounts payable functions to facilitate accurate payments; this also includes the procurement function and ensuring federal requirements are part of the scope of the proposals (i.e. contractors' requirements to comply with Davis-Bacon requirements, ensuring disbarred vendors are not awarded contracts, etc.).
- Develop a grants administration work plan which includes goals, objectives and measurable workload indicators for the grants function
- Develop and maintain State and Federal inventory process for grant funded items.
- Periodically attend training seminars.
- Performs related duties as assigned.
EXPERIENCE AND EDUCATION GUIDELINES:
Any combination of experience and education that would be likely to provide the required knowledge and abilities could be qualifying, as determined by the Agency. A typical way to obtain the knowledge and abilities would be:Education/ Experience:
High School Diploma or GED and seven years' experience in research, finance, or public administration; including in grants administration, management, coordination and writing. A Bachelor's Degree in Business or Public Administration, Accounting or related field; and three years' experience in research, finance, or public administration; including in grants administration, management, coordination and writing; OR an equivalent combination of education, training, and experience is strongly preferred. Job Duties & Responsibilities REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS: Knowledge of
- Agency organization, operations, policies and procedures
- Federal, State, County and City laws, rules, regulations and ordinances
- Principles, practices and techniques of grant research, writing, administration and interworking of funding sources at all levels
- Budgetary theory, principles, objects and practices
- Grant programs, application procedures and administrative requirements
- Grant availability, applications, proposal and administrative process and procedures
- Grant accounting, auditing principles and practices as related to grants administration
- Prepare and present narrative and written reports, as required by the job
- Establish and maintain effective working relationships with project managers, finance department, legal department, all client departments, contractors, consultants, auditors, and the general public
- Maintain a high degree of organization, with attention to detail and accuracy
- Plan, implement, monitor and close grants agreements of all types and for a variety of purposes in a workable and concise manner
- Understand, interpret, and communicate, grant, and financial terminology
- Inspect and track varied grant projects and to monitor appropriate paperwork, authorizations, signatures, payments, reporting, and compliance
- Coordinate and communicate with parties involved in the grant and financial administration of on-going projects
- Organize and coordinate multiple tasks
- Assist employees in linking department/division programs activities/performance goals to the overall Agency vision, mission and strategies
- Plan, implement, monitor, and close grant agreements of all types for a variety of purposes in a workable and concise manner
- Research, write and submit grant applications
- Assist departments with program planning which includes goals, objectives and evaluation measures
- Provide grant compliance guidance to all levels of the organization. This includes the determination of whether funding opportunities fit within the Agency's strategic plan, the department's capacity to deliver on the grant agreement, the Agency's operating budget and the funders' parameters
- Develop the grants operating budget
- Determine grant compliance requirements for all grants and guide decision making
Closing Date/Time: Continuous