Project Lead - Administrative Analyst/Specialist Exempt II (Temporary) (5801)

  • East Bay
  • Hayward, California
  • Jul 13, 2020
Full Time Administrative Analysis and Research Clerical and Administrative Support Project Management

Job Description


The starting salary will be between $6,591.00/month to $7,900.00/month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit


Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.


Under direction of the Director of Planning, Design and Construction, the Project Lead manages the development and implementation of minor and major capital outlay projects including new construction, renovation, capital renewal, deferred maintenance, utilities infrastructure upgrades and campus user requested projects. The Project Lead coordinates these projects from inception, schematic, preliminary design, construction documents, bidding, construction occupancy and close out. The Project Lead has ongoing and timely communication with university stakeholders, design consultants and contractors. The Project Lead assists the Director of Planning, Design and Construction to define project scope and delivery to ensure that the projects are delivered on schedule, within the approved budget with a high quality standard to meet the requester's intended needs. The incumbent interfaces with various academic departments, deans, faculty, staff, Chancellor's Office, State and Federal agencies and other external entities.

This is a temporary, full-time position for one year following the date of hire, with the possibility of reappointment.


Project Management during Planning and Design:
The Project Lead serves as the primary contact for all parties involved in the project. The incumbent is required to interface with campus stakeholders including deans, faculty, students, staff, and administrators. Typical duties include hiring and managing design and construction professionals, monitoring and controlling project scope, budget, schedule and quality; resolving problems that arise on the projects; coordinating work of a multi-disciplinary development team across organizational boundaries including design and construction professionals and permitting agencies. Incumbent works with various service units in Facilities to incorporate their feedback. Incumbent has first line responsibility to communicate effectively with campus administrators and project stakeholders regarding project scope, budget, schedule, construction impact, and project risks. Incumbent manages planning and design activities for major and minor capital projects, including the day-to-day interface with project architect/engineer, user groups(s), campus administration, and local, state or federal agencies (as applicable). Incumbent works with different agencies to ensure project needs and required regulation for compliance on safety. Incumbent also assists in the preparation of materials for submission to the Chancellor's Office as well as senior level campus administrators.

Project Management during Construction:
The Project Lead is accountable for the day-to-day project management activities during construction, ensuring that the project is on schedule, within scope and budget, of high quality and cost-effective. This involves all elements of project management through project closeout, equipment procurement and installation, move-in management, post-construction warranty, review and authorization of payment requests, change orders, etc. and the final close-out of the project. The Project Lead is expected to involve Facilities Operations in applicable stages of the project and upon project completion, develop and implement a smooth transition of the project to Facilities Operations.

Technical Support and Assistance:
The Project Lead is responsible for the complying with CSU policies and procedures (CSU State University Administrative Manual) associated with the management of major capital outlay projects. Incumbent is required to provide interpretation on building code compliance and be able to analyze and interpret the design and construction documents. Incumbent acts independently and resolves problems that may arise on the projects, and is expected to exercise good judgment throughout the project delivery process.


* Demonstrated working knowledge of building and construction, design, construction contract administration, California Building Codes and regulations.
* Demonstrated experience in the development of project scope, cost, schedule and budget management and contract negotiations.
* Ability to understand interpret architectural, mechanical, electrical and plumbing drawings.
* Ability to fully understand and interpret technical specifications and architectural/ engineering and predesign and construction documents for capital improvement projects.
* Demonstrated project management skills for developing and managing complex projects.
* Professional knowledge and interpretation of appropriate code, fire life safety, rules, regulations, etc. as applies to the construction and operation of campus facilities.
* Demonstrated ability to set appropriate priorities to effectively manage numerous tasks within defined time and resource limitations.
* Proven ability to manage design team and contractors to ensure agreement on scope, budget and project quality.
* Demonstrated ability to work independently and to determine the needs and oversee the delivery of the project to meet requester's project objectives.
* Demonstrated experience in preparing reports, specifications, policies and procedures covering planning, design and construction issues.
* Ability to identify and resolve problems.
* Advanced organizational and analytical skills with attention to details.
* Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills.
* Ability to host campus community meetings to solicit input and feedback on projects.


Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.


* Bachelor's degree in Architecture, Mechanical Engineering, Electrical Engineering, Construction Management, or a related field with 3 years experience managing all phases of capital projects in a university or a similar complex environment.
* State of California Architecture License or Professional Engineering License.


In addition to the standard Cal State East Bay application, please submit a:

1. Cover letter
2. Resume
3. List of three (3) or more professional references

Resumes alone will not be accepted in lieu of a completed online application.

To apply on-line, please go to If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application.

This position will remain open until filled and may close without further notice.

Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks.


Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate.


All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:


The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.


Cal State East Bay is not a sponsoring agency for Staff or Management positions.


As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map