City of San Jose San Jose, California, United States
Jul 23, 2020Full Time
The Purchasing Division of the Finance Department offers unique career development and advancement opportunities in public sector procurement and contracting. The Division is responsible for the centralized procurement of equipment, supplies, materials, IT, and non-consulting services pursuant to the City of San José Municipal Code Title 4, Chapter 4.12. The Division is also responsible for providing guidance and oversight for the procurement of consulting services which is managed by the individual City departments. The Purchasing Division is focused on delivering procurement and contracting services based on public procurement best practices. The team is headed by a Deputy Director, who oversees two purchasing-related workgroups. One workgroup is managed by a Program Manager who oversees a group of buyers and a staff specialist, who primarily handle tactical procurements such as low-bids, purchase orders, and p-card purchases. Another workgroup is managed by the IT & Strategic Procurement Manager who oversees a group of Senior Analysts, Analysts I/II, and the IT Buyer. This team is responsible for handling the City’s complex procurements (i.e., primarily Requests for Proposal) and contract activity. The work environment is dynamic and engaging, with procurement staff interfacing with nearly all City departments in delivering products and services. The Division offers opportunities for growth and advancement. The Department of Finance is hiring a Senior Analyst in the Purchasing Division. The Senior Analyst is a management position that reports to the IT & Strategic Procurement Manager and is responsible for strategic procurement activities, projects, and agreements on behalf of various City departments. Responsibilities for the position may include, but are not limited to: - Working with various City departments to prepare, issue, and oversee complex Requests for Proposals (RFPs), Requests for Information (RFls), and other solicitation methods for City funded projects, as well as federal and state funded projects - Managing strategic and complex procurement activities, including developing specifications and facilitating the evaluation process - Developing, negotiating, writing, and executing strategic and complex contracts - Administering contracts, including negotiating amendments, change orders and exercising options - Drafting and preparing Council memoranda and responses to protests - Training and educating City staff on Citywide purchasing rules, procedures, and processes - Assisting departments with vendor management and contract management activities as required - Performing data and financial analysis for purchasing and contracting activities - Clearly expressing ideas verbally and in writing - Preparing standard and ad hoc reporting - Supervising assigned staff - Conducting and facilitating Request for Quotes (RFQ) and Request for Bids (RFB) and issuing Purchase Orders (POs) as assigned - Performing other duties and special projects as requested such as vendor training, emergency preparedness, and implementing procurement and contracting process improvements. The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in the Senior Analyst classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay. COVID-19 Remote Work Please be aware that as a result of the COVID-19 pandemic, the Senior Analyst will most likely be expected to work remotely at least some, if not all, of the time until further notice. If this is required, the Senior Analyst will be assigned a laptop by the City with all software and software access required to perform the assigned duties. The Senior Analyst be required to have/provide their own internet connectivity and other requirements as specified in the City’s Remote Access Policy to be able to fully perform their responsibilities remotely in accordance with the City’s Policy Manual, Section 1.7.3 Remote Access, at https://www.sanjoseca.gov/your-government/city-manager/employee-relations/city-policy-manual.