PEOPLE FIRST - Conduct fair, accurate and transparent elections to increase public participation and confidence
The San Benito County Elections Department is seeking seasonal Elections Associate I to assist in the upcoming November 3, 2020 Presidential General Election. The Elections Department is a fast-paced environment. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. All application materials must be received by the priority screening date for a guaranteed review. Applications received after this date will be considered on an as-needed basis.
Priority Screening Date: Friday, July 17, 2020
Under direction, to learn, assist with, and perform a variety of seasonal office, administrative and general support work for the Elections Department. DISTINGUISHING CHARACTERISTICS
This is an entry, training and basic working seasonal level support position. Incumbents learn to perform a variety of support assignments requiring general knowledge of the functions, policies, and procedures of the Elections Office. This class distinguished from the Elections Associate II (Extra-Help/Seasonal) in that incumbents perform a lesser scope of assignments, under closer supervision of County Clerk-Recorder-Elections personnel. REPORTS TO
Assistant County Clerk-Recorder, Sr. Deputy County Clerk-Recorder-Elections, or designee. CLASSIFICATIONS SUPERVISED
This is not a supervisory class. TYPICAL PHYSICAL REQUIREMENTS
Sit for extended periods; frequently stand and walk; bend, stoop, and kneel; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with other staff and the public.
Examples of Duties / Knowledge & Skills
(The following is used as a partial description and is not restrictive as to duties required.)
- Assists with recruiting locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers;
- Assists with voter education and outreach events;
- Assists with preparation, distribution, and pick-up of supplies for polling places, outreach events, training classes, and other election events;
- Assists with the processing of voted ballots, includes opening and flattening, damaged ballot duplication, sorting manual ballot tallying, and machine tabulation;
- Assists with the sorting, batching, and preparing of voter registration forms and other election related documents for data entry and processing;
- Assists with the processing, and verifying of Vote by mail and Provisional Ballots;
- Assists with the issuing of ballots to qualified voters in person and by mail;
- Scans materials into tracking system, package and prepare materials for storage, move and state materials at each step of the process;
- Answers inquiries and provides information to the public about elections and voter registration in person, in writing, and by telephone;
- Performs data entry of voter registration and election information in to the election management system and looks up information as needed;
- May offer orientation or answer procedural questions;
- Other duties as assigned.
Minimum qualifications & Requirements
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Two years of responsible clerical, office, and general administrative support work experience OR One year of general work experience AND Associates degree from an accredited college or university OR Bachelor's degree from an accredited college or university. STRONGLY DESIRED:
Elections related experience OR Elections administration certification.
Supplemental information KNOWLEDGE OF:
Learn and perform a variety of administrative, office, and general support work with minimal guidance.
Read, interpret, and apply policies, procedures, and regulations.
Customer services principles, including the handling of irate and distress people.
Learn to operate a computer and use department software in the performance of assigned work. ABILITY TO:
Learn the laws, rules, regulations, and policies affecting the functions and procedures of the Elections, including public access to documents, filing of petitions, and the registration of voters.
Learn and perform a variety of basic elections support functions.
Learn the terminology related to the functions and operations of Elections Office.
Gather and organize data and information.
Use a computer and appropriate software for word processing, and record keeping functions.
Deal tactfully and courteously with the public and other staff when explaining the functions, policies, and procedures of the Elections Office.
Establish and maintain cooperative working relationships.
Possession of, or the ability to obtain, an appropriate valid California Driver's License.
Required to work weekends and evenings during peak election periods and to attend meetings or trainings.
All County employees can and will be called upon to act as Disaster Workers when needed.
The contents of this class specification shall not be construed to constitute an expressed or implied warranty or guarantee, nor shall it constitute a contract of employment. The County of San Benito assumes no responsibility beyond the general accuracy of the document, nor does it assume responsibility for any errors or admissions in the information contained herein. The contents of this specification may be modified or revoked without notice. Terms and conditions of employment are determined through a "meet and confer" process and are subject to the Memorandum of Understanding currently in effect.
The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score. Note: The Supplemental Questionnaire and the Application are administered as two separate documents. The Application is used only to determine if the minimum qualifications are met; and the Supplemental Questionnaire will be used only to determine your exam score. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge
In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.
Closing Date/Time: Continuous