Reporting to the Director of the School of Global Innovation and Leadership, the School Analyst works independently, under general supervision, to provide a broad range of technical, analytical, and administrative duties limited to moderate complexity. This position is responsible for administering the school budget, researching policy, conducting fiscal analysis and working with the School's Director to project the school's annual budget. Additionally, this position manages the day-to-day operation of the school and trains, coordinates and oversees all the Global Innovation and Leadership staff and student assistants, as applicable.
Responsibilities include but are not limited to the following:
-Monitor school's funds and reconcile all expenses reported in the University budget system utilizing current reporting systems. Report balances to School Director regularly. Audit, oversee, track, and analyze all budgets and accounts including Operating and CERF Funds in addition to other Tower and Research Foundation accounts.
-Analyze monthly payroll expenditures and process appropriate revisions and collaborate with the Lucas College of Business Dean's Office Budget Analyst.
-Forecast budget for all accounts to advise School Director on use of individual funds to support future expenditures.
-Identify and troubleshoot purchasing, accounts payable and budget issues.
-Provide and recommend information pertaining to faculty travel before and after trips. Prepare and process travel authorizations and reimbursements. Oversee preparation and processing of travel authorizations and reimbursements.
-Assist new school faculty with relocating procedures, by means of Lucas College of Business and University policies. Also, disseminate school, college and university procedure.
-Maintain school FTE workbook, recording each faculty member's appointment.
-Administer the Retention, Tenure, Promotion (RTP) procedures for all Tenure/Tenure-Track faculty, guiding the school's committee and School Director with annual evaluations.
-Lead faculty recruitment process for faculty ensuring that Faculty Affairs recruitment guidelines are met, including arranging all travel itineraries/schedules for all faculty and on-campus interviewees.
-Supervise the Annual Evaluation process for all temporary faculty, including scheduling the Director's assigned faculty peer evaluations.
-Prepare and process all appointment documentation for faculty (via CMS), applying Faculty Affairs appointment guidelines. Includes collection of all teaching applications, Employment Questionnaires, signed Terms and Conditions and other applicable documents.
-Maintain numerous confidential faculty files storing all evaluations, in addition to absence reporting and other employment records.
-Edit appointment documentation throughout semester due to changes in department schedule, such as addition or deletion of courses, etc.
Closing Date/Time: Open until filled
San Jose, California