Operating Budget Manager (Non-Represented)

  • BART
  • Oakland, California
  • Jun 24, 2020
Full Time Accounting and Finance

Job Description


Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Department

Operating Budgets

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2020 current employee cost $150.44 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$120,596 - $182,703 / Annual Rate (Non-Rep Payband 9)
Note: Initial salary offer will be between $120,596 - $167,000 (commensurate with experience)


Posted Date

June 22, 2020

Closing Date

July 5, 2020

Reports To

C. Simi, Budget Director

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

The San Francisco Bay Area Rapid Transit District (BART) is recruiting to fill a vacant Manager of Operating Budgets position in the Budget Department. The Manager of Operating Budgets directs, manages, supervises and coordinates the activities and operations of the Operating Budgets Division within the Budget Department including the development, implementation, administration and control of budgets; coordinates assigned activities with other divisions, departments and outside agencies; provides highly responsible and complex administrative support to the Department Manager, Budget Department; participates in labor relations cost support, and performs related duties as assigned.
This division-level class manages the development, administration and expenditure of the District's operating funds and provides direction for District budget analysis. Responsibilities include periodic reporting of operating budget status as well as performing complex financial and statistical analysis of operating costs. The incumbent is accountable for accomplishing division goals and objectives and for furthering District goals and objectives within general policy guidelines. This class is distinguished from the Department Manager of Budget Department in that the latter is responsible for overall management of the department, which includes Budgets (Operating and Capital), Grant Compliance, and Energy divisions.
A strong educational and/or work experience background in governmental budgeting will be required as well as a good understanding of: Operational characteristics, services and activities of a comprehensive operating budgets program; Budgetary software such as PeopleSoft, Hyperion or comparable systems; Principles and practices of general, fund, and government accounting; Principles and practices of program development and administration; Methods and techniques of budget administration and financial control; Methods and techniques of statistical, financial, and management analysis; Principles and practices of procurement; Principles and practices of budget preparation and administration; Principles of supervision, training and performance evaluation; Related Federal, State and local laws, codes and regulations. The successful candidate will demonstrate the following skills/experience beyond the minimum qualifications:
  • Experience with PeopleSoft, Hyperion, or comparable position budgeting systems (highly desirable).
  • Experience in labor relations cost support; assessing budget impact of labor agreement proposals; providing explanations of costs to management and bargaining units, and; providing support materials as needed.
  • Selecting, supervising, training and evaluating staff.
  • Negotiating agreements with funding agencies.
  • Preparing and administering large program budgets.
  • Preparing clear and concise administrative and financial reports.
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
  • Researching, analyzing and evaluating new service delivery methods and techniques.
  • Interpreting and applying Federal, State and local policies, laws and regulations.
  • Communicating clearly and concisely, both orally and in writing.
  • Establishing and maintaining effective working relationships with those contacted in the course of work.
  • Substantive experience with public agency budgeting and governmental budgeting and accounting;
  • Ability to develop and foster relationships with internal and external customers;
  • Excellent research, reading comprehension, and professional writing skills;
  • Preparing and interpreting financial forecasts and schedules, and ability to present analysis in formats appropriate for staff and management;
  • Advanced understanding of the complex issues and challenges facing BART and/or transportation in general.

Essential Job Functions

Assumes management responsibility for assigned services and activities of the Operating Budgets Division including the development, implementation, and administration of operating budgets. Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures. Works closely with the Human Resources department to manage position control for all District positions, including reviewing and recommending reallocation requests; tracking and reporting on vacant and filled positions; and processing reorganization requests Plans, directs, coordinates and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems. Oversees preparation of the District's annual operating budget; prepares and presents budget recommendations to Executives, the General Manager, and the Board of Directors; implements annual budget decisions and oversees revisions. Monitors and regularly reports on District spending levels and budgeted to actuals variances. Prepares budget analyses; oversees the collection of budget related data; prepares and presents budget reports. Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice and procedural improvements. Provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Oversees and participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments. Serves as the liaison between the Operating Budgets Division and other divisions, departments, and outside agencies; negotiates and resolves sensitive and controversial issues. Serves as staff on a variety of boards, commissions and committees; prepares and presents staff reports and other necessary correspondence. Provides responsible staff assistance to the Department Manager, Budget. Attends and participates in professional group meetings and trainings; stays informed and current in best practices in governmental budgeting, transportation, and accounting. Responds to and resolves difficult and sensitive citizen inquiries and complaints. Knowledge of:
  • Operational characteristics, services and activities of a comprehensive operating budgets program
  • Principles and practices of general, fund, and government accounting
  • Principles and practices of program development and administration
  • Methods and techniques of budget administration and financial control
  • Methods and techniques of statistical, financial, and management analysis
  • Position and reorganization issues
  • Principles and practices of procurement
  • Principles and practices of budget preparation and administration
  • Principles of supervision, training and performance evaluation
  • Related Federal, State and local laws, codes and regulations
Skill/Ability in:
  • Overseeing and participating in the management of a comprehensive operating budget program
  • Selecting, supervising, training and evaluating staff
  • Participating in development and administration of division goals, and objectives
  • Leading and guiding team in position control
  • Budgeting negotiated wages, benefits, and other labor costs across groups
  • Performing complex financial and statistical analyses
  • Preparing and interpreting financial forecasts and schedules
  • Managing competing deliverables
  • Negotiating agreements with funding agencies
  • Preparing and administering large program budgets
  • Preparing clear and concise administrative and financial reports
  • Analyzing problems, identifying alternative solutions, projecting consequences of proposed
  • actions and implementing recommendations in support of goals
  • Researching, analyzing and evaluating new service delivery methods and techniques
  • Interpreting and applying Federal, State and local policies, laws and regulations
  • Establishing and maintaining effective working relationships with work contacts

Minimum Qualifications

Education:
Bachelor's degree in Business Administration, Public Administration, Statistics or a related field from an accredited college or university.
Experience:
Five (5) years of (full-time equivalent) professional verifiable experience in financial analysis, budget analysis or related experience which must have included at least two (2) years of administrative and supervisory experience.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Selection Process

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

Application Process

External applicants may only apply online, at www.bart.gov/jobs.  Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.   

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART.  Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. 

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties.  On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Please note that any job announcement may be canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Job Address

Oakland, California United States View Map