Administrative Coordinator for Faculty Initiatives (ASC II)/ Office of Community Engagement (2019-00833)

  • San Bernardino
  • San Bernardino, California
  • Jul 01, 2020
Full Time Clerical and Administrative Support Human and Social Services

Job Description

Status: Full-time, permanent "Non-Exempt" position.

Work Schedule: Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m.

First Review Deadline: Applications will be reviewed beginning November 26, 2019.

Under the general supervision of the Director of the Office of Community Engagement (OCE), the incumbent will be responsible for a full range of moderate to complex clerical and general administrative support in support of faculty who are engaged in community-based work. This position serves as the first point of contact for faculty who are engaged in community partnership development, service learning and/or community-based participatory research, and will also serve as a primary coordinator of the CSUSB President's Volunteer Service Award program for faculty and staff. The incumbent will provide administrative and logistical support for professional development activities, including but not limited to event marketing, social media, responding to participant questions, scheduling events, and data gathering. This position also maintains faculty grant files and the OCE historical archives.

Primary Duties include (but are not limited to):
Working independently, under general direction related to goals, the incumbent is responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation in providing administrative coordination and support for OCE faculty programs.
Administrative work involves support and coordination of research, evaluation and preparing recommendations related to operational and procedural matters and ingenuity in developing solutions.
The incumbent works with complex programs, projects, and events that have campus-wide impact and that require ability to work independently.
The incumbent coordinates day-to-day office support and operations, assist faculty, staff, and community partners and is responsible for document maintenance and monitor tasks and projects through their completion.
Incumbent is responsible for planning and logistics of multiple faculty professional development events and programs.
Work assignments typically require a comprehensive working knowledge of applicable university infrastructure, policies and procedures, ability to apply independent judgment, discretion, and initiative to address routine problems.
The incumbent must have demonstrated mastery in writing and presentation skills to effectively write standard reports and communicate information to diverse and multicultural audiences. The communication skills also include the ability to effectively interact with personnel at all levels of the university and the broader community.
Performs other duties as assigned.

Education & Experience:
High School Diploma or equivalent AND three years of experience in general office administrative/clerical work is required.
Preferred Qualifications:
Bachelor's Degree in Public Administration, Business Administration, Communication Studies or a related field.
Knowledge, Skills & Abilities:
Knowledge of office methods, procedures and practices, and a thorough mastery of English, grammar, spelling and punctuation.
A comprehensive knowledge of the University infrastructure, policies and procedures is required.
Active problem-solving skills are required along with effective and sensitive interpersonal skills.
Expertise in using standard office software such as MS Office package is required.
The ability to prepare and present reports is required.
The ability to interpret independently, and apply a variety of complex policies and procedures is required along with the ability to identify deviations from applicable policies.
The ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions is required.
The ability to identify and troubleshoot office administration problems, recognize and advocate for solutions that yield programmatic progress and improvement, as well as respond to work area-related inquiries and requests is required.
The ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
The ability to perform business math, support the analysis of evaluation data, and prepare reports requiring some inference is required.
The ability to work professionally, collaboratively, and collegially with a diverse group of people, partners and co-workers, is required, as is the ability to use persuasion and negotiation to expedite projects and achieve results.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled

Job Address

San Bernardino, California 92407 United States View Map