• Los Angeles
  • Los Angeles, California
  • Aug 03, 2020
Full Time Administration and Management

Job Description

Bulletin #180379; 12/11/19

Administrative Support Coordinator II

Salary Range: $3,115 - $5,639/Monthly

Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Temporary appointment expires on or before one year from date of hire; may be extended; may become permanent.

Essential Functions: Under the general supervision of the Department Chair, the incumbent must exercise independent judgment and initiative to manage the day to day activities of the psychology department office. The incumbent will serve as the primary contact for lecturers and teaching assistants and will provide initial orientation of the department to new faculty members. The incumbent will interact with and solve problems for work unit customers and staff, and provide work direction to the clerical support staff. The incumbent will develop and report the history for reimbursement in faculty grant utilization and have in depth knowledge of the department's complex types of grants and diversity of funding sources. The incumbent will develop and maintain a complex system of electronic files to track data. The incumbent will help the chair develop class schedules for the department, track utilizations of department resources, allocate use of special purpose rooms, calculate faculty costs, and reconcile supervision rosters. The incumbent will work with faculty to organize activities around new faculty recruitment. The incumbent will aid the chair and faculty in the execution of their roles as instructors, researchers, and mentors. The incumbent will coordinate the processing of financial requests, and track paperwork to ensure timely processing of purchase orders, requisitions, and contracts. The incumbent will complete university forms such as requests for travel, expense claims, petty cash requests, mileage reports, and requests for checks. The incumbent will balance and maintain all of the department's state and UAS accounts, and reconcile PeopleSoft ledgers with the NSS Fiscal Assistant. The incumbent will use a variety of office support technology and systems, including Microsoft Word, Excel, and GET/PeopleSoft to enter data and generate reports. The incumbent will maintain PC-based, databases, use electronic, and voice-mail to communicate effectively with faculty, staff, students, and people outside the University community. The incumbent must prioritize work and meet project deadlines.

Required Qualifications & Experience: The incumbent must have the equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative functions. The incumbent must have a thorough knowledge of office methods, procedures, and practices. The incumbent must have the skill to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. The incumbent must demonstrate effective use of English grammar, punctuation, spelling; and excellent oral and written communication skills. The incumbent must be proficient in office support technology, including Microsoft Word and Excel. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects; perform business math; analyze budgetary data; and make accurate projections requiring some inference. The incumbent must demonstrate skills for using computer technology to access data; maintain records; generate reports and communicate with others. The incumbent must demonstrate appropriate professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds; work effectively and sensitively with a broad range of people; and have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered. As part of the interview process candidates will be asked to complete an assessment.

Closing Date: Review of applications will begin on December 25, 2019 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

Closing Date/Time: Open until filled

Job Address

Los Angeles, California 90032 United States View Map