Junior Imaging Supporting Technician (Administrative Analyst/Specialist, Non-Exempt) (10464)

  • San Francisco
  • San Francisco, California
  • Jul 01, 2020
Full Time Administrative Analysis and Research Clerical and Administrative Support

Job Description

Working Title
Junior Imaging Supporting Technician

SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Undergraduate Admissions

Appointment Type*
This is a one year probationary position.

Time Base*
Full-Time (1.0)

Work Schedule*
Monday to Friday; 8 a.m. to 5 p.m.

Anticipated Hiring Range*
$4,179 per month ($50,148 annually)

Salary is commensurate with experience.

Position Summary*
Reporting to the Assistant Director for International Admissions and Transfer Credit, the incumbent works in support of mailroom scanning and imaging activities within the Transfer Credit section of the Undergraduate Admissions Office. The incumbent: processes incoming mail and identifies transcripts belonging to applicants and students; creates and modifies Optical Character Recognition (OCR) templates to capture the image and text information of all transcripts submitted by applicants for admission or continuing students; input manual entries of transcript data into the Transfer Credit module; and archive scanning of transcripts into OnBase.

Position Information
Centralized Document Scanning/Support
- Create, build, and modify templates to capture the image and text of any given transcript.
- Document the template process, modifications and additions.
- Maintain OCR templates for processing of Transcript data.
- Document and screen incoming transcripts and documents; review status; and assure proper processing requirements are met performing necessary database updates.
- Serve as the contact person for matters related to student documents for internal and external customers, including troubleshooting, reporting errors and issues, and working with colleges/universities as needed.
- Distribute Completed Documents to appropriate departments.
- Download Electronic Transcripts from approved vendors.
- Investigate and troubleshoot transcript issues.

OCR Transcript Processing
- Process and edit transcripts using a transcript processing application, including handling deletion or correction of any given field or line of text, and evaluate the need to manually enter specific data directly from a transcript.
- Modify the transcript file as necessary to ensure data accuracy before it is uploaded to Campus Solutions (CS).
- Load, troubleshoot, and post data from transcripts to the student information system.
- Coordinate and monitor eTranscript CA batch request processing for applicants and students.
- Request individual EDI transcripts through eTranscript CA for applicants and students when receiving paper transcripts from schools that accept online EDI request.

Other duties as assigned.

At All Times
- Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D); and
- Demonstrate safe work practices for oneself, others and the office environment.

Minimum Qualifications*
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

- Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

Preferred Qualifications
- Two years of experience using CS student records database and other technical systems that support CS.
- Two years of experience communicating with applicants concerning university enrollment requirements and with continuing students regarding transfer credit.

Must be able to work for extended periods at personal computers and computing screens. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff.

Pre-Employment Requirements
This position requires the successful completion of a background check.

Eligibility to Work*
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

CSUEU Position
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

How To Apply

Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience.


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Application Deadline
This position is open until filled.

Review of applications to begin 01/01/2020.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map