Employment Status: Full-time, probationary, "non-exempt" position, with the possibility of converting to permanent.
Work Schedule: Monday thru Friday, 8:00 am - 5:00 pm, with the possibility of converting to an alternate work schedule.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 4, 2020.
Position Summary: The Administrative Analyst/Specialist is a broad classification with four position skill levels. It is designed for positions covering a wide range of general and/or specialized administrative responsibilities in support of a program and/or organizational unit. The majority of work is administrative and analytical in nature with duties covering operational, policy and program research, analysis, reporting, and evaluation for the effective development and administration of programs or improvements to operational policies and procedures. Incumbents may also provide program administration or leadership. Responsibilities may include overseeing day-to-day administrative operations and providing lead work direction to others.
Current employees will be given preferred consideration.
Under general supervision, the Fire/Life Safety Systems Coordinator will serve as the coordinator for all preventive maintenance and testing for critical fire/life safety equipment including elevators, lifts, generators, and fire alarm and suppression systems.
Responsibilities include but are not limited to:
Anticipate problems and assess the impact of proposed solutions on various organizational areas.
Track data and trends.
Communicate effectively with a multitude of campus constituents.
Develop strategies related to maintenance and testing of equipment.
Schedule, track and document work in accordance with applicable laws, codes, regulations and standards; and independently determine methods to meet administrative goals.
The incumbent will serve as technical advisor to the Building Maintenance Manager regarding strategic objectives and methods with respect to critical equipment; use knowledge to anticipate problems and recommend solutions.
Monitor service standards, administer surveys, and analyze data to support exceptional customer service.
Independently perform specialized administrative and analytical duties; use judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and program; and ensure processes are in place that help demonstrate a stewardship of the physical assets of the campus.
Other duties as assigned.
Education and Experience:
Bachelor's degree AND three (3) years administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs or an equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
Entry qualifications as described above.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to train others on new skills and procedures and provide lead work direction.
Fluency in using a broad range of standard office software such as MS Office, Outlook, TMA, CMMS or other databases is highly desirable.
Ability to make independent decisions and exercise sound judgment.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Ability to work with a diverse group of people.
Duties may involve the use of a state vehicle which would necessitate possession of a valid California driver's license and the successful completion of the campus Defensive Driving examination.
Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.
Must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet.
Must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending.
Depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled
San Bernardino, California