The Administrative Support Coordinator I works independently to perform duties under the general supervision of the Director of School of Social Work and the Administrative Analyst to maintain the efficient operations of the School of Social Work.
Responsibilities include but are not limited to the following:
-Oversee the office reception area.
-Answer and direct incoming phone calls to appropriate personnel.
-Welcome and assist visitors.
-Maintain and reserve conference rooms, laptops, projectors, and other equipment for faculty members, and other departments on campus.
-Assist Faculty on day-to-day tasks.
-Draft notifications and distribute information regarding school activities.
-Retrieve staff, faculty and student payroll.
-Manage the overall use and readiness of the School office areas (break room area maintained, conference rooms are in-order, chairs, supplies, and equipment in-place, public areas are clean and maintained).
-Manage and maintain the School directory both in print and electronic formats.
-Manage School mail, faculty/staff mailboxes, collection and delivery of special or confidential documents.
-Help design and maintain School bulletin boards and displays.
-Assign office space for part-time faculty each semester.
-Manage office phone systems, including message coverage for the front desk and updating outgoing messages for part-time faculty each semester.
-Maintain up-to-date electronic software programs including office subscriptions to MS Office Suite, Adobe products, SPSS, etc.
-Coordinate collection and processing of electronic applications.
-Identify and integrate newer technology to further enhance admissions processes(e.g. YouTube, podcasts, Facebook, and Twitter).
-Assist in the scheduling, hosting, and follow-up for informational sessions, orientations, and other related trainings.
Closing Date/Time: Open until filled
San Jose, California