Information Technology Consultant - Archives & Data Management (Information Technology Consultant) - Facilities Services (10484)

  • San Francisco
  • San Francisco, California
  • Jan 16, 2020
Full Time Information Technology and Communication Services

Job Description

Working Title
Information Technology Consultant - Archives & Data Management

SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Facilities Services

Department Description
The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated.

Appointment Type*
This is a one year probationary position.

Time Base*
Full-Time (1.0)

Work Schedule*
Monday to Friday; 8 a.m. to 5 p.m.

Anticipated Hiring Range*
$4,372.00 - $6,130.00 per month ($52,464.00 - $73,560.00 annually)

Salary is commensurate with experience.

Position Summary*
Under the direction of the Associate Director, Central Support Services (CSS), it is the primary responsibility of the Information Technology Consultant -Archives & Data Management to maintain and enhance the university's Facilities Information System (FacilitiesLink) and mapping capabilities, including: the Facilities Information System (FIS) data base; the campus preventive maintenance system, the Geographical Information Systems (GIS) and data; the campus maps and outdoor signage, 3D models of buildings and the campus; and the Utilities Systems CAD maps. The duties involve expert-level systems analysis and development, data base analysis, cross-system interface development and maintenance, GIS systems analysis, and desktop publishing editing and design. Under the direction of the Associate Director of CSS, the incumbent provides information systems team leadership and guides systems development, maintenance, and stakeholder collaboration on behalf of Facilities Services.

Position Information
FIS/CAD Maintenance and Development - Maintain, enhance, and evolve the FIS systems CAD files, drawings archive, and building and equipment data bases within Facilities Services. This includes, but is not limited to:
- Collection of data, development, and maintenance of the FIS, offering the campus community a customizable tool to assist in the tracking of equipment and room use
- Development of archival system and maintain archival drawings of PDF and CAD building and maintenance files
- Maintaining CAD drawing standards and guidelines
- Review design submittals to ensure compliance with standards, transfer as-built data to the FIS base plan sets
- Assist in building collaboration capability between FIS, StarRez, CMS, etc.
- Support and promote FIS system usage with development collaboration and training among users
- Facilitate making all maps (utility, 3D, presentation, display, etc.) available to the needed constituents
- Collaborate with the ES Technical Support Group on computing systems and network support

Maps and Graphics - Maintain, enhance, and evolve the university's mapping and signage capabilities. This includes:
- Direct the creation of precise and detailed maps and digital models of existing and proposed buildings and landscapes
- With direction from planning staff, test design alternatives, including site plans, site sections, building massing, alignments, views, etc.
- Assist in the creation of map and graphic presentations for planning purposes or other university needs, including project- or proposal-support graphics, construction signage, event maps, etc.
- Develop and maintain 3D maps of campus and remote sites
- Coordinate graphics production by off-site vendors as needed
- Maintain and enhance the campus map website and support the university's online app
- Maintain the official Master Plan Map for reporting to the Office of the Chancellor

GIS Systems Maintenance - Maintain, enhance, and evolve the university's GIS systems. This includes:
- The collection, development, and maintenance of ArcGIS data and campus land cover files
- Create utility and other web applications using the server maintained by the GIS academic department for emergency and other planning needs
- Integrating data and production between CAD/FIS and GIS
- Maintain relationship with academic GIS department/provide updated files
- Maintain GIS-related software and equipment
- Support the efforts of other departments in related projects, as directed

Utilities CAD Program
Maintain, enhance, and evolve the campus utilities CAD files (electric, gas, water, telecommunications), to support planning, design, construction, facilities maintenance, and emergency planning.

Other duties as assigned.

At All Times
- Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
- Demonstrate safe work practices for oneself, others and the office environment.

Minimum Qualifications*
A basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems.
Preferred Qualifications
Incumbent must have superior communication and critical thinking skills (written and verbal); be a self-starter; like a fast paced, deadline-driven environment; have the ability to inspire and lead in a team environment; maintain skills currency; be familiar with ticketing systems; and possess a strong ability to coordinate multiple projects on a daily basis and work well with students, staff, administrators, and outside entities. High productivity is expected.

Work experience in higher educational institutions. Expertise in 2D and 3D graphic production tools, including: ArcGIS, Sketch-Up Pro, AutoCAD, Revit, MS Office suite, Adobe Creative Suite applications, and web maintenance applications.

Core Competencies - embody the following competencies:
- Bias toward collaboration and teamwork.
- Effective oral, written and nonverbal communication skills.
- Customer/Client Focus with an emphasis in problem solving and resolution.
- Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
- Diversity and inclusion.

License/Certification Required
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083.

Revised July 21, 2017 as a condition of employment.

Ability to lift and carry up to 40 pounds. Ability to sit for extended periods. Ability to concentrate and work in a busy environment. Ability to communicate by telephone or radio. Ability to use hand tools and test equipment. Ability to see a wide variety of computer displays. Ability to travel to different campus locations.

Position must be able to work normal full time, 8 a.m. to 5 p.m. schedule in the office and occasionally be flexible in working longer hours on short notice to meet project deadlines.

Pre-Employment Requirements
This position requires the successful completion of a background check.

Eligibility to Work*
Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.

CSUEU Position
Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

How To Apply

Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience.


The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.
Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map