Director, Capital Planning and Special Projects (MPP III) - Capital Planning and Design (10301)

  • San Francisco
  • San Francisco, California
  • Nov 28, 2019
Full Time

Job Description

Working Title
Director, Capital Planning and Special Projects

Administrator Level
This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President of Capital Planning Design and Construction.

SF State University
San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Position is located at San Francisco State University, Capital Planning, Design, and Construction

Department Description
Capital Project Management provides guidance and assistance through the development process, coordinating consultants and contractors from planning to occupancy. The department is also responsible for ensuring code compliance and life safety for all projects.

CPM oversees all new construction and renovation on campus. Projects with a value of less than $709,000 are defined by the CSU system as Minor Capital Construction. Major Capital Projects are Public Works projects estimated at $710,000 and above.

Appointment Type*
This is a one year probationary position.

Time Base*

Work Schedule*
Monday to Friday; 8 a.m. to 5 p.m.

Anticipated Hiring Range*
$10,000.00 - $10,833.33 per month ($120,000.00 - $130,000.00 annually)

Salary is commensurate with experience.

Position Summary*
Reporting directly to the Associate Vice President for Capital Planning, Design & Construction ("AVP"), the director of Capital Planning and Special Projects (DCP) is a key member of the senior leadership team. The DCP collaborates on campus activities related to the planning, design, and implementation of capital projects, including buildings and landscapes to see that the University's needs are met. The DCP works closely with various constituencies on campus to ensure project success and serves as a key point of contact with the CSU Chancellor's Office and third-party consultants, including architects, developers and others. Primary responsibilities include development of building plans and related programs toward fulfilling the campus physical master plan, as well as ongoing space management. At the direction of the AVP, the DCP will be assigned capital projects to lead and will collaborate with CPDC colleagues in all aspects of the projects. The DCP will determine the best delivery method for each such project and will oversee the selection of any required consultants and/or vendors. The DCP will serve as a liaison with local, state, and federal agencies, including those related to public works and planning. The director may manage some staff and resources, as assigned by the AVP. The director employs management systems to ensure that all projects are managed in accordance with the State University Administrative Manual (SUAM) and CSU guidelines. The director oversees the development of the university's Five-Year Facilities Renewal and Capital Improvement Plan, as well as updates to the Campus Space and Facilities Database (SFDB). Other duties as assigned.

Position Information
- Works collaboratively with other campus units on the implementation of all physical planning and development programs, particularly with others in CPDC, Facilities Services, Administration and Finance, and University Advancement.
- Working with the AVP, directly coordinates and communicates activities with other campus units, including Office of the President, Office of the Provost, Academic Deans, Student Affairs and University Advancement.
- Working closely with the executive director for P+D, the director of CPM, the director of Construction, and the AVP for CPDC, the director leads the development of the annual and five-year capital improvement plans, and related program development, including project justifications, budget development and coordination with the CSU Office of the Chancellor.
- Follows SUAM guidelines and coordinates with all entities for designing, budgeting and administration for all capital projects pursuant to CSU regulations.
- Participated in CPDC planning initiatives as required.
- Collaborates on the development of design guidelines and standards to ensure that the aesthetic of the campus and all projects are coherent with campus master plan guidelines.
- Develops and implements transition strategies for the campus master plan to evolve from a conceptual program to specific development plans, to include system-level campus plans (e.g. transportation and traffic management plans, landscape master plan, etc.) and feasibility and programming studies for specific building projects.
- Leads the discussion of relevant campus-wide issues in the areas of campus planning and space management. Provides analysis and evaluation of the academic and program growth relative to impacts on the campus strategic and master planning efforts.
- Works with relevant committees on projects and collaborates on project development, design review and community planning & real estate development.
- Assists in the development of departmental budget preparation.
- Manages budgets, schedules, staff and vendors to ensure all projects are delivered on time and within budget.
- Evaluates opportunities and priorities for pursuing local, state and federal grants in support of capital improvement projects.
- Under the direction of the AVP may collaborate on compliance with the California Environmental Quality Act (CEQA) for campus projects, to include determination of appropriate CEQA process, management of consulting firms and contracts, coordination of CSU Capital Planning, Design and Construction staff, CSU General Counsel, local, state and federal agencies, and the public.
- Perform other job-related duties and special projects as assigned.

Professional Behavior
- Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles.
- Promotes and ensures the application of human resources professional responsibilities and ethical standards.

Other Duties as Assigned

Minimum Qualifications*
- Bachelor's degree in Architecture, Engineering, Planning, Landscape Architecture, Business or a related field from an accredited college or university, or an equivalent combination of education and experience.
- Minimum of 10 years of experience in campus planning and the administration of capital projects, both large and small, in a higher education environment.
- Experience with budgeting and public works contracting procedures.
- Excellent written and verbal skills.
- Successful experience in making presentations to varied groups.
- Successful experience in communicating with a wide variety of individuals at various levels in the organization.
- Ability to read, analyze, draw, and critique plans and design proposals, and the ability to review and enforce project specifications.
- Thorough knowledge of the methods, practices and procedures of campus planning; capital budget preparation and control techniques; knowledge of state and non-state funding sources to support educational construction and equipment programs, and implementation of model management and administrative techniques related to the supervision and direction of a diverse work force. Working knowledge of standard office and planning software including word processing, spreadsheets, graphics and presentation software, and preferably AutoCAD, GIS and database management systems.
- Proven management skills and ability to manage day-to-day operations; strong written and oral communication skills, including the editing, oversight or preparation of technical reports, and the presentation of information to campus and government entities and various committees; and strong interpersonal and public relations skills to work effectively with faculty, staff, students, design professionals, contractors, design professionals, governmental representatives, the campus community and the general public. Ability to: make effective decisions and perform a variety of administrative duties plan, assign, coordinate, delegate and supervise the work of a staff engaged in a variety of duties; ability to understand and manage high-profile, sensitive or controversial political situations; and develop new financial and administrative documents and policy statement, and interpret and evaluate policies and procedures.
- Working knowledge of building codes, construction practices, safety rules, and project oversight and inspection requirements.
- Excellent customer service and interpersonal skills to establish positive relationships.
- Ability to work collaboratively with a wide range of people to achieve departmental goals.
- Ability to perform well under pressure of deadlines and conflicting priorities.
- Ability to use progressive management style, including knowledge of employee relations and employee development concepts.
- Proficient in the software common to this position, including Microsoft Office programs such as Word, Excel, PowerPoint and Outlook, and the ability to learn and understand new software programs sufficiently to perform duties.
-A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications
- Experience in the planning and design of capital projects, both large and small, in a public higher education environment, preferably with the CSU system.
- Experience with a variety of project delivery models.
- Working knowledge of electrical, mechanical, structural, and other systems in institutional buildings. Experience with principles of sustainability.
- Master's degree in Architecture, Planning, Landscape Architecture, Engineering, Business or a related field.
- Certification as a LEED AP.
- Certification as a Certified Access Specialist through the CASp Program
- License/ Certification -- Must possess a valid California Driver's License.
- License to practice Architecture, Landscape Architecture, or Engineering in the State of California or willingness and ability to pursue such licensure.

Pre-Employment Requirements
This position requires the successful completion of a background check.

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees.
Closing Date/Time: Open until filled