Administrative Support Assistant II (ASA II)/School of Social Work (2019-00503)

  • San Bernardino
  • San Bernardino, California
  • Nov 28, 2019
Full Time

Job Description

Employment Status: Full-time, Probationary "Non-Exempt" position, with the possibility of converting to permanent.

Work Schedule: Regular hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Summer hours are Monday through Thursday, 7:00 a.m. to 5:30 p.m.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning July 31, 2019.

Current employees will be given preferred consideration.

Under general supervision, the incumbent will perform a variety of complex general office tasks.

Duties may include, but are not limited to, the following:

The incumbent will be primarily responsible for support services to the Master of Social Work (MSW) Admission functions of the School of Social Work as well as general reception duties.
The incumbent will update and maintain the department's student databases and student files, and reserve rooms, computer lab and parking passes.
The incumbent will perform other duties appropriate to the operation of the School of Social Work main office.

Education & Experience:
Applicants must possess a High School Diploma, G.E.D. or equivalent AND two (2) years of clerical/administrative experience.

Desirable Qualifications:
Some college level education is preferred.

Knowledge & Abilities:
Thorough knowledge of correct English grammar, spelling and punctuation.
Thorough knowledge of office procedures as well as highly effective interpersonal and communication skills and the ability to work with a diverse group of people.
The ability to interact tactfully, diplomatically, and positively with faculty, staff, students, administrators, and members of the outside community along with the ability to be a team player.
The ability to work harmoniously with college and department staff and to foster a positive office atmosphere and work environment is required.
The ability to learn, interpret, apply and clearly explain a variety of complex policies and procedures along with the ability to coordinate many different clerical tasks, determine priorities, set deadlines and compete projects in a timely manner.
The ability to take initiative, to be flexible and work well with frequent interruptions.
Typing skill is required and applicants must have a working knowledge of databases, in particular the Microsoft office suite of software programs and check work for errors.
The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
Closing Date/Time: Open until filled