Assistant Director of Non-Technology Procurement (1013982)

  • Chancellor's Office
  • Long Beach, California
  • Mar 17, 2020
Full Time Clerical and Administrative Support Purchasing and Warehouse

Job Description

Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director of Non-Technology Procurement. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Commensurate with qualifications and experience.

Position Information
The California State University, Office of the Chancellor, is seeking an Assistant Director of Non-Technology Procurement to supervise and manage all CSU non-Technology procurement operations for clients including but not limited to Academic and Student Affairs (other than Academic Technology), Audit and Advisory Services, Business and Finance (other than Information Technology), Systemwide Human Resources, Office of General Counsel, and University Relations and Management. Operations include but are not limited to RFx development, proposal/quote evaluation, negotiations, contract creation and management, and purchase requisition management. The Assistant Director of non-Technology Procurement will participate in the Centers of Excellence for Facilities and Construction Procurement and form, manage and lead cross-functional project teams for CSU Strategic Sourcing initiatives. This position will act as the liaison between Procurement and senior client leadership in order to ensure that Procurement projects are prioritized and performed in alignment with the needs of those constituents. The Assistant Director of non-Technology Procurement will lead a team that performs strategic sourcing activities for a variety of non-technology categories such as market research, spend analytics, supplier relationship management, and evaluation of acquisition methodologies.

Under the direction of the Executive Director of Strategic Sourcing and Chief Procurement Officer the Assistant Director of Non-Technology Procurement will:
-Supervise a staff to ensure Chancellor's Office procurement needs are met in a timely, cost-effective, and compliant manner;
-Analyze requisitions for appropriate action (e.g., sole source, bid, etc.) and assignment, determining method of purchase;
-Develop and review contracts for a variety of goods and services, as well as provide contract administration;
-Manage all aspects of the procurement process including preparing purchase orders and service contracts based on bid evaluations and awards;
-Generate workload, statistical, and compliance reports (e.g., small business, purchasing stats) for planning and forecasting;
-Review and approve Request for Proposals prior to formal public posting and agreement documents before issuing to vendors;
-Ensure legal compliance and accuracy in Procurement documents;
-Strategize and implement systemwide agreements to maximize hard and soft dollar savings to the CSU. Determine commonly procured goods and services that offer all campuses support and savings;
-Develop campus communications regarding new systemwide agreements and provide necessary guidelines, instructions, and training for agreement use;
-Oversee the Chancellor's Office Procurement Card program. Implement new P-Card programs to provide department flexibility and efficiency, and review and approve P-Card policy changes/additions;
-Supervise and oversee contract administration and management for yearly and multi-year agreements and service orders;
-Plan and organize semiannual Chancellor's Office Business Forum. Develop agendas with participating departments and ensure subjects/topics are informative and educational for staff.

This position requires:
-A bachelor's degree from a four-year college or university with a degree in business administration or appropriate field is required or equivalent combination of education and experience.
-A minimum of 5 to 8 years of progressively responsible experience in the public sector or university purchasing and contracting environment with at least three years of management or supervisory experience within the procurement department is required. Substantial experience in large, public contracting is highly desirable. Specific experience in purchasing system administration is desirable.
-Thorough knowledge of purchasing principles and practices;
-Thorough knowledge of contract preparation, negotiation, and award procedures;
-Thorough knowledge of purchasing and/or financial transactional processing systems;
-Strong customer service orientation;
-Ability to write specifications and determine validity of contract provisions;
-Detailed knowledge of all applicable sections of CSU and State regulatory and administrative documents (Calif. Code of Regulations, P.CC, SUAM, SAM, management memos, etc.);
-Ability to independently analyze and negotiate effectively, as well as apply innovative and creative solutions to problems;
-Ability to manage, direct, and supervise the work of others and establish cooperative relationships with internal clients and external parties;
-Ability to effectively communicate clearly in English, both written and orally.

Application Period
Resumes will be accepted until August 26, 2019 or until job posting is removed.

How To Apply
To apply for this position, click on the link at the top of the screen.

Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Closing Date/Time: Open until filled

Job Address

Long Beach, California 90802 United States View Map