Extended University Administrative Analyst

  • Channel Islands
  • Camarillo, California
  • Nov 28, 2019
Full Time

Job Description

Performs a variety of complex administrative, analytical, and technical duties in support of the programs and activities for Extended University and its associated programs. Administers a range of projects and performs accounting and budget activities including grant and department account reconciliation under the daily direction of the EU Budget Analyst.
Works independently on multiple projects as assigned and uses independent judgment to make decisions, interpret, and apply policies and procedures related to the Extended University academic programs, student enrollment and financial accounts. Performs complex organizational duties pertaining to finance under the general direction of Director of Enrollment Management, Outreach and Student Affairs. Handles interpersonal interactions with all levels of the university structure involving students, faculty, and staff. Provides monthly analysis and reports for budgeting and reconciliation. Creates, updates, and maintains computerized reports and records using PeopleSoft Student and Financial Modules. Completes all accounting processes for Extended University's two campuses including payroll adjustments, check requests, JET/RET processing, purchasing contracts and RGS, and other campus accounting documentation. Provides administrative support for all Extended University's grants. Works with faculty, PI and other staff members regarding budget, revenue, and expenditure issues and submits corrections (JET/RET) as needed. Analyzes revenue and expenditure patterns and trends. Responsible for establishing PeopleSoft waivers and setting up item types for correct account revenue distribution in PeopleSoft. Performs general office support activities. Handles telephone calls and walk-in visitors. Conducts business with a high degree of professionalism, discretion and confidentiality. Assists with the management of Extended University department budgets and departmental accounts. Completes forms electronically and submits them to accounting with the appropriate backup. Monitors and tracks the revenue and expenditures in PeopleSoft for accuracy. Analyzes various Extended University funds including the Foundation funds for Nursing and OLLI programs and Indirect Cost funds (IDC). Makes recommendations to the EU Budget Analyst concerning expenditures and coordination of the program budget. Interprets and applies university policies and procedures related to all financial information in order to ensure compliance with all regulations. Reconciles individual PCARD- statements and advise other staff members as to the correct accounts to use for reconciliation. Other duties as assigned.
A minimum of 5 years in a progressively responsible administrative/analytical support capacity. Bachelor's Degree preferred. Must be highly organized and detail oriented and have a minimum of two (2) years of experience in a progressively responsible position in a work area requiring strong accounting, finance, administrative and computer skills. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects. Experience in working independently and ability to develop and implement operational strategies in resolving problems. Ability to analyze and interpret university policies and procedures and effectively interact with all levels of staff and administration and handle situations of a sensitive and confidential nature. Ability to multi task and respond to telephone and email inquiries on a daily basis. Excellent desktop and computer skills involving various software including, but not limited to Microsoft Office suite and familiarity with utilizing the Internet to research and obtain information supporting assigned projects. Experience tracking revenues and expenditures and maintaining accurate information concerning account balances within program areas. Experience using database systems such as PeopleSoft to manage budget, personnel and student enrollment functions highly desirable.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Closing Date/Time: Open until filled