7103, Administrative Support Coordinator II, College of Education - Counseling and School Psychology (7103)

  • San Diego
  • San Diego, California
  • Nov 28, 2019
Full Time

Job Description

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on November 5, 2019. To receive full consideration, apply by November 4, 2019. The position will remain open until filled. The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice.

For more information on San Diego State University, please click here.

Position Information
This is a full-time (1.0 time-base), benefits eligible, permanent (probationary). This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The Administrative Support Coordinator II (ASC II) will provide coordination and administrative support for an academic department consisting of five graduate programs: Community Based Block; Marriage and Family Therapy; School Counseling; School Psychology; Education with a concentration in Counseling and an undergraduate minor program in Counseling and Social Change. The ASC II position serves as a point of contact for all guests visiting the Department including prospective students, current students, staff, and faculty. Work is performed independently and the ASC II must be able to effectively handle highly sensitive situations and interpersonal interactions at all levels.


Has a comprehensive and detailed knowledge of university operational and procedural administrative work.
Leads and backs-up ASC I on all Department clerical and administrative tasks including purchasing, travel paperwork, "master teacher" payments, expense reimbursements, student success fee projects, calendaring, event/meeting arrangements, facilities requests, correspondence and mailings, entering data into databases, maintaining files, supervising student assistants, and managing the various budgets.
Develops class schedule drafts and maintains master class schedule, ensuring that necessary courses are offered at times that do not conflict and ensures that the department is meeting all program and fiscal obligations.
Prepares faculty appointment paperwork ensuring that all contractual obligations have been met. Assists Department Chair with department faculty candidate searches, the RTP process, and lecturer, teaching associate and graduate assistant appointments including the collection of performance evaluations. Processes course proposals and faculty forms for College of Extended Studies course offerings.
Assists students and faculty with a range of issues including newly admitted students with the admittance process; RDRs; official transcripts; and GRE collection. Maintains student files in CSP office and files necessary documentation with Graduate Division.
For more information regarding Counseling and School Psychology , please click here.

Compensation and Benefits
Starting salary upon appointment not expected to exceed $4,050 per month. CSU Classification Salary Range: $3,115 - $5,639 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

Experience working in a higher education or public sector setting.
Experience working with diverse student populations in a university setting.
Experience working in an academic department.
Proficiency in MicroSoft Office Suite.
Experience working with a relational database such as FilemakerPro.
Application Procedures
To apply for this position, please click on the "Apply Now" button on this page. You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-1139.

General Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.
Closing Date/Time: Open until filled