Administrative Analyst/Specialist (Level I) / ITS - Vice President's Office (2019-00886)

  • San Bernardino
  • San Bernardino, California
  • Nov 28, 2019
Full Time

Job Description

Employment Status: Full-time, "non-exempt," temporary position temporary with possibility to renew.

Work Schedule: Generally Monday through Friday, 8:00 a.m. to 5:00 p.m..

Salary: $3,288 to $6,437 per month.
First Review Deadline: Applications will be reviewed beginning on Monday, December 2, 2019 at 8:00 a.m.

Position Summary: Under general supervision, the incumbent will be responsible for providing day-to-day administrative functions supporting the ITS Budget Analysts.

The incumbent will be responsible for the following job duties:
Assist in preparing reports using Excel create projection reports for expenditures such as independent contractors, Software/Hardware Maintenance Renewals, Rollover Encumbrances, Telephone Expenses and Telecommunications Chargebacks.
Assist in reconciling different accounts such as state accounts; non-state accounts; lottery accounts; trust account; reimbursable accounts; auxiliary accounts and philanthropic accounts
Assist the Senior Fiscal Analyst and Budget Analyst in evaluating the impact of changes in the budget levels and expenses by running queries in PeopleSoft, analyzing the financial data (transactions) and keeping track of the Information Technology Services division, and preparing reports on demand by the Vice President's Office.
Work closely with Digital Transformation and Technology Support Center in the Adobe Sign Transition Project. Develop different type of online forms needed for the Vital Technology and Expanded Technologies Procurement, Procurement Office and Accounting Office through Adobe Sign.
Assist in reconciling different accounts such as state accounts; non-state accounts; lottery accounts; trust account; reimbursable accounts; auxiliary accounts and philanthropic accounts.
Assist in filling out different type of forms: Notice of Service Performed, Direct Expenditures, and Disbursement Authorization in UEC.
Process and enter purchase requisitions into PeopleSoft. Track and monitor all purchase orders being requested. Prepare all necessary documentation to do the purchases: requisition forms, EIT Checklist, Sole Sources, and other as needed.
Assist in reconciling and maintaining all the department in ITS division's accounts. Departments: Administrative Computing and Business Intelligence, Academic Technology and Innovation, Information Security and Emerging Technologies, Creative Media Services, Enterprise and Cloud Services, Technology Support Center, and Telecommunications and Network Services and Web Services.
Assist in maintaining current forms in DocuSign and route them as necessary. Assist in developing Power Point Presentations for Credit Card Processes, Requisitions, and others as needed. Assist in covering the Vice President's Office as needed by answering phones, and collaborating in setting up events.
Other job related duties as assigned.

Minimum Qualifications:
The equivalent to a Bachelor's degree in a related field.
Working knowledge of general practices, program, and/or administrative specialty.
Basic knowledge of and ability to apply fundamental concepts.
Working knowledge of budget policies and procedures.
Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Ability to organize and plan work and projects including handling multiple priorities.
Ability to make independent decisions and exercise sound judgment.
Ability to compile, write, and present reports related to program or administrative specialty.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Preferred Qualifications:
Working knowledge of CSU reconciliation procedures for the following account types: non-state, lottery, trust, reimbursable, auxiliary and philanthropic.
Experience preparing projection reports for expenditures dealing with IT.
Experience analyzing financial data.
Working knowledge of PeopleSoft Financials.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

Closing Date/Time: Open until filled