Accountant (Confidential)

  • City of Costa Mesa, CA
  • Costa Mesa, California
  • Jul 01, 2020
Full Time Accounting and Finance
  • Salary: $5,345.00 - $7,163.00 Monthly USD


Essential Functions: These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
Prepares and proofs month and year end journal entries.
Prepares reports for payroll related adjustments for CalPERS retirement,
Reconciles various accounts.
Prepares and reconciles quarterly reimbursement grant claim forms.
Prepares or assists in the preparation of internal and external financial reports including tracking of capital projects funded by restricted funding sources and grants.
Maintains and records activity for fixed assets records (currently maintained and calculated in Excel files), including preparation of year end audit schedules for additions, deletions, and depreciation.
Prepares schedules for annual audits and financial statements.
In absence of Payroll Coordinator, executes payroll runs, compiles routine reports for payroll activities and directs withholding deposits to appropriate entities.
Assists in analyzing data and time records submitted by City departments; resolves inconsistencies to ensure conformance with City policies and regulations, memoranda of understanding, salary resolutions, State and Federal payroll laws, and PERS requirements; verifies salary adjustments and retroactive payback to City employees; makes specialized calculations, including FLSA and PERS.
Participating in reconciliation of payroll and tax withholding records, and preparation of quarter-end and year-end payroll reports, including form W-2.
Explains City payroll policies and procedures and responds to inquiries from employees regarding changes in paychecks, time cards and codings.
Calculates and conducts research and analysis on payroll related costs and prepares confidential materials, reports and recommendations on behalf of the City in matters relating to labor relations.
Participates in meetings and discussions relating to labor relations.
Works on special projects and assignments as required.
Performs related work as required.

Job Description

This is professional accounting work in maintaining varied municipal fiscal records and systems.

Work involves maintaining general and subsidiary ledger; preparation of monthly journal entries; and account reconciliations.  Duties also include assisting the Accounting Supervisor with researching and identifying accounting problems.  This position class is distinguished from the journey-level Accountant class by serving as the backup for the maintenance and modification of the City's automated payroll system.  Work requires independent judgment on technical accounting and payroll problems of limited variety, but account classifications and major procedures are determined by departmental regulations or by legal requirements.  Work is reviewed by the Accounting Supervisor upon completion for over-all quality and accuracy.

An employee in this classification may have access to decisions or the decision-making process of the City concerning matters related to employer-employee relations and may have access to or may prepare confidential materials and/or information and/or recommendations on behalf of the City in matters relating to employer-employee relations.

Applications must be completed and submitted online.  This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.  
First application review date is Tuesday, December 10, 2019
Applications must be completed and  submitted on-line by the specified deadline .  Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application.   Applications may be rejected if incomplete .  Do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process.

Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process.  The selection process may include, but is not limited to the following components:  application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation.     Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner.  The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list.

It is recommended you use a personal email address on your application instead of a work email address.    Notifications during this recruitment will be sent by email only  (regardless of the notification preference selected during the on-line application process).  Notifications will be sent to the email address that is listed on your online application.

All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to:  comprehensive background check, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Based upon current and/or future assignments, an employee may be subject to pre-employment, random, reasonable and post-accident drug and alcohol testing pursuant to the Department of Transportation Regulations.

Note:  The provisions of this job bulletin do not constitute an expressed or implied contract.  Any provisions contained within may be modified or revoked without notice.
Closing Date/Time: Continuous

Special Instructions


Additional Information

Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.           
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

Job Address

Costa Mesa, California United States View Map