Human Resources Manager

  • City of Santa Monica
  • Santa Monica, California
  • Oct 21, 2019
Full Time Human Resources and Personnel
  • Salary: $141,684.00 - $174,912.00 Annually

Job Description

Job Summary

Plans, manages and directs human resources functions pertaining to recruitment and selection, classification and compensation, labor and employee relations, training, organizational development, succession planning and employee benefits.

The current opening is in the Employment and Benefits Division.  

This position will remain open until filled.  The first review of applications will be on November 7, 2019.  The position may close without notice following the first review period.  Candidates are strongly encouraged to apply prior to the first review period.

Major Duties

Note: (Duties may vary depending on division and work assignment.)

Plans, implements and manages the staff and operations of a Human Resources Division that provides citywide services and activities relating to recruitment and selection, classification and compensation, labor and employee relations, training, organizational development, succession planning, employee benefits, and other associated programs; prepares and presents staff reports; coordinates division activities with other Human Resources Department divisions and City departments.

Develops and implements goals, objectives, policies and priorities and conducts general administrative research and analysis for human resources management functions and related activities. Monitors and evaluates service delivery methods and procedures for efficiency and effectiveness, and identifies and implements improvements to administrative and support systems.

Recommends and selects appointment of staff; assigns work activities, projects and programs; monitors work flow; trains, motivates and evaluates staff; establishes and monitors employee performance objectives; prepares and presents employee performance reviews; provides or coordinates staff training.

Assists the Chief Negotiator in negotiations of wages, hours and other terms and conditions of employment with recognized bargaining units. Acts in the capacity of the City's Chief Negotiator, as assigned.

Develops and recommends strategy for the negotiations of Memoranda of Understandings (MOU) with recognized bargaining units; formulates and implements effective bargaining strategies and techniques; develops and finalizes the MOU; ensures that the provisions of the negotiated MOU are implemented by operating departments.

Provides oversight to disciplinary matters within the City; provides training and advises management and supervisory personnel regarding disciplinary process, performance
issues and grievance policy and procedures; recommends solutions to personnel related issues.

Oversees the investigation of discrimination and harassment complaints. May conduct such investigations based on Human Resources Department staffing and/or the nature and/or complexity of the complaint. Reviews and evaluates the results of discrimination and harassment investigations conducted by Human Resources staff or an outside investigator; develops and makes recommendations for resolution of complaints and allegations.

Develops, coordinates, and administers the City's classification and compensation plan; supervises and/or conducts classification studies and implements recommendations; supervises data collection and analysis; assists in the development and presentation of salary recommendations which are consistent with City compensation policies.

Coordinates the activities relating to recruitment, examination and selection; performs or coordinates recruitment, examination and selection for complex or executive level classifications; monitors, schedules and prioritizes recruitment activities of staff; provides technical assistance to departmental staff.

Oversees and manages staff who coordinate the citywide organizational development and training programs; supervises staff responsible for developing new training programs, employee engagement activities, employee recognition programs and Administrative Intern programs and administers the City's succession planning activities and programs.

Oversees staff responsible for employee benefits, wellness and accommodation programs.

Oversees the administration of unemployment insurance claims

Oversees the implementation and maintenance of federal, state and City mandates.

Maintains, updates and provides interpretation on the City's manual of personnel rules, practices and procedures, and ensures that all personnel policies and procedures are in compliance with state and federal law and Equal Employment Opportunity guidelines.

Develops, maintains and administers administrative instructions, rules, policies, procedures and practices manual pertaining to human resources functions and activities.

Makes recommendations regarding modifications to human resources management policies and procedures, including those pertaining to recruitment and selection, classification and compensation, training, career development, succession planning and employee benefits.

Prepares and administer an HR division budget; monitors and approves expenditures; prepares annual work plans for the division; may act on behalf of the Director of Human Resources as assigned.

Stays abreast of new trends and innovations and provides technical assistance in the field of Human Resources as it relates to employment, disability, discrimination laws, training, career development, succession planning and employee benefits.
Performs other related duties, as assigned.

Minimum Qualifications

Knowledge, Abilities and Skills:

Knowledge of:
Principles, practices and methods of management and personnel administration.
Laws, rules, regulations, court decisions and legal interpretations concerning personnel matters.
Literature, periodicals and other resources concerning current trends in labor and employee relations, recruitment and selection, classification and compensation, employee development, training techniques and best practices and employee benefits programs.
Federal, state and local employment laws.
Labor relations practices.
Report writing.
Wage and salary administration.
Effective supervisory and management techniques.
Effective customer service techniques.

Ability to:
Apply business concepts, key performance indicators and workforce analytics.
Negotiate union contracts in a public sector environment.
Communicate effectively, both orally and in writing.
Analyze and solve personnel related problems.
Implement projects and programs.
Collect, evaluate and interpret data and make sound recommendations on complex issues.
Research and analyze a variety of policies and issues.
Keep abreast of current developments within human resources, particularly in the area of employment law, labor and employee relations, succession planning, organizational development and employee benefits programs.
Analyze complex administrative problems, evaluate alternatives, and make creative recommendations.
Represent the department effectively in meetings, including making presentations.
Act as a resource for City departments on training, employee development and succession planning related issues.
Facilitate dispute resolution.
Exercise independent judgment and initiative.
Act as a resource for City departments on personnel related issues.
Establish and maintain effective and cooperative working relationships with a wide variety
of individuals.
Select, train and supervise staff.
Influence organizational change and process improvement.
Provide effective customer service.
Skill in:
Oral and written communication.
The use of a personal computer and applicable software applications.
Education, Training and Experience:
Graduation from an accredited college or university with a Bachelor's degree in Human Resource Management, Public or Business Administration, Organizational Development, Psychology or a closely related field. A Master's degree in a closely related field is highly desirable.
Five years of recent, paid progressively responsible public sector human resources experience which includes significant experience in performing employee relations duties and labor relations support activities; human resources management or organizational development/training experience; recruitment and selection; classification and compensation administration. Two of the required years of recent, paid work experience must include the supervision and/or management of others.
Licenses and Certificates:
Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Human Resources Certification such as (PHR, SPHR, SHRM-CP, SHRM-SCP, IPMA-CP, IPMA-SCP) highly desirable.

Diversity and Inclusion

HOW TO APPLY :  Applicants must submit a clear, concise, completed online City application along with the required supplemental questions.  This position will remain open until filled.  The first review of applications will be on November 7, 2019.  The position may close without notice following the first review period .  Candidates are strongly encouraged to apply prior to the first review period.

NOTE : You must submit a copy of our college diploma/transcript.  Applicants who indicate receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript.  All materials must be received in the Human Resources Department no later than close of business on the application closing date.  you may attach a scanned copy of your college diploma or transcript to or fax a copy to the attention of Merle Wynn at (310) 656-5705.  Failure to do so will result in your application being disqualified.

SELECTION PROCESS : All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of the following:
  • Oral Interview: 100%


BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation including professional reference checks.

NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list.  If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.
The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive.  Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.  We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.
Closing Date/Time:

Special Instructions

Please mention you found this employment opportunity on the job board.