Emergency Operations Coordinator (Management Analyst II)

  • City of Tustin, CA
  • Tustin, California
  • Sep 16, 2019
Full Time Administration and Management Administrative Analysis and Research
  • Salary: $6,909.07 - $8,859.07 Monthly

Job Description

Description

This recruitment is open until filled and may close at any time. Please apply immediately; the first review date will be October 4, 2019.

The Emergency Operations Coordinator (Management Analyst II) is an advanced journey level classification responsible for coordinating the City's emergency management program. The primary functions of this position are ensuring compliance with county, state and federal requirements to ensure Tustin is prepared in the event of a major emergency situation; maintaining the City's Emergency Operations Plan and managing the Emergency Operations Center (EOC); coordinating emergency management training for City staff and the Community Emergency Response Team.

The ideal candidate will have excellent oral and written communication skills, polished interpersonal skills, outstanding analytical and problem solving skills, a service orientation, a positive attitude, a sense of humor, and demonstrate strong ethics and integrity.

SELECTION PROCESS:

The first step in the selection process is a training and experience evaluation of each candidate based on the application materials submitted. The applicants who are determined by subject matter experts to be the best qualified for this particular vacancy will be invited to participate in an online assessment of basic work skills and/or an online job suitability assessment. The top remaining candidates will be invited to a structured panel interview tentatively scheduled for the week of October 21, 2019. All candidates who pass the panel interview will earn placement on the eligible list, which may be used for current and future vacancies in the job classification.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from a Police Sergeant.

May provide direct supervision to technical and/or administrative support staff.


Examples of Duties

Duties may include, but are not limited to, the following:
• Conducts training exercises to develop appropriate responses to disasters and other similar emergencies

• Monitors the status of current or future threats or hazards that may impact emergency management program delivery

• Performs all aspects of emergency management coordination (e.g. prevention, mitigation, preparedness, response, and recovery)

• Engages City departments in collaborative efforts to support a comprehensive emergency management program

• Prepare after action reports required at the conclusion of exercises and actual emergencies


• Researches, analyzes and interprets data relating to departmental operations; conducts surveys; prepares related reports, including analysis of findings, alternative solutions, conclusions, and recommendations

• Conducts operational projects for assigned program areas; reviews and reports on project compliance with applicable laws and regulations; prepares and maintains records of project activity

• Provides advice and consultation in area of assignment to department management and other City staff

• Administers or implements one or more departmental services or programs

• Interprets and applies data, policies and procedures, laws, and regulations and explains them to the public and other employees; researches and responds to inquiries and citizen complaints regarding departmental operations and programs

• Administers and monitors professional services agreements and contracts for compliance with provisions

• Writes grant applications, monitors grant compliance activities, maintains related records and completes required reports

• Participates in budget development and administration; prepares assigned budgets; analyzes department budgets including the forecasting of additional funds needed for staffing, equipment, materials, and supplies; administers and monitors approved budgets

• Coordinates departmental projects, programs and studies with other City departments and external agencies and contractors; serves as departmental liaison

• Prepares a variety of technical staff reports, correspondence, and other written materials; develops charts, graphs, maps, spreadsheets, and presentations; presents findings and recommendations to management

Minimum Qualifications

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. A typical combination includes :

Bachelor's degree in emergency management, public administration, or a field related; and three (3) years of experience performing professional level administrative duties in disaster preparedness or emergency management programs.

Licenses and/or Certificates:

Possession of a valid Class C California driver's license and an acceptable driving record. Possession of an Emergency Manager certification from International Association of Emergency Managers is desirable.

Special Requirements:

Satisfactory results from a background investigation, physical examination and administrative screening. Depending on position assignment, may be required to occasionally work outside of regular work hours (e.g. evenings, holidays, and weekends) to attend meetings and work events.

KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:

• Emergency management programs

• Incident Command System

• Disaster and emergency planning

• Emergency resources and procedures

• Government processes and operations

• Basic principles, methods, and practices of municipal budgeting and finances

• Principles and procedures of record keeping and reporting

• Standard business software, including word processing, spreadsheet, and database programs

• Proper English usage, spelling, grammar, and punctuation


Skill to:

• Operate modern office equipment including a personal computer and related software

• Operate a motor vehicle safely

Ability to:

• Analyze and evaluate tangible and intangible data soundly and impersonally, identify alternative solutions, and formulate reasonable and effective conclusions

• Interpret, explain, and apply departmental policies and procedures and pertinent federal, state, and local laws, codes, and regulations

• Evaluate situations, identify problems and trends, project consequences of proposed actions, and implement recommendations in support of goals

• Exercise sound independent judgment, decisiveness, and creativity within established guidelines

• Plan, organize, and prioritize projects and tasks in order to meet strict deadlines and adjust to changing priorities

• Prepare and maintain comprehensive records and prepare clear, concise, and complete technical reports, recommendations, and correspondence

• Plan, organize, and prioritize projects and tasks in order to meet strict deadlines

• Communicate ideas, concepts, and recommendations clearly and concisely, both orally and in writing

• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work

• Effectively represent the department and the City in meetings with governmental agencies, community groups, external organizations, and other employees

Working Conditions & Physical Demands

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

The employee is regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate standard office equipment; and reach with hands and arms. An employee is frequently required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments.

Mental Demands:

While performing the duties, employees of this class are regularly required to use written and oral communication skills; read and interpret financial and statistical data, information and documents; analyze and solve problems; observe and interpret people and situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines; and interact with staff and others encountered in the course of work.

Work Environment:

The employee works under typical office conditions and the noise level is usually quiet, below 85 decibels. Employees may be required to travel to work sites or other locations for meetings.

The City of Tustin is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities.
Closing Date/Time: Continuous