POLICE RECORDS SUPERVISOR

  • City of Fort Lauderdale, FL
  • Fort Lauderdale, Florida
  • Sep 13, 2019
Full Time Administration and Management Public Safety Records Management
  • Salary: $53,299.49 - $82,634.38 Annually

Job Description

The City of Fort Lauderdale community builders possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.

This is responsible supervisory work of more than average difficulty in coordinating the activities of the Police Records and Teletype Units.

                                          
An employee in this class supervises the receipt, storage, retrieval and disposition of complex police records in a computerized environment, and personally performs complex duties relating to the receipt, storage and destruction of confidential records.  The employee works under general supervision and must exercise considerable initiative and independent judgment in making work assignments, determining work methods, and in revising or installing new work methods and systems.  Work is reviewed by sworn managerial personnel who reviews work in conferences with the employee, by study of reports submitted, by direct observation of work activities and products, and through reports received from other employees and outside individuals and agencies.

NOTE: The duties of this position will include all of those duties set forth in the official job description.

This position will remain open until a sufficient number of qualified applications have been received.

This job classification is included within the bargaining unit represented by Teamsters Local Union 769 and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.

The City offers a wide variety of benefits to their employees. In addition to the competitive benefits package and salary, the City offers 401(a) participation with a 9% City contribution and no employee match!!

ESSENTIAL JOB FUNCTIONS:
Supervises the operation and functions of a computerized Records Management System (RMS);
supervises data entry and retrieval;  receiving, copying, and otherwise processing a wide variety of police information such as offense reports, probable cause affidavits, accident reports, vehicle tow reports, traffic tickets, dispatch records, and related information. 

Supervises a large clerical staff, including but not limited to, assigning and reviewing work, training, resolving unusual situations; establishing 24/7 work schedules, evaluating employee performance and making recommendations for disciplinary action as needed.
 
Supervises the entry, updates, and retrieval of information from Florida Crime Information Systems, (FCIC), National  Crime Information Systems (NCIC) related to missing person, wanted persons, stolen property, vehicles registration, stolen vehicles and other information.
 
Recommends, in the interest of the City, that eligible applicants be hired, and that subordinate employees be reassigned, transferred, disciplined, suspended, terminated, promoted or commended; participates in the adjustment of grievances; participates in the administration of agreements resulting from collective bargaining negotiations.
 
Issues written and oral instructions, maintains time and production records.  Assigns and examines work to ensure conformance to policies and procedures.
 
Studies and standardizes work procedures, devises new work methods, recommends new procedures, forms and methods to effect savings of time, labor and costs to improve office efficiency.  Collects and organizes data, prepares special reports.
 
Acts as the Police Department's Terminal Agency Coordinator (TAC)/liaison to the Florida Department of Law Enforcement and ensures mandated telecommunications training and recertification of department system users;  Generates reports from the Records Management System (RMS) and Computer Aided Dispatch (CAD).

Expunges, seals and secures arrest records upon receipt of court orders.  Collects all data relating to such requests, places in sealed folder, and secures in locked container.Maintains confidential files to ensure that this information is released only to authorized persons. Reviews written requests for police records information, determines if information can be released, and oversees the preparation of responses.
Responds to subpoenas for official records, obtains and certifies copies of records,  provides dispositions, appears in court and testifies from the records as official custodian of records.

Completes or supervises the completion of the Uniform Crime Reports (UCR) for submission to the Florida Department of Law Enforcement (FDLE). Submits or coordinates the submission of Department Records for Destruction per Florida State Statutes;
  
Coordinates the submission of Department Records for Destruction per Florida State Retention requirements
 
Performs related work as required.

JOB REQUIREMENTS & WORK ENVIRONMENT:
1.        High School Diploma or G.E.D. equivalency. 

2.        Three (3) to five (5) years of progressively responsible administrative experience, including experience in computerized records management. Supervisory experience is required. An Associate's Degree or completion of equivalent college coursework in a related field,  and job related technical and supervisory experience is preferred.

NOTE:  Candidates will be required to pass a background investigation which includes a polygraph examination prior to employment.

Must be available and willing to work days, nights, weekends, and holidays as needed to fulfill the 24/7 mission of the unit.

Essential Employees may be required to work during a declared emergency. The employee's Department Head will determine who will be required to work. 
 

HOW TO APPLY/ VETERAN INFORMATION:
EXAMINATION
Depending on the number of applications and the quality of their education and experience, the examination may consist of one or more of the following tests:  Evaluation of Training & Experience, Oral Interview, Written Examination, or other assessment method.  Applicants must attain a minimum score of 70 in each part of the examination in order to qualify.  All successful applicants will be required to pass a medical examination,  including drug screening , prior to appointment. Open until sufficient applicants have applied. 

An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes.  To obtain veteran's preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale's veteran's preference claim form (J204).
Closing Date/Time: Continuous