Health Emergency Preparedness Management Analyst (Open)

  • County of San Mateo, CA
  • Redwood City, California
  • Aug 09, 2019
Full Time Administration and Management Administrative Analysis and Research Emergency Management Public Health Public Safety
  • Salary: $7,754.93 - $9,694.53 Monthly

Job Description

Note: This recruitment schedule was amended on August 22, 2019 to extend the Final Filing Date. This recruitment has been changed to "Continuous."

The County of San Mateo's Emergency Medical Services Agency is seeking a highly motivated candidate with outstanding Public Health and Emergency Preparedness knowledge and experience for the position of Health Emergency Preparedness Management Analyst.
  • The current vacancy is limited term in the Health Emergency Preparedness Program, located in South San Francisco, CA, but will travel/drive to various locations to perform the duties of the position. Must be available for call-out in the event of emergencies.

The primary duties include, but are not limited to:
  • Under general supervision of Health Emergency Preparedness Manager; plan, coordinate, and implement public health emergency preparedness activities, including pre-emergency planning, emergency response activities, and post-emergency functions. Work under limited supervision, with considerable latitude for the use of initiative and independent judgment.
  • Facilitate the development, operationalization, implementation, maintenance, review, and update of public health emergency response plans and procedures; capture response protocols in comprehensive and concise planning documents; and devise effective response strategies based on planning objectives and resources.
  • Demonstrate subject matter expertise in assigned Public Health Emergency Preparedness and Hospital Preparedness Program domains and program areas.
  • Regularly interact with a variety of stakeholders, including executive leadership, and may represent the program at local, regional and state meetings, committees, or workgroups. Provide capacity building assistance to partners and stakeholders at the local, regional, state, national, and federal levels.
  • Ensure the direction and activities of the program are aligned with local, state, and federal response guidance, rules, regulations, and requirements.
  • Gather data and information through a variety of methods; analyze and synthesize data and information to assess, evaluate, and inform progress towards preparedness and response goals.
  • Assess department and county-wide preparedness training needs and design, develop, and deliver trainings, exercises, and other outreach to ensure all staff and response partners are aware of and prepared for their roles during emergencies.
  • Be available to work during emergencies and to attend a variety of after-hour meetings and training programs due to the nature of this position.

Examples of Duties:
  • Develop organizational policies, plans, and procedures for implementing COOP plans and assessments of capabilities in accordance with all requirements and policies. Facilitate COOP planning within the department and coordinates with county-wide efforts.
  • Serve as the liaison between County Health and the County of San MateoMedical Reserve Corps (MRC). Coordinate and execute the preparedness and response activities of the MRC. Develop MRC's administrative and operational plans to recruit, organize, and utilize volunteers to prepare for and respond to public health emergencies and build community resilience.
  • Coordinate MRC volunteer activities including meetings, recruitment, orientation, credentialing, training, and correspondence. Maintain database of volunteers, create and format documents, manage group email distribution lists, and prepare presentations and recruitment materials.
  • Oversee redundant health emergency alert system. Send alerts, develop trainings, and manage associated contracts.
  • Plan, develop, implement and evaluate public health preparedness and response exercises following Homeland Security Exercise and Evaluation Program (HSEEP) guidance. Provides consultative services and technical assistance to public and private partners, stakeholders, and local and state agencies in the development of integrated drills and exercises relating to health and medical activities. Design, development, and coordination of diverse types of exercises, including seminars, workshops, tabletops, games, drills, functional and full-scale exercises.
  • Contribute to long-term project, program, and strategic planning.
  • Participate in local, state and national meetings, as needed, to meet the goals of the program.
  • Perform other duties as assigned.

Ideal candidate will possess:
  • Ability to establish and maintain professional working relationships with partners and stakeholders.
  • Demonstrated project and/or program management skills.
  • Strong verbal communication skills.
  • Excellent technical and business writing skills.
  • Ability to prepare and maintain written and data reports/plans.
  • Ability to apply, analyze, and interpret written material, quantitative, and geographic data to draw conclusions and make recommendations based on that data to inform planning, response, situational awareness, and recovery.
  • Accuracy and detail-oriented in data and written tasks.
  • Ability to establish priorities and manage multiple activities to meet program, department, and County deadlines through application of time management skills.
  • Ability to work independently and as part of a team.
  • Ability to handle and resolve program challenges.
  • Strong professional ethics.
  • Ability to maintain confidential information and handle confidential matters.
  • Ability to follow protocol, procedures, and guidelines.
  • Ability to carry out written or verbal instructions.

Additionally, the following are highly preferred:
  • Completed courses: FEMA IS 100, 200, 700, 800; FEMA ICS 300 and 400; and HSEEP.
  • Bachelor's Degree in emergency management, business administration, public administration, public health, communications, criminal justice, or a related field and one (1) year of experience planning and coordinating emergency response programs and activities;OR Associates Degree in emergency management, public health, business administration, public administration, communications, criminal justice, or a related field and three (3) years of experience planning and coordinating emergency response programs and activities;OR any combination of certifications and experience that totals a minimum of five (5) years of progressively more responsible positions in emergency management.
  • Expert knowledge of Everbridge.
  • Proficient in Microsoft Office Suite.
  • Clinical background.

This is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Information for current county employees: Current and regular County of San Mateo Employees who are interested in this assignment must submit an application and compete in the recruitment process. If you are successful in the recruitment and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.

NOTE: The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies.
Licenses and Certifications :Possession of a valid California Class C Driver License or equivalent.

Education and Experience : Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be E quivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least three years of professional administrative experience is typically required.

Knowledge of: Project and/or program management, analytical processes, and report preparation techniques; organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures; principles of mathematical and statistical computations; research and reporting methods, techniques, and procedures; modern office practices, methods, and computer equipment and applications related to the work; English usage, grammar, spelling, vocabulary, and punctuation; applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility; principles and practices of public administration as applied to operational unit and program administration; principles and practices of county management and government; sources of information related to a broad range of county programs, services, and administration; basic principles, practices, and procedures of funding sources and grant funds disbursement; principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures; recent and on-going developments, current literature, and sources of information related to the operations of the assigned division; record keeping principles and procedures; techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations; and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the department; coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities; perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives; evaluate and develop improvements in operations, procedures, policies, or methods; research, analyze, and evaluate new service delivery methods, procedures, and techniques; prepare clear and concise reports, correspondence, policies, procedures, and other written materials; interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations; establish and maintain a variety of filing, record keeping, and tracking systems; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines; operate and maintain modern office equipment, including computer equipment and specialized software applications programs; use English effectively to communicate in person, over the telephone, and in writing; establish, maintain, and foster positive and effective working relationships with those contacted in the course of work; plan, organize, and carry out assignments from management staff with minimal direction; plan and conduct effective management, administrative, and operational studies; analyze, interpret, summarize, and present administrative and technical information and data in an effective manner; use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations; and effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Anyone may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire .

This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department.

The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in County of San Mateo, California and applicants must participate at their own expense.

IMPORTANT:Applications for this position will only be accepted online.If you are currently on the County's website, you may click the"Apply"button. If you are not on the County's website, please go to apply.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

Final Filing Date: Continuous

At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs.
The County is an Equal Employment Opportunity Employer.

HR Contact: Yvonne Alvidrez (080819) (Management Analyst - D181)