Human Resources Technician

  • City of Santa Monica
  • Santa Monica, California
  • Jul 15, 2019
Full Time Engineering Human Resources and Personnel Information Technology and Communication Services
  • Salary: $58,860.00 - $72,660.00 Annually

Job Description

Job Summary

Deadline for First Round of Consideration  will be on: Friday, July 19, 2019

This recruitment is  open to the public  and will remain open for a minimum of ten (10) calendar days. This recruitment will be open on a continuous basis and will close on the day the Human Resources Department needs are met. Applicants are encouraged to apply immediately.


NOTE:  The current vacancy is for a 1-year limited-term Human Resources Technician. The eligible list that will be established as a result of this recruitment will be used to fill all Human Resources Technician vacancies that occur in the City during the life of the list.


The City of Santa Monica's Human Resources Department has an exciting opportunity to work with our Enterprise Resource Planning implementation team and support other HR functions within the department.  We are actively seeking talented Human Resources Technician candidates to pursue an opportunity to join our team on a 1-year limited-term basis.  We offer a total compensation package that includes a generous salary, cashable leave days, medical, vision and dental insurance. Additionally, the City offers much more than just a salary; we offer career development opportunities through the City's SMi University and the opportunity to join one of California's most successful and progressive full-service cities.
To succeed in this position, the ideal candidate must have experience performing technical human resources functions, including experience using a computerized database or integrated record-keeping system to manage data and generate reports. Experience with human resource information systems (HRIS), Personnel database, or timekeeping system desirable. Experience working in a human resources department is desired. To be considered for this opportunity, please complete an online City Application.

JOB SUMMARY:  Performs a variety of technical and complex clerical duties in support of the Human Resources Department; utilizes fully integrated human resources information systems to process new employees and to verify and process changes to employee and payroll records; utilizes an on-line application system to process applicant data; provides general employment information; provides paraprofessional and clerical assistance to professional staff; and assists with general office reception duties. 

Major Duties

Performs technical and complex clerical work related to the processing of new employees, including the completion of various forms.


Checks figures, verifies, and processes changes in employee and payroll records; enters, modifies, or deletes appropriate data within a fully integrated human resources information system. Performs data queries and produces reports.


Performs duties related to position control, such as the input and correction of selected data, verification of personnel actions, and verification of salary schedule data and codes.


Acts as a liaison between the Human Resources Department and employees and other city departments.


Provides paraprofessional and clerical assistance to professional staff involved in recruitment and selection activities. Enters and scans applicant data into the City's on-line applicant management system. Performs data queries and produces reports. Prepares and distributes job bulletins and examination materials, assists in proctoring exams, and performs other clerical support duties.


Assists with general office reception duties. Responds to a variety of questions from employees and the public regarding Memorandum Of Understanding (MOU), job application procedures, and a wide variety of other personnel related matters including employment and background verification.


Distributes recruitment materials through a variety of channels, including the internet and email.


Identifies, contacts, and solicits the participation of subject matter experts to serve as raters for examinations.


Tracks, maintains, logs and files human resources time sensitive materials.


Maintains employee files. Distributes, receives and processes performance evaluations forms.

Provides clerical assistance to the Personnel Board, as assigned.

Performs other related duties, as assigned.

Minimum Qualifications

Knowledge, Abilities and Skills:


Knowledge of:

Modern office practices and procedures.

Record keeping and filing techniques.

General practices involved in performing personnel transactions.

Alphabetical and numerical filing.

Basic mathematics.

Fully integrated human resources information systems.

On-line applicant management systems.

Effective customer service techniques.


Ability to:

Learn City's personnel practices and procedures.

Learn, understand, interpret, and explain basic provisions of the civil service code and   

memorandums of understanding.

Check words and numbers quickly and accurately.

Explain various personnel department procedures to others clearly and accurately.

Communicate effectively orally and in writing.

Use the City's fully integrated human resources information system and on-line applicant management system.

Reconcile figures.

Maintain accurate records and files.

Follow oral and written instructions.

Organize and prioritize work assignments.

Maintain confidentiality of information.

Work independently with frequent interruptions and changing or competing deadlines.

Establish and maintain effective and cooperative working relationships with City employees and the general public.

Provide effective customer service.


Skill in:

Working with fully integrated human resources information systems and on-line applicant management systems.

Operating office equipment including computers and supporting word processing, spreadsheet, publishing and database applications.

Dealing effectively with persons of various social, cultural, economic and educational backgrounds, using tact and discretion.


Education, Training and Experience:

High school graduation or equivalent and 30 semester units or the equivalent of college level coursework in human resources, business, public administration or a related field.


Three years of recent, paid work experience performing technical human resources functions, including experience using a computerized database or integrated record-keeping system to manage data and generate reports. Experience working in a human resources department is desired.


An Associate's degree (or 60 semester units at an accredited college or university) in human resources, business, public administration or a related field may substitute for one year of the required experience.


Licenses and Certificates :

Possession of a valid Class C driver license.

HOW TO APPLY: Applicants must file a clear, concise, completed online City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

SELECTION PROCESS: All applicants must submit clear, concise and complete information regarding their work history and qualifications for the position.  All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these.

Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note: the request for reasonable accommodations must be made to Human Resources at least three (3) work days prior to the examination.

Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Diversity and Inclusion

The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. 
The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!
Closing Date/Time: Continuous

Special Instructions

Please mention you found this employment opportunity on the job board.