County of San Mateo Human Resources Department

  • 455 County Center, Fifth Floor, Redwood City, CA 94063, United States

San Mateo County government protects and enhances the health, safety, welfare, and natural resources of the community, and provides quality services that benefit and enrich the lives of the people of this community.

We are committed to:

  • The highest standards of public service
  • A common vision of responsiveness
  • The highest standards of ethical conduct
  • Treating people with respect and dignity

San Mateo County is located in the scenic San Francisco Bay Area. The County’s diverse population has approximately 750,000 residents, growing to over one million in daytime population. San Mateo County provides the benefits of a temperate climate and clean air, with abundant ocean sports and recreational activities. Rural open space areas, as well as metropolitan San Francisco, are within easy reach. San Mateo County government has a budget of $2.4 billion, with a workforce of over 5,400 employees in 22 departments and agencies.

San Mateo is an Equal Opportunity Employer

74 job(s) at County of San Mateo Human Resources Department

County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description San Mateo Medical Center'sFair Oaks Health Center in Redwood City is currently seeking a Charge Nurse, who is looking for an exciting opportunity to help provide quality care in our Health Center's OB/GYN clinic, including the Comprehensive Perinatal Services Program, the Optometry Clinic, Wellness Clinic and distribution center. Through growth and change, San Mateo County Health remains committed to provide quality medical care to meet the health needs of the community. Our commitment is to provide quality care with a compassionate touch and we strive to help you maintain a balance between work and family. San Mateo County Health operates a 509-bed integrated care facility, and 12 outpatient clinics, and has been providing healthcare to our community and surrounding service area since 1930. TheCharge Nurse, in collaboration with the clinic manager, directs nursing care, coordinates resources for their clinic and performs administrative activities, while providing leadership and support to staff. The Charge Nurse provides quality care to patients in compliance with prescribed standards and participates as member of the clinic management team in the development and implementation of clinic goals, interfacingwith the supervising physician and clinic manager for short-term problem solving. The Charge Nurse assesses, evaluates and directs nursing activities to provide quality care to patients in compliance with prescribed standards. This position supervises licensed and non-licensed staff in the OB/GYN clinic including the Comprehensive Perinatal Services Program, the Optometry Clinic, Wellness Clinic and distribution center. The position also provides nursing back up to laboratory services on site. The Charge Nurse ensures adequate staffing in all areas and cross trains staff as appropriate. The Charge Nurse also interviews candidates for positions and completes performance evaluations. The position participates in the training and disciplinary counseling of staff. The ideal candidate has outpatient nursing experience and at least one year of supervisory experience. The ideal candidate is alsoexperiencedinproviding education and updates to staff, as well as inscheduling for multiple shifts, and has excellent communication skills. Knowledge of quality improvement processes and community health systems is strongly preferred.The ideal candidatehas also worked with the underserved population;and is bilingual in Spanish and English.Computer literacy, prior experience withelectronic medical records and registries is preferred. NOTE: The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies. Examples Of Duties Duties may include, but are not limited to, the following: Assess, evaluate and direct nursing activities on an assigned shift to provide quality care to patients in compliance with prescribed standards and in conjunction with nursing management. Supervise and perform nursing assessment, planning, implementation, evaluation and documentation of patient care on the unit. Work in conjunction with nursing management to coordinate adequate unit staffing for the assigned shift. Participate with unit or clinic nursing management in interviewing, hiring, completing evaluations and performing disciplinary counseling of staff. Supervise the work of professional and paraprofessional nursing staff. Work with nursing management to identify staff development needs and to implement continuing education programs. Assist nursing management in planning unit or clinic budget. Interpret policies and procedures to nursing staff. Participate in staff meetings. Coordinate with ancillary support departments to coordinate total patient care. Maintain and evaluate records. Perform related duties as assigned. Qualifications Licensure/Certification: Possession of a California license as a Registered Nurse. Possession and maintenance of BLS certification. Knowledge of: Nurse Practice Act and professional and governmental standards or regulations pertaining to nursing. Nursing theories, principles, methods and practices. Safety and infection control principles. Clinical systems, supplies and equipment. Principles of staff development. Supervisory principles. Skill/Ability to Perform and evaluate the performance of nursing procedures required for the assigned shift and clinical setting. Plan, organize, supervise and evaluate the work of nursing staff. Comprehend, interpret, and implement nursing policies and procedures. Instruct and train professional and paraprofessional employees. Communicate effectively both orally and in writing. Maintain professional nurse-patient and nurse physician relationships. Prepare reports and maintain accurate records. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. Application/Examination Anyone may apply. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. The examination will consist of an interview (weight: 100%). Depending on the number of applicants an application appraisal of education and experience may be used in place of other examinations or a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position based solely on the information provided in the application materials.Because of this screening process, all applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. ~TENTATIVE RECRUITMENT SCHEDULE~ FinalClosing Date: Monday October 7, 2019 Application Screening: Wednesday October 9, 2019 Civil Service Panel/Department Interviews:Thursday October 17, 2019 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer. Analyst:Carolyn Burns 091619) (Charge Nurse - F012)
County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description The San Mateo County Human Resources (HR) Department is seeking an HR professional with strong critical thinking, sound judgment, and excellent written communication skills to independently manage classification and compensation projects. You will be joining a team ofhigh performing HR staff committed to public service and to partnering with our hiring departments in ensuring appropriate classification and compensation of staff.If you are looking for a challenging but rewarding career, apply for this exciting opportunity and make a difference! The HR Department promotes the spirit of partnership and creativity, anticipates and responds to the diverse needs of County departments, employees and their families, and the public. Serving as a collaborative partner and consultant, HR Analysts work closely with County management in addressing the workforce needs of their departments. The current vacancy is located in the Classification and Compensation Division working side by side with the Talent Acquisition Division.The Classification and Compensation Division is responsible for establishing a classification structure that encourages career growth and flexibility and for maintainingclassification specifications that accurately reflect the needed qualifications, knowledge, skills, and abilities and that are free of barriers. We establish collaborative partnershipswith departments to plan, anticipate, and respond in a cost-effective way to changes and priorities in classification, compensation, and staffing. The Classification and Compensation Analyst will have countless opportunities to: Manage all aspects of a classification study or compensation study including determining approach to completing the study, tools to use to evaluate and document the work of the position being studied, and preparing a report of findings and recommendations. Research, analyze compensation data using set criteria; and prepare written analysis and recommendations, as needed. Write or rewrite job descriptions. Analyze duties and responsibilities and recommend appropriate classification of the position. Complete special projects, prepare reports, and participate in department-wide or Countywide committees and initiatives. Interact with the the County Manager, the Civil Service Commission, labor organizations, County employees, committees and organizations responsible for the equitable administration of the County's personnel policies. Act as a resource person, problem solver, and advisor to managers and supervisors on a wide range of classification, compensation and staffing and organizational design issues. The ideal candidate for this position is: An excellent planner and organizer who can establish a course of action for accomplishing short and long term goals and efficiently juggle multiple assignments at the same time. A superior communicator who excel orally and in writing and is capable of preparing professional and thorough report of findings and recommendations. A strategic planner and critical thinker, who knows what questions to ask in order to obtain necessary information needed for analysis; one who can identify patterns and connect the dots. Proactive, always thinking ahead and anticipating needs. Politically astute and able to forecast and troubleshoot potentially sensitive situations and apply appropriate strategies and solutions. Self-motivated with strong time management and organization skills and can complete assignments independently with little or no instructions or supervision. A team player with a sense of humor. Technical knowledge of classification and compensation strategies in the public sector is desired but not required. Ability to work a 4/10 flex schedule, advanced knowledge of Excel and strong aptitude to learn new technology are required. After completion of training, telecommuting may be an option. Important Information About the Position: This is a limited term, at-will position. Limited Term employees are assigned to assignments not to exceed three years and receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. Information for Current County Employees: Current and regular San Mateo County Employees who are interested in this assignment must submit an application and compete in the recruitment process. If you are successful in the recruitment and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note that there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable. Application/Examination If you are interested in being considered for this Limited Term position, the following materials must be electronically submitted in a Word or PDF format. Resume Cover letter (no more than 2 pages long) that summarizes your qualifications and why you are interested in the position. Please submit the required materials electronically via email to: Lisa Yapching, Classification and Compensation Manager lyapching@smcgov.org Subject Line: Classification and Compensation Analyst Application Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer.
County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description San Mateo County Health is seeking a well-qualified, Spanish-speaking Health Benefits Analyst (HBA) , for the Health Coverage Unit, to perform a variety of tasks involved in determining eligibility and enrollment in healthcare financial assistance programs for families and individuals including screening and assisting with the application process for County, State and Federal health insurance programs; determine initial and continuing eligibility for one or more programs in accordance with established procedures; and coordinating and conducting outreach, enrollment, retention and utilization activities. Incumbents may be assigned to the San Mateo County Health, Health Plan of San Mateo, or San Mateo Medical Center, which includes outlying clinics in various locations throughout the County. This individual will work at least two days per week at various locations throughout the county and will provide public health coverage enrollment assistance to San Mateo County residents. Under general supervision, Health Benefits Analysts are responsible for interviewing clients, assessing client financial status and determining eligibility for healthcare financial assistance programs. They are expected to have full knowledge of regulations and procedures, work with independence of action and use judgment in making decisions. If hired at the Health Benefits Analyst I level, incumbents receive training in the methods used in interviewing clients and assessing client financial status, and learn regulations and procedures for determining eligibility for healthcare financial assistance programs, and are expected to promote to the journey level upon gaining experience and demonstrating the required competencies. The ideal candidate will be able to work with clients to ensure eligibility for and enrollment in healthcare programs; work independently with minimal supervision using initiative and sound independent judgment; communicate effectively verbally and in writing; use Spanish speaking skills in providing services; and establish and maintain effective working relationships with those contacted in the course of work. The ideal candidate should also have relative knowledge and experience in the eligibility and enrollment processes for various public health coverage programs. DISTINGUISHING CHARACTERISTICS Health Benefits Analyst I is the entry and trainee level. Under immediate supervision, incumbents receive training in the methods used in interviewing clients and assessing client financial status, and learn regulations and procedures for determining eligibility for healthcare financial assistance programs. They are expected to promote to the journey level upon gaining experience and demonstrating the required competencies. Health Benefits Analyst II is the journey level in the Health Benefits Analyst series. Under general supervision, incumbents are responsible for interviewing clients, assessing client financial status and determining eligibility for healthcare financial assistance programs. They are expected to have full knowledge of regulations and procedures, work with independence of action and use judgment in making decisions This is a limited term, at-will position. Limited Term Employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies. Information for current county employees: Current and regular San MateoCounty Employees who are interested in this assignment must submit an application and compete inthe recruitment process.If you are successful in the recruitment and are being considered for the assignment, HRwill work directly with you and/or your department for options.Please notethat there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable. Qualifications Language Requirement: The ability to speak, read, and write fluently in both English and Spanish required. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Health Benefits Analyst I: Two years of clerical or public contact work which involved responsibility for interviewing and recordkeeping, OR two years of college level coursework. Health Benefits Analyst II: One year of experience performing assessment, placement and/or healthcare financial assistance eligibility work within the last five years. Knowledge of: Public and community resources and programs. The interrelationships of the various disciplines in the health and human services field. Interviewing techniques. County, State and Federal healthcare financial assistance program policies and regulations. Office procedures and practices, including filing and the operation of standard office equipment. Basic record keeping principles and practices. Automated systems. Workload planning and prioritizing techniques. Skill/Ability to: Organize and maintain a heavy workload on a current basis and within set deadlines. Follow instructions. Communicate effectively, orally and in writing with people of diverse backgrounds and cultures. Establish and maintain effective working relationships with those contacted in the course of the work. Work well under pressure. Work in accordance with established guidelines. Make independent decisions. Assume responsibility for assigned tasks. Deal effectively with divergent needs of customers. Interpret and apply laws, rules and regulations. Prepare, maintain and interpret reports and records. Application/Examination If you are interested in being considered forthis Limited Term position, the following materials must be electronically submitted in a Word or PDF format. Resume Cover letterthat in addition to a personal narrative, includes why you are interested in the position. Please include the words" Health Benefits Analyst I/II - Spanish-Speaking Required - Limited Term "in the subject lineof email submission. Please submit the required materials electronically via email to: Marmi Bermudez, Senior Manager for Health Coverage, Eligibility and Authorizations mcbermudez@smcgov.org This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement. Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer. Analyst: Wendy Young (091619) (Health Benefits Analyst I/II - E483/E484) Keywords:health benefits, insurance eligibility, customer service, health insurance
County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description Under general supervision, the HEAP Analyst (Human Services Analyst II) - Limited Term will provide a variety of analytical and administrative services for assigned programs in the Human Services Agency (HSA); provide program and fiscal planning, monitoring and evaluation; negotiate and write contracts, requests for proposals, grants and reports; make presentations; assist in the development and implementation of policies and procedures; provide technical/fiscal assistance to staff and contractors; and act as a liaison to other County departments and partnering agencies. The vacancy is in the Center on Homelessness (COH) within the Human Services Agency (HSA), Collaborative Community Outcomes (CCO) Division, serving as the HEAP Analyst. Staff within the Center on Homelessness unit coordinate the safety net and homeless service programs within San Mateo County. The Center on Homelessness also works collaboratively with community partners to implement the County's strategic plan to end homelessness, which is available online at http://hsa.smcgov.org/sites/hsa.smcgov.org/files/HomelessReport_Final.pdf . The Homeless Emergency Aid Program (HEAP) is a new one-time state funding source that is being administered by HSA, as the Continuum of Care (CoC) lead agency for the County of San Mateo. HEAP is being utilized to fund a number of contracts with community-based organizations in order to provide enhanced or new services based on the County's strategic plan to end homelessness and the needs in the community. HEAP-funded contracts are planned to include enhanced and/or new services at shelters, rapid rehousing programs, outreach programs, housing search programs and other programs. The HEAP Analyst will act as the contract monitor for a number of contracts and will work closely with community-based homeless services programs to ensure compliance with contract requirements, scope of work, budget, performance measures, and state requirements; plan, coordinate, and evaluate specialized community services, activities and programs; participate in the development of goals, objectives, policies, and procedures for homeless services; conduct program performance reviews with homeless and safety net contractors; provide technical assistance to contractors; analyze program and community data. The HEAP Analyst will also communicate to contractors and partners regarding HEAP requirements, collect information and data from HEAP-funded programs, track HEAP program performance measures, review guidance and policies from the state regarding HEAP and other state funding sources, and complete reporting to the state. Other duties may include, but are not limited to the following: collect and analyze data for reports, develop recommendations and present findings; provide technical assistance to homeless service providers regarding service standards, best practice models, performance measures, data collection, and data reporting; conduct Request for Proposals; develop grants or contracts with State or other funding sources; recruit and coordinate volunteers for community involvement projects including such events as the bi-annual One Day Homeless Count; collaborate with community organizations; work on projects related to strategic plan implementation or emerging community needs; and perform related duties as assigned. The ideal candidate for this position should have the following competencies: Experience in contract development and monitoring Experience in data analysis, performance measurement, and evaluation of outcomes Experience in planning, coordinating and managing projects Experience in the design and review of processes and programs Strong interpersonal, facilitation, analytical, public speaking and project management skills Ability to utilize technological systems used to administer programs and to generate data reports Excellent oral and written communication skills Collaborative and able to build and maintain strong relationships with community-based organizations and other partners Working knowledge of social and economic issues relevant to low income children, families and communities. Understanding of the landscape of homelessness assistance programs and the social sector is preferred. Knowledge of State/County/Federal rules and regulations, including evidence-based or promising practices in homelessness assistance is preferred. Flexible, deadline-driven and customer service oriented Excellent organizational skills in handling multiple and competing priorities Proficiency in computer systems and applications, such the Microsoft Office suite (Microsoft Word, Excel, and PowerPoint) Ability to work independently with minimal supervision and instruction, as well as collaboratively as part of a team Ability to analyze a wide variety of problems and recommend effective solutions Ability to prepare effective, concise, and complete reports on various issues Culturally competent in working with diverse communities Bachelor's degree in a social service, public health, policy or public administration field is strongly preferred. Master's degree preferred A competitive benefits package is associated with this position and varies depending on the classification of the position.For complete information regarding benefits please click here . Note: Limited term employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify for a Human Services Analyst II is two years of experience performing journey level administrative and analytical duties in a human services or related agency. Knowledge of: Principles and practices of public administration. Principles and practices of the specific program area to which assigned. Principles and practices of contract development, negotiation and monitoring. Principles, practices and techniques of administrative and programmatic research and analysis. Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines. Computer applications related to the work. Office administrative practices and procedures, including records management and the operation of standard office equipment. Skill/Ability to: Develop and evaluate proposals and negotiate contracts and agreements. Develop, monitor and analyze budgets and program performance. Plan, coordinate and implement administrative and programmatic research and analysis. Analyze, interpret and apply various regulations and requirements. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Plan, coordinate and conduct special events and projects. Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others. Communicate effectively, both orally and in writing. Compile and analyze data, draw sound conclusions and prepare and present effective reports. Exercise sound independent judgment within general policy and regulatory guidelines. Application/Examination Application Instructions To apply, interested applicants should send the following documents via email to Tammie Sweetser at TSweetser@smcgov.org by September 30, 2019, 11:59 pm PST. Subject of the email should be "Application for the Homeless Emergency Aid Program (HEAP) Analyst." Cover letter Resume Responses to the following supplemental questions: Describe your education and work experience that have prepared you for this position. Describe your experience monitoring contracts, programs, and projects. Give a specific example of the type of contract, program or project, the size, your role, the length of time of your involvement, methods you used, your recommendations to address any challenges and the outcome. Be specific. Describe your experience conducting data analysis. In addition, give two specific examples of projects you completed that involved data analysis and the preparation of recommendations or reports based on the analysis. What were the topics, data sources, and systems used? What type of analysis was completed and what recommendations were made based on the analysis? Apply immediately. Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview. NOTE : Application materials are only accepted via e-mail. Materials sent via regular mail and/or fax will not be accepted. Submittals that do not include all required elements (responses to supplemental questions, cover letter, and a resume) will not be considered. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. Applicants who pass the screening will be scheduled for an interview. Interviews are tentatively scheduled for October 7 and 8, 2019. At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Arlene Cahill (091619)(Human Services Analyst II - G231)
County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description NOTE: This recruitment schedule was amended on September 16, 2019 to extend the closing date. Final Closing Date will be September 23, 2019. The Information Services Department of the County of San Mateo seeks a qualified Division Manager of Applications . The incumbent of this position is a senior manager who serves as a member of the Information Services Department (ISD) leadership team.Reporting directly to the Assistant Director of Information Services, this individual willplan, develop, and implement: goals, policies, and priorities for the assigned area that align with department priorities; direct assigned staff; provide highly responsible and complex administrative support to the Office of the CIO and their management staff. This Division Manager will oversee the management of 20-30 staff and be responsible for the maintenance, integration, creation, and support of all Countywide applications supported by ISD and also applications which departments request ISD to create and/or maintain on their behalf. Examples of these applications include; CJI, Workday, Email, SharePoint, GIS, OpenData, Web, etc. Additionally, this Division manager will be responsible for overseeing and managing database services on a countywide "as-needed" basis including data management, integration, and business intelligence. The ideal candidate for the position will possess: 5-10 years of experience working at a senior level in a technology related field providing exceptional support enterprise application, web services, customer applications and database services groups. Proven successworking as a team member with other senior managers to provide excellent collaboration / cooperation and exceed operational metrics. A keen interest in working with the Office of the CIO to build a strong department through pro-active actions, great communication, and a positive attitude towards change. Excitement aboutworking with internal and external partners. Strong written and verbal communication skills is a must. This position requires an individual to be extremely organized, have a keen attention to detail and the flexibility to work with different aspects of a business. Bachelor's degree or higher preferred. Prior experience as director or operations manager. Examples Of Duties Duties may include, but are not limited to, the following: Direct a division of ISD including all technical, administrative, and personnel functions. Plan, develop, and implement long- and short-term goals related to assigned program area; set division expectations, maximize resources, and manage staffing needs. Consult and cooperate with other department managers on relevant aspects of assigned program area; discuss organization problems, develop alternative strategies for dealing with those problems; assist in implementation of solutions, as necessary. Plan, organize, direct, and coordinate the work of assigned subordinate professional technical and support staff. Coordinate division activities with other divisions and/or other County departments. Ensure proactive and cost-effective services and maintain high level of customer services satisfaction. Maintain successful working relationships with other divisions, and between division staff and department customers. Assist in preparing and monitoring division budget and contracts. Stay up to date with industry trends and best practices. Assume management of another Information Services division when directed. Select, train, motivate, and evaluate assigned personnel. Perform related duties as assigned. Additional duties may include, but are not limited to, the following COBIT areas of responsibility: Manage the selection and implementation of enterprise applications, off-the-shelf software, web design applications, and Software as a Service, to ensure that IT provides the business with the most appropriate applications at an acceptable cost. Manage the organization's suite of applications by determining each application's ability to provide value to the business relative to its cost. Identify which applications to retire, grow or replace, repurpose, or sustain. Manage the constant improvement and changes to the organization's applications after they have been originally delivered and implemented. Implement standard procedures in the application development process, including testing strategies, testing preparation and testing execution, to ensure that the quality of the applications meet business requirements. Establish a timely and cost-effective system for the development of applications capable of supporting the business' strategic and operational goals. Put policies, processes and capabilities in place to ensure that appropriate targets for data quality are set and achieved to match the needs of the business. Manage the business' databases, including the technology, the governance processes, and the people that manage them. Establish the principles, policies, and guidelines relevant to the effective use of data within the organization. Develop a set of capabilities, including people, processes, and technology, to enable the transformation of raw data into meaningful and useful information for the purpose of business analysis. Qualifications Knowledge of: Information systems, technology, and practices as they relate to large, complex data, voice, and multimedia networks; distributed servers and multiple technologies; and multi-vendor equipment and software environments. Management principles and practices. Principles of personnel training, supervision, and evaluation. Skill/Ability to: Plan, organize, manage, coordinate, and evaluate the functions and staff of assigned division. Select, train, supervise, develop, and evaluate staff. Establish and maintain effective working relationships with those contacted in the course of work. Understand and communicate information about complex systems to individuals with varying levels of expertise. Develop, administer, and interpret policies, guidelines, and procedures related to the assigned division. Understand and work effectively in a complex organization with multiple and overlapping authorities. Determine the direction of technology and make appropriate technological choices. Communicate effectively both verbally and in writing. Coordinate activities with other departments, programs, and/or outside agencies. Plan, schedule, and manage large scale projects. Work cooperatively with other divisions, other County departments. Establish and maintain effective work relationships with those contacted in the performance of required duties. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of professional level experience in information systems which has included one year of administrative or managerial experience. Experience should include a substantial combination of online applications, data communications, computer operations, operating systems, voice communications and services, and large communications systems. Application/Examination Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary,SEIUorAFSCMErepresented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. A supplemental application form must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date. The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening may be invited to a panel interview(weight: 100%).Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. TENTATIVE RECRUITMENT SCHEDULE: Application Deadline: Monday, September 23, 2019 Application Screening: TBD Combined Panel Interviews: TBD The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer. HR Contact: Arlene Cahill (082219) (Information Services Department Division Manager - D114)
County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description NOTE: This recruitment schedule was amended on September 16, 2019 to extend the closing date. Final Closing Date will be September 23, 2019. The County of San Mateo's Information Services Department seeks a qualified Division Manager of Operations . Under general direction of the Office of the CIO, this individual serves as a senior manager and provides technical and programmatic direction over a functional area of ISD. Additionally, this individual will plan, develop, and implement goals and policies for the assigned area that align with department priorities; direct assigned staff; and provide highly responsible and complex administrative support to the Office of the CIO and their management staff. This Division Manager will be responsible for 40 staff. This division is responsible for all operational support of key technology systems such as: Servers, Storage, Data Center, Telephones, and Radios. The Division Manager will ensure that the operational performance metrics are met in each of these areas, that tickets are responded to in a timely fashion, that operational budgets are met, that Service Level Agreements (SLA's) are met, that customer satisfaction is high in each of these areas, and that monthly performance data is provided to both customers and the CMO for each of these areas. The Division Manager will also ensure that staff in these areas are well trained in current and emerging technologies to provide a high level of support to end users. This position requires a very high level of focus and the ability to balance many operational priorities, as each of these areas has critical systems that are supported for end users with many operational service goals to track and meet. The ideal candidate for the position will have: 5-10 years of experience working at a senior level in a technology related field providing exceptional support server, telephony, and radio groups. Proven successworking as a team member with other senior managers to provide excellent collaboration/cooperation and exceed operational metrics. A keen interest in working with the Office of the CIO to build a strong department through pro-active actions, great communication, and a positive attitude towards change. Excitement aboutworking with internal and external partners. Strong written and verbal communication skills is a must. This position requires an individual to be extremely organized, have a keen attention to detail and the flexibility to work with different aspects of a business. Bachelor's degree or higher preferred. Prior experience as director or operations manager. Examples Of Duties Duties may include, but are not limited to, the following: Develop and or refresh a two-year departmental roadmap which aligns with County the Biennium budget cycle. Provide timely and effective response to incidents and resolve incidents within agreed to metrics. Restore normal service; record andfulfill user requests; and record, investigate, diagnose, escalate, and resolve incidents. Manage all IT system changes in a controlled manner, including standard changes and emergency maintenance relating to business processes, applications, and infrastructure. Enable fast and reliable delivery of change to the business and mitigate the risk of negatively impacting the stability of the changed environment. Balance current and future needs for availability, performance, and capacity of IT systems and infrastructure through the forecast of future performance and capacity requirements. Manage the activities and operational procedures required to deliver IT services, including standard operating procedures and monitoring activities. Monitor IT assets through their life cycle to make sure that they deliver value at optimal cost, remain operational, are accounted for, and are physically protected; ensure that the assets are reliable and available as needed. Provide sufficient information about IT service assets to enable the service to be effectively managed. Define and maintain descriptions and relationships between key resources and capabilities required to deliver IT-enable services. Successfully implement new IT solutions and services in line with the agreed-upon expectations and outcomes. Ensure that the implementation of new solutions and services has the necessary support: from planning, to execution, to post-implementation support, and staff training. Direct a division of ISD including all technical, administrative, and personnel functions. Plan, develop, and implement long- and short-term goals related to assigned program area; set division expectations, maximize resources, and manage staffing needs. Consult and cooperate with other department managers on relevant aspects of assigned program area; discuss organization problems and develop alternatives strategies for dealing with those problems; assist in implementation of solutions, as necessary. Plan, organize, direct, and coordinate the work of assigned subordinate professional technical and support staff. Coordinate division activities with other divisions and/or other County departments. Ensure proactive and cost-effective services and maintain high level of customer services satisfaction. Maintain successful working relationships with other divisions, and between division staff and department customers. Assist in preparing and monitoring division budget and contracts. Stay up to date with industry trends and best practices. Assume management of another Information Services division when directed. Select, train, motivate, and evaluate assigned personnel. Perform related duties as assigned. Qualifications Knowledge of: Information systems, technology, and practices as they relate to large, complex data, and voice; distributed servers and multiple technologies; and multi-vendor equipment and software environments. Management principles and practices. Principles of personnel training, supervision, and evaluation. Skill/Ability to: Plan, organize, manage, coordinate, and evaluate the functions and staff of assigned division. Select, train, supervise, develop, and evaluate staff. Establish and maintain effective working relationships with those contacted in the course of work. Understand and communicate information about complex systems to individuals with varying levels of expertise. Develop, administer, and interpret policies, guidelines, and procedures related to the assigned division. Understand and work effectively in a complex organization with multiple and overlapping authorities. Determine the direction of technology and make appropriate technological choices. Communicate effectively both verbally and in writing. Coordinate activities with other departments, programs, and/or outside agencies. Plan, schedule, and manage large scale projects. Work cooperatively with other divisions, other County departments. Establish and maintain effective work relationships with those contacted in the performance of required duties. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is three years of professional level experience in information systems which has included one year of administrative or managerial experience. Experience should include a substantial combination of online applications, data communications, computer operations, operating systems, voice communications and services, and large communications systems. Application/Examination Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary,SEIUorAFSCMErepresented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. A supplemental application form must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date. The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening may be invited to a panel interview(weight: 100%).Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. TENTATIVE RECRUITMENT SCHEDULE: Application Deadline: Monday, September 23, 2019 Application Screening: TBD Combined Panel Interviews: TBD The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer. HRContact: Arlene Cahill (082219) (ISD Division Manager of Operations - D114)
County of San Mateo, CA Redwood City, CA, United States
Sep 17, 2019
Full Time
Description Are you creative, outgoing, and passionate about sustainability and environmental issues, being part of a team of enthusiastic professionals, and especially being part of the changing ways in which local governments can develop and implement programs to address sustainability issues and serve the San Mateo County community? The County of San Mateo's Office of Sustainability is seeking qualified candidates for the position of Resource Conservation Specialist . We want"sustainability champions"to lead initiatives and empower our departments, employees, and our community members to take meaningful actions on sustainability. The Office of Sustainability (OOS) has four working groups: Waste Reduction, Energy and Water, Livable Communities, and Climate Change. Each working group is seeking candidates to support the programs, and projects in their work group. To learn more about each of the OOS workgroups, please see: https://www.smcsustainability.org/ Responsibilities: Examples of responsibilities for the positions in the different working groups will include, but are not limited to, the following: Waste Reduction: Support the enforcement and implementation of County ordinances and state legislation around mandatory recycling and composting, including AB 341, AB 1826, and SB 1383 Develop, conduct, monitor, and evaluate comprehensive outreach, public education, training, and media activities Process waste management plans for construction and demolition projects located in the unincorporated County areas Energy and Water: Working closely with other County departments, meet stormwater program requirements as mandated in the County's municipal regional permit Develop energy efficiency projects at single- and multi-family, commercial, municipal, and K-12 school sites across San Mateo County Promote other programs, including: water conservation, reducing greenhouse gas emissions, and electrification of buildings and vehicles Livable Communities: Coordinate the development of the Bike and Pedestrian Master Plan for Unincorporated areas in San Mateo County Design and engage the community in active transportation education and encourage campaigns aimed to inspiring behavior changes for commutes Collaborate on the marketing strategy for the Commute Alternatives Program for County employees Support the County's Bicycle Pedestrian Advisory Committee Collaborate with the Home for All Initiative and assist in the development of active transportation resources and creative solutions addressing the housing and transportation nexus Climate Change: Research and evaluate vulnerability to climate hazards and develop adaptation strategies for unincorporated areas of the County, including the South Coast Sea Level Rise Risk and Solutions Study currently underway Evaluate vulnerability of County facilities and develop guidelines and recommendations for addressing sea level rise and climate resilience in County operations At this time, we will be hiring to fill three permanent positions in the Office of Sustainability. This recruitment may also be used to fill future term or permanent positions. Those interested in positions in one or more of the working groups are encouraged to apply in this recruitment. A competitive benefits package is associated with this position.For complete information regarding benefits please click here . In addition, the ideal candidate will possess: A broad knowledge of legislative trends, technical information, and best practices related to programs or projects implemented by one or more of the working groups The ability to track and monitor developments in pertinent state mandates, laws, codes, rules, and regulations Experience preparing written materials such as narratives or Board reports, technical charts, strategic plans, presentations, and publications Experience developing, implementing, monitoring, and evaluating comprehensive outreach, websites, surveys, consultant contracts, public education, training, and media activities Experience delivering targeted presentations to a wide variety of audiences An interest in integrating race, equity, and social and environmental justice into Office of Sustainability programs and projects Knowledge of principles and practices of program planning, implementation and evaluation Qualifications Departmental Status: An applicant must be a County of San MateoOffice of Sustainability employee with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position. Knowledge of: Principles and practices of program planning, implementation and evaluation Principles and practices of contract management Principles, practices and trends in the assigned specialty areas of resource conservation Technical information in the assigned specialty areas such as climate change mitigation and adaptation, and general sustainability initiatives Pertinent federal, state and local laws, and codes and regulations Skill/Ability to: Interpret laws, regulations and data Define difficult problem areas, research and analyze complex data and make valid alternatives and recommendations Plan, implement, coordinate and evaluate multiple complex functions and assignments Serve as subject matter expert in multiple areas of resource conservation Track and monitor compliance with pertinent mandates, laws, codes, rules, regulations and agreements Serve as representative on various boards, committees and community groups Speak effectively and make public presentations, conduct outreach, training and/or public education as necessary Prepare comprehensive reports, letters and other written materials Establish and maintain effective working relations with a variety of individuals at all levels including those from government, business, private and non-profit agencies, community groups and the public Integrate race and social justice considerations into work duties Supervise permanent, temporary, contract and volunteer staff on a project basis Identify problems and resolve them Establish and maintain effective working relations with others Excellent communication skills, including the ability to translate technical topics for professionals and elected officials and to communicate across multiple disciplines Plan, implement and evaluate assigned programs, projects and activities Coordinate multiple functions and contracts Research and analyze information/data to formulate findings and recommendations Provide information and data regarding planning, developing and monitoring budget and program performance Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is one or more years of program coordination experience in the field of sustainability and/or resource conservation, with some specialization in one or more of the four working group initiatives. Application/Examination Departmental Promotional Only. Only current County of San MateoOffice of Sustainability employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire . The examination process will consist of an application screening (weight:Pass/Fail) based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Application Deadline: Monday, September 23, 2019 Application Screening: Thursday, September 26, 2019 Combined Panel Interviews: Week of October 7 - 10, 2019 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The Countyis an Equal Opportunity Employer. Analyst: Arlene Cahill (091619) (ResourceConservation Specialist I/II/III -J082/J083/J081)
County of San Mateo, CA Redwood City, CA, United States
Sep 13, 2019
Full Time
Description The Superior Court of California, County of San Mateo is currently seeking an exceptional leader to join their team as Court Commissioner . Please view the online brochurefor a detailed description of this position and instructions on how to apply. https://jobs.smcgov.org/CourtCommissioner_2019 Application/Examination Application materials will include a: Cover Letter, which includes You Name CaliforniaState BarNumber Date of Admission to the State Bar Law School,Degree Awarded, Date Resume Responses to Supplemental Questions listed in recruitment brochure Application materials must be received no later than 5:00 p.m. on Tuesday, October 1, 2019. Incomplete application materials will not be considered. Please e-mail all application materials to: cachan@smcgov.org Christina Chan, Interim Talent Acquisition Manager A court committee will screen application packetson October 3, 2019 and extend a personal interview to only the most highly qualified candidates as determined by the committee. Panel interviews will be held on November 4, 2019.Finalist interviews are scheduled for November 6, 2019. For questions regarding the positions or the recruitment process please contact Christina Chan. Our diverse workforce is at the core of our public service mission. We are proud to be an Equal Employment Opportunity Employer.
County of San Mateo, CA Redwood City, CA, United States
Sep 13, 2019
Full Time
Description The County Manager's Office is seeking well-qualified candidates for the position of Project Analyst and CommunicationsCoordinator for the North Fair Oaks Middlefield Road Improvement Project . Spanish/English bilingual skills are required for this position. Under general supervision from the Community Affairs Manager the selected individual will assist in developing project goals, objectives, procedures, and work standards and will monitor the progress of the project. In addition, the individual will serve as liaison to the public, residents, businesses, and other organizations in the North Fair Oaks district and relevant to the project. The individual will also serve as liaison to County executives and will perform research in order to prepare and submit reports and presentations to the Board of Supervisors, the County Manager, the North Fair Oaks Council, and other boards and commissions related to the project. The Project Analyst and Communication Coordinator will plan, organize, and coordinate all public and internal communication activities for the Project, including determining best practices for communication strategies, developing the Communication Plan, and facilitating the messaging to various outlets and recipients and determining the appropriate variations for the recipients. The selected individual will develop and maintain relationships with community residents, businesses, and organizations. The individual will also plan and facilitate community meetings, generate public notices, and receive and respond to public complaints, inquires, and questions related to the project. The position may exercise direct and indirect supervision over professional, technical, and clerical staff. The ideal candidate will have the ability to interpret and apply policies, procedures, and regulations regarding community development and community outreach. In addition, the ideal candidate will have the demonstrated ability to work independently and take initiative and will have the skills to work as a member of a team. Strong written and verbal communication skills in both English and Spanish are requirements for the position. The position will require participation in meetings conducted in the evenings and on weekends. Flexibility in scheduling is required. Information about the North Fair Oaks Middlefield Road Improvement Project can be found at: NFO Middlefield Road Improvement Project - https://publicworks.smcgov.org/projects/ middlefield-road-improvement-project NFO Middlefield Road Improvement Project video - http://www.nfoforward.org/community-news/middlefield-improvement-project This position is a limited term, at-will (full-time, temporary) position and is an exceptional opportunity to experience working in the public sector for a progressive local jurisdiction and for a substantial and comprehensive community development project. The County of San Mateo is recognized state-wide as an innovative organization that provides comprehensive services to the residents and businesses in the county. This limited term position is funded for the duration of the North Fair Oaks/Middlefield Road Improvement Project, which is expected to last two years. However, the position could end early or be extended based on the Project. The classification for this position is Management Analyst and has the associated management-level benefits. Limited Term employees receive full medical and dental benefits, like regular employees, and a portable 401(a) plan. NOTE: The eligible listgenerated from this recruitment may be used to fill future extra-help, limited term, unclassified,and regular classifiedvacancies. Examples Of Duties Duties may include, but are not limited to the following: Assist in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the Project Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs; identify opportunities for improvement and develop related recommendations Conduct a variety of analytical and operational studies regarding Project activities, including operational, regulatory, or administrative issues, evaluate alternatives, and make recommendations Prepare and submit Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding the Project Conduct special research projects and financial analysis, produce findings and recommendations, and prepare related reports= Represent the Office of Community Affairs in interdepartmental, community, and/or professional meetings; confer with and coordinate with other County staff on a wide variety of administrative analyses and planning issues Ensure compliance with any applicable laws, regulations, and professional practices Prepare and submit Board of Supervisor agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence Attend meetings, conferences, workshops, and training sessions and reviews publications and related materials to become and remain current on principles, practices, and new developments regarding community development and best practices in communicating information to the community Communicate orally, in writing, or through graphic representations and statistical summaries with managers, colleagues, the public, and representatives of various organizations Coordinate the development and implementation of the communication strategy to increase and maintain awareness of the Middlefield Road Improvement Project including its purpose, the construction schedule, and phasing for both residents and businesses Develop and execute the communication plan and strategies Develop relevant messaging to inform both residents, businesses, community organizations, and other organizations related to the project Alert the executive team on significant or controversial issues related to the Project, research and make findings recommendations Prepare and disseminate bulletins, articles, and other public information materials for the Project and ensure publications and other information materials are consistent with departmental and County standards of quality and cultural competence, including design, content, accuracy, and translation Oversee internal employee communications and the timely delivery of relevant information to staff Coordinate the Project's newsletter, website, and/or social media tools Act as liaison for the Project to public groups and individuals, private organizations, community groups and other organizations, and provide information and assistance to the public and news media regarding the Project, receive and respond to complaints, requests, and questions Maintain an effective working relationship with a variety of public and private organizations, including other County departments and agencies Provide highly complex staff assistance to senior-level management and related commissions and advisory boards Perform related duties as assigned Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, and/or public relations, media communication or journalism, or a closely related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level, and at least 3 years for the Management Analyst level. Preferred is four years of professional experience with responsibility for public relations and the preparation and dissemination of information to the general public. Licenses and Certifications: Depending upon assignment, possession of a valid California Driver's License. Knowledge of: Project and/or program management, analytical processes, and report preparation techniques Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures Research and reporting methods, techniques, and procedures Applicable regulatory codes, ordinances, and procedures relevant to community development and communication Principles and practices of public administration and community services as applied to project management, community development and communication Principles and practices of county management and government Sources of information related to a community development and the Project Record keeping principles and procedures Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations Techniques for providing a high-level of customer service by effectively dealing with the public, vendors, contractors, and County staff Principles and practices of effective public and media communication Principles and practices of effective public and media relations and marketing Techniques of effective interviewing, copy writing, layout, editing, and multimedia productions Customs, practices and trends in public information media Principles of effective written communication Written and verbal fluency in English and Spanish languages including grammar, spelling, vocabulary, and punctuation Modern office practices, methods, and computer equipment and applications related to the work Skill/Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for Project and unit as needed Coordinate and oversee programmatic administrative reporting activities Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative Conduct research on a wide variety of administrative topics Evaluate and develop improvements in operations, procedures, policies, or methods Research, analyze, and evaluate new service delivery methods, procedures, and techniques Prepare clear and concise reports, correspondence, policies, procedures, and other written materials Interpret, apply, explain, and ensure compliance with applicable local policies, procedures, laws, and regulations Establish and maintain a variety of filing, record keeping, and tracking systems Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines Operate and maintain modern office equipment, including computer equipment and specialized software applications programs Use English and Spanish effectively to communicate in person, over the telephone, and in writing Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work Plan, organize, and carry out assignments from management staff with minimal direction Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations Effectively represent the department and the County in meetings with governmental agencies, community groups, businesses, professional and regulatory organizations, and the public Plan, organize, and coordinate comprehensive communications programs to meet department needs, values, and priorities Strategically develop programs and tools to increase and maintain public awareness of department programs, services, and achievements Speak effectively to diverse audiences, including media, civic and citizen groups, and County staff Write and edit effective press releases, articles, speeches, scripts, and other correspondence Maintain cooperative working relationships with County executives, managers, staff, community agencies, and the public Enlist and mobilize community support for programs Train staff and manage team Application/Examination This is an Open recruitment. Anyone may apply. The examination process will consist an Application Screening (weight: pass/fail), and an Interview (weight: 100%), which may include the evaluation of a brief writing exercise given immediately preceding the interview. Applicants must successfully pass the Application Screening to move forward to the interview. Candidates must successfully pass the interview to be placed on the eligible (hiring)list. Depending on the number of applications, a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. For that reason, not all applicants with the minimum qualifications are guaranteed to advance through the recruitment. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position willonly be accepted online. If you are currently on the County's website, you may click the "Apply" . If you are not on the County's website, please go to www.jobs.smcgov.org to apply. In addition to completing the standard Employment Application form, responses to the Supplemental Questionnaire (attached to the application form) must also be provided. TENTATIVE RECRUITMENTSCHEDULE: Final Filing Date: October 3, 2019 Application Screening: October 8, 2019 Panel Interview: October 28 and/or 29, 2019 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County of San Mateo is an Equal Opportunity Employer. Analyst: Chet Overstreet- 09/13/2019 (D181 - Management Analyst)
County of San Mateo, CA Redwood City, CA, United States
Sep 13, 2019
Full Time
Description TheDepartment of Child Support Servicesis currently looking for qualified candidates for their Child Support Specialist III position.Under general supervision the Child Support Specialist III provide lead direction in assigning, directing and reviewing the work of a small group of Child Support Specialists; assist in developing and implementing program and administrative goals and ensure compliance with department policies and procedures; and perform a variety of highly complex work in creating, modifying, tracking, reviewing, modifying and reconciling child support accounts. Theideal candidatewill possess: At least three years of experience performing detailed case and financial analysis in a child support services agency. Working knowledge of the laws, rules, regulations, procedures, documents and terminology related to child support activities. Ability to identify, propose, and implement process improvements. Ability to work independently, problem solve, and exercise sound judgment within established guidelines. Ability to develop training sessions and training materials for the team and department. Examples Of Duties Duties may include, but are not limited to, the following: Provide lead direction, training and work review to a small child support specialist staff; organize and assign work, set priorities and follow up to ensure coordination and completion of assigned work; assign and review workload and schedule activities of the staff. Provide input into selection decisions, performance evaluations and corrective action matters. Review the work of others for accuracy and completeness. Take initiative to resolve complex matters, as they occur; provide related guidance and training, as appropriate. Identify and implement best practices to improve team efficiencies and accuracy. Assist in the formulation or revision of the policies and procedures. Reconcile the Child Support trust fund as it relates to child support payments and disbursements. Review and interpret child support court orders for the creation and modification of child support accounts and payment allocation based on State and Federal distribution hierarchy. Review on/off aid status for all child support cases utilizing automated and manual records and adjust cases to identify appropriate payees. Evaluate aid status date, placement of minor child with non-needy relative, foster care, or other care type and determine if case adjustments or transfer are appropriate; research and complete monthly analysis of welfare distribution for pass-on and excess criteria; work exception report for serial/fbu conflict. Research case dynamics from various systems to make retroactive changes to child support cases; reconstruct child support billing history using audit tools designed to provide detailed accounting and interest calculations. Provide calculation of interest on out-of-state cases where interest rate is not the California interest rate. Perform related duties as assigned. Qualifications Note: The level and scope of the knowledge and skills listed below are related to job duties as defined under Distinguishing Characteristics. Knowledge of: Basic supervisory principles and practices. Basic principles and practices of employee training and development. The dynamics of goal setting and goal achievement. Fiscal document processing and record keeping, bookkeeping. Child support transactions impact on basic governmental accounting principles and practices related to trust fund reconciliation. Auditing principles and practices. Policies and procedures related to the department or functional area to which assigned. Office administrative practices and procedures, including filing and the operation of standard office equipment. Business data processing principles and the use of personal or on-line computers. Correct English usage and the standard format for typed materials. Laws, rules, regulations, procedures, documents and terminology related to child support activities. Business arithmetic, including percentages and decimals. Skill/Ability to: Plan, assign, direct and review the work of others. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Provide leadership and promote teamwork. Coordinate individual and group efforts. Schedule and prioritize work and meet critical deadlines. Perform technical, specialized, complex or difficult child support fiscal tracking support work. Learn and use multiple, complex automated systems such as Welfare Automated Systems for aid status tracking (CDS), CHASER, CASES, and C3 Tool. Prepare, maintain and reconcile various fiscal, accounting, statistical and numerical records. Perform detailed fiscal office support work accurately. Operate standard office equipment including a calculator and computer terminal. Make accurate arithmetic calculations. Read, understand, interpret, apply and explain technical laws and legal procedures relating to child support court orders and child support financial distribution rules and regulations. Analyze information and situations and use sound independent judgment to make decisions and determine appropriate courses of action, including recommending legal actions. Compose correspondence and prepare legal documents. Establish and maintain effective working relationships with those contacted in the course of the work. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Three years of experience involving in creating, modifying, tracking, reviewing, modifying and reconciling child support accounts. Application/Examination Departmental Promotional. Only County employees in the Department of Child Support Services with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date may apply.A supplemental application form must be submitted in addition to the County employment application form.A screening committee may select those applicants whose education and experience appear to best meet the needs of the position. The examination will consist of an interview (weight: 100%) which may include a writing exercise given immediately before the interview.Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: September 25, 2019 at 11:59 pm PST Application Screening: September 26, 2019 Panel Interview: October 9 and/or 10, 2019 The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds and contributions. We are proud to be an Equal Employment Opportunity Employer. Analyst: Felicia Flores (091219) (Child Support Specialist - E294)
County of San Mateo, CA Redwood City, CA, United States
Sep 12, 2019
Full Time
Description San Mateo County Healthis seeing experienced Spanish-Speaking Certified Medical Assistants to join its Care Team. The current vacancies are in: Coastside Clinic , located at 225 South Cabrillo Highway, Suite 100A, Half Moon Bay, CA 94019. Daly City Health Center , located at 380 90th Street, Daly City, CA 94015. Daly City Youth Health Center , located at 350 90th Street, Daly City 94015. Fair Oaks Health Center , located at 2710 Middlefield Road, Redwood City, CA 94063. Main Campus hospital and clinics , located at 222 W. 39th Avenue, San Mateo, CA 94403. South San Francisco Clinic , located at 306 Spruce Avenue, South San Francisco, CA 94080. Under direct supervision of licensed staff, Certified Medical Assistants (CMAs) perform a variety of patient care and other services required to treat patients in a health services outpatient or mobile clinic. The ideal candidate will have experience in an Ambulatory Care Clinic and documenting in an Electronic Medical Record.Knowledge of working in Care Teams and Patient Centered Medical Home terminology is preferred, but not required. Salary : Medical Services Assistants II who are assigned to the clinics and perform advanced patient care duties as defined in the classification specification shall receive a differential of 6.2% in addition to all other compensation. NOTE: For the Extra Help positions - Extra-help positions are short-term employment for up to 1040 hours which is equivalent to about six months; however, employment might end sooner depending on the needs of the hiring departments. Extra-help assignments are at-will and the employee is paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra-help workers are not guaranteed permanent status at the end of the extra-help assignment. NOTE: For the Limited Term positions -Limited Term positions are at-will positions, designated for a specific and limited period of time, anywhere from 6 months to a maximum of 3 years depending on the assignment. Benefits package for term positions are similar to regular positions EXCEPT for retirement. Term employees receive a 401A retirement package and are not eligible for retiree health benefits or a defined benefit pension. Information for current county employees: Current and regular San MateoCounty Employees who are interested in the Limited Term assignment must submit an application and compete inthe recruitment process.If you are successful in the recruitment and are being considered for the assignment, HRwill work directly with you and/or your department for options.Please notethat there is no guarantee that you will be allowed by your department to rotate into this assignment nor are your departments obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable Examples Of Duties Duties may include, but are not limited to, the following: Accurately take and record the condition, respiration, pulse, temperature and blood pressure of patients; record other pertinent information as observed or measured. Apply non-sterile dressings and administer non-medicated treatments under the supervision of a registered nurse, licensed physician, surgeon, podiatrist, nurse practitioner or physician assistant. Carry out rehabilitation procedures as directed by therapists; perform a range of motion body movement with/for patients; position and exercise patients. Advise patients on the use of restorative equipment. Advise patients of the effects of medications. Assist with radiology procedures and diagnostic imaging. Observe and practice proper isolation techniques. Perform cardiopulmonary resuscitation. Operate various types of sterilization equipment. Set up oxygen, traction and other hospital equipment. Transport specimens, medical records and related items. Lift and transport patients and heavy items such as supplies and equipment; assist in controlling violent patients. Enter and retrieve a variety of information in automated systems. Greet patients at clinics, carry out registration activities and escort patients. File records, distribute mail and perform other clerical duties. Document and sign any care provided to patient in their medical record. Perform related duties as assigned. With additional training and/or certification(s), some employees may perform the following duties under conditions required by code and department policy: Perform injections including immunizations. Perform finger stick tests of all types including glucose testing. Perform skin tests including PPDs. Perform venipuncture and blood draws. Perform hearing and vision tests. Perform waived CLIA tests including dipstick UAs, and pregnancy tests. Provide for proper tracking and recording of laboratory tests. Take patient histories including risk factors. Set up, administer and record the results of EKGs. Follow provider orders regarding prescribed treatments including assisting patients with self-administration of medications. Teach and counsel patients on a variety of health related subjects as directed. Qualifications Knowledge of: Principles, techniques and procedures specific to area of assignment. Principles and techniques in delivering patient care services related to personal hygiene, comfort, treatment, transportation, rehabilitation and physical or psychosocial needs. Infection control. Diagnostic imaging. Safe lifting techniques. Theory and practice of total body substance isolation. Patients' rights. Elder and child abuse, and domestic violence reporting requirements. Skill/Ability to: Follow oral and written instructions. Communicate effectively orally and in writing. Perform a variety of tasks and activities. Develop and maintain empathetic attitudes toward patients. Provide assistance in delivering patient care in a medical setting such as bathing, feeding, bed making, dressing, and sterilization of patient care equipment. Observe and record patient conditions and vital signs. Lift and transport patients and heavy items such as supplies and equipment. Work with patients with multiple diagnoses. Work with a culturally, socio-economically diverse patient population of varying ages. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: One year of experience in an outpatient clinic or doctor's office as a nurse's assistant or medical assistant. Licensure/Certification: Possession of a Medical Assistant Certificate or a certificate of completion or degree from an accredited medical assisting program. Some positions may require a current and valid Basic Life Support (BLS) certificate issued by the American Heart Association or a valid Cardio-Pulmonary Resuscitation (CPR) certificate issued by the American Red Cross. Other Requirements: These positions may require that employees work weekends, holidays, evenings or other shifts and be on-call. Application/Examination This is an extra-help recruitment. Anyone may apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. San Mateo County Healthwill screen materials during and after the recruitment closes, and will contact qualified candidates directly for a departmental interview. TENTATIVE RECRUITMENT SCHEDULE: Final Filing Date: September 25, 2019 at 11:59 P.M. PST Departmental Interviews: TBD A copy of the certificate of completion of an approved medical assisting program must be submitted with the application (a) attaching to the application online, (b) faxing to 650-363-4219 Attn: Sedrick Dixon, or (c) delivering to 455 County Center, 5th Floor prior to the filing deadline. No exceptions will be made . IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply.Online applications must be received by the Human Resources Department before midnight on the final filing date. At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Wendy Young(09112019) (Medical Services Assistant II - F079)
County of San Mateo, CA Redwood City, CA, United States
Sep 12, 2019
Full Time
Description At the San Mateo Medical Center, we are continuously seeking new ways to enhance the already impressive services we offer. This dedication to excellence is reflected in the exceptional care we provide and the extraordinary professionals who provide it. Here, you will have the chance to develop your talents with a skilled team of professionals who actively support and encourage each other's success. If you are ready to open new doors to your career, join us today! San Mateo Medical Center is the hidden jewel of San Mateo County. We are a fully-accredited 509-bed acute care hospital whose commitment lies in supporting the healthcare needs of the County's diverse cultures. We are seeking an experienced professional to perform routine and complex imaging procedures in Cardiac Sonography, while providing a safe environment for patients and fellow employees. As an extra help Echo Cardiographer , you will be assigned to the Radiology Division where you will perform various patient-related tasks in addition to image acquisition. The ideal candidate will have proven experience performing standard echo cardiograms, exercise stress echoes, dobutamine stress echoes, contrast material enhanced procedures and be able to assist with TEEprocedures. In addition, the incumbent will be responsible for preparing and instructing patients for self-preparation prior to procedures, scheduling patients, data input for orders and billing, and report processing. As a result, the successful candidate must possess good organizational and communication skills and the ability to follow through on tasks to completion. NOTE: This is an extra-help, at-will assignment, paid on an hourly basis.Some extra help positions are eligible for benefitsundertheAffordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment. NOTE:The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies. Examples Of Duties Duties may include, but are not limited to, the following: Maintain the equipment and supplies used in echo cardiography. Obtain standardizedcardiac images of patient. Recognize and record appropriate anatomy and pathology using cardiac sonographicequipment. Select the appropriate image or mode to provide the cardiologist with necessary informationthrough M-Mode, dopplerand two-dimensional images. Recognize gross abnormalities that could be life threatening and notify thecardiologist immediately. Perform bedside examinations as needed. Qualifications Knowledge of: Applicable cardiac imaging equipment; regional and gross anatomy and physiology of the human body;principles, methods and techniques associated withcardiac sonography. Skill/Ability to: Follow oral and written instructions; deal tactfully with patients and physicians; assist in instructing and training others; administer first aid and CPR; and position patients and make sharp, clear images of designated areas. Licensure/Certification for Imaging Specialist -Echo Cardiography: Registration issued by the American Registry of Diagnostic Medical Sonographers (ARDMS)as a Registered Diagnostic Cardiac Sonographer (RDCS). Application/Examination If you are interested in being considered forthis Extra Helpposition, the following materials must be electronically submitted in a Word or PDF format. Cover letter Resumé Scan of your Registered Diagnostic CardiacSonographer(RDCS) registration issued by the American Registry of Diagnostic MedicalSonographers(ARDMS). Please include the words "Echo Cardiographer - Extra Help" in the subject lineof email submission.Please submit the required materials electronically via email to: Jacqueline Pelka, Clinical Services Manager - Diagnostic Imaging,jpelka@smcgov.org Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: September 25, 2019 at 11:59PM PST DepartmentInterviews: TBD At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. Analyst: Wendy Young(Imaging Specialist - F081)
County of San Mateo, CA Redwood City, CA, United States
Sep 12, 2019
Full Time
Description County of San Mateo is seeking experienced individuals for the position of Medical Office Assistant II to provide a variety of routine to difficult medical office support for various Health SystemDivisions, including Behavioral Health and Recovery Services, Correctional Health Services, Family Health Services, Public Health Laboratory, and San Mateo Medical Center. For more information on the dutiesby division, click here . NOTE: The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies. Examples Of Duties Duties may include, but are not limited to, the following: Act as a receptionist and receive patients and visitors; screen phone calls; take messages or make appropriate referrals; provide factual information regarding the County or specific medical unit activities and services, which may require some interpretation of rules, policies and/or procedures. Order, receive, and organize patient charts for daily appointment schedule preparation, utilization review, and varied record-keeping activities; may pull and file charts located within assigned area; review charts for necessary documentation and diagnostic test authorizations from health care staff; close patient charts as authorized. Provide for intake and registration of patients; interview patients to obtain medical information and appropriate documentation required to open patient charts. Review financial and insurance status of patient; explain treatment costs and methods of payment; perform periodic re-evaluations, re-determinations, and adjustments as necessary; collect fees, issue receipts, and balance daily monies received. Research computerized patient data to determine current status; retrieve, update, and verify information from an online or personal computer. Schedule patient appointments and prepare daily appointment schedule; schedule medical tests and procedures as assigned. Inform professional staff of lab, X-ray, and other diagnostic test results in accordance with established policies and procedures. Prepare a variety of periodic and special reports related to patient care, testing, and results, which may require the use of arithmetic calculations and the consolidation of information from various sources. Transcribe patient information histories, physical examination notes, and related patient medical information containing specialized medical terminology; type various correspondence and documentation pertaining to patient diagnosis and treatment from drafts, dictated tapes, notes, or brief instructions using a typewriter or word processor. Establish and maintain office and patient files; research and compile information from such files. Perform office support activities,suchas opening and distributing mail, processing outgoing mail, and ordering and maintaining an inventory of office supplies. Establish and maintain office and patient files; research and compile information from such files. May perform routine billing, preparation of medical procedures or test orders, scheduling of medical procedures, review and preparation of patient charts for utilization review and a variety of patient processing, documentation, and record-keeping duties, depending upon assignment. Provide off hours support as required. Perform related duties as assigned. Some positions may require rotating shift or weekend work. Must be able to push, pull, bend, and reach when retrieving and replacing heavy patient files from/to floor-to-ceiling shelving. Qualifications Knowledge of: Policies and procedures related to the outpatient, ancillary, medical records, or direct patient care area to which assigned; medical terminology as related to office support work; office practices and procedures, including filing and the operation of standard office equipment; business letter writing and the standard format for typed materials; basic business data processing principles and the use of word processing or personal computing equipment; correct English usage, including spelling, grammar and punctuation; business arithmetic; and basic record keeping principles and practices. Skill/Ability to: Perform detailed medical office support work accurately; prioritize work and coordinate several activities; compose routine correspondence from brief instructions; use initiative and sound independent judgment within established guidelines; operate standard office equipment, including a word processor and computer terminal; organize and maintain accurate patient and general files and records; establish and maintain effective working relationships with those contacted in the course of the work; and understand and carry out oral and written directions. Note: Specific positions may require the ability to type at a rate of 40 net words per minute from printed copy. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:One year of journey-level experience, which required the use of medical terminology and direct contact with patients in a clinic or similar medical office setting. Application/Examination Open & Promotional. Anyone may apply. CurrentCounty of SanMateoandCounty of San MateoSuperior Court of Californiaemployees with at least six months (1040 hours) of continuous service in a classified regular, probationary,SEIUorAFSCMErepresented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition toour regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification . Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given inCounty of San Mateo, Californiaand applicants must participate at their own expense. IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. ~RECRUITMENT SCHEDULE~ Final Filing Date: September 25, 2019 Written Exam: Saturday, October 5, 2019 At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day. County of San Mateo is proud to be an Equal Employment Opportunity Employer. HR Contact:Jennifer Reyes(09112019) (Medical Office Assistant II - E417)
County of San Mateo, CA Redwood City, CA, United States
Sep 10, 2019
Full Time
Description NOTE: The recruitment schedule was amended on September 16, 2019. The panel interviews are on October 9 and/or 10, 2019. The Behavioral Health and Recovery Services Divisionof San Mateo County Health is seeking experienced individuals for the positions of Residential Counselor I / Residential Counselor I-Relief . There is currentlyone regular full-time vacancyand multiple relief (per diem) vacancies to fill at theCanyon Oaks Youth Centerlocated at 400 Edmonds Rd., Redwood City, CA, 94062. Residential Counselors (RC) I - will provide advice, assistance, supervision and direction to youth, ages 12-18, who have experienced severe or repeated trauma in their lives, and require mental health care at the County's Canyon Oaks Youth Center. The RC-I will oversee the behavior, security, health and welfare of facility residents. Residential Counselors assist in maintaining a positive environment and in establishing achievable goals within the residence and encourage youth to take responsibility for their behavior. They provide an appropriate adult role model for residents and provide group and individual direction using limit setting and sound judgment. Residential Counselors (RC) drive youth to various appointments andrecreational outings ona regular basis. Canyon Oaks Youth Center is a Short Term Residential Therapeutic Program that provides 24-hour care, inall areas of living,to our seriously troubled youth ages 12-18. Serving as an alternative to psychiatric hospitalization for youth in crisis,the day treatment and residential programs focus on stabilizing out-of-control, dangerous behaviors so that youth can be returned to the community as quickly as possible.As support to the day treatment program, RCs also help co-facilitate groups, run community meetings, and provide direct therapeutic interventions guided by licensed allied professionals. Intensive individualized services are provided to these youth, engaging families as working partners in the treatment process. Ideal candidate will be able to work a shift pattern that could include any combination of daytime, swing and overnight shifts over a 40-hour work week (there will be no back to back shifts), spanning Sunday through Saturday. The program is a no reject/no eject program whichservesyouth who, at times, require staff to manage assaultivebehavior using physical restraint and/or protective seclusion.Residential Counselors mustpassemergency intervention training which includes a written and physical hands-on competencyexamination;annual examinations are conducted to maintain certification. Residential Counselor I-Relief - perform the same duties as the Residential Counselor I on a relief/per-diem basis. Relief counselors will be offered shifts needing coverage for holidays, sick leave, vacation and leaves of absences by regular employees. Relief staff is expected to work at least two major holidays inthe year, and are expected to be willing to cover shifts that come up on an emergent basis as well as on a pre-designated basis, inorder to meetthe needs of the facility.Relief staffare relied upon to sign up for shiftson a regular basis in order to develop and maintain effective relationships with the youth with whom theywork and to function as an integral member of their shift teams. Ideal candidates will be available for a variety of shifts, including days, swings, overnights,holidays and weekendsfor a 24-hour facility. The ideal candidate will possess: ABachelor's degree in Psychology, Sociology, Education, Counseling, Child Development or related fields. Training and experience in managing assaultivebehavior andphysical restraint. A minimum of one year's experience providing direct supervision of youth in a residential treatment setting working withadolescents. A California Driver's License in good standing. IMPORTANT: (COYC) is a Short Term Residential Therapeutic Program and by law, requires employees to obtain and maintain security clearance and be bondable.Any prior criminal conviction since your 18th birthday (excluding marijuana-related offenses that are older than two years as listed in the California Labor Code 432.8) will result in a denial of your security clearance by the Community Care Licensing agency.While in some circumstances an employer may obtain a waiver of conviction from the licensing agency, Behavioral Health has a policy against obtaining such waivers/exemptions for perspective employees.In addition, Behavioral Health will not accept such waivers/exemptions obtained from the licensing agency by applicants in any other manner. Community Care Licensing also requires providers working in this facility to maintain 40 hours of annual training related to the field, most of which are provided by the facility. Clinicians will also need to be trained in Professional Assault Crisis Training model (Pro-Act) upon hire. SALARY Residential Counselor I - $30.32 - $37.91/hour Residential Counselor I-Relief - $31.84 - $39.80/hour (NOTE: The hourly wage for "relief" classifications is 5% above the rate for regular employees in the same classification.) NOTE : The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies. Qualifications Security Clearance: Must be able to obtain and maintain security clearance. Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify isa Bachelor's degree in Psychology, Sociology, Education, Counseling, Child Development or related fields. Knowledge of : Child and adolescent development and behavior; principles and practices of child care and custody; group dynamics; child development stages; common safety practices and procedures including first aid; and individual and group counseling techniques, especially behavior modification. Skill/Ability to : Get along well with juveniles and adults and gaining their confidence and respect; provide care for juveniles at the facility; work effectively within a team concept; sense, evaluate, and handle tense group and individual situations as they develop and a willingness to accept responsibility for decisions; exercise good judgment and act calmly in emergency situations; deal effectively with parents, other public and private agencies, and the general public; and instruct, train and supervise subordinate personnel. Special Requirements: Must have the ability to complete 40 hours of mandated training annually. Application/Examination Anyone may apply. Current San Mateo County employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. A supplemental application form must be submitted in addition to our regular employment application form. Resume or CV will not be accepted as a substitute for the required employment application and supplemental questionnaire. The examination process will consist of an application screening (pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT : Applications for this position will only be accepted online . If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: September 20, 2019 11:59P.M. Application Screening: September 25, 2019 Panel Interviews: October 9 and/or 10, 2019 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. HR Contact: Kristin Herman (090619) (Residential Counselor I - G025)
County of San Mateo, CA Redwood City, CA, United States
Sep 10, 2019
Full Time
Description The County of San Mateo Human Services Agency's Employment Services Branch is seeking a qualified and experienced Human Services Business Manager (Human Services Manager I) to join Vocational Rehabilitation Services . The Human Services Business Manager will plan, direct, coordinate, implement, and evaluate specialized social or community service programs and services which may include areas such as vocational rehabilitation, post-incarceration, inmate services, training and employment or other related community education, participate in the development, implementation and evaluation of strategic planning, goals, objectives, policies and procedures related to one or more defined program or service areas; provide staff support to higher level management within the assigned areas of specialization; select, train, and provide direction to subordinate supervisory, professional, technical and /or support staff. In addition, the Human Services BusinessManager will Have functional management responsibility for multiple specialized training programs Be responsible for ensuring clients from diverse backgrounds are assessed and connected to skills-related training programs and secure employment Be responsible for the daily business operations of warehouse management, catering and kitchen services and multiple contracts Negotiate, develop, and monitor contracts, monitor revenue and expenditures, and analyze performance outcomes. The ideal candidate will possess: At least two years supervisory experience Extensive knowledge and experience working with business principals and operations management Working knowledge of payroll and invoicing Experience working with clients who are physically or mentally impaired, low income, have multiple barriers to employment or formerly incarcerated Knowledge of community resources andCommission on Accreditation of Rehabilitation Facilities (CARF) standards Experience in monitoring revenues and expenditures Experience in data tracking and analysis trending to adjust business decisions; Possess excellent leadership skills and abilities Negotiation experience in developing contracts and agreements with public and private business Marketing experienceto enhance current business practice Innovative strategies to change the existing business model Visionary skills to develop new training programs to foster employment skills Bachelor's degree in Business Administration, Organizational Management, or related field is desired Note: The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies. Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is: Education: Bachelor's degree from an accredited college or university with a major in business administration, public administration, sociology, criminology, rehabilitation, or a related discipline. Experience: Two years of experience in a public, health, social services, or community-based program that included responsibility for program planning, client or customer services, program evaluation, budget administration, or community resource coordination, of which at least one year included responsible supervisory experience. Knowledge of : Principles and practices of public administration and program management, including planning, implementation, and evaluation Principles and practices of the specific social, community, or public services area, including current trends in research, treatment, education, rehabilitation, or related services Principles and practices of the assigned social or community services areas, including current trends in research, treatment, education, rehabilitation, or related services Principles of budget preparation and monitoring Principles of personnel training, supervision, and evaluation Laws, codes, and regulations governing the specific social, community, or public service program area Skill/Ability to : Plan, direct, coordinate, implement, and evaluate program services Work cooperatively with other County departments and public and private organizations Analyze problems accurately, develop recommendations, and take appropriate action to resolve them Prepare complex and detailed written reports, procedures, grant applications, and contracts Speak effectively to diverse audiences, including professional, clinical, and citizen groups Apply principles and techniques of community organization, including community awareness, resource coordination, and mobilization of diverse community groups, as appropriate Train staff and coordinate activities of contractors, volunteer groups, and staff Application/Examination Open & Promotional. Anyone may apply. Current employees of the County of San Mateoand the Superior Court of California in the County of San Mateo with at least six months (1040 hours) of continuous service in a classified regular, probationary,SEIUorAFSCMErepresented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition toour regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. Based solely on the information provided in the application materials, an application screening committee will select those applicants whose education, training and experience most closely matches the needs of the department. Those selected will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. A supplemental application form must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Final Filing Date: Monday, September 23, 2019 Application Screening: Tuesday, September 24, 2019 Panel Interviews: Wednesday, October 9, 2019 The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer. Analyst: Arlene Cahill (090919) (Human Services Manager I - D090)
County of San Mateo, CA Redwood City, CA, United States
Sep 07, 2019
Full Time
Description Do you want to be a part of an award-winning team and work with amazing people? Are you someone who can make a difference through diverse outreach, helping create a literate and informed community, provide amazing customer service, and participate in exciting programming? If you answered "yes," consider meeting us and joining our team! Apply for a Community Program Specialist position with San Mateo County Libraries (SMCL) and join us in igniting growth through transformative experiences! San Mateo County Libraries are an invaluable community resource, an amazing family, a springboard for opportunities, and our staff are what makes it so special. We're champions of learning, sharing, and exploration of open minds, new ideas, and bright futures. It's our mission and our passion to strengthen our community by creating an inclusive sense of place and an environment for learning. We seek enthusiastic team players, creative risk takers, and flexible individuals who proactively search for new opportunities to make public library services relevant to all members of the community. The eligible list generated by this recruitment may be used to fill current and future vacancies throughout San Mateo County Libraries, which includes locations in Atherton, Brisbane, Belmont, Foster City, Half Moon Bay, East Palo Alto, Portola Valley, Millbrae, Woodside, Pacifica, and San Carlos, as well as our administrative offices in San Mateo. The current vacancy is subject to change but is expected to be filled in the Community Learning program, which includes Adult Literacy. Successful candidates will be excited about new challenges, eager to learn, and energized by working with people from a variety of backgrounds. We respect, value, and celebrate diversity, and bilingual skills are always a plus. The ideal candidate will have the ability to: Visualize, adapt, and deliver non-traditional and innovative services that benefit the needs of the community. Maintain current and develop new programs that support adult learners, with a particular focus on critical skills and knowledge, including but not limited to English as a Second Language (ESL), literacy, citizenship and workforce development. Identify and implement research-based methods, practices, techniques and pedagogy that help adult learners succeed. Recruit, train, manage, and retain volunteers to support Community Learning programs. Provide training and support for library staff working in program areas. Collect and maintain program records and statistics and create reports, as needed. Establish cooperative working relationships with community services providers, program participants, volunteers, and co-workers. Plan, schedule, coordinate, and carry out programming, workshops, classes, and at special events, along with outreach activities to community groups and agencies, ranging from tabling to public speaking. Use technology as a tool, staying on top of new technology trends that support program areas. Work in a collaborative teamwork setting and inspire fun in the workplace. Take initiative and work independently and with others. Provide excellent customer service to patrons of any age in a busy public library. Communicate effectively, both orally and in writing. Because of the diversity of the communities we serve, bilingual language skills are preferred for this position, but not required. Specifically, we seek applicants with the ability to read, write and speak fluently in both English and Spanish, and/or in both English and Chinese (Cantonese and/or Mandarin). SAN MATEO COUNTY LIBRARIES The San Mateo County Libraries is a Joint Powers Authority comprised of the cities of Atherton, Belmont, Brisbane, East Palo Alto, Foster City, Half Moon Bay, Millbrae, Pacifica, Portola Valley, San Carlos, Woodside and the unincorporated areas of San Mateo County. SMCL is a high performing organization. Named a four-star library by Library Journal for the eighth consecutive year, SMCL ranked 2nd in California among similar peer libraries. SMCL is committed to providing quality public service. To achieve this, we value diversity among staff and encourage each employee to take personal responsibility and make individual contributions. In addition to a broad range of digital content and services the Library includes twelve community libraries, bookmobile service and a literacy program. Serving a population of 270,000 residents, SMCL circulated over 3.4 million items to 2.2 million visitors last year. For more information about San Mateo County Libraries, please visit www.smcl.org . NOTE: The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies. Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Community Program Specialist I : Two years of experience in an organization providing social services which has included responsibility for community service program development such as planning, evaluating, monitoring or coordinating projects. Community Program Specialist II : Four years of experience in an organization providing social services which has included responsibility for community service program development such as planning, evaluating, monitoring or coordinating projects. Knowledge of : Principles, practices, and administrative requirements of the program to which assigned. Contemporary social, political and economic trends and problems related to community services. Principles of social planning and program development related to community services. Specialized technical knowledge related to assigned program area. Monitoring and evaluating systems for community services programs. Formulation and function of community and volunteer organizations. Current social and community needs. Principles and practices in community development and services planning. Methods applied to the collection and evaluation of statistical data. Principles of community organization. Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines. Computer applications related to the work. Office administrative practices and procedures, including records management and the operation of standard office equipment. Skill/Ability to : Make independent judgments and work independently. Prepare concise reports and recommendations. Communicate effectively in writing and orally. Coordinate multiple facets of a program function. Interpret rules, regulations and guidelines at all government levels. Compile, analyze and interpret data using statistical and research techniques. Establish and maintain cooperative working relationships with members of other departments and diverse community groups. Plan, organize, promote and coordinate diverse community program activities. Application/Examination Open and Promotional. Anyone may apply. CurrentCounty of San Mateoand County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions (weight: pass/fail).Candidates who pass the application screening may be invited to a panel interview(weight:100%).Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. Responses to the supplemental questions must be submitted in addition toour regular employment application form.A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. ~ RECRUITMENT SCHEDULE ~ Final Filing Date: September 30, 2019at 11:59PM Application Screening: Week of October 7 - October 10, 2019 Civil Service Panel Interview: October 28, 29 and/or 30, 2019 Departmental Interview (if necessary): November 13, 2019 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer. Analyst: Ximena Burns(090619) (Community Program Specialist I/II - G226/G227) Keyword: library, community, outreach, adult learning, adult literacy, bilingual, Spanish, Mandarin, Cantonese
County of San Mateo, CA Redwood City, CA, United States
Sep 07, 2019
Full Time
Description The County of San Mateo Sheriff's Office Forensic Laboratory, which is accredited by the ANSI National Accreditation Board in both Testing and Calibration,is seeking to fillone Criminalist I/II - Firearms Examiner position within its Firearms Unit. Located at the heart of the San Francisco Peninsula, the County of San Mateo offers a wide range of recreational pursuits, economic opportunities and numerous attractions. The 764, 797 residents of the County enjoy a diverse, multi-cultural citizenry, cosmopolitan ambiance, temperate climate, clean air, and rural open space. The Forensic Laboratory is located in San Mateo, California and was newly constructed in March 2003. It is managed by a civilian Laboratory Director who is currently supported byfour Supervising Criminalists, a Records/Property Manager, 30 forensic scientists and interns, three administrative support staff, and two full-time Property Officers. The Criminalist will report to a Supervising Criminalist. Successful candidates will be responsible for ensuring proper quality assurance and quality control measures relevant to firearms.This includes documentation, instrument calibration and maintenance of logs; reviewing relevantcasework; maintaining the NIBIN database; continuous evaluation of methods employed including annual review of the Standard Operating Procedures and proposing new and/or modified analytical procedures to be used bythe analysts. Theideal candidate will: Have a Bachelor's degree with a major in criminalistics, chemistry or a related physical science. Have a minimum of three years of experience as a Firearms Examinerwith experience inthe microscopic examination of bullets, cartridge casings, and toolmarks;be able to perform routine and more difficult case assignments, both in the Laboratory and in the field, as needed. Be dedicated to staying abreast of changes within the discipline. Have the ability to provide sound technical advice and be capable of training individuals as needed. Foster an environment of teamwork and cooperation. An active participant in the Association of Firearms and Tool Marks (AFTE). NOTE: A 2.5% pay differential is also given for IAI Crime Scene Certification and an additional 5.0% for ABC or AFTE or IAI Latent Print Certification or American Board of Forensic Toxicology certification. The maximum allowable certification differential is 7.5%. Examples Of Duties Perform comparative analysis on evidence such as bullets, cartridge casings, and toolmarks. Prepare evidence for presentation at court and appear as an expert witness to testify on the results of laboratory examinations. Engage in crime scene reconstruction and collection of physical evidence at a major crime scene. Take photographs and photomicrographs. Participate in public relations activities such as conducting tours of the Laboratory and speaking to various interested groups. Care for and maintain laboratory equipment. Perform serial number restorations. Perform distance determinations. Ability to search the IBIS database. Perform related duties as assigned. Qualifications Education and Experience: Criminalist I : Graduation from an accredited college or university with a major in criminalistics, chemistry or a related physical science. Criminalist II : Three years of experience in the practice of criminalistics, which has included experience in collecting, analyzing and evaluating physiological fluids, controlled substances and other physical evidence gathered from crime scenes. Other Requirements: Participate in the Laboratory's on-call, crime scene rotation schedule. Pass a detailed background investigation and pre-employment medical exam prior to appointment. Knowledge of: Current forensic methods and techniques used in the analysis and evalua-tion of physical evidence likely to be used in a court case. Principles of organic and inorganic chemistry, biochemistry and physiology. Various types of equipment found in a forensic laboratory. Courtroom procedures and testimony. Recent developments, literature and sources of information relative to criminalistics and toxicology. Principles of photography. Skill/Ability to: Perform physical and chemical tests commonly used in the analysis of physical evidence. Use a wide variety of equipment including ultraviolet and infrared spectrophotometers, gas chromatograph, density and refractive index apparatus and various types of microscopes and cameras. Understand and carry out detailed, highly technical oral and written instructions. Communicate verbally. Write clear, concise reports and correspondence. Application/Examination Anyone may apply. Responses to supplemental questions are required and must be submitted in addition to the standard San Mateo County employment application. A resume or reference to a resume will not be accepted as a substitute for your responses to these questions. The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening will be invited to a panel interview(weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in County of San Mateo, California and applicants must participate at their own expense. IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. TENTATIVE RECRUITMENT TIMELINE: Final Filing Date: October 3, 2019 Applicant Screening: Week of October 7, 2019 Panel Interviews: October 23 and/or 24, 2019 At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day. The County of San Mateo is proud to be an Equal Opportunity Employer. Analyst:Mandy Singh(09062019) (Criminalist I/II - H029/H028)
County of San Mateo, CA Redwood City, CA, United States
Sep 07, 2019
Full Time
Description County of San Mateo Health's Environmental Health Services Division ensures a safe and healthful environment in the county's 20 cities and unincorporated areas through education, monitoring and enforcement of a variety of regulatory programs, as well as ongoing services to the community. The current vacancy is a regular position in Environmental Health Services Division'sLand Use Programs. The position is located in San Mateo, CA, but will travel/drive throughout the County to perform duties of the job. Environmental Health Specialists (EHS) provide servicesto the county and some local communities, including inspection, consultation, surveys, investigations and enforcement of regulations in activities relating to water, food, air, wastes, housing, bathing places and safety. Duties may include, but are not limited to, the following: Perform inspections of proposed well and septic locations, observe soil percolation testing, as well as inspection of well and septic system installations, for compliance with environmental health laws and regulations. Perform inspection of confined animal and exotic animal facilities. Investigate and resolve citizen complaints. Conduct enforcement activities. Give instructions for correction of violations. Advise and instruct business owners, builders, architects, engineers, public officials and other individuals on interpretation and application of environmental health laws and requirements. Maintain records and prepare reports and correspondence. Other relevant duties as assigned. Applicants must submit the following documentation with application to confirm they meet the requirements of the position: EnvironmentalHealthSpecialistI - Letter of Approval as an Environmental Health Specialist Trainee from the State of California Department of Health Services. (Appointments to Environmental Health Specialist I positions may not be continued longer than three years, and failure to qualify as a Registered Environmental Health Specialist within that period will necessitate termination of employment in that classification.) EnvironmentalHealth Speciali st II andIII - California Certificate as a Registered Environmental Health Specialist (REHS) . SALARY: EnvironmentalHealth Specialist I -$6,108 - $6,829 Monthly EnvironmentalHealth Specialist II -$7,157 - $8,944 Monthly EnvironmentalHealth Specialist III -$7,595 - $9,490 Monthly NOTE: The eligible listgenerated from this recruitment may be used to fill future extra-help, term, unclassified,and regular classifiedvacancies. Qualifications Li censure/Certification : EHSI - possession of a Letter of Approval as an Environmental Health Specialist Trainee from the State of California Department of Health Services. A copy of the letter must be submitted with the application. EHS IIand EHS III - possession of a California Certificate as a Registered Environmental Health Specialist. A copy of the certificate must be submitted with the application. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: EHS I level: A bachelor's degree which has included a minimum of 30 semester units of basic sciences. EHS II level: One year of experience in general inspections and investigations in the environmental health field. EHS III level: Two years of journey level experience in environmental health inspections and investigations. Knowledge of : Principles of biological and physical sciences; principles and practices of environmental health sanitation; techniques of environmental health inspection, investigation and control; general community health problems and governmental programs designed to control or alleviate them; research, evaluation and statistical methods; laws, regulations and ordinances governing environmental health in California; and provisions of the Penal Code relating to public nuisances. Skill/Ability to : Interpret laws, regulations and data; define difficult problem areas, analyze complex data and make valid recommendations; advise and instruct others in the principles of sanitation and environmental health; enforce local ordinances and state law; work independently and as a team member; keep complex and accurate records; prepare clear, concise reports and correspondence; establish and maintain cooperative working relationships with others; speak effectively and communicate in situations requiring instruction and persuasion; represent the division as an expert in area of specialty; and assist in the training and orientation of new personnel. Application/Examination Open and Promotional. Anyone may apply. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition toour regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. A copy of a Letter of Approval as an Environmental Health Specialist Trainee from the State of California OR a copy of a current California Certificate as Registered Environmental Health Specialist (REHS) must be submitted by attaching to the online application . IMPORTANT : Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions.Candidates who pass the application screening will be invited to a panel interview(weight: 100%), which may include a written or performance exercise. Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in County of San Mateo, California and applicants must participate at their own expense. ~ TENTATIVE RECRUITMENT SCHEDULE ~ Application Deadline: September 19, 2019 Application Screening: September 24, 2019 Combined Civil Service and Departmental Panel Interviews: October 9 and/or 10, 2019 The County of San Mateo is a diverse, inclusive workplace, where employees are valued and respected for their different perspectives, experiences, backgrounds, and contributions. We are proud to be an Equal Employment Opportunity Employer. HR Analyst: Yvonne Alvidrez (090619) (Environmental Health Specialist I/II/III- J048/J046/J049)
County of San Mateo, CA Redwood City, CA, United States
Sep 06, 2019
Full Time
Description The County of San Mateo has an excellent opportunity for exceptional candidates with strong administrative experience. The Office of the Assessor-County Clerk-Recorder and Chief Elections Officer is seeking well-qualified applicants to fill the role of Administrative Assistant II . In general, Administrative Assistants assist management personnel in such activities as budgeting, purchasing, analysis of office methods and procedures, personnel and payroll transactions, and supervision of clerical staff. In the Office of the Assessor-County Clerk-Recorder and Chief Elections Officer , the Administrative Assistant II will support the executive management team with such activities as budget preparation, data analytics and report generation, research of appraisal, recordation, and elections topics, information gathering from statewide databases, purchasing and contracts administration, streamlining office procedures, and supervision of clerical staff performing office services. The person hired for this position will be "tech-savvy" with a demonstrated ability to use technology for gathering, synthesizing, and sharing information. A key to success in thisposition will include the demonstration of excellent analytical skills for researching and understanding legislative changes, as well as determining "industry" best practices. A keen interest in and experience with studies of departmental operations, in such areas asprogram funding, staffing requirements, organization structure, and personnel management, will also be critical to excellent job performance. In this position, excellent verbal and written communication skills, strong interpersonal skills, including conflict resolution skills and the ability to work with employees across departments, and keen problem-solving skills will be hallmarks for success. The ability to manage a large and varied workload with changing and conflicting deadlines, work effectively in a high-volume and fast-paced environment, and work well independently and with a team will also be hallmarks for success. This position is based at 555 County Center, Redwood City, CA 94063. However the position will require some travel to and from the San Mateo County Registration & Elections Division located to 40 Tower Road, San Mateo, CA 94402. The position will also require attendance at some evening meetings. For more information about the Office of the Assessor-County Clerk-Recorder and Chief Elections Officer please visit: https://www.smcacre.org/ . Examples Of Duties Duties may include, but are not limited to, the following: Collect information from a variety of sources and synthesize the data into a report format with recommendations Audit and verify various information including source data as well as manual and computer-produced reports Provide information to County staff that requires the use of judgment and the interpretation of policies, rules, and/or procedures Perform a variety of general office support work such as organizing and maintaining files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures Assist management staff in analyzing budget needs and provide budget development support Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness Maintain auditing and budget controls on a level not required by a professional accountant Assist with the development of policies and procedures and streamline department and program processes Respond to staff issues and work interdepartmentally to resolve them Assist management staff in acquiring, maintaining, and reporting performance measure data and information Assist with special projects as assigned Provide back up to other positions when necessary Perform related duties as assigned Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management, or management analysis. Knowledge of: Principles of organization, administration, and supervision Budgeting principles and practices Modern office methods and procedures associated with information technology Principles and practices of sub-professional accounting, bookkeeping, and fiscal procedures Skill/Ability to: Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form Establish and maintain accounts and budgetary controls Learn quickly the laws and rules governing the operations of the department to which assigned Interpret and explain laws and rules to subordinates, other County departmental staff, and to the general public Plan, organize, and supervise the work of clerical personnel effectively Application/Examination Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination. Applications for this position will only be accepted online. If you are currently on the County's website, you may click on the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply. The supplemental questionnaire (part of the application) must be completed in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date. Examination Process: The examination process will consist of the steps detailed below. Because of this examination process, not all applicants meeting the minimum qualifications are guaranteed advancement through the examination process. Initial review of application materials. At this step applicants submitting incomplete applications, lacking relevant qualifications, and/or not following instructions will be disqualified. The quality of your responses to the supplemental questions will also be evaluated for correct grammar, spelling, content, and relevance. Application Screening. The application and supplemental responses for applicants who pass the initial review will be evaluated by a panel of subject matter experts. All applicants passing this step will be invited to the Panel Interview. Panel Interview. Those applicants who pass the Application Screening will be invited to the Panel Interview, which may include the evaluation of a written and/or performance exercise given immediately preceding the interview. Applicants passing this stage will be placed on an "eligible-for-hire" list. TENTATIVE RECRUITMENT SCHEDULE Final Filing Date: September 23, 2019 Application Screening: September 25, 2019 Panel Interviews: October 3 and/or October 8, 2019 At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Opportunity Employer. HRAnalyst: Chet Overstreet (090519) (Administrative Assistant II - E090)
County of San Mateo, CA Redwood City, CA, United States
Sep 06, 2019
Full Time
Description The San Mateo County Parks Department is seeking an experienced individual for a Limited-Term Administrative Assistant II position. Under general supervision, this position will work within the Department's Administrative and Fiscal Services Unit and primarily perform payroll-personnel and marina related duties, including providing technical and specialized payroll and personnel-related support and managing the Coyote Point Marina system. The position will also assist in updating policies and procedures; internal budget documents; contract administration; and perform related work as required. Duties may include, but are not limited to, the following: Perform difficult, complex, and detailed office support work including technical and specialized payroll and personnel activities for the Parks Department; Coordinate human resources, payroll, and/or timekeeping processes; maintain personnel-related records; provide information to management and employees regarding payroll and personnel related matters; Assist with Coyote Point Marina accounting activities, including posting payments; filing fuel sales taxes with the State; processing deposits and accounts receivable; and completing month-end closing activities; Process invoices and track payments; Perform all personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay; Research record keeping issues; Coordinate and execute employee onboarding in conjunction with supervisors and the Human Resources Department, process paperwork required for new employees, and provide employees guidance on how to navigate through available onboarding resources; Assist employees, supervisors, and managers with payroll, retirement, and benefit laws; Review and reconcile varied reports, journals, payroll, or related fiscal or statistical data; Audit and verify various information, including source data as well as manual and computer-produced reports; Collect information from a variety of sources and synthesize the data into a report format with recommendations; Provide information to County staff that requires the use of judgement and the interpretation of policies, rules, and/or procedures; Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness, and compliance with departmental policies and procedures; Provide back up to other positions when necessary; Assist management staff in analyzing budget needs and provide budget development support; Assist with the development, announcement, evaluation, processing, and monitoring of contracts, including negotiation with contractors and managing contract execution timeliness; Maintain auditing, accounting, and budget controls on a level not required by a professional accountant; Assist with the development of policies and procedures and streamline department and program processes; Respond to staff issues and work interdepartmentally to resolve them; Assist management staff in acquiring, maintaining, and reporting performance measure data and information; Assist the Reservations team with answering calls and assisting customers; Assist with special projects as assigned; and Perform related duties as assigned. The ideal candidate will: Possess knowledge in budget monitoring and budget development support; Possess knowledge of the County's HRIS and timekeeping system; Possess knowledge of MOU and Civil Service provisions and human resource standards and practices; Possess knowledge in accounts payable and receivable; Possess knowledge of OFAS, the County's financial accounting system; Possess strong interpersonal skills, including conflict resolution skills, with the ability to work with employees across departments; Possess strong written and verbal communication skills and problem-solving skills; Possess skills in electronic content management and forms creation; Be experienced in information gathering, analysis and presentation; Be skilled in using office automation and communication technologies; Be able to manage a large and varied workload with changing and conflicting deadlines; Be able to work effective in a high-volume and fast-paced environment; Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures; and Be able to work well both independently and in a team environment. A competitive benefits package is associated with this position and varies depending on the classification of the position.For complete information regarding benefits please click here . Note: Limited term employees are assigned to assignments not to exceed three years. They receive medical and dental benefits, similar to regular employees, and a defined contribution retirement plan. Qualifications Education and Experience : Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management or management analysis. Knowledge of : Principles of organization, administration and supervision; budgeting principles and practices; modern office methods and procedures associated with information technology; and principles and practices of sub professional accounting, bookkeeping and fiscal procedures. Skill/Ability to : Analyze organizational structures and recommend procedural changes and prepare and present reports in narrative and graphic form; establish and maintain accounts and budgetary controls; learn quickly the laws and rules governing the operations of the department to which assigned; interpret and explain laws and rules to subordinates, other County departmental staff and to the general public; and plan, organize and supervise the work of clerical personnel effectively. Application/Examination This is a limited term recruitment. Anyone may apply. A supplemental application form must be submitted in addition to our regular employment application form. The Parks Department will screen applications during the recruitment. The Parks Department will contact qualified candidates directly for a departmental interview. The examination will consist of an interview (weight: 100%). Depending on the number of applications a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position. All applicantswho meetthe minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org . Online applications must be received by the Human Resources Department before midnight on the final filing date. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. NOTE: Qualified candidates are encouraged to apply immediately as these positions may be filled anytime within the process. The Parks Department will screen materials as they are received and will directlycontact qualified applicants for further consideration. TENTATIVE RECRUITMENT SCHEDULE Final Filing Date: September 19, 2019 Departmental Panel Interviews: TBD At the County of San Mateo, we take pride in the way our employees bring together their diverse backgrounds, experiences, and perspectives to serve our community's needs. The County is an Equal Employment Opportunity Employer. HR Contact: Arlene Cahill(Administrative Assistant II - E089)