City of Santa Monica

Santa Monica is a beachside city of 8.3 square miles on the westside of Los Angeles County. Offering an environment of unparalleled natural beauty, the city is home to a mix of residential communities, commercial districts, and recreational venues. Recently named by National Geographic as one of the Top "10 Beach Cities in the World" and by TIME as one of the "Best Places to Live", Santa Monica features three miles of Pacific beaches and the Santa Monica Pier. Santa Monica’s residential population is approximately 93,000, increasing to an estimated 250,000 during the day with tourists, shoppers, and employees. Tourism attracts over 8 million visitors annually.

The City of Santa Monica was incorporated on November 30, 1886 and subsequently adopted a City Charter in 1945. In 1947, a City Council-City Manager form of government was established. The City Council consists of seven members elected by the community at large to four year terms.

The City of Santa Monica is a full-service city. City departments provide police, fire, a regional transportation network, water, refuse and recycling, streets, parking, planning, building, engineering, free public wifi, a high speed fiber optic network, parks, affordable housing, economic development, library, rent control, recreational, cultural, and educational services to the community.

The City-operated Big Blue Bus regional bus service provides over 16.5 million rides for customers each year, all powered by renewable natural gas. Breeze Bike Share was Southern California's first bike share system with 500 bikes at 85 locations. In 2016, the Metro Expo Line opened connecting Santa Monica to Downtown Los Angeles in under an hour.

The City of Santa Monica is a national leader in environmental, economic and social sustainability. The City is working toward aggressive climate action goals including: water self-sufficiency by 2020, zero waste by 2030, and carbon neutrality by 2050.

The highly-rated Santa Monica-Malibu Unified School District serves both Santa Monica and Malibu residents. Santa Monica College (SMC), one of the state's top two-year community colleges, serves over 30,000 full-time and part-time students on several campuses and offers more than 90 fields of study. Santa Monica's strong education institutions are complemented by the 5-star rated Santa Monica Public Library system.

Public safety is a top priority in the City of Santa Monica. Santa Monica Fire Department continues to maintain a Class 1 ISO rating, the highest possible rating.

Santa Monica has a strong and diverse economy. Known as “Silicon Beach,” local businesses are at the leading edge of the nation’s creative economy and startup scene.

Sana Monica is also home to three renowned and respected health facilities, Providence Saint John’s Health Center, Santa Monica-UCLA Medical Center and Kaiser Permanente.

Connect with the City of Santa Monica by visiting www.santamonica.gov, follow @santamonicacity on Twitter, or sign up for the City's newsletter and emergency alerts at www.smgov.net/newsletter.

15 job(s) at City of Santa Monica

City of Santa Monica Santa Monica, California, United States
Aug 21, 2019
Full Time
Job Summary Performs professional engineering assignments with instructions and receives technical guidance on unusual or complex problems in the planning, plan checking, field inspecting, designing and managing the construction of public works projects.   Major Duties (Duties may vary depending on assignment.)   Gathers and organizes data and prepares designs, maps, estimates, reports, plans and specifications for the construction, alteration and maintenance of a variety of civil engineering projects.   Prepares and reviews computations, design plans, "as-built" drawings, makes quantity estimates, and project schedules for storm drains, water mains, sewers, site improvements, streets, sidewalks, ADA ramps, utilities and various structures.     Ascertains drainage areas and computes run-off velocity and quantity of flow.   Analyzes bids, and conducts field investigations and feasibility studies.   Performs public works plan checks for off-site improvements, utilities, and urban runoff associated with single family, multifamily, commercial, and industrial permit applications and development agreements.   Provides assistance at the public counter by issuing permits, processing payments, answering phones, responding to questions and reviewing plan check comments.   Reviews water meter applications and makes recommendations for new meters.   Consults with other governing agencies to obtain required permits and approvals for construction of City capital projects.   Performs other related duties, as assigned.   Minimum Qualifications Knowledge of:   Theory, principles and practices of civil and traffic engineering. Design, construction and maintenance requirements of public works facilities, including buildings, streets, water distribution and drainage systems and sanitary sewers. Mathematics and surveying applicable to civil, and traffic engineering. Strengths, properties and uses of materials of construction. Construction plans and specifications. Effective customer service techniques.   Ability to:   Apply civil engineering principles to the solution of specific problems involving structural, hydrologic, and hydraulic analysis design, mathematics, construction methods, design esthetics, and space planning. Read, interpret, prepare and check professional engineering, legal descriptions, survey notes, and streets and traffic signal plans. Utilize computer programs to perform calculations, and have proficiency in Computer Aided Drafting Software. Review, process and issue permits. Read, interpret and implement provisions of applicable codes and standards. Establish and maintain cooperative professional and effective working relationships with other City employees, and the public. Provide effective customer service. Work independently with minimal supervision   Skill in:   Principles and practices of civil and structural engineering, drafting and survey methods. Using personal computers and applicable software. Communicating effectively both orally and in writing. Preparing and presenting clear and concise oral and written reports and recommendations. Drafting reports quickly and concisely. Public relations.   Education, Training and Experience:   Graduation from an accredited college or university with a Bachelor's degree in Civil Engineering or a closely related field.   One year of recent, paid, progressively responsible experience in civil engineering. Possession of the Engineer-in-Training certification by the California State Board of Registration for Professional Engineers may substitute for the progressively responsible experience.   License and Certificates:   Possession of a valid Class C driver license.   How to Apply:     Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position.  Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.   You must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being disqualified.   Selection Process:     All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.  All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these.   If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.   Background Investigation:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.   The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Closing Date/Time: 9/9/2019 5:30 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 21, 2019
Full Time
Job Summary Performs professional engineering assignments with instructions and receives technical guidance on unusual or complex problems in the planning, plan checking, field inspecting, designing, and managing the construction of public works projects or in the regulation of traffic flow.   Major Duties (Duties may vary depending upon assignment.)   Performs project management through all phases of a Capital Improvement Project, Project Development, Preliminary Design, Design, Construction and Installation, Commissioning and Close-Out. Oversees and reviews consultants' designs and specifications and manages project engineering records. Monitors contractors' progress during construction and ensures that complete and accurate as-built records are prepared and obtained.   Gathers and organizes data and prepares designs, maps, estimates, reports, plans and specifications for the construction, alteration and maintenance of a variety of civil engineering projects.   Performs preliminary or feasibility investigations and prepares reports including environmental or hazardous waste evaluations.   Performs planning studies including sewer capacity, data collections, budgeting, preparation of project schedules, and tracking of actual versus planned progress and cost.   Prepares and manages grant applications.   Performs materials engineering, evaluation, selection and equipment testing requirements.   Prepares design studies and reports including preparation of plans, specifications, calculations, and cost estimates for engineering projects.   Performs forensic engineering for structural and other failures, geotechnical engineering, and engineering surveying.   Inspects construction sites to monitor progress and quality of workmanship and ensures compliance to architectural or engineering plans, specification, and construction and safety standards.   Provides assistance at the counter by issuing permits, processing payments, answering phones, responding to questions and complaints, reviewing a wide variety of complex plans, maps and legal descriptions.   Reviews water meter applications and makes recommendations for new meters.   Performs field engineering calculations in response to change orders and contract estimates, and conducts negotiations, claims mitigations, and the monitoring of labor compliance.   Prepares and checks legal descriptions, reviews subdivision maps and private development plans.   Performs plan checks and approves off-site improvement drawings of private developers.   Researches citizen complaints or requests for traffic control devices and prepares written reports.   Prepares, reviews and evaluates bid documents and requests for proposals. Prepares staff reports.   Performs other related duties, as assigned.   Minimum Qualifications   Knowledge of:   Theory, principles and practices of civil and/or traffic engineering. Design, construction and maintenance requirements of public works facilities, including buildings, streets, water distribution and drainage systems and sanitary sewers. Mathematics and surveying applicable to civil and traffic engineering. Strengths, properties, and uses of materials of construction. Statistical procedures applicable to compilation, analysis and presentation of engineering data. Effective customer service techniques.   Ability to:   Apply civil engineering principles to the solution of specific complex problems Read, interpret, prepare and check professional engineering drawings, legal descriptions, survey notes, street and traffic signal plans. Utilize Computer Aided Drafting software, GIS, plan checking and permitting software to perform engineering functions, calculations, create databases, spreadsheets and reports. Read, interpret and implement provisions of, but not limited to, the Standard Specifications for Public Works Construction, Uniform Building Code, California Environmental Quality Act, Subdivision Map Act, Traffic Manual, Highway Design Manual, and other regulatory documents. Establish and maintain cooperative, and effective working relationships with other City employees and the public. Provide effective customer service. Work independently with minimal supervision.   Skill in:   Principles and practices of civil and structural engineering, drafting and survey methods. Problem solving principles and organization. Using a personal computer and applicable software applications. Communicating effectively both orally and in writing. Preparing and presenting clear, concise, and accurate oral and written reports and recommendations. Public relations.   Education, Training, and Experience:   Graduation from an accredited college or university with a Bachelor's degree in Civil Engineering or a closely related field. Three years of recent, paid progressively responsible experience in civil engineering.   Licenses and Certificates:   Possession of a valid Class C driver license. Possession of the Engineer-In-Training certification by the California State Board of Registration for Professional Engineers. Possession of a Professional Engineering License is desirable. How to Apply:     Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position.  Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.   You must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being disqualified.   Selection Process:     All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.  All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these.   If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.   Background Investigation:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.   The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Closing Date/Time: 9/9/2019 5:30 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 21, 2019
Full Time
Job Summary Conducts a variety of activities and events offered by the City's Department of Community and Cultural Services in the following program areas: Youth Cultural and Education Enrichment; Youth Sports and Recreation; Community Sports; Adaptive Recreation.   Major Duties Note: Duties may vary dependent upon assignment.   Monitors or supervises participants in program activities. Enforces program policies, rules and regulations and calls for appropriate back-up support as needed.    Registers participants, takes reservations, schedules uses of facilities and collects approved fees.   Assists in maintaining records including, but not limited to participation levels and revenue records.   Assists in conducting special programs and/or in City-wide events.    Opens, inspects and secures program facilities on a daily basis. Assists in the preparation, set-up, maintenance and security for programs and events at recreational facilities and sites.   Organizes and checks out program equipment and supplies to participants.   May provide information and referrals or program outreach to program participants, the general public, school officials and community groups.   Reports problems with facilities, equipment or program participants to a supervisor in a timely manner.   Resolves participant conflicts and complaints; refers disputes to a supervisor, as appropriate.   May distribute to and collect program satisfaction surveys from participants or parents.   Administers first aid.   Performs other related duties, as assigned.   Minimum Qualifications   Knowledge of:    Recreational, educational, cultural and human service program activities. Basic mathematics. Dispute and resolution techniques. Use of recreational and/or audiovisual equipment and supplies. First aid methods and safety practices related to recreational programs. Effective customer service techniques.   Ability to:   Assist with activities or events. Inform participants of and enforce program rules, regulations, schedules and activities. Accurately record attendance and revenue figures. Register participants, take reservations and schedule use of facilities. Provide basic first aid and CPR. Interact constructively with program participants of all ages. Provide effective customer service. Follow oral and written instructions. Learn and implement program-specific computer software systems. Establish and maintain effective and cooperative working relationships with City employees and the public.   Skill in:   Cash handling and making change. Dealing with program participants in a constructive and supportive manner. Reading, writing and communicating at an appropriate level. The use of personal computers and applicable software applications.   Education, Training and Experience:   Graduation from high school or the equivalent. Six months of recent, paid or volunteer work experience directly related to recreation or community programs and services, involving public contact is desirable.   Licenses and Certificates:   Possession of a valid class C driver license. Possession of a valid cardiopulmonary resuscitation and first aid certificate within six months of date of hire.   Diversity and Inclusion HOW TO APPLY: Applicants must file a clear, concise, completed City Application along with any required supplemental applications with the Human Resources Department by the filing deadline.     SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.  BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Closing Date/Time: Continuous
City of Santa Monica Santa Monica, California, United States
Aug 20, 2019
Full Time
Job Summary   Conducts inspections and investigations to enforce municipal and regulatory codes and ensure compliance with code enforcement programs. Responds to public inquires and complaints regarding potential code violations.   Major Duties Note: Duties may vary depending upon assignment.   Responds to and investigates reported violations of the municipal code relating to zoning regulations, noise standards, signage, substandard housing, property maintenance, business licenses, taxi rules and regulations, and environmental ordinances, such as water conservation and plastic/polystyrene containers.   Prepares and serves notices of violations, abatement orders, citations, corrections and stop work orders within assigned area(s) of code enforcement.   Gathers, maintains and presents detailed evidence necessary to enforce applicable municipal code provisions. Prepares and maintains accurate written, photographic and electronic records. Assists in preparing case files for court proceedings. Testifies in court, as necessary.   Performs inspections of properties and structures to ensure compliance with conditions of planning approvals and determines if inspected structures are permitted and approved.   Inspects signs for compliance with conditions set by the Architectural Review Board and enforces municipal code provisions governing existing signage, prohibited signs, portable signs, temporary signs, and other sign types.    Conducts sound tests of mechanical equipment, construction equipment, ambient noise levels and amplified music for compliance to municipal noise regulations.   Inspects properties for compliance with state housing law maintenance requirements, including: minimum light, ventilation and occupancy requirements; fire and life safety components; and plumbing, mechanical and electrical systems.   Reviews conditions of onsite drainage, weatherproofing, garbage, weed and rubbish control, and rodent and insect infestation. Works with local and state agencies to address health and life-safety violations.   Provides general zoning, housing, and property maintenance information to the public and local and governmental agencies.   Responds to inquiries and provides information to others regarding the right to due process in code enforcement cases. Refers escalated complaints and problems to a Lead Code Enforcement Officer and/or Code Enforcement Supervisor.   Performs other related duties, as assigned.   Minimum Qualifications Knowledge of:   Principles and practices of regulatory compliance and enforcement. Applicable federal, state and local laws, codes and regulations governing building, housing, electrical, mechanical, plumbing and property maintenance. Methods and techniques of conducting inspections and investigations. Safe work practices and procedures. Report writing techniques. Business English, spelling, punctuation and grammar. Legal aspects of inspection, right-of-entry, and procedural and substantive due process of law. Current office procedures, practices and equipment. Computer word processing, spreadsheet and database applications. Effective customer service techniques.   Ability to:   Inspect and identify code violations. Prepare violations, abatement orders, citations, corrective notices. Research, gather and organize data, information and evidence. Prepare and maintain clear and concise records and reports. Perform work with accuracy and attention to detail.  Read and interpret provisions of municipal codes, laws and regulations for land use, signage, noise standards, building, electrical, mechanical, plumbing, housing, and property maintenance requirements. Learn and enforce fire and environmental codes, taxicab regulations, and business license requirements. Read and interpret maps, plans, schematics and technical drawings. Learn and utilize specialized software applications (e.g. GIS) and digital photography equipment. Interact with people under stressful situations and use tact and discretion to resolve conflicts and develop solutions to problems. Communicate clearly and effectively, both orally and in writing. Understand and follow oral and written instructions. Work effectively with minimal supervision. Establish and maintain effective and cooperative working relationships with City employees and the general public. Provide effective customer service.   Skill in:   Using a personal computer and applicable software applications. Working effectively with persons from diverse social, cultural and economic backgrounds.   Education, Training and Experience :   Graduation from an accredited college with an Associate's degree or 60 semester units or the equivalent of college level coursework in Engineering, Business or Public Administration, or a closely related field. A Bachelor's degree in a related field is highly desirable. Additional recent, related work experience may substitute for the Associate's degree or equivalent educational requirement on a year for year basis. (Successful completion of 30 semester units or the equivalent is equal to one year of the additional work experience.)   Level I:  Two years of recent, paid work experience in general code enforcement and/or building inspection involving significant public contact. Recent related municipal experience is desirable.   After one year of current, paid work experience with the City of Santa Monica, a Code Enforcement Officer I may be promoted to a Code Enforcement Officer II upon meeting the minimum qualifications of the Code Enforcement Officer II and with the recommendation of the appointing authority.   Level II:  Four years of recent, paid general code enforcement work experience of which two years are at a level comparable to the Code Enforcement Officer I with the City of Santa Monica.   Licenses and Certificates :   Level I:  Possession of a valid class C driver license. Possession of a valid PC 832 - Arrest Course certificate. Possession of a valid Basic Level module certificate issued by the California Association of Code Enforcement Officers (CACEO).   Level II:  Possession of a valid class C driver license. Possession of a valid PC 832 - Arrest Course certificate. Possession of a valid Intermediate Level module certificate issued by the California Association of Code Enforcement Officers (CACEO).   Diversity and Inclusion How to Apply:     Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position.  Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.   If you would like to submit your college level transcripts or diploma for consideration, you must attach a copy to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being disqualified.   Selection Process:     All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.  All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Oral Interview: 100%  If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.   The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Background Investigation:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Closing Date/Time: 9/6/2019 5:00 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 20, 2019
Full Time
Job Summary The Community and Cultural Services Principal Administrative Analyst is responsible for overseeing the Department's $40 million annual budget including but not limited to managing the biennial budget preparation process, overseeing metric development and tracking, and tracking expenditures and revenues. The position is also responsible for the Department's annual Capital Improvement Program including developing a multi-year plan for applying for funding to improve parks, open space and recreational facilities guided by the City's Parks and Recreation Master Plan. The position collaborates with Public Works to advance the capital projects and leads the development and implementation of community engagement efforts for each project. This requires frequent evening and weekend events and activities including making presentations to Boards, Commissions, neighborhood organizations, and at community wide workshops and open houses. The position also spearheads policy initiatives related to parks and recreational facilities and supervises park planners. The position monitors grant opportunities and legislation related to parks and open space and applies for funding as opportunities arise. The position may represent the Department Director/Assistant Director at meetings and convening.   NOTE: The current opening is in the Administration and Planning Division of the Community and Cultural Services Department. The eligible list that will be established as a result of this recruitment will be used to fill all Principal Administrative Analyst vacancies that occur in the City during the life of the list. Performs complex, professional level, highly responsible financial, analytical and administrative duties within an assigned department. Conducts, coordinates and prepares comprehensive administrative and budgetary analyses and reports. Supervises, organizes and reviews the work of assigned staff. Major Duties Note: Duties may vary depending upon work location and assignment.   Prepares and monitors the departmental annual budget, mid-year budget review, work plans and five-year forecasts. Coordinates preparation of division budgets and prepares final department budget for department head approval. Serves as liaison with the Finance Department regarding the Department's budget.   Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures. Analyzes revenues and expenditures and prepares periodic financial forecasts. Makes fiscal and budgetary recommendations and assists with necessary adjustments.   Coordinates and prepares Capital Improvement Project (CIP) budgets. Serves as liaison for interdepartmental CIP activities regarding the City's annual CIP program. Prepares quarterly progress reports, detailing the annual CIP program and CIP project expenditures.   Monitors and supervises professional services and consultant work to ensure that project objectives, budgets and schedules are consistent and conform to City plans and policies.   Gathers a variety of statistical data and performs research and analysis of complex administrative, technical or operational issues. Prepares feasibility studies and makes recommendations on the impact to the Department's operation. Oversees and participates in the development and implementation of goals, objectives, policies, procedures and priorities for assigned Department.   Reviews, monitors, and evaluates programs, policies, processes and procedural matters to ensure and improve effectiveness of department performance and compliance with applicable regulatory requirements. Assists in the implementation of new programs and procedures.   Assists the Department Director in personnel related department issues. May act as a liaison with the Human Resources Department regarding employee performance evaluation tracking, requests for leave of absence, and progressive disciplinary processes.   Researches, monitors and evaluates trends and keeps abreast of current laws, regulations and innovations applicable to assigned area. Shares findings with management and makes recommendations to meet emerging needs.   Coordinates the City Council agenda management process for assigned Department, including review and approval of staff reports, information items and other materials submitted for City Council consideration and action.   Cooperates and collaborates with outside agencies, groups and individuals in the coordination of departmental activities. Makes presentations to management, City Council, boards, commissions and/or represents the Department at conferences and  meetings.    Responds to inquiries, complaints, questionnaires and requests for information.   Supervises, motivates and trains assigned staff. Coordinates and evaluates the work of staff, as assigned.   Performs other related duties, as assigned.   Minimum Qualifications Knowledge of:   Principles and practices of public administration. Quantitative and management analysis techniques. Budgeting policies, practices and analysis. Budget development and administration. Professional report writing. Research and statistical methods. Project management techniques. Applicable federal, state and local laws and regulations. Collaboration process techniques. Principles and practices of supervision and training. Effective supervisory techniques. Effective customer service techniques.   Ability to:   Supervise, motivate and train assigned staff. Plan, coordinate and evaluate the work of staff. Compile, organize and analyze complex statistical data. Plan, develop and implement projects and programs.  Prepare clear and concise analytical and financial reports. Identify and analyze administrative problems and develop and recommend sound solutions. Prioritize and meet multiple, frequently changing deadlines. Work independently and collaboratively to resolve issues and reach consensus. Plan and conduct various complex administrative and operational studies and projects. Interpret, apply and communicate policies, procedures and regulations. Make oral presentations. Communicate effectively, both orally and in writing. Establish and maintain effective and cooperative working relationships with a variety of individuals, including City employees, officials, contractors, outside agencies and the general public. Provide effective customer service Skill in:   Conducting research, analyzing information, and writing comprehensive reports. Using a personal computer and applicable software applications. Supervising and training staff. Working effectively with others.   Education, Training, and Experience:   Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Public Policy, Accounting, Finance or a closely related field.   Four years of recent, paid work experience performing professional level administrative analysis which has included budgeting and fiscal oversight responsibilities. At least two years of the recent work experience must have been at a supervisory or senior analyst level or above. One year of leading, coordinating and/or supervising the work of others, and successful completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for the required two years of supervisory experience.    Licenses and Certificates:   Possession of, or ability to obtain, a valid Class C driver license.   Diversity and Inclusion HOW TO APPLY:   All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted. NOTE: You must submit a copy of your college level-transcripts or diploma with your application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You may upload and attach a scanned copy of your transcripts or diploma to your on-line application, or e-mail a copy to rosie.cruz@smgov.net, or fax a copy to the attention of Rosie Cruz at (310) 656-5705.  SELECTION PROCESS:  All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing will consist of the following:        Oral Interview: 100% NOTE: THE ORAL INTERVIEW IS TENTATIVELY SCHEDULED FOR SEPTEMBER 26, 2019.         BACKGROUND INVESTIGATIONS:  Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.  NOTE:  If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Inclusion & Diversity Statement   The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.    The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Closing Date/Time: 9/6/2019 5:00 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 20, 2019
Full Time
Job Summary Reviews complex construction drawings, engineering reports and calculations for conformance to building standards and conducts related field inspections.   Major Duties Reviews architectural and structural construction drawings, structural calculations and engineering reports for compliance with construction codes, local ordinances and state laws. Provides clear and understandable written responses related to review. Attends meetings with permit applicants for clarification of review comments and verification of corrections. Approves corrected architectural and structural drawings and related reports for permit issuance.   Advises assigned staff on plan submittal, routing and record requirements, proper fee determination and approval status for permit issuance. Provides technical guidance to assigned staff.   Interprets building and energy code requirements for architects, contractors, property owners, construction inspectors and City staff. Provides preliminary plan review, as required.   Inspects buildings and construction work to verify compliance with building standards and related codes and regulations.   Assists the Plan Check Supervisor in the preparation, review and evaluation of requests for qualifications/proposals for professional services for plan review, inspection and review of specialized reports.   Assists the Plan Check Supervisor in the review and evaluation of work provided by outside consultants for plan reviews, material tests, geotechnical, energy and sound reports.     Assists the Plan Check Supervisor in assigning and reviewing work assignments performed by assigned staff.   Provides information to the public about division policies and procedures related to permit issuance and plan reviews.   Trains and coordinates the work of assigned staff.   Performs other related duties, as assigned.   Minimum Qualifications   Knowledge of:   Principles, practices and methods of structural engineering and related disciplines. State of California Building, Fire Residential, Energy and Green Building Standards Codes as they relate to moderate and highly complex buildings and structures. Seismic Hazards Mapping Act and related regulations. Seismic rehabilitation methods, preservation techniques and the State Historical Building Code. Federal, state and local regulations pertaining to building construction including but not limited to: disabled access, asbestos removal, energy conservation, air quality, lead hazards, housing and property maintenance, nuisance abatement, code adoption and the licensing of design professionals and contractors. Mobile Home Park Act and related regulations. Current construction practices, methods and materials. Municipal zoning and land use principles. Effective customer service techniques. Effective supervisory techniques.   Ability to:   Read and interpret architectural and structural drawings and specifications and determine applicable building code violations for moderate to highly complex projects. Make engineering computations and analysis to check structural designs for conformance to the building code and acceptable standards of practice for moderate to highly complex projects. Use computer software for structural design and analysis. Review and evaluate material test reports, structural observation reports, soils reports and appeals for alternate methods of construction or equivalency of alternatives. Use modern structural engineering software to analyze structures for capacity to resist the vertical and lateral loads prescribed in the California Building Code. Perform field inspections during all phases of building construction and identify violations of building or energy codes and related ordinances for moderate to highly complex projects. Communicate clearly and effectively, both orally and in writing. Provide effective customer service. Communicate City policies in a courteous and effective manner. Establish and maintain effective and cooperative working relationships with City employees, private businesses and the general public. Resolve conflicts and effect solutions to problems. Train and coordinate the work of staff.   Skill in:   Using a personal computer and applicable software applications to review and check building design plans. Creating written engineering reports and plan review correction sheets. Managing multiple concurrent projects.   Education, Training, Experience:   Graduation from an accredited college or university with a Bachelor's degree in Civil, Structural, Electrical or Mechanical Engineering or a closely related field.   Four years of recent, paid work experience in civil or structural engineering or plan checking and/or electrical or mechanical plan checking. Municipal plan checking experience is desirable.   Licenses and Certification:   Possession of a valid Class C driver license. Registration as a Civil, Structural, Electrical or Mechanical Engineer in the State of California. Certification as a Building Plans Examiner-UBC or ICC or Certified Building Official from the International Code Council (ICC) within one year from the date of hire.   Diversity and Inclusion How to Apply:     Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position.  Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.   If you would like to submit your college level transcripts or diploma for consideration, you must attach a copy to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being disqualified.   Selection Process:     All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.  All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Oral Interview: 100%  If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.   The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Background Investigation:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Closing Date/Time: 9/6/2019 5:00 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 20, 2019
Full Time
Job Summary Plans, implements and coordinates specialized programs and projects within the Public Works Department. Performs complex analytical studies and policy analysis.  Supervises staff, as assigned. The Senior Sustainability Analyst manages the City's climate, energy and green building policies and programs and is responsible for managing the City's efforts to achieve carbon neutrality by 2050 or sooner. This leadership position coordinates the development and implementation of the Climate Action and Adaptation Plan and the Electric Vehicle Action Plan as well as citywide efforts around building energy, renewable energy, climate change adaptation and equity as it relates to climate change and sustainability. This position represents and liaises with outside entities on behalf of the City including, but not limited to the Clean Power Alliance of Southern California, investor owned utilities, Local Government Sustainable Energy Coalition, Los Angeles Regional Collaborative for Climate Change and Sustainability, Climate Mayors and other government entities. This position is responsible for the accounting, verification and reporting of greenhouse gas inventories, climate change vulnerabilities, action plans and highlights to the various external bodies such as the Climate Registry, carbon n , CDP and the Global Covenant of Climate Mayors.   Major Duties Note:  Duties may vary depending upon assignment.   Develops, implements and coordinates environmental and sustainability programs and projects in areas such as water and energy efficiency, green building, watershed management, sustainable procurement, performance management, climate change, management of organics and recycling, zero waste and hazardous materials.    Analyzes, formulates and collaborates with others in the development and implementation of strategies, policies, programs and procedures in support of the goals and objectives identified by the City of Santa Monica.    Coordinates, analyzes and monitors assigned programs and projects.  Performs cost-benefit analysis. Develops and implements recommendations to improve the effectiveness of sustainability programs.    Prepares, analyzes and coordinates program and/or project budgets. Assists in the preparation of the Division's annual budget.    Provides information and assistance to the public and City staff on programs related to sustainability programs and policies.   Conducts quantitative and qualitative analysis.  Prepares reports and recommendations for consideration by management.   Researches potential outside funding sources for local programs and prepares grant applications and accompanying reports, as necessary.   Participates in professional organizations to promote City programs and may make presentations to boards, commissions, businesses and neighborhood groups.   Analyzes applicable laws and keeps abreast of laws, rules, regulations, trends and innovations applicable to assigned area of specialty.   Leads, trains and coordinates the work of staff, as assigned.   Performs other related duties, as assigned.   Minimum Qualifications   Knowledge of:   Principles, practices and techniques of public administration with emphasis in sustainability programs and policy. Best practices in one or more of the following areas: zero waste, water efficiency, water resources, watershed management, sustainable procurement, toxic use reduction, performance management, climate, energy, sustainable building, urban forestry, sustainable food. Applicable federal, state and local laws and regulations related to the environment and sustainability. Quantitative and management analysis techniques. Principles and techniques of project management. Principles of program planning, monitoring, implementation and evaluation. Report writing. Budget preparation and administration. Budgeting policies, practices and analysis. Collaboration process techniques. Principles of staff training and supervision. Effective customer service techniques.   Ability to:   Select, supervise and train staff. Communicate effectively, both orally and in writing. Analyze, interpret and solve administrative and budgetary problems. Plan, implement, administer and evaluate projects and programs. Prepare and maintain clear, concise and comprehensive records and reports. Prepare and present effective presentations. Prioritize concurrent assignments and exercise sound judgment. Work independently. Interpret, apply and explain relevant federal, state and local laws and regulations. Keep abreast of current developments in a variety of areas within the sustainability field.  Respond effectively to changing environmental regulations. Act as a resource for environmental and sustainability concerns. Establish and maintain effective working relationships with City employees, boards, commissions, outside agencies, private businesses and the general public. Provide effective customer service.    Skill in: Program management and evaluation. Conducting research and analysis. Using a personal computer and applicable software applications. Interacting effectively with others.   Education, Training and Experience :   Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Environmental or Earth Science, Urban Planning or a closely related field.    Three years of recent, paid work experience performing advanced research, analysis, report writing and evaluation in the areas of sustainability and environmental programs.   Licenses and Certificates :   Possession of a valid Class C driver license.  Possession of a valid LEED Green Associate or LEED AP (Accredited Professional) Certificate from the U.S. Green Building Council is desirable. How to Apply:     Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position.  Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.   You must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being disqualified.   Selection Process:     All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.  All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these. If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.   Background Investigation:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.   The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Closing Date/Time: 9/9/2019 5:30 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 15, 2019
Full Time
Job Summary Performs analytical and administrative duties in support of specialized programs and projects within the Office of Sustainability and the Environment. Conducts studies and surveys, analyzes policy issues, and participates in budget preparation and administration. The Water Conservation Sustainability Analyst is a member of a five-person Water Conservation Unit with the goal of achieving and maintaining Water Self Sufficiency by 2023. This position is responsible for executing and managing key water conservation programs supports the analysis and crafting of water conservation policies. Administrative and analytical duties include, but are not limited to: daily management of program operations, contract management, budget tracking, data collection and analysis, program reporting, conducting surveys and studies, writing staff reports and RFPs, and enforcement of regulations. This position also collaborates with other Water Conservation Unit team members to coordinate and participate in various outreach activities such as water use consultations, presentations and community events.   Major Duties Note: Duties may vary depending upon assignment.   Researches environmental and sustainability issues, conducts studies and prepares reports recommending appropriate courses of action and strategies in support of the goals and objectives of the Office of Sustainability and the Environment.   Assists in the development, coordination and administration of programs and projects in areas such as water and energy efficiency, green building, watershed management, sustainable procurement and hazardous materials management.                                                                                    Coordinates and/or assists in the preparation and administration of a budget(s).   Performs public relations tasks that include the development of written or web-based materials and providing information and assistance to the public and City staff on environmental and sustainability programs.    Disseminates information and handles complaints and requests for information.May participate in professional organizations in specific program areas, as assigned.   Identifies best practices in specific program or service areas and composes reports, summaries, analyses and recommendations.   Interprets and applies rules, regulations and policies to environmental and sustainability programs.    Revises, modifies and assists in writing new policies and procedures and keeps abreast of applicable laws and regulations.   Collaborates with other City staff and departments in the course of completing special projects and reports.   Trains and coordinates the work of support personnel in area of assignment, as assigned.   Performs other related duties, as assigned.   Minimum Qualifications   Knowledge of:   Principles, practices and techniques of public administration with emphasis in sustainability and environmental programs and policy. Applicable federal, state and local laws and regulations related to the environment and sustainability. Principles, practices and techniques of research and analysis. Report writing. Basic principles of program planning, monitoring, implementation and evaluation. Budget preparation and administration. Basic principles of staff supervision and training. Effective leading and coordinating techniques. Effective customer service techniques.   Ability to:   Lead, coordinate and train staff. Communicate effectively, both orally and in writing. Analyze problems and recommend effective solutions. Research and interpret complex technical information. Read and comprehend financial information. Prepare and maintain clear and concise records and reports. Keep abreast of current developments in assigned area(s) of specialty. Respond effectively to changing environmental regulations. Act as a resource for environmental and sustainability concerns. Establish and maintain effective and cooperative working relationships with a variety of individuals, including City employees, outside agencies and businesses, and the general public. Provide effective customer service.   Skill in:    Using a personal computer and applicable software applications. Interacting effectively with others.   Education, Training, and Experience :   Graduation from an accredited college or university with a Bachelor's degree in Environmental or Earth Science, Urban Planning,  Public or Business Administration, or a closely related field.   Two years of recent, paid work experience performing research, analysis, report writing and administrative support. One year of the recent, paid work experience must have been in the areas of sustainability and environmental programs.   Licenses and Certificates :   Possession of a valid Class C driver license. How to Apply:     Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position.  Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.   You must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being disqualified.   Selection Process:     All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position.  All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these. If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.   Background Investigation:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.   The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Closing Date/Time: 9/9/2019 5:30 PM Pacific
City of Santa Monica Santa Monica, California, United States
Aug 13, 2019
Full Time
Job Summary JOB SUMMARY :  Enforces laws and maintains order; protects life and property; prevents crime; actively contributes to the welfare of the community. Major Duties Patrols an assigned area in marked/unmarked vehicles, bicycles, motorcycles, horses, and all terrain/beach vehicles and on foot for the prevention of crime and enforcement of laws and ordinances. Maintains law and order, answers inquiries and assists the public; responds to requests for police services and takes appropriate actions. Investigates and prepares reports on offenses, accidents, and other police incidents. Makes arrests, issues citations, serves warrants and subpoenas.  Directs traffic, inspects premises for security. Appears and testifies in court, both on and off duty.  Transports prisoners. Observes and reports hazards, abandoned or damaged vehicles or property, and malfunctions of equipment such as street lights and traffic control devices. Practices and maintains proficiency in the use of firearms and other police weapons and equipment. Attends training courses as required by P.O.S.T and the Chief of Police. Analyzes recurring patrol and specialized problems/hazards in collaboration with supervisors, peers, and service clientele.  Participates in developing long-term resolutions to law enforcement related problems and issues. Responds to multiple calls, major traffic accidents, and other emergencies.  Completes reports in a timely manner. Follows applicable safety rules and regulations. Performs related duties, as assigned. Minimum Qualifications Knowledge, Abilities and Skills: Knowledge of: Law enforcement codes, crime prevention methods, rules of evidence, laws of arrest, investigation and identification techniques and traffic and crowd control. Grammar and composition. Effective customer service techniques. Ability to: Follow written and oral instructions. Make decisions under pressure including life threatening situations. Communicate effectively both orally and in writing. Respond to inquiries from the public in a tactful manner. Provide effective customer service. Establish and maintain effective and cooperative working relationships with City employees and the general public. Maintain a qualifying score, at the shooting range, as established by the Santa Monica Police Department. Skill in: Reading, writing, and communicating at an appropriate level. Assessing situations and determining the proper course of action. Dealing with a variety of cultural sensitivity issues. Education, Training and Experience: Graduation from high school or the equivalent.  Completion of a California P.O.S.T. approved police academy.  One year full-time, paid experience as a sworn peace officer with an organized, local government agency.  Applicants must be currently employed as a sworn peace officer in the State of California. Licenses and Certificates: Possession of a valid Class C driver license.  Must possess a regular Basic California  P.O.S.T. Certificate.  Applicants must be U.S. citizens or permanent resident aliens who are eligible for and have applied for U.S. citizenship.  Must obtain citizenship within three (3) years from date of application. NOTE :   Upon hire, police officers must be non-users of tobacco products.  Applicants for Police Officer Lateral Transfer must pass an extensive background investigation and must not have been convicted of a misdemeanor involving domestic violence or a felony.  Diversity and Inclusion An on-line City application and required supplemental questions must be completed to be considered for this position.  All applicants will be reviewed and only those candidates considered to be most qualified for the position on the basis of experience, training and education as submitted, will be invited to participate further in the selection process.  Resumes, CVs and cover letters are not reviewed as part of the application screening process. Candidates invited to participate in the Police Department's testing process will participate in the following: Oral Interview: 100%   Background Investigations :  Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.  The investigation is used to determine a candidate's moral character and suitability for employment in law enforcement.  The investigation shall include but is not limited to, the following checks: criminal record, polygraph, driving history, credit history, military record, previous record(s); and references. Medical Examination : Prior to appointment, candidates must successfully complete a thorough medical examination, including a treadmill stress test and drug screen to determine if they meet the City's medical standards for the position of Police Officer/Lateral Transfer. The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive.  Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.  We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Closing Date/Time:
City of Santa Monica Santa Monica, California, United States
Aug 08, 2019
Full Time
Job Summary Plans, organizes and/or conducts activities and events offered by the City's Department of Community and Cultural Services in the following program areas: Youth Cultural and Education Enrichment: Youth Sports (Sports Coaches) and Recreation: Community Sports; Adaptive Recreation.   Major Duties Note: Duties may vary dependent upon assignment.   Develops ideas and builds curriculum for programs and activities. Instructs, coaches or provides mentoring and guidance to program participants.   Coordinates special programs and/or assists in program-specific and City-wide events.   Opens, inspects and secures program facilities on a daily basis. Assists in the preparation, set-up, maintenance and security for programs and events.   Reports safety issues with equipment or facility to supervisor. Maintains an equipment and supplies inventory and recommends items to be purchased, repaired and/or replaced.   Enforces program policies, rules and regulations and monitors or supervises participants in program activities. Calls for appropriate back-up support as needed.   May arrange for field trips, speakers, (and other resources) in support of program activities.   Assists in preparing and distributing program and event publicity, including news releases, flyers pamphlets and brochures. May provide information and referral or program outreach at school classrooms, assemblies and meetings, community meetings, senior centers and event information booths.   Registers participants, takes reservations, schedules use of facilities and collects approved fees.   Assists in maintaining records and developing reports concerning new or ongoing programs including, but not limited to, participation levels and revenue reports.   Interacts with adults, parents and family members, providing program information, participant feedback and community resources.   Distributes program satisfaction surveys to participants or parents. Collects and tabulates survey material and prepares related reports.   Plans small scale special events at program sites.   Administers basic first aid and completes appropriate Risk Management forms, as required.   Performs other related duties, as assigned.   Minimum Qualifications   Knowledge of:     Recreational, educational, cultural and human service program activities. Principles and practices of recreational and cultural service programming. Dispute resolution techniques. Use of recreational and/or audiovisual equipment and supplies. First aid methods and safety practices related to recreational programs. Effective customer service techniques.   Ability to:   Learn, understand and carry out the responsibilities of assigned program area. Monitor participation, track attendance and prepare and maintain basic records. Enforce program policies, procedures, rules and regulations. Interact and communicate effectively with program participants, family members, school administrators and/or City staff in a professional manner. Provide instruction and guidance to participants. Learn and implement program-specific computer software systems. Effectively resolve conflicts and handle participant disputes. Follow oral and written instructions. Provide effective customer service. Establish and maintain effective and cooperative working relationships with City employees and the public. Provide basic first aid and CPR.   Skill in:   Planning, modifying and conducting activities of assigned specialty program area. Dealing with program participants, co-workers and supervisors in a cooperative, constructive and supportive manner. Reading, writing and communicating at an appropriate level. Cash handling and making change. The use of personal computers and applicable software applications.   Education, Training and Experience:   Graduation from high school or the equivalent. One year of recent, paid or volunteer work experience directly related to recreation or community programs and services, involving public contact.   Depending on job assignment, the one year of recent experience must be in the area of specialty, i.e., Youth and Education Enrichment; Youth Sports and Recreation; Community Sports; Senior and Therapeutic Recreation.   Bilingual skills are desirable.   Licenses and Certificates:   Possession of a valid class C driver license. Possession of a valid cardiopulmonary resuscitation and first aid certificate within six months of date of hire.   Diversity and Inclusion HOW TO APPLY: Applicants must file a clear, concise, completed City Application along with any required supplemental applications with the Human Resources Department by the filing deadline.     SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.  BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   Closing Date/Time:
City of Santa Monica Santa Monica, California, United States
Aug 06, 2019
Full Time
Job Summary SALARY:  (I) $4,923 - $6,078 per month. SALARY:  (II) $5,470 - $6,753 per month. Diagnoses, troubleshoots and performs repairs on a variety of buses, emergency vehicles, City vehicles, and shop equipment.  Performs preventive maintenance on vehicles, buses, and various heavy duty equipment.  Major Duties Note: Job duties may vary depending on assignment.   Performs routine and periodic preventive maintenance inspections on vehicles and equipment. Conducts vehicle safety inspections, quality control inspections and replaces defective parts and components.   Performs repairs on a variety of gasoline, diesel, hybrid, and alternative fuel-powered (Liquefied Natural Gas and Compress Natural Gas) buses, emergency vehicles, shop equipment and other City vehicles.   Inspects, diagnoses, repairs, overhauls and installs electrical systems, fuel systems, hydraulic systems, cooling systems, suspension systems, steering systems, ignition, emission, and pneumatic, mechanical and related vehicle computerized systems.   Troubleshoots, repairs, rebuilds and performs preventive maintenance on major bus components including engines, transmissions, fuels systems, differentials, air conditioning systems, compressors, wheelchair lifts/ramps, high-voltage systems, multiplex electrical systems, electronics, battery electric propulsion systems and various electrical parts.                               Repairs and overhauls brakes systems, cuts brake drums and arcs brake lining to fit drums per Original Equipment Manufacture (OEM) standards.   Replaces hoses, belts, electrical wiring and harnesses, batteries, tires and performs tune-ups and oil, filter and fluid changes. Replaces a variety of interior and exterior body parts, including bumpers, glass, window systems, door systems, wheelchair ramps, fareboxes, bicycle racks and body panels, bus flooring, seating systems, and ADA related passenger related amenities.    Repairs and paints both internal and exterior body panels.   Performs bus exchanges and road calls.  Performs repairs on vehicles in the field, as required.   Completes vehicle service requests, lists work performed on work order forms both on paper and electronic systems, and indicates additional repairs, if needed.   Maintains paper and electronic records of repairs and maintenance.   Performs bumper-to-bumper repairs on various emergency vehicles, as assigned.  Troubleshoots and repairs fire apparatus including pumps, valves, controls, piping, hydraulic and electrical systems.   Performs cutting and welding.  Fabricates and installs a variety of parts and equipment.   Ensures that complete chassis, engines and components are pressure-washed and shop work areas are cleaned in accordance with mechanic shop standards.   Follows applicable safety rules and regulations.   Performs other related duties, as assigned. Minimum Qualifications Knowledge, Abilities and Skills:   Knowledge of:   Basic procedures and equipment used in the maintenance and repair of automotive and/or heavy duty engines. Principles of automotive electrical systems and other related vehicle systems. Vehicle mechanical, electrical, hydraulic and pneumatic systems. Computerized diagnostic equipment including hand held and windows-based software. Safety practices and procedures used in the operation of power tools and equipment. Methods and procedures for safe handling and disposing of hazardous waste. Effective customer service techniques.   Ability to:   Diagnose, repair and troubleshoot a variety of complex mechanical problems. Select and operate appropriate hand and power tools and electrical and pneumatic tools and equipment. Read, comprehend and use maintenance instructions, repair manuals, parts books and area maps. Read, interpret and use technical service manuals, wiring diagrams and various bus schematics for all components. Complete forms and maintain accurate records. Perform mathematical calculations. Follow written and oral instructions. Work independently. Implement new mechanical techniques and procedures. Meet competing deadlines. Provide effective customer service. Establish and maintain effective and cooperative working relationships with City employees and the general public.   Skill in:   Reading, writing, and communicating at an appropriate level. Basic mathematics. Reading wiring diagrams and schematics. Using a personal computer and applicable software applications.   Education, Training and Experience :   Level I:   Graduation from high school or the equivalent.  Two years of recent, paid work experience performing mechanic work which has included troubleshooting, maintenance and repair of vehicles and/or equipment.  An Associate's degree or 60 semester units of college level or vocational school coursework in automotive technology or a closely related field may substitute for one year of the required work experience.   After one year of current, paid work experience with the City of Santa Monica, a Transit Mechanic I may be promoted to a Transit Mechanic II upon meeting the minimum qualifications of the Transit Mechanic II and with the recommendation of the appointing authority.   Level II:   Graduation from high school or the equivalent.  Five years of recent, paid, journey-level work experience performing mechanical maintenance and repair of buses, trucks, and heavy duty vehicles and equipment.  One year of the recent, paid work experience in alternative fuel engines, such as Liquefied Natural Gas (LNG), Compressed Natural Gas (CNG), hybrid and electrical propulsion system is desirable. Licenses and Certificates :   Level I:   Possession of a valid class C driver license.  Must obtain a class B commercial driver license or permit with appropriate medical certification prior to the first day of hire.  Must obtain a valid class B driver license with passenger and airbrake endorsements within six months from date of hire.   Level II:   Possession of a valid class B driver license with passenger and airbrake endorsements.  Possession of Automotive Service Excellence (ASE) certification as a Master Transit Bus Technician (Tests H1-H8) is desirable. Possession of ASE certification in Alternate Fuels (Test F1) is desirable.  Diversity and Inclusion HOW TO APPLY :    All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note , applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.   NOTE:   You must submit copies of your certification(s) and college level transcripts or college diploma with your application.  Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date.   Failure to do so will result in your application being disqualified.   You may upload and attach scanned copies to your on-line application, or send copies to rosie.cruz@smgov.net, or fax copies to the attention of Rosie Cruz at (310) 656-5705.   SELECTION PROCESS :  Application Review: All applicants must submit clear, concise, and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be  most qualified  on the basis of experience and education, as submitted, will be invited to participate further in the selection process.  Testing will consist of the following:                  Written Exam : 100% NOTE: THE WRITTEN EXAMINATION IS TENTATIVELY  SCHEDULED FOR SEPTEMBER 17, 2019. ADDITIONAL REQUIREMENT:   Upon offer of employment, candidate(s) will be subject to a US Department of Transportation (DOT) pre-employment screen for alcohol and controlled substances set forth in DOT regulation 49 CFR Parts 40 and 382.  Candidate(s) will be required to provide written consent to obtain drug and alcohol testing records from all prior employers in the last two (2) years. BACKGROUND INVESTIGATIONS:   Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.   NOTE:   If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations. The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our employees are empowered to perform at their highest level and where their differences make a positive impact.    The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us!   Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.   Closing Date/Time: 8/23/2019 5:00 PM Pacific
City of Santa Monica Santa Monica, California, United States
Jul 15, 2019
Full Time
Job Summary SALARY:   Depends on Qualifications OPENING DATE:   3/14/19 CLOSING DATE:   Open until filled About the Santa Monica City Attorney's Office   The Santa Monica City Attorney's Office (SMCAO) strives to provide the highest level of legal representation to the City of Santa Monica and the People of the State of California.  Our office has been recognized as the outstanding public law office of the year by the American Bar Association, and our lawyers have been honored with the California Lawyer of the Year Award.   Join the Santa Monica City Attorney's Office   The Santa Monica City Attorney's Office is currently seeking exceptional candidates for the following attorney positions: Deputy City Attorney, Municipal Division City Hearing Officer I/II (As-Needed) We also accept applications for law student externships on an ongoing basis.  This page offers details and application requirements. City Hearing Officer I/II (As Needed)   The Santa Monica City Attorney's Office seeks an attorney with at least five years of legal experience to serve as an as-needed City Hearing Officer I/II (As-Needed) for the City of Santa Monica.    The City Hearing Officer I/II will conduct a variety of administrative hearings on behalf of the City. Working independently, the City Hearing Officer I/II will admit and hear evidence, examine written submissions and documents, conduct legal research, rule on evidentiary questions, facilitate and conduct quasi-judicial hearings, prepare written decisions with appropriate findings to support determination, and perform other duties, as assigned.   The successful applicant will have a combination of required and preferred qualifications, including high ethical standards and the skills and abilities necessary to conduct administrative hearings fairly, independently, and without bias.     Required qualifications: Minimum of five years of experience interpreting landlord/tenant, housing, land use, or general municipal laws, or similar experience. License to practice law in the State of California. Knowledge of: Administrative hearing procedures and rules of evidence;  Mediation procedures and techniques; Relevant federal, state and local laws and regulations related to housing, land use, municipal and administrative laws; Legal research techniques;  Legal terms and forms;  Principles and practices of public administration;  Modern office procedures, practices, and equipment, including software applications used in modern legal environments;  Recordkeeping principles and procedures;  Effective customer service techniques; and Conventions of written English, including proper grammar, syntax and punctuation. Ability to: Interpret and apply relevant laws, regulations, and procedures; Analyze and draw logical conclusions from and apply legal principles to documentary evidence and oral testimony, forming the basis for a defensible legal conclusion; Impartially consider evidence and determine facts; Communicate clearly, concisely, and effectively, orally and in writing; Conduct hearings and mediation conferences with skill and tact; Evaluate credibility of parties and witnesses; Understand and interpret numerical and statistical data; Establish and maintain effective and cooperative working relationships with all segments of the public and City staff; and Provide effective customer service. Skill in: Dealing effectively with individuals from diverse social, cultural, economic and educational backgrounds; Using a personal computer and applicable software applications; and Performing work requiring accuracy and attention to detail.  Preferred qualifications: Completion of at least twenty-five hours of mediation training; and Recent, paid professional experience conducting administrative hearings, arbitrations, mediations, settlement conferences or similar evidentiary proceedings in the areas of civil, municipal, landlord/tenant, or administrative law.  Interested applicants should submit a cover letter, resume, writing sample of no more than ten pages, and the names of three references.  These materials should be submitted in a single pdf document by email to CAO.Opportunities@smgov.net with the subject line: "Application - City Hearing Officer I/II."  Candidates are strongly encouraged to apply by close of business on Thursday, March 28, 2019 , when consideration of applicants will begin.  The position is open until filled.    Division and work assignments of Deputy City Attorneys are subject to change based on the needs and workload of the City Attorney's Office overall.  A background check will be required prior to beginning employment.  Salary is dependent on qualifications and experience; excellent benefits.   The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive.  Our goals is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.  We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Closing Date/Time:
City of Santa Monica Santa Monica, California, United States
Jul 15, 2019
Full Time
Job Summary   Deadline for First Round of Consideration  will be on: Friday, July 19, 2019 This recruitment is  open to the public  and will remain open for a minimum of ten (10) calendar days. This recruitment will be open on a  continuous  basis and will close on the day the Human Resources Department needs are met. Applicants are encouraged to apply immediately.   NOTE:  The current vacancy is for a 1-year limited-term Human Resources Technician. The eligible list that will be established as a result of this recruitment will be used to fill all Human Resources Technician vacancies that occur in the City during the life of the list. ------------------------------------------------------------------------------------------------------------------------------------ The City of Santa Monica's Human Resources Department has an exciting opportunity to work with our Enterprise Resource Planning implementation team and support other HR functions within the department.  We are actively seeking talented Human Resources Technician candidates to pursue an opportunity to join our team on a 1-year limited-term basis.  We offer a total compensation package that includes a generous salary, cashable leave days, medical, vision and dental insurance. Additionally, the City offers much more than just a salary; we offer career development opportunities through the City's SMi University and the opportunity to join one of California's most successful and progressive full-service cities.   To succeed in this position, the ideal candidate must have experience performing technical human resources functions, including experience using a computerized database or integrated record-keeping system to manage data and generate reports. Experience with human resource information systems (HRIS), Personnel database, or timekeeping system desirable. Experience working in a human resources department is desired. To be considered for this opportunity, please complete an online City Application. JOB SUMMARY:   Performs a variety of technical and complex clerical duties in support of the Human Resources Department; utilizes fully integrated human resources information systems to process new employees and to verify and process changes to employee and payroll records; utilizes an on-line application system to process applicant data; provides general employment information; provides paraprofessional and clerical assistance to professional staff; and assists with general office reception duties.    Major Duties Performs technical and complex clerical work related to the processing of new employees, including the completion of various forms.   Checks figures, verifies, and processes changes in employee and payroll records; enters, modifies, or deletes appropriate data within a fully integrated human resources information system. Performs data queries and produces reports.   Performs duties related to position control, such as the input and correction of selected data, verification of personnel actions, and verification of salary schedule data and codes.   Acts as a liaison between the Human Resources Department and employees and other city departments.   Provides paraprofessional and clerical assistance to professional staff involved in recruitment and selection activities. Enters and scans applicant data into the City's on-line applicant management system. Performs data queries and produces reports. Prepares and distributes job bulletins and examination materials, assists in proctoring exams, and performs other clerical support duties.   Assists with general office reception duties. Responds to a variety of questions from employees and the public regarding Memorandum Of Understanding (MOU), job application procedures, and a wide variety of other personnel related matters including employment and background verification.   Distributes recruitment materials through a variety of channels, including the internet and email.   Identifies, contacts, and solicits the participation of subject matter experts to serve as raters for examinations.   Tracks, maintains, logs and files human resources time sensitive materials.                           Maintains employee files. Distributes, receives and processes performance evaluations forms.   Provides clerical assistance to the Personnel Board, as assigned.   Performs other related duties, as assigned. Minimum Qualifications Knowledge, Abilities and Skills:   Knowledge of: Modern office practices and procedures. Record keeping and filing techniques. General practices involved in performing personnel transactions. Alphabetical and numerical filing. Basic mathematics. Fully integrated human resources information systems. On-line applicant management systems. Effective customer service techniques.   Ability to: Learn City's personnel practices and procedures. Learn, understand, interpret, and explain basic provisions of the civil service code and    memorandums of understanding. Check words and numbers quickly and accurately. Explain various personnel department procedures to others clearly and accurately. Communicate effectively orally and in writing. Use the City's fully integrated human resources information system and on-line applicant management system. Reconcile figures. Maintain accurate records and files. Follow oral and written instructions. Organize and prioritize work assignments. Maintain confidentiality of information. Work independently with frequent interruptions and changing or competing deadlines. Establish and maintain effective and cooperative working relationships with City employees and the general public. Provide effective customer service.   Skill in: Working with fully integrated human resources information systems and on-line applicant management systems. Operating office equipment including computers and supporting word processing, spreadsheet, publishing and database applications. Dealing effectively with persons of various social, cultural, economic and educational backgrounds, using tact and discretion.   Education, Training and Experience: High school graduation or equivalent and 30 semester units or the equivalent of college level coursework in human resources, business, public administration or a related field.   Three years of recent, paid work experience performing technical human resources functions, including experience using a computerized database or integrated record-keeping system to manage data and generate reports. Experience working in a human resources department is desired.   An Associate's degree (or 60 semester units at an accredited college or university) in human resources, business, public administration or a related field may substitute for one year of the required experience.   Licenses and Certificates : Possession of a valid Class C driver license. HOW TO APPLY : Applicants must file a clear, concise, completed online City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their work history and qualifications for the position.  All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these. Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note: the request for reasonable accommodations must be made to Human Resources at least three (3) work days prior to the examination. BACKGROUND INVESTIGATION :  Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.    The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Closing Date/Time: Continuous
City of Santa Monica Santa Monica, California, United States
Jul 03, 2019
Full Time
Job Summary Deadline for First Round of Consideration  will be on: Friday, July 12, 2019   This recruitment is  open to the public  and will remain open for a minimum of ten (10) calendar days. This recruitment will be open on a  continuous  basis and will close on the day the Human Resources Department needs are met. Applicants are encouraged to apply immediately.   ------------------------------------------------------------------------------------------------------------------------------------ The City of Santa Monica's Human Resources Department has an exciting opportunity within our Administrative Services Division.  We are actively seeking talented Executive Administrative Assistant - HR candidates to pursue an opportunity to join our team.  This position directly supports the Chief People Officer and performs a wide variety of specialized and confidential administrative and office support functions within the Human Resources Department.  We offer a total compensation package that includes a generous salary, cashable leave days, medical, vision and dental insurance. Additionally, the City offers much more than just a salary; we offer career development opportunities through the City's SMi University and the opportunity to join one of California's most successful and progressive full-service cities.   To succeed in this position, the candidate will have a minimum of four years of recent, paid and progressively responsible administrative support experience and graduation from an accredited four-year college or university.  Additional relevant work experience may be substituted for education on a year for year basis. Recent experience providing complex administrative and technical support to C-Suite executives, Department Directors or Division Managers is highly desirable. Experience working in a human resources department is desired.   To be considered for this opportunity, please complete an online City Application. Major Duties Performs a variety of routine and complex clerical and administrative support duties for Chief People Officer and other executive management.   Provides support in the implementation and management of Human Resources projects and initiatives.   Composes, types, and proofreads a variety of detailed material(s) including City Council staff reports, budget documents and correspondence.   Assists the public and City staff, in person and on the telephone by answering questions and making referrals to appropriate staff.  Serves as a resource regarding the Human Resources department programs and procedures.   Responds promptly, and courteously to internal and external customer requests. Takes ownership of internal and external customer needs.   Coordinates and provides responses to public record requests.   Assists in identifying improvement opportunities to Human Resources workflows and processes.   Attends department staff meetings.  Arranges, sets up and may be required to attend other meetings.   Maintain knowledge and understanding of Personnel Board requirements and procedures. Prepares agendas, minutes and packets for Personnel Board meetings.   Approves purchases, purchase orders, and department invoices for payment and assignment of account numbers.  Responsible for accounts payable functions. Assist in the development of learning activities for staff members. Assists in training temporary and as-needed staff in applicable office procedures. Coordinates tracking of incoming and outgoing mail to ensure appropriate distribution and timeliness for requests of department services.   Schedules and arranges meetings and travel plans for Chief People Officer and other staff members.  Assists Chief People Officer with various calendaring and time management constraints. Files and maintains a variety of records, forms and correspondence, including personnel-related files.  May develop alphabetical, numerical, chronological or other recordkeeping systems.   Contacts individuals and/or agencies to resolve problems, obtain information, and gather data.   Operates a personal computer and applicable software to enter, modify and retrieve data, prepare correspondence, and complete various job duties.   Represents Chief People Officer at meetings, as required.  Authorized to sign Chief People Officer's name on documents, as assigned.   Makes recommendations to Chief People Officer regarding office administration.   Assists with the administration of employer-employee relations as required.   Performs other related duties, as assigned. Minimum Qualifications Knowledge, Ability and Skills:   Knowledge of: Basic principles and practices of human resources management. Basic Project management techniques and practices. Modern office procedures and equipment. Record keeping principles and procedures. Business English, spelling, and punctuation. Computer software including word processing and electronic spreadsheets. Effective customer service techniques. Basic learning theories and approaches. Effective training techniques.   Ability to: Maintain confidentiality. Monitor project and initiative timelines.   Apply general rules to specific problems to produce solutions that make sense. Train and coordinate staff. Communicate effectively, orally and in writing, with the public and with City employees. Use independent judgment and initiative. Complete assignments in a timely manner. Operate a variety of office equipment. Follow complex oral and written instructions. Set up and maintain computerized office files and other documents. Analyze procedural problems and then develop and implement solutions. Perform basic mathematical computations. Work in a fast-paced environment. Learn and use required software applications. Provide effective customer service and respond to inquiries from employees and the public in a tactful manner. Establish and maintain effective and cooperative working relationships with City employees and the public.   Skill in: Using a personal computer and applicable software applications. Reading, writing and communicating in English at an appropriate level.   Education, Training and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in office administration, communications, human resources, public or business administration, or a related field and four (4) years of recent, paid and progressively responsible administrative support experience. Additional relevant work experience may be substituted for education on a year for year basis. Recent experience providing complex administrative and technical support to C-Suite executive, Department Director or Division Manager is desirable. Recent experience in human resources is desirable.     Licenses and Certificates: HR Certification desirable.   HOW TO APPLY : Applicants must file a clear, concise, completed online City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their work history and qualifications for the position.  All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of any of the following: written test, performance test, evaluation of qualifications, oral interview, or any combination of these. Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).   Please note: the request for reasonable accommodations must be made to Human Resources at least three (3) work days prior to the examination. BACKGROUND INVESTIGATION :  Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Diversity and Inclusion The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.    The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Closing Date/Time: Continuous
City of Santa Monica Santa Monica, California, United States
Jun 28, 2019
Full Time
Job Summary Join the Santa Monica City Attorney's Office The Santa Monica City Attorney's Office is currently seeking exceptional candidates for unpaid externship positions. Law Student Externship Opportunities The Santa Monica City Attorney's Office has unpaid externship opportunities available over the summer and during the school year for qualified law students.  Opportunities are available across the Civil Liability, Consumer Protection, Criminal, and Municipal Divisions.  Externs must abide by the highest ethical and professional standards.  Candidates will be considered based on qualifications including excellent in oral communication and writing skills, proficiency in legal research and interest in public service.  Start and end dates are flexible.  Externs should be available a minimum of 10 hours per week. Interested applicants should submit a cover letter, resume, writing sample of no more than ten pages, and the names of two references by email to CAO.Opportunities@smgov.net with the subject line: "Application - Externship".  A background check may be required prior to beginning the externship.   Applications for externships during the Fall of 2019 must be submitted by second week of June; Applications for externships during the Spring of 2019 must be submitted by second week of October; Applications for externships during the Summer of 2020 must be submitted by second week of February.   Equal Opportunity Employer The City of Santa Monica is a progressive, inclusive and culturally-rich community.  As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive.  Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law.  We aim to create a workplace that celebrates and embraces the diversity of our employees.  Join us! Closing Date/Time: Continuous