Cal State University (CSU) San Francisco

130 job(s) at Cal State University (CSU) San Francisco

Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 29, 2022
Full Time
Description: Working Title Operations Analyst/Receptionist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Human Resources Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 8:00am - 5:00pm Anticipated Hiring Range $4,000.00 - $4,120.00 Per Month ($48,000.00 - $49,440.00 Annually) Salary is commensurate with experience. Position Summary The Human Resources Receptionist is the front-line customer service agent who plays a vital role in the execution of the Human Resources' mission; to be a valued, strategic, and operational partner to our campus constituents. Reporting directly to the Associate Director of Operations and Compliance. This position is responsible for providing excellent, reliable customer service, partnering with designated subject matter experts within HR, and supporting the daily operations of the department. This position requires a customer-centric approach, excellent communication skill, and sound judgement when working with various levels of faculty, staff, students, and the public. Position Information Front Office • Serve as the first point of contact in Human Resources for inquiries from students, staff, faculty and the public via in-person, phone, email, and HR ServiceNow. • Greets and welcomes the campus community and guests professionally and ensures front desk coverage by staying visible and available in work area at all times during operational hours (Mon-Friday 8am-5pm). • Provide information to general public and SF State employees regarding HR programs, policies and procedures. • Logs, tracks and coordinates Verification of Employment with payroll. • Respond to all inquiries, track and coordinate inquires to the appropriate unit. • Report trends of customer service needs and assist in the development of strategies aimed at better serving clients. Record and document HRA processes. • Maintain a clean, well-organized, and welcoming atmosphere for customers in the front reception area. Operations • Maintains equipment and supply inventory. • Maintains associated records related to department office furniture, desk phones (related landlines) and office supplies. • Ensures reasonable maintenance, organization and cleanliness of the Human Resources department. • Uses sound judgment in the utilization of the Kanban system of office supply replenishment. • Submits electronic facilities requests and seeks appropriate assistance in resolving matters pertaining to the physical plant such as broken light fixtures, windows, doors and damaged flooring. • Ergonomic Facilitation - directs supervisors to appropriate resources upon request, processes purchasing requests, approved by supervisors, emanating from ergonomic assessments. • Maintains and updates internal reports, Supply Expense Report (ISER)/ Internal Travel Expense Report (ITER). • Maintain, update and distribute the Department Organization Chart and the Telephone/E-mail Directory electronically. • Maintains department records of payments. Administrative support • Ensure the security of the main entrance, nearby file room, and HR conference rooms. • Process incoming mail and faxes. • Partner with the Associate Director of Operations and Compliance and HR staff to ensure effective communications regarding departmental operations and events. • Maintain and update internal reports by proficiently using software such as Excel, People Soft and Outlook. Other duties as assigned Minimum Qualifications • Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. • This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications • Prior experience in Human Resources. • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 29, 2022
Full Time
Description: Working Title Program Lead SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Extended Learning (CEL) Appointment Type This is a one-year probationary position. Time Base Full Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,833 to $6,666 per month ($69,996 to $79,992 annually) Salary is commensurate with experience. Position Summary The Program Lead provides direction and leadership in the development and growth of SF State's College of Extended Learning programs. The Program Lead is required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Work requires regular participation in planning and development activities and, as required, independent determination of methods to meet programmatic or administrative goals. Responsibilities include building and using industry alliances and partnerships, curriculum development, budget operations, forecasting and monitoring, recruiting instructors, outreach and open house events, assisting in recruiting students, advising students, faculty support, staff support and guiding marketing/public relations initiatives for CEL programs. The Program Lead is responsible for developing academic and professional development courses and programs. This individual will be responsible for completing required documents for the program approvals and assuring SFSU and CSU compliance with existing policies. The Program Lead oversees day-to-day programs operations and provides lead work direction to other staff, with accountability for results. The Program Lead must use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues. The Program Lead is responsible for assessing needs for revising current offerings or adding educational offerings, developing the content and format of the offering, promoting community participation, directing the operational aspects of program offerings, preparing budgets and conducting program reviews and evaluations. Oversees the work of instructors, program support staff, and student assistants. Position Information Programs Administration and Budget Operations Reviews and recommends applicants for acceptance to programs, as needed. Oversees day-to-day programs operations and provides lead work direction to others. Oversees professional or administrative staff, faculty, and student assistants, with accountability for results and provides feedback to appropriate administrators regarding performance. Assists CEL Management with systems development and analysis involving all programs at CEL. Arranges program/class logistics, both on and off campus and develops budget projections and financials; identifying funding resources for programs. Produces and shares regular reports with appropriate parties regarding: Enrollment, Budget (expenses & revenues), Programs Advisory Board Meetings, Programs, Student and Faculty Evaluations. Develops and manages program budgets to produce a maximum year-end net Works with unit staff and marketing to create (semester, etc.) course schedules. Explores and develops partnerships and alliances with hardware, software, and media companies as well as other organizations and groups involved in the related industries Oversees technology partnerships that benefit the programs, and recommend software and hardware purchases. Recruits faculty. Maintains up-to-date information/training in relevant software systems. Cross trains staff within the unit for backup to maintain smooth operations Programs Development, Assessment and Analysis Influence over key objectives and longer term goals of programs with high visibility or broad impact within and outside the organization. Develops and produces new educational offerings; creates and develops delivery format and establishes course outlines and content of classes and programs. Develops, promotes and delivers successful training services such as courses, workshops, certificate programs and customized contract training that are able to recover costs. Develops and designs curriculum, keeping the programs up-to- date with advancements in the industry. Uses campus and college procedures to create and track program proposals, maintain and implement a specific portfolio of programs. Develops and implements assessment measures to ensure high-quality programs. Cooperates with campus departments and other organization to move program proposals through approvals. Works with program faculty to design new courses; assists in the creation and development of new program course outlines and content as needed . Develops online courses. Evolves the CEL online courses by creating strategies for increasing the success of the CEL and SFSU online programs/courses. Evaluates programs using enrollments, instructor and student feedback to make recommendations for continuing existing courses and programs, and implement changes and revisions. Works with the program partners to develop new programs and improve current programs. Outreach and Programs Marketing Communication Serves as the prime contact for the programs. Manages relationships with outside entities or agencies and manages sensitive information and situations. Manages relationships and joint venture partnerships with industries, organizations, and SF State campus communities. Works with industry and non-profit communities to provide pathways to employment. Promotes industry participation in the development of curricula and extra- curricular projects and ventures. Establishes industry advisory boards where possible and beneficial. Plans and develops marketing, promotional, and publicity strategies and events in conjunction with the Marketing Department, including updating marketing information (e.g. website and print) Other Duties as Assigned Minimum Qualifications General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods Knowledge of and ability to apply fundamental concepts. Thorough knowledge of and ability to apply expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Five years managerial experience in curriculum development and building educational classes. Experience developing resources, budgets, and marketing plans for educational programs and acting as a liaison with the community. A minimum of five years' managerial experience in higher education. Demonstrated skills in the development and management of new ventures. Experience developing and delivering online courses. Ability to handle multiple projects simultaneously, assign priorities, and delegate appropriately to meet deadlines. Experience in developing and managing budgets. Experience in recruiting educational instructors and/or consultants. Ability to build consensus, communicate, and work collaboratively. Excellent communication, organization and presentation skills. Ability to represent CEL to our constituencies and to develop good working relationships internally and externally. The ability to work effectively with a wide range of individuals and organizations including industry partners, clients, campus faculty and administrators, faculty and students, and CEL management and staff Environmental/Physical/Special Ability to work evenings and weekends as needed. Experience in participating in cross-functional teams or committees to achieve organization-wide priorities. Must possess a valid Driver's License and safe driving record with the ability to drive locally. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 28, 2022
Full Time
Description: Working Title State Grants Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department The Office of Student Financial Aid (OSFA) strives to support students throughout the financial aid process. OSFA has the overall responsibility of administering federal and state financial aid and scholarships for SF State University. We determine the eligibility, awarding, and the conditions in which federal and state aid may be disbursed. Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,351 to $5,600 per month ($64,212 to $67,200 annually) Salary is commensurate with experience. Position Summary Reporting to the Assistant Director & Financial Student Aid & Compliance Officer, the State Grants Coordinator is responsible for the administration and reconciliation of all State Grants including, but not limited to, Cal Grant, Chaffee Grant, CA Military Department GI Bill, Dream Loan, Golden State Teach Grant, Middle Class Scholarship, and other State Grants as they are created. As the resident expert of State Aid Administration, the incumbent serves as the subject matter expert of State Aid and is the primary adviser and communications coordinator to all recipients of financial aid from any state program. The incumbent maintains policy documentation and institutional reporting to insure institutional compliance. The incumbent reviews eligibility, advises in awarding of allocated funds, and advises internal and external stakeholders of requirements. Additionally, the incumbent assists with the customer service needs of the Financial Aid Office, which can include phone, in person counseling, and email shifts. Position Information State Grants Coordination Works collaboratively with all units within Financial Aid, the Bursar Office, the Enrollment Management leadership team and the California Student Aid Commission (CSAC) and be the subject matter expert in student advising with regards to State Aid; Administers the delivery of state aid funds to students and advise according to individual eligibility; Oversees the State Aid portfolio and be the primary point of contact in State Aid administration and student counseling; Awards state grant programs as available and communicates eligibility requirements to student recipients; Stays current with CSAC program eligibility changes and requirements, as well as the WebGrants systems related updates and effectively communicate all CSAC updates/alerts for the Financial Aid team and student recipients on a regular basis; Utilizes state aid institutional reporting and reconciliation platforms to ensure proper awarding and advising to students in addition to accurate accounting to state and institutional stakeholders; Develops and interprets policies and procedures, and assists staff, students, and other programs coordinators; Assists and advises students and parents on all aspects of aid programs, and eligibility requirements; Reviews system-generated need analyses/awards to advise students, modify awards as needed and ensures compliance with federal and state laws, regulations, policies and procedures; Works with the Financial Aid Business Analyst to identify ad hoc reports as needed/requested and prepares/reviews related state reports to reconcile or resolve discrepancies and maintain records; Inputs data as required for eligibility determination for CA Chaffee Grant Program and communicates eligibility and requirements to recipients; Administers in Grant AB840 E2 Verification Audit Process and contacts students to encourage timely submission of necessary documentation; Works with colleges and departments to administer Golden State and Work Study programs administered by CSAC to ensure proper counseling and student services; and Participates in annual/regular trainings and professional organizations to stay abreast of new information and program changes to be implemented. Financial Aid Counselor Serves as lead to staff who are reviewing and verifying accuracy of FAFSA data against submitted supporting documentation and federal tax documents; is responsible for the completion of this task in a timely manner; and provides updated information to the Financial Aid leadership team regarding the status of verification of FAFSA data; Executes priorities set by the Division of Enrollment Management with regards to completion of verification to increase the University's enrollment with incoming new students; Analyzes complex student issues pertaining to financial aid involving unusual, sensitive, and complex circumstances to facilitate mutually acceptable resolution and provides comprehensive advisement and utilize counseling techniques to achieve said resolution; Reviews and analyzes complex financial documents to verify and assess applicant's resource; Interprets and applies broad knowledge of Federal, State and institutional financial aid administration policy to package and administers aid to eligible applicants; Exercises decision making authority to change or adjust financial aid awards to applicant with special needs or circumstances; and Follows up with students and parents in order to resolve discrepancies or other issues. Provide In-Person Assistance in the One Stop Provides student and parent in-person counseling at the One Stop Student Services Center, answering telephone calls, and responding to email inquiries, and while attending campus-wide events and activities; Problem solves to ensure that students are being accurately awarded and receiving their financial aid funds in a timely manner; and Represents financial aid at campus recruitment, retention and outreach events and programs as needed. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: The following knowledge and abilities as well as those listed at lower levels in the Student Services Professional series are required for appointment to this classification. Thorough knowledge of the policies, procedures, and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices, and activities of Student Services programs outside the program to which immediately assigned; general knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management; general knowledge of statistical and research methods. Ability to carry out very complex assignments without detailed instructions; advise students individually or in groups on varied and complex matters; determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature; reason logically and analyze and solve organizational and operational problems of one or several program areas; plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations; analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action; understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served; and establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master's degree in Counseling, Clinical Psychology, Social Work, or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance, or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Preferred Qualifications Experience in a higher education setting. Experience providing excellent customer service. Experience assisting and advocating for students and parents and helping them navigate through the Financial Aid processes. Demonstrated experience working in student services. Excellent writing, oral communication, interviewing, and counseling skills. Detail oriented. Ability to learn and interpret regulations and policies. Ability to work in highly automated environment. Experience with federal loan and grant programs. Familiarity with Oracle Campus Solutions (CS), United States Department of Education electronic access: National Student Loan Data System (NSLDS) and Common Origination & Disbursement System (COD) websites. Environmental/Physical/Special Repetitive wrist/finger motions with use of a computer. Sustained computer use. Must be able to work in a customer services environment and travel off-campus to facilitate and/or attend workshops or events. Must be available to work during evenings and weekends, as needed. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 27, 2022
Full Time
Description: Working Title Assistant Director for Continuing Students & Retention (MPP/Administrator I) - Residential Life Administrator Level (for MPP positions only) This position is an MPP I in the California State University Management Personnel Plan (MPP), reporting to the Associate Director of Residential Education & Leadership, Residential Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type At-Will Time Base Full-time 1.0 Work Schedule Monday-Friday 9AM to 12 Noon and 1PM to 6PM; may work weekends and non-traditional hours, and is required to participate in after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. Anticipated Hiring Range $6,096.00 - $6,417.00 per month ($73,152.00 - $77,004.00 annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director of Residential Education and Leadership, the Assistant Director of Residential Education and Continuing Student Retention performs duties to lead the Residential Education and Leadership team within the Residential Life Department, specifically in the Residential Communities that house continuing students. This position is tasked with the responsibility of visioning and leading the Residential communities that house all continuing, transfer, and non-traditional students. This includes but is not limited to Developing, implementing, and assessing residential curriculums that meet the needs of: Developing, implementing, and assessing residential curriculums that meet the needs of: Sophomore Year Experience Transfer Student Communities Continuing Student Living Learning Communities Continual collaboration and assistance with the Employee, Family Housing program Being the Residential Life representative on University Committees surrounding student retention, transfer students, and student career planning Leading Residential Life's student leader recruitment, hiring, and training processes for compensated student leaders They assist in the oversight of programs and administrative processes that contribute to the functioning of Residential Life. As part of this, the position supports the Residential Community, which consists of 5 residential communities that house approximately 2,400 first year and 2,000 upper division residents. The Assistant Director's central focus is to provide general guidance, direction, and oversight to the residential education staff, which is comprised of a variety of full-time and part-time staff and residential student leaders (Resident Assistants). The Assistant Director serves in the place of the Associate Director during absences, and may be involved in higher-level resident conduct as deemed necessary. The Assistant Director will independently perform highly complex professional student services including, but not limited to: reviewing complex individual, group or organizational problems; and developing and recommending courses of actions and implementing proposed solutions. The Assistant Director must utilize a combination of high-level analytical and interpersonal skills working on complex problems from the investigation and analysis stage through the solution and implementation stage The Assistant Director will participate in, oversee, assess, and make recommendations in regards to the following: Academic and Education Development Residential Curriculum Development Assessment Communication with families/guardians Community Development Counseling Crisis Management/Response Facility Management Leadership Development Living Learning Community Development Programming Recruitment and Selection Student Conduct Student Development Training In addition, the Assistant Director, in collaboration with the Director of Residential Life, will serve as a key figure in the oversight and administration of response to crisis and emergency situations, which also entails an on-call rotation. Essential Function Specialist Functions Continuing Student Retention Initiatives: The incumbent will be the driving force behind Residential Life's efforts in the retention of students beyond their second year at the university and the retention of transfer students. The incumbent will work directly with campus partners to create a comprehensive experience for students as they matriculate through the university, connecting them with resources and providing opportunities to assist students in graduating. Residential Curriculum Development - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing a comprehensive Residential Curriculum including the educational priority, learning goals, learning outcomes, education strategies and assessment methods. The incumbent will work directly with the Residential Curriculum Coordinator/or appropriate position to oversee in-hall curriculum efforts and be responsible for driving the development of curriculums specific to continuing, transfer, and non-traditional students. Supervision The incumbent serves as the direct supervisor and Appropriate Administrator to the Residential Education Area Coordinators and Specialist Coordinators (up to 10 Student Services Professional staff), and indirect supervisor to live-in professional and paraprofessional staff (up to 10 Head Residents and approximately 100 student assistants). All of these staff positions are primarily responsible for the day-to-day administration of the Residential Education and Leadership programs, as well as the health, safety and well-being of the residential community. The incumbent interfaces directly with students, parents and peers, under sensitive and sometimes complex situations. Management People Operations - Recruitment & Hiring, Onboarding/Separation, Payroll, Training, Process development, Employee Engagement, Performance Management, and Labor Relations. The incumbent will assist in HR management, risk management, and labor relations issues and actions involving University property and resources. The incumbent analyzes human resource matters in the department and proposes management positions on employment matters and practices that comport with HR policies, guidelines, and practices at the University and CSU levels. Assessment Initiatives - In collaboration with all management level positions, the incumbent will develop and take ownership of Student Learning Outcomes, program assessments, and resident engagement feedback including a yearly Resident survey. The incumbent will partner with professional staff to gather data from student staff and residents related to the employment and resident experience, respectively. The incumbent will generate criteria for an annual report in support of evidence-based decision-making. Academic Success - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives that enrich student success and graduation; and work with the Academic Initiatives Coordinator to provide advising and support for residential academic initiative implementation in the residential communities. Leadership Initiatives - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives centered on student leadership and student leadership organization development and growth. Project Management - Under general supervision, the incumbent will lead and develop student leader hiring, training, and development processes and programs; and lead/direct other staff members in the execution of all training, development, and selection for student leaders. After Hours Response The Assistant Director is required to live-on campus and participate in the after-hours response rotation providing consult, advice, and direction to the primary professional team member on duty. They must maintain a flexible schedule to meet the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated "essential personnel" and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned Embody the Six Roles of Leader Structuring Work: effectively manage and direct workflow, create clear position descriptions, clarify roles and expectations and delegate work. Managing Talent: hire, coach, support employees. Inspiring Performance: empower, appreciate, communicate constructive feedback Building Teams: build trust and collaborate Using & Sharing Information: open communication, transparency Facilitating Change: encourage other to seek opportunities for different innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace. Embody the Core Competencies Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion Qualifications A Master's Degree in higher education, student affairs, human services or a related field, and five years of increasingly responsible administrative, Residential Life experience, including supervision of professional staff. Ability to carry out complex assignments without detailed instructions; strong organizational skills and the ability to plan, coordinate, and initiate actions necessary to implement administrative, group decisions or recommendations. Ability to make independent decisions; exercise sound judgment; communicate ideas effectively in both written and verbal formats and with a diverse student, faculty, staff and community is essential. The Assistant Director must be able to provide comprehensive advisement to staff and department leadership; liaise with central Human Resources and campus partners; and identify problems and implement solutions where guidelines and precedents do not exist. The Assistant Director must have the ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Demonstrated ability and ongoing support for creating environments of social justice, equity and inclusion. Develop and implement socially-just policies that promote the development of inclusive, safe, and accessible living environments. The Assistant Director must be able to work effectively with a variety of individuals and should have special strengths and experience in organizational and employee development, project management, and supervision/management of employees. Strong administrative and organizational skills (including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, and PeopleSoft). At least three years of live-in experience through a Residential Life/Housing program. Desired Previous experience in mid-level position if possible. Ability to quickly and accurately develop, retain, interpret and apply comprehensive knowledge about the CSU and SF State policies and procedures, Title 5 of the California Education Code, and the Housing License Agreement. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 27, 2022
Full Time
Description: Working Title Administrative Office Coordinator (AOC) SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu . San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department School of Engineering, in the College of Science & Engineering (CoSE) Appointment Type This is a one-year probationary position. Time Base Full Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,598 to $5,620 per month ($55,176 to $67,440 annually) Salary is commensurate with experience. Position Summary Reporting to the Director of the School of Engineering, the Academic Office Coordinator (AOC) assists the Director in overseeing day-to-day administrative School operations, maintenance, and planning; provides lead work direction to staff and student assistants; and coordinates operations and technical support for a large, complex School with multiple programs. The AOC is responsible for the department budget analysis and projection, enrollment data analysis, academic schedule planning, and making recommendations to the Director regarding strategic choices and appropriate timing for department investment of resources. The AOC sets work standards for the School offices, takes initiative, and independently plans, organizes, coordinates, and performs work in myriad situations where numerous and diverse demands are involved. The AOC independently interprets a variety of complex organizational policies and procedures; uses initiative and judgment in analyzing information, and determines a course of action with the specifications of standard practice and established procedures to meet the operations, budgetary and personnel needs, and program goals for the department. The AOC has a high degree of responsibility, handles matters of confidential nature, has a thorough knowledge of campus and department policies and procedures, identifies deviations from applicable policies and procedures, and makes recommendations for changes in procedures. The AOC is also responsible for coordinating special projects and events for the School, such as graduation/recognition ceremonies, alumni events, School open houses, and academic/industrial outreach events. Position Information Academic Coordination & Scheduling: Collaborate with Chair to coordinate, develop and build the academic schedule, and plan and house all department courses. Analyze historical enrollment and planning data to calibrate scheduling, faculty appointments, and budget. Manage enrollment issues, permission numbers, classroom relocation, and class cancellation. Research course and program offerings of other academic departments that influence courses in the department, identify problem areas for course and program capacity, and make recommendations or take corrective action. Troubleshoot CS scheduling problems, and resolve issues related to classrooms, hires, or budget. Coordinate accreditation effort: compile data to support accreditation reports, coordinate accreditation team visit, contact/follow up with accreditation agency Process course proposals, course revisions, textbook orders. Review and process student petitions for department approval; disseminate/clarify course requirements/prerequisites; troubleshoot academic complaints. Budget and Finance: Analyze department financial accounts, including General Fund, Trust, Foundation, and University Corporation accounts for revenue and cost analysis, and budget allocations. Advise Chair on budget, and make recommendations on revenues and expenditures. Develop systems to manage, update and track detailed budget records and spreadsheets, reconcile department accounting records against University financial ledgers, and make corrections when necessary. Prepare financial reports, payments cost and revenue analysis, and evaluate historical budget data that include, lab fees, scholarships and Foundation, Instructional Related Accounts, and recommend allocation of funds. Analyze, monitor, and maintain department budget plans and expenses for all salaries, including temporary faculty and student assistants. Collaborate with Director on hires including costs and assignments. Personnel Support: Plan and analyze the efficiency of all department personnel evaluation procedures, including annual temporary faculty evaluations, assignments of Teaching Associates and graders, office and laboratory staffing, and make recommendations for operational policy improvements. Interpret, disseminate and advise department personnel with HR University policies and practices. Set up department policies to adhere with university HR policies. Prepare and process department personnel transactions including appointments of temporary faculty (15-25), temporary faculty evaluations, teaching associates and graduate assistants (10-15), and all student employment (graders, research assistants, office and lab assistants; 20-25). Coordinate hiring paperwork and background checks for all new hires. Coordinate and generate Faculty Work Load and Assigned Time reports. Administrative Coordination: Communicate policies and procedures, verbally and in writing, to Director, other chairs, college deans, administrative personnel, and students. Provide consultation and solutions for highly sensitive situations. Analyze scholarship funding availability, recommend awards to Director, and coordinate disbursement with on campus scholarship offices/departments. Provide administrative support for faculty recruitment including hotel reservations, securing rooms for meetings and candidates' presentations, and processing of travel claim reimbursements. Prepare and process appointment and reappointment papers for temporary faculty and graduate/student assistants. Interview and make recommendations in the hiring of student workers; orient student employees to university/department policies, and verify and approve Report Time hours. Handle student payrolls including verification of hours with faculty supervisors, and review and approve online hours. Academic and Industrial Outreach: Assist Director in reaching out to, liaising with, and following up with K12 institutions, community colleges, alumni, and industry partners for programmatic collaborations, social events, and fundraising purposes. Support Director in fundraising activities, including event scheduling, logistics preparation, and preparation of briefing and presentation materials. Build and update databases of partners in K12 institutions, community colleges, alumni, and industry partners. Oversee preparation of promotional materials and event planning, and participation in relevant functions by School representatives that may include the Director, faculty, staff, and student leaders of the School. Oversee Engineering student organizations, ensure student organizations are operating with the highest integrity and according to the bylaws, and act as an advisor to student organizations to resolve issues and conflicts. Provides oversight to student success programs such as MESA University Program, as well as liaise with programs including but not limited to Metro Engineering Academy, and any time-limited, grant-funded programs. Other duties as assigned. Minimum Qualifications A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Thorough knowledge of policies, procedures, practices and outside regulations pertaining to the applicable program and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to organize and plan work and projects including handling multiple priorities. Ability to anticipate problems and address them proactively. Ability to make independent decisions and exercise sound judgment. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Ability to work independently on varied or specialized administrative and analytical duties, follow through on assignments with minimal direction, and handle sensitive and confidential matters. Knowledge of CSU policies, procedures and guidelines, including specific campus procedures, to interpret inquiries and request to formulate appropriate action or responses. The use of sound judgment and discretion to analyze and address problems, interpret and apply theories and principles, and develop and recommend alternatives and best courses of action. Ingenuity in determining methods to achieve programmatic goals, and develop and implement program policies required. Experience researching and analyzing information using skills to think logically and identify anomalies, trends, and potentially invalid data. 4-6 years administrative work experience involving study, analysis, and or evaluation leading to utilization, interpretation and dissemination of administrative policies, procedures, practices and programs. Ability to understand and analyze complex problems from a future-oriented and broad interactive, perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to provide training to administrative staff and provide lead work direction; work with others at all levels within the organization; act as a representative to outside contacts; and take initiative and independently perform work in a fast working environment. Working knowledge of various software tools including Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Illustrator, Photoshop, and Box for file management. Knowledge of campus systems: FMS, HRMS, PageUp, Campus Solutions, Navigator, and Footprints. Familiar with CSU and SFSU policies and procedures. Ability to anticipate workload needs, and proactively prioritize needed actions based upon unit priorities and management's objectives. Familiarity with campus wide offices, administrative contacts, campus structure and resources. Ability to work variable nights, weekends and/or holidays, on campus or off-site, depending upon work conditions. Environmental/Physical/Special The AOC may be required to work after hours and on weekends as needed to support department administrative operations. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 25, 2022
Description: Working Title Hourly Police Dispatcher (Police Dispatcher II) - University Police Department SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department University Police Appointment Type Temporary Time Base Hourly Work Schedule Schedule to be arranged by supervisor. Anticipated Hiring Range $36.68 Per Hour Position Summary The Police Dispatcher is a specialized classification within police departments which provides essential dispatch communications and records maintenance. Dispatchers are responsible for maintaining effective and efficient communications between campus law enforcement headquarters, campus police officers in the field, outside emergency and law enforcement agencies, and the public. Incumbents in this position receive, record and dispatch general and emergency information quickly, clearly, and accurately. Incumbents at this level typically have a higher degree of accountability for the dispatch and records functions. Their assignments typically involve providing lead work direction to other dispatchers and/or other public safety support staff and/or performing more complex and diverse functions in support of public safety programs. They often participate in the development of operational procedures and protocols related to dispatch functions. Typical nature of work assignments: Coordination of the dispatch and records functions including providing lead work direction of dispatch and other public safety support staff. Ensures adequate coverage at all times by assessing needs and setting work schedules, acting as shift coordinator, planning and assigning work, monitoring performance and training staff. Performance of more advanced dispatch work including developing and auditing procedures and protocols to enhance the operation of the communications and records center; documenting policies and operational protocols and procedures; ensuring police reports and records systems are maintained according to applicable laws and regulations; compiling operational and training manuals; preparing reports on communication center and related police activities; developing and delivering dispatch and related staff and community training programs; and may serve as Emergency Medical Dispatch Manager. Accountable for own work results and daily dispatch operations. Performs day-to-day work independently under general supervision. Work is supervised in terms of overall accomplishments. Work involves addressing a wide range of problems that requires judgment and some ingenuity to develop thorough and practical solutions. Position Information Dispatch Communications Answering and screening incoming calls to the police department which involve conversing with crime victims, witnesses, and members of the public to elicit and record pertinent information; operating police department and other emergency communications equipment to dispatch officers to calls for service, critical incidents and emergencies; entering and retrieving data for police reports, activity logs and criminal information; utilizing automated dispatch and law enforcement systems and databases to enter, research and retrieve information; operating the 911 telephone system and serving as the primary answer point; coordinating emergency responses including performing emergency dispatch duties; and referring citizens to appropriate resources such as counseling services, domestic violence support services or victim/witness assistance units. Record-keeping Utilizing dispatch and law enforcement systems and databases (both computerized and manual) to maintain department files and reports; entering, recording, researching and retrieving information; updating department warrant and due diligence information; filing police reports; preparing arrest folders, maintaining criminal history files and preparing packets for prosecutors; compiling and sending reports to appropriate agencies; ensuring records and files are maintained in accordance with applicable laws and regulations; and providing related clerical and/or administrative support to the department. Public Safety Support Providing support to other public safety and community service functions including parking and access services; maintaining records; monitoring security and fire alarm systems and coordinating responses; monitoring building access; assisting campus visitors; and vehicle checkout. Other duties as assigned Minimum Qualifications Entry to the first level within this classification typically requires one year of verifiable experience using a switchboard and two-way radio communication system in a law enforcement or comparable agency within the last ten years and a high school diploma or equivalent. Essential entry qualifications require the ability to effectively use a phonetic alphabet, speak clearly and concisely, follow oral and written instructions, transfer information accurately, handle a wide range of interpersonal interactions effectively, and learn the use of applicable automated dispatch and law enforcement systems and databases. Incumbents must have completed the Police Officers Standards and Training (P.O.S.T.) Dispatcher Course and possess a P.O.S.T. Dispatcher Course Certificate. Incumbents must successfully pass supplemental P.O.S.T. requirements for dispatchers such as a background check, polygraph, physical and psychological examinations, and related requirements. Thorough knowledge of record keeping laws and regulations for police departments. Ability to provide lead work direction and train new staff. Ability to handle multiple priorities and manage multiple situations while under duress. Ability to analyze and address operational and procedural problems and recommend solutions. May be required to complete more advanced training. Preferred Qualifications Ability to remain calm, act quickly and use good judgment in emergencies. Ability to establish and maintain effective working relationships with co-workers and campus community. Ability to interact courteously with all contacts. Core Competencies - embody the following competencies Bias toward collaboration and teamwork. Effective communication skills across a variety of venues. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Required/License/Certification Must possess a valid California Driver's License. Position requires the use of state vehicle to attend events and visit off campus locations during work hours. Possession of Police Officers Standards and Training (P.O.S.T.) Dispatcher Course Certificate. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Environmental/Physical/Special The dispatch position is primarily an indoor operation. Incumbent will remain near, or in the dispatch console at all times. Must be willing to work any shift assigned, may work holidays, weekends, and nights. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 24, 2022
Full Time
Description: ******* SF STATE APPLICANTS ONLY ******* Working Title Corporal (Corporal) - University Police Department SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department University Police Department Appointment Type Probationary Time Base Full-Time Work Schedule Schedule to be arranged by supervisor. Anticipated Hiring Range $8,051.00 - $8,428.00 Per Month ($96,612.00 - $101,136.00 Annually) Salary is commensurate with experience. Position Summary Under general direction, the Corporal performs a variety of general law enforcement duties. Work assignments typically require the incumbent to exercise independent judgment and action. Incumbents typically perform general law enforcement work that includes some or all of the following: patrolling campus buildings and grounds on foot or vehicle; maintaining order; enforcing laws, rules and regulations; apprehending and processing violators; initiating police action; preparing and presenting oral and written reports; providing assistance to campus personnel, students and the public in public safety matters; and serving as the lead or senior member on a campus patrol operation. The Corporal rank is distinguished from the Police Officer by the regular, ongoing assignments of one or more of the following: assignment as a team leader, assistant watch commander or patrol agent responsible for leading a shift and providing direction to officers in the field. The Corporal performs special assignments on a regular, ongoing basis including, but not limited to: Field Training Officer (FTO), investigator/detective, crime prevention specialist, and/or community relations specialist. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Position Information Protection of Life, Property and Facilities Patrol campus and surrounding area(s) on foot, bicycle or by vehicle. Provide security for large gatherings, assemblies or other activities such as registration, athletic events, or social events. Participate in emergency preparedness, crime prevention and safety programs. Answer calls for service; protect persons, property and facilities. Supervisory/Investigative Support Train new officers and civilian employees as assigned. Supervise a shift as required (in the absence of a Sergeant). Conduct investigations related to assigned cases, or incidents which occur on or near campus during the assigned shift, take necessary action within the limits of existing laws, policies and procedures. Administrative and Report Support Provide general information and assistance to faculty, staff and students and the general public. Participate in crime prevention activities, enforce laws, traffic regulations, apprehend and arrest criminal violators on or off campus. Prepare reports covering observed irregularities, violations of the law, or campus regulations. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Knowledge and Abilities: Valid California driver's license. Thorough knowledge of current law enforcement methods and procedures. Thorough knowledge of current criminal codes and laws. Thorough knowledge of effective investigative techniques and procedures. Effective oral and written communication skills, including writing clear and comprehensive reports. Ability to work independently and make sound judgments. Ability to provide effective leadership and direction to field personnel during assigned shift. Education and Experience: High school diploma or equivalent and graduation from a Peace Officer Standards and Training (P.O.S.T.) academy and a Basic Course Certificate. Two or more years of active law enforcement experience. Preferred Qualifications Working knowledge of public safety, including law enforcement methods, traffic control, arrest and safety procedures in a campus environment, existing criminal codes, law, etc. General knowledge of crime prevention, First Aid and CPR. Ability to quickly learn and apply campus rules and regulations; assess law enforcement or other hazardous situations; determine an appropriate course of action; prepare clear and concise procedural reports; and maintain cooperative and working relationships with the campus community, general public, and local and state police agencies. Possession of a P.O.S.T. Intermediate and/or Advanced Certificate. Possession of an undergraduate baccalaureate degree from an accredited academic institution. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Required License/Certification Incumbent must hold a valid California Driver's License as well as continued completion and compliance of the CSU Defensive Driver's Training course throughout employment. Must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Incumbent must be able to perform the essential functions of the job with or without reasonable accommodation. Must be able to complete all the physical requirements of active duty as a Corporal. Work Environment: Must be able to perform law enforcement duties and emergency related duties in various environments (indoor, outdoor, inclement weather, and other adverse conditions, etc.). Requires ability to work various rotating shifts including nights, weekends, and holidays. May be required to work on short notice. May be required to travel, including during the evenings/nights and weekends. Personal protective equipment required: police uniform (as described in the University Police General Orders Manual) and duty belt with weapon. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 24, 2022
Full Time
Description: Working Title Sergeant (Sergeant) - University Police Department SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department University Police Department Appointment Type One year Probationary Time Base Full-Time Work Schedule Work schedule consists of shift work including nights, weekends, and holidays. Anticipated Hiring Range $8,851.00 - $9,275.00 Per Month; $106,332.00 - $111,300.00 Annually Salary is commensurate with experience. Position Summary Under the direction of a commanding officer, the Police Sergeant performs supervisory duties to include, but are not limited to, making work assignments, monitoring and reporting work activities, and providing on the job training, mentoring and assistance to subordinates. Police Sergeants plan, assign, coordinate and supervise assigned staff on a shift, task force or unit on a regular basis; develop, implement and enforce campus and department policies, procedures, and regulations within the assigned area of responsibility; provide on-the-job training, development and evaluation to assigned staff; may assume command in the absence of the superior officer and assist in administrative duties; participate in the development and implementation of department policies and procedures; act as team leader on a particular investigation task force or project ( e.g. critical response unit, special evidence discovery and evaluation team, field training, defensive tactics instruction, crime prevention and community relations programs); assume the role of designated Watch Commander or Officer in Charge; and provide specialized training and assume a leadership role on special reaction teams (e.g. sexual assault or emergency medical). The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Position Information Provide Supervisory Support Supervise officers assigned to patrol shift, or detectives assigned to Investigation's Unit. Evaluate assigned officers' work performance. Train and review work of new officers and civilian employees as assigned. Provide shift supervision of assigned team as required. Responsible for maintaining patrol staffing to include but not limited to staffing emergencies, special events, scheduled time off, etc. Provide Investigative Support Conduct investigations related to assigned cases or incidents which occur on or near campus during the assigned shift, and take necessary action within the limits of existing laws, policies and procedures. Maintain current status of all investigative and preventive activities and prepare reports as requested. Provide Administrative and Report Support Participate in crime prevention activities: enforce laws, traffic regulations, apprehend and arrest criminal violators on or off campus. Provide security for large gatherings, assemblies or other activities such as registration, athletic events, or social events. Provide general information and assistance to faculty, staff and students and the general public. Prepare reports covering observed irregularities, violations of the law, or campus regulations. Participate in emergency preparedness, crime prevention and safety programs. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications The Sergeant classification is the highest level in the Police Series and is a first line supervisory classification, requiring a comprehensive knowledge and understanding of law enforcement methods and procedures, criminal codes and laws, and investigative techniques and procedures. Work assignments include primary supervisory responsibility for a shift, program, unit or task force, and general law enforcement and specialized work assignments performed by other positions in this series. Incumbents require graduation from a Peace Officer Standards and Training (POST) academy, a Basic Course Certificate, and three or more years of active law enforcement experience. Knowledge & Abilities Valid California driver's license. Comprehensive knowledge of current law enforcement methods and procedures. Comprehensive knowledge of current criminal codes and laws. Comprehensive knowledge of effective investigative techniques and procedures. Effective oral and written communication skills, including writing clear and comprehensive reports. Ability to work independently and make sound judgments. Ability to provide effective leadership, training and direction to assigned personnel. Ability to supervise and evaluate employees effectively. Ability to assist in developing department policies and procedures. Education & Experience High school diploma or equivalent and graduation from a Peace Officer Standards and Training (P.O.S.T.) academy and a Basic Course Certificate. Three or more years of active law enforcement experience. Completion of a P.O.S.T. Supervisory Program is desirable or must be completed within one year of appointment. Preferred Qualifications Minimum Standards for Police Officer Candidates (California Government Code Section 1031) Must have no felony convictions. Must have no misdemeanor convictions containing elements of domestic violence. Must successfully complete fingerprint and records check including local, state and federal criminal records. Must satisfy citizenship requirements detailed in Government code 1031 (a) and 1031.5. Be a U.S. citizen, or a permanent resident alien who has applied for citizenship and obtains citizenship within three years of application date. Must be a minimum of 21 years of age by the time of sworn appointment. Must have good moral character as determined by a thorough background investigation which will be conducted as prescribed in the POST Administrative Manual, and must be completed prior to appointment date. Must be free from any physical, emotional, and mental condition, which might adversely affect the exercise of powers of a police officer. Must be able to read and write at the levels necessary to perform the job of a police officer as determined by the use of the POST Entry-Level Law Enforcement Test Battery or other job-related tests of reading and writing ability. Three or more years of active patrol law enforcement experience. Completion of a POST Supervisory Program is desirable or must be completed within one year of appointment. Effective oral and written communication skills, including writing clear and comprehensive reports. Ability to work independently and make sound judgments. Ability to provide effective leadership, training and direction to assigned personnel. Ability to supervise and evaluate employees effectively. Ability to assist in developing department policies and procedures. Five years or more of active law enforcement experience to include patrol and investigative functions. Supervisory experience in the form of formal supervisor position, team leader, or acting supervisory roles. Working knowledge of public safety, including law enforcement methods, traffic control, arrest and safety procedures in a campus environment, existing criminal codes, law, etc. General knowledge of crime prevention, first aid and CPR. Ability to quickly learn and apply campus rules and regulations, asses law enforcement or other hazardous situations, determine an appropriate course of action, prepare clear and concise procedural reports, maintain cooperative and working relationships with the campus community, general public, and local and state police agencies. Possession of a P.O.S.T. Intermediate and/or Advanced Certificate. Possession of an undergraduate baccalaureate degree from an accredited academic institution. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Required License/Certification Incumbent must hold a valid California Driver's License and complete/maintain compliance with the California State University (CSU) Defensive Driver's Training course throughout employment. Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special PHYSICAL REQUIREMENTS: Incumbent must be able to perform the essential functions of the job with or without reasonable accommodation. Must be able to complete all the physical requirements of active duty as a Sergeant. Work Environment: Must be able to perform law enforcement and emergency related duties in various environments (indoor, outdoor, inclement weather, and other adverse conditions, etc.). Must be able to work various rotating shifts including nights, weekends, and holidays. May be required to work on short notice. May be required to travel, including during the evenings/nights and weekends. Personal protective equipment required: police uniform (as described in the University Police General Orders Manual) and duty belt with weapon. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 24, 2022
Full Time
Description: Working Title Administrative Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu . San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Mathematics Department, in the College of Science & Engineering (CoSE) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $3,393 to $3,770 per month ($40,716 to $45,240 annually) Salary is commensurate with experience. Position Summary The Mathematics Administrative Support Coordinator (ASC) is responsible for operating and maintaining the efficiency of the department through providing services and support to faculty, staff and students. This position is a public face of the department and requires the ability to assist people in a friendly and competent manner at all times. The Math Department consists of 23 Tenured/Tenure-track faculty, about 25 lecturers and 30 Graduate Teaching Associates, about 210 undergraduate majors and 40 graduate students, four degree programs, and over 2500 FTES per year. The Academic Support Coordinator works closely with the Academic Office Coordinator as well as the Department Chair. The primary duties include interaction with office staff, faculty, students, and community; clerical support including managing the main office, office assignments, textbook inventory and math library; student payroll, training, and supervision; event planning; and supervising repair of resources. Position Information Student payroll, training, and supervision processing hiring paperwork and online hiring (e-TRACs) of all hourly student employees student payroll (for student assistants and graders, monthly pay vouchers, terminations, expenditures) and building schedule for student assistants supervising and training student assistants Clerical support typing correspondence office assignments (keys, codes for doors, copiers and lockers, signs, cleaning out offices, furniture purchase, office hours list, etc.) maintaining the department textbook inventory and math library ordering supplies (for office, teaching, research, etc.) completing monthly Procurement Card reports to submit to Fiscal Affairs and Accounts Payable arranging for reimbursement for faculty and student expenses managing the reception and delivery of physical mail updating the department web page and newsletter managing the scheduling of department controlled rooms downloading application files to department graduate programs and scholarships Customer service Interaction with office staff, faculty, students, and community through: meeting with AOC and Chair ensuring timely responses to office telephone calls and emails ensuring sufficient in-person coverage for advising/helping/redirecting walk-in inquiries notifying students and instructors of changes in class schedule, campus and department protocols notifying students and instructors of deadlines for scholarships, jobs and other opportunities coordinating student assistant work schedules for smooth office function Coordination and execution of event planning Special projects as assigned supporting and working closely with AOC in matters related to office policy and procedures and departmental events Repair of resources coordination of repairs to offices, telephones, office machines, computers, etc. Other duties as assigned Minimum Qualifications Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Preferred Qualifications BA/BS degree. Experience must include initiating, executing and coordinating office tasks and special projects with a strong sense of independence and clear judgment. Excellent English grammar/punctuation, spelling, communication skills, resourcefulness, initiative, and desire to help individuals. Ability to operate office equipment and troubleshoot problems, ability to learn new software, experience with Microsoft Office Suite, effective phone skills, use of email, and adaptability to a dynamic office environment. Capability to handle and coordinate multiple projects independently with frequent interruptions, and prioritizing workload and deadlines while maintaining accuracy. Friendliness and a positive "can-do" attitude along with personal responsibility and accountability. Experience handling correspondence and a higher range of interpersonal contacts within and outside of the university, while maintaining confidentiality and sensitive information. Experience and commitment to being a constructive and participating member of a team environment is crucial. Excellent people skills. Experience in a university setting or a CSU campus and knowledge of university policies and procedures including university operating systems is preferred. Experience in supporting and working with senior management in an office setting is a plus. Experience ordering office resources such as office supplies. Familiarity with the work and culture of mathematics departments. Environmental/Physical/Special Sit at a desk in front of a computer for long periods of time. Frequent walking, stooping, squatting, and lifting items weighing up to 20 pounds. Maintain an eight-hour work day Monday through Friday, but not including the 1200-1300 hour. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 24, 2022
Part Time
Description: Working Title Operations and Events Technician SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Liberal and Creative Arts Appointment Type Temporary: Position to end on or before one year from date of hire. Permanent status may be earned in this position if it is renewed for four years without a break in service in accordance with collective bargaining agreement provisions. Time Base Part-time (0.50) Work Schedule Employee will work an irregular schedule varying according to workload requirements. Anticipated Hiring Range $2,000.00 - $2,200.00 Per Month ($24,000.00 - $26,400.00 Annually) Salary is commensurate with experience. Position Summary Using technical abilities and knowledge, oversee the more technical aspects of audio production for events supported by the College of Liberal & Creative Arts Operations team. Works solo shifts supervising events and student workers in support of faculty and student crews on campus and outside groups. Installs and repairs equipment in various areas as assigned in the College. Maintain audio equipme nt in larger auditorium spaces managed by LCA. Deals with any problems that arise. Position Information Technical Support Provide safety oversight for the proper execution of activities including ADA and fire code compliance, usage of all theatrical equipment, and audience management. First level responder for emergency situations/BERC while on shift. Lead audio support for events and performances in LCA venues. Works to review plots and riders for upcoming concerts and vents Liaison with p roduction manager to fulfill the audio needs of performances Advises college leadership on best practices and designs for production spaces, theatres, recording studios, etc. In partnership with Academic Tech troubleshoots and repairs classroom and lab AV systems. Consults with AT for new installations Troubleshoot technical problems for programs, lab activities, performances and general audio maintenance. May occasionally cover an evening shift when needed or sub for another coordinator on leave. Act as on - site project supervisor responsible for event outcomes, building spaces, safety and evacuation in event of an emergency. Building & Program Support: Actively participate in Operations team meetings with the goal of innovating new improved practices and procedures related to college goals. May supervise and train student workers and other event personnel. Access to and coordination of activities in LCA buildings and supervise student staff. Provide access to rooms and equipment for approved personnel. Help ensure that all events comply with University, State, and Federal regulations. Other Duties Minimum Qualifications General knowledge of methods and problems related to applicable production specialty area. Working knowledge of design principles and the ability to translate design specifications, blueprints, or drawings into applicable costume, scenery, lighting and sound production. Ability to identify and appropriate materials and supplies needed for pro jects and manage materials budgets for production specialty and specific projects. A foundation knowledge of applicable software packages for applicable production specialty and ability to use standard features. General knowledge of historical periods as they relate to the production specialty. For costuming, working knowledge of and ability to use the patterns, methods, materials and equipment involved in construction and reconstruction of costumes and related accessories. For scenery construction, ability to read blueprints; working knowledge of carpentry and ability to apply knowledge to set and scenery construction; ability to mix and apply paint for sets and scenes; and ability to operate staging equipment. For lighti ng and sound production, general knowledge of basic electrical theory and working knowledge of lighting and/or sound effects. Working knowledge of safety requirements and standards related to stage and set construction, lighting, and stage operations. Ability to assist in the training and supervision of students involved in productions. Preferred Qualifications Ability to provide support for sound technology at an intermediate to advanced level demonstrating functional knowledge in analog and di gital consoles, microphone technique, and signal flow troubleshooting. Ability to provide support for lighting and projection technology at an intermediate to advanced level demonstrating functional knowledge in programming and operating lighting console s, installing lighting and projection for performance, and troubleshooting equipment. Demonstrated ability to lead and supervise student employees with varied responsibilities Environmental/Physical/Special Must be able to use a computer for extended periods of time Wo rking closely with others Protracted or irregular hours of work Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 24, 2022
Part Time
Description: Working Title Biology Seawater Technician SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Biology Department, in the College of Science & Engineering (CoSE) Appointment Type This is a one-year probationary position. Time Base Part-Time (FTE 0.5) Work Schedule This employee will work an irregular schedule varying according to workload requirements. Work schedule for this position will be determined with candidate in coordination with coverage from others in department. Anticipated Hiring Range $4,548 to $5,053 per month ($54,576 to $60,636 annually) @ a Time Base of (FTE 1.0) $2,274 to $2,526.50 per month ($27,288 to $30,318 annually) @ a Time Base of (FTE 0.5) Salary is commensurate with experience. Position Summary The Seawater Technician position in the Department of Biology at San Francisco State University will be responsible for caring for both the equipment and animals located in the seawater room in Hensill Hall. The care of the equipment includes the installation and maintenance of racks, tanks, filtration systems, pumps, plumbing, temperature controllers, and any additional devices necessary for aquaria to properly function. The care of the animals includes maintaining water quality, acquiring and/or collecting organisms and their food, feeding organisms, and record keeping and reporting on animal health and feeding. The incumbent will be supervised by the seawater committee and will report to the Chair of the Biology Department. SF State is a member of the California State system and serves a diverse student body of 30,000 undergraduate and graduate students. The University seeks to promote appreciation of scholarship, freedom, and human diversity through excellence in instruction and intellectual accomplishment. The Department of Biology is home to over 1600 undergraduates, 200 master's students, 14 staff, 40 lecturers, and 45 tenure/tenure-track faculty who hail from diverse backgrounds. The department is proud of its reputation in actively engaging students from diverse backgrounds in scientific discovery. Position Information Monitor and maintain the overall health of organisms in aquaria within departmental aquarium facilities for teaching and research purposes, including the hiring and oversight of student helpers. Install and maintain aquarium equipment to ensure proper function; source new equipment for the seawater room and BIOL 240 as needed. Collecting and ordering live marine organisms used for teaching by the Department of Biology and providing materials directly to classroom aquaria as needed by faculty, staff, and students. This includes garnering a California Department of Fish and Wildlife scientific collecting permit and interacting with faculty, laboratory teaching staff and Graduate Teaching Assistants as necessary. Ensure that the seawater room is safe and accessible. Other duties as assigned. Minimum Qualifications Thorough knowledge of methods, materials, tools and equipment used in construction, installation, maintenance, repair and operation of research- or industrial-grade marine aquaria; knowledge of the repair and maintenance of aquaria and devices used with aquaria, working knowledge of aquarium room facilities, including electrical, plumbing, HVAC and other central facilities elements. Ability to perform complex troubleshooting; ability to design, fabricate, modify, and repair aquaria and associated devices following original or suggested plans; ability to analyze equipment problems and determine what repairs are needed; ability to install, place, and maintain a wide variety of equipment related to the area of job assignment. Ability to read and write at a level appropriate to the duties of the position, ability to make arithmetic computations where required. Experience equivalent to two years of journey-level or skilled experience in the maintenance, repair, and operation of scientific or technical equipment related to research- or industrial-grade marine aquaria as assigned such as mechanical, electromechanical, electronics or in the specialized category including construction and fabrication and some precision work or requiring trade or craft skills working with a variety of unique materials. Experience equivalent to two years of semi-skilled experience maintaining and repairing scientific or technical equipment or related experience in the type of equipment as assigned as part of instructional support activities may be substituted for one year of the required experience. Experience equivalent to two years of trade school or technical arts training with specialization in the type of equipment repair as assigned, completion of an apprenticeship program, or completion of a full military specialization in the required type of equipment maintenance and repair for one year of the required experience. Preferred Qualifications • Experience working in an educational, corporate, non-profit, or government environment. • Bachelor degree or equivalent to graduation from a four-year college/university. • Experience with marine aquarium maintenance and setup, include sea water chemistry, PVC plumbing, aeration, and electrical wiring for aquarium devices (e.g., pumps). • Experience with the care and maintenance of marine organisms including diverse marine invertebrates. • Ability to recognize and treat common diseases found in marine organisms. • Ability to recognize and repair malfunctions in aquarium components. • Knowledge and ability to collect a wide variety of local marine organisms. • Ability to work independently. • Ability to effectively interact with diverse facility users with differing needs. • Ability to effectively interact with the IACUC committee and the veterinarian. • A minimum of two years of relevant experience. • Experience supervising people from diverse backgrounds. • Experience working with people from diverse backgrounds. • Strong communication skills. • Strong record-keeping skills and experience using spreadsheets. California Department of Fish and Wildlife Scientific Collecting Permit is required but can obtain once employed. Environmental/Physical/Special Must be able to lift up to 40 lbs. and stand on a step stool or ladder. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 23, 2022
Part Time
Description: Working Title Custodian SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Facilities Services Appointment Type This is a one-year probationary position. Time Base Part-Time (0.5) Work Schedule Monday - Friday; 9:30am - 1:30pm Anticipated Hiring Range $1,560.00 Per Month ($18,720.00 Annually) Salary is commensurate with experience. Position Summary Under direct supervision, the Custodian's primary responsibility is to maintain all campus buildings in an acceptable cleanliness, to clean and sanitize assigned areas, restroom facilities, common/public spaces. Work includes sweeping, mopping, waxing and polishing floors, shampooing and vacuuming carpets, cleaning windows and glass surfaces as directed, removal of trash from buildings and rearranging furniture in classrooms as directed. Position Information Sweep, scrub, mop, wax and polish floors, clean classrooms and laboratories, shops, and locker rooms. Unlock doors. Safeguard buildings and equipment from unauthorized use. Empty wastebaskets and remove trash and empty recycling containers. Assist faculty and students in moving tables, chairs and other furniture in classrooms, and auditoriums and in assisting in setting up and preparing for athletic events, assemblies, and graduation exercises. In addition to that, staff and faculty offices will be cleaned according to schedule. Window washing (interior) on all floors, exterior first floor only and other designated areas. Other duties as assigned. Minimum Qualifications Abilities : Ability to read and write at a level appropriate to the duties of the position; follow verbal and written instructions to ensure safety; operate and care for custodial equipment and supplies applicable to the position; use custodial systems such as those used to track work orders and two-way radios for communication; observe safety requirements and safe work practices and methods as required; perform work involving regular physical activity; and establish and maintain cooperative work relationships. Some positions may require ability to move up to 50 pounds. Preferred Qualifications General knowledge of methods, materials, chemicals, and equipment used in custodial services. Experience in custodial or commercial housekeeping and experience working in educational facility. Environmental/Physical/Special Must be able to move up to 50 pounds and be able to use cleaning chemicals frequently; may be required to wear distinctive work clothing provided by the University. Possess a valid California Driver's License; comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 22, 2022
Full Time
Description: Working Title SF BUILD Program Lead (Associate, Academic & Institutional Studies III) - ORSP/Biology/SF BUILD SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Biology/ SF BUILD (Building Infrastructure Leading to Diversity) Appointment Type Temporary: Position will end on or before June 30, 2023. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full time (1.0 FTE) Work Schedule Monday through Friday from 8am to 5pm. Please refer to the Work Schedule Anticipated Hiring Range $8334.00 monthly ($100,008.00 annually) Salary is commensurate with experience. Position Summary The SF BUILD Program Lead under the general direction of the Principal Investigator, will have two main responsibilities for SF BUILD, (1) to lead SF BUILD administrative efforts and (2) to participate in program dissemination, sustainability and institutionalization efforts. The SF BUILD Program Lead will guide program staff across cores in the planning and implementation of all program activities, budget management, grants reporting, and program policy development and implementation. The SF BUILD Program Lead will also work closely with other SF BUILD Leadership at SF State and UCSF in the strategic planning of SF BUILD efforts, activities, and research studies, specifically assessing student and faculty outcomes from their involvement in inclusive research training and curriculum development. The candidate will also work closely with SF BUILD leadership to negotiate the institutionalization and sustainability of key SF BUILD activities with relevant stakeholders. Position Information Strategic Planning Help plan, lead an assess SF BUILD activities and events. Work with other SF BUILD leadership and key stakeholders in the negotiation to institutionalize key SF BUILD activities. Provide lead directions to sustain key SF BUILD activities that support students and faculty and the development of affirming and inclusive STEM spaces. Work with the evaluation team in the evaluation of program activities, particularly with a focus on student and faculty outcomes from SF BUILD involvement. Dissemination Work with other SF BUILD team members in the development of manuscripts describing the outcomes of the SF BUILD program. Disseminate SF BUILD findings and theory of change at local, regional and national conferences. Collaborate with other BUILD leadership nationally to assess the impact of the national BUILD efforts, and develop collaborative manuscripts describing these efforts. Administrative Duties Provide lead direction to the SF BUILD administrative team Work closely with the SF BUILD Program Administrator in the management of the budget and oversight of purchases. Lead program recruitment efforts. Perform duties related to hiring project personnel as needed for various type of classification for the SF BUILD program. Oversee internal and external program communication efforts. Participate as a liaison between SF BUILD and other stakeholders. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledges and Abilities: Thorough knowledge of the principles of management and organization; and of administrative survey principles and techniques and skill in their applications; thorough knowledge of the subject area of assignment. Ability to plan, organize, conduct and participate in major administrative and analytical studies; ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to the studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and |diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and various analytical research methods; ability to draw conclusions and develop recommendations; ability to prepare written reports; ability to develop and maintain high level contacts including the leading of meetings and negotiations. Experience: Five years of progressively responsible administrative or professional experience which demonstrates ability to conduct complex analyses of problems in assigned functional areas. The rank of Associate Professor or higher In a four-year college or university and demonstrated experience in research or special study work may be substituted for up to four years of experience. Education: Equivalent to graduation from a four-year college or university. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications A graduate degree and/or training in science or science education is preferred. 5 or more years of experience in mentorship and training of underrepresented students in biomedical research. 5 or more years of experience with facilitating the professional development of faculty in equity practices for scientific teaching. Experience with NIH grant submission and reporting. Experience working directly with culturally diverse populations at many levels. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills Customer/Client Focus with an emphasis in problem solving and resolution Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 22, 2022
Full Time
Description: Working Title Compliance Coordinator (Administrative Analyst/Specialist, Non-Exempt) - Office of Research and Sponsored Program SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs Appointment Type Probationary Time Base 1.0 Work Schedule Monday - Friday; 8:00AM - 5:00PM Anticipated Hiring Range $4,750 per month ($57,000 Annually) Salary is commensurate with experience. Position Summary Performance of a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures. The Compliance Coordinator will be responsible for administrative support for the compliance program including, Time and Effort Reporting, handling of Conflict of Interest forms and trainings, and conduct data entry/checks/reconciliation in multiple systems both internal and external and to ensure compliance, assist with university audits, and document retention. Position Information The Compliance Coordinator will be responsible for administrative support for the compliance program. Specific duties include, but are not limited to: Preparing, routing, and tracking Time and Effort reports to troubleshooting issues Preparing, routing, tracking, and reviewing Conflict of Interest forms as well as assigning and tracking trainings Assist with semester/year end reconciliation, which may include but not limited to suspension and debarment checks and other compliance checks as required by funder/federal/state/local governmental to adhere to regulations Conduct mini audits on ORSP projects and assisting with single/CSU/agency audits Assist with compliance projects as well as document retention of ORSP project and proposal folders Financial reconciliations and researching and resolving problems related to fiscal compliance issues Other duties as assigned At all times must demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P3OD) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Bachelor's degree, preferably in business administration: accounting, information systems, or decision sciences. Work experience may be substituted for education. Effective verbal, written and interpersonal communication skills Knowledge of common software packages and comfortable creating/using spreadsheets and databases. General knowledge of sponsored programs administration, research compliance and/or federal regulations. Core competencies- embody the following competencies: Bias toward collaboration and teamwork; Effective oral, written and nonverbal communication skills; Customer/Client Focus with an emphasis in problem solving and resolution; Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 22, 2022
Full Time
Description: Working Title BUILD Core Lab Research Specialist (Research Technician III) - ORSP/Biology/SF BUILD SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Biology/ SF BUILD (Building Infrastructure Leading to Diversity) Appointment Type Temporary: Position will end on or before June 30, 2023. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday from 8am to 5pm. Please refer to the Work Schedule Anticipated Hiring Range $6287.00 monthly ($75,444.00 annually) Salary is commensurate with experience. Position Summary Under the general direction of the BUILD Lead PI, the BUILD Core Lab Research Specialist will provide support and oversight for the daily function of lab research activities, including but not limited to maintaining laboratory safety standards and protocols up to institutional standards, monitoring the budget, and organizing laboratory meetings. Additionally, the candidate with work closely with SF State students and community members for training on BUILD Core lab equipment, standard laboratory practices and protocols, while also maintaining research relationships with community partners. Position Information Research Support Prepare detailed plans for study for research projects with local partners. This includes the development of protocols with directions for troubleshooting procedures, and optimization of standard laboratory operating procedures. Acquire data through biosample processing, conduct data analysis of biomarker data, and interpret data of lab study results. Prepare graphic representations of study results to distribute to research partners. Assist in the recruitment of human participants in BUILD Core lab research studies. Write and maintain project IRBs Organize and supervise the work of a small team (e.g. lab members). Laboratory Function Support Maintain lab to school policy and biosafety regulations/standards. Maintain the function of critical laboratory equipment. Organize, plan and facilitate lab meetings and any other required meetings (e.g. with collaborators, students, etc.). Maintain lab space organized and clean. Maintain communication and relationships with Biotech and other companies for purchasing lab supplies and equipment. Administrative Support. Student Training & Supervisory Duties Supervise a small team of student trainees on the implementation of standard laboratory practices Provide guidance to a small team of trainees on the compilation and analysis of both quantitative and qualitative data Provide training on cellular and molecular biology techniques during the SF BUILD scholar rotation. Develop and implement training modules on responsible conduct of research for BUILD scholars and other students conducting research in the BUILD Core Lab Dissemination Report findings to the SF BUILD Leadership. Report research outcomes and interpretations of data at local, regional and national conferences Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledges and Abilities: Thorough knowledge of research techniques, including the planning of studies and investigations, the determining of variables and the developing of reference materials; thorough knowledge of research reporting techniques; general knowledge of machine tabulation techniques and the programming of data; thorough knowledge of the techniques and treatment of data such as simple correlation methods, trend analysis, frequency distribution analysis, sampling techniques, hypothesis testing and methods of interval estimation; familiarity with the principles of personnel management and effective supervision and ability to direct the work of others. Ability to reason logically and capacity for independent and creative thinking on research problems; ability to develop techniques for handling a large variety of detailed data and ability to analyze these data; ability to establish and maintain cooperative working relationships; ability to speak and write effectively; ability to analyze situations accurately and to adopt an effective course of action. Experience: Three years of progressively responsible technical research or statistical experience including or supplemented by one year in the interpretation and graphic presentation of data. Graduate study in the social sciences, economics, mathematics, statistics, public or business administration or engineering may be substituted for the required experience on a year-for-year basis. Education: Equivalent to graduation from a four-year college or university. (Additional qualifying professional experience may be substituted for the required education on a year-for-year basis.) A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Graduate degree in the biomedical field. Experience working with community partnership, including universities, community organizations and high schools. At least 4 years of research experience measuring biomarkers of stress, accelerated aging and resilience. Experience working with and providing research training for undergraduates. Prior experience as a lab manager for a research laboratory. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 22, 2022
Part Time
Description: Working Title SF BUILD Administrative Specialist (Administrative Analyst/Specialist, Exempt III) - ORSP/Biology/SF BUILD SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Biology/ SF BUILD (Building Infrastructure Leading to Diversity) Appointment Type Temporary: Position will end on or before June 30, 2023. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Part-Time (0.50 FTE) Work Schedule Monday through Friday. Please refer to the Work Schedule Anticipated Hiring Range $7495.00 monthly ($89,940.00 annually) @ 1.0 FTE $3748.00 monthly ($44,976.00 annually) @ 0.50 FTE Salary is commensurate with experience. Position Summary The SF BUILD Administrative Specialist under the general direction of the Principal Investigator, will manage administrative and logistical efforts for the SF BUILD program under minimal supervision from SF BUILD Leadership. The incumbent will directly manage all fiscal and budgetary efforts of the SF BUILD project. The SF BUILD Administrative Specialist will work closely with SF BUILD leadership to prepare and generate annual progress reports to the NIH funding agency. Position Information Program Administration Work with individuals at all levels of the SF BUILD program, outside affiliated. programs/institutions and outside vendors and lead efforts to carryout administrative and logistical support. Independently resolve issues that may arise in the planning and examination of BUILD database Develop policies and procedures related to issues frequently not covered by existing administrative policies and procedures, including but not limited to, the development of SF BUILD programmatic practices for student & faculty travel and supply requests, stipend and tuition processing, and vendor payments. Act as an internal and external resource for allowable project activities in compliance with grant and university policy. Fiscal and Budgetary Management Under the direction of the supervisor lead the financial analysis, planning and fund management of the SF BUILD Program Analyze and interpret budgets. Work closely with SF BUILD leadership to ensure all programmatic activities are allowable costs according to university and grant guidelines. Oversee the process and preparation of travel requests, reimbursements and payments to vendors for SF BUILD activities and event. Grants Reporting Generate reports and develop summary narratives for the annual progress report to the National Institutes of Health Funding agency. Oversee student assistants in database management that stores programmatic data and all funding agency reports. Disseminate results through the development of summaries for the BUILD team, funding agency and other stakeholders. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods Knowledge of and ability to apply fundamental concepts. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Thorough knowledge of policies, procedures, and outside regulations pertaining to and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to train others on new skills and procedures and provide lead work direction. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications A Bachelor's degree and/or advance degree in science or related field. Prior experience working with University Administration, local communities, and students. Experience supervising and managing others. Excellent communication skills, and navigating various projects is a must. Prior work experience in efforts to increase diversity in higher education. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 22, 2022
Full Time
Description: Working Title SF BUILD Communications Technician (Research Technician I) - ORSP/Biology/SF BUILD SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/ Biology/ SF BUILD (Building Infrastructure Leading to Diversity) Appointment Type Temporary: Position will end on or before June 30, 2023. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding Time Base Full time (1.0 FTE) Work Schedule Monday through Friday from 8am to 5pm. Please refer to the Work Schedule Anticipated Hiring Range $3745.00 Per Month/ $44,940.00 Annually Salary is commensurate with experience. Position Summary Under the general direction of the Principal Investigator, the SF BUILD Communications Technician will support the development, maintenance, and evaluation of SF BUILD interventions for online module distributions. This will include, but are not limited to, the maintenance of the online platform, program databases, and quantitative and qualitative analysis of participate usage of online modules. The SF BUILD Communications Technician will also work closely with the SF BUILD team to develop, support and assess the effectiveness of program communications efforts. Position Information Data & Analysis Support the development of computational programs to analyze user experience with online BUILD intervention modules. Support the development and maintenance of BUILD communications platforms. Collect and analyze user experience data from participants of online BUILD intervention modules and communications platforms. Maintain the database of user experience data. Code themes identified in surveys and user feedback for analysis Reporting & Dissemination Oversee and attend project meetings, actively participate in reporting findings, and disseminate information to the team. Create virtual dissemination tools for programmatic applications and survey results. Report to Principle Investigator regarding weekly assignments and project summaries/findings. Prepare graphic and written reports describing findings from programmatic and evaluation research analysis. Report outcomes from analysis at team meetings, meetings with collaborators, and at local and national conferences. Survey Administration As assigned by SF BUILD leadership, support BUILD team in the development, distribution and analysis of programmatic surveys to assess activity and intervention modules and communications strategies. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Knowledges and Abilities: Working knowledge of research techniques and the methods of preparation of research reports; working knowledge of statistical principles and procedures, including methods of frequency series, data, simple correlation methods, sampling techniques, and construction of index numbers. Ability to assist in preparation of questionnaires, gathering and analyzing research data, and in compiling data for reports and summaries in tabular, graphic, and pictorial form; ability to prepare clear and concise reports; ability to analyze situations accurately and to adopt an effective course of action; ability to speak and write effectively. Experience: One year of experience in technical research or statistical work. Education: Equivalent to graduation from a four-year college or university, including or supplemented by a course in statistics. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledges and abilities delineated above may be substituted for the required education on a year-for-year basis. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Bachelor's degree in computer science, or relevant discipline. Experiences with Computer Programming such as R and Python, and web development using HTML and Java Script. Prior experience with data management software for maintaining and analyzing large data sets. Knowledge of statistical analysis, data wrangling and data visualization strategies. Experience conducting research relevant to local communities. Proven experience of communicating science to the scientific community. Experiences working with university administration. Commitment to increasing diversity in STEM. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 22, 2022
Full Time
Description: Working Title Program Services Coordinator (Administrative Analyst/Specialist, Exempt I) - Disability Programs & Resource Center SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Disability Programs & Resource Center Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,700 - $4,800 per month ($56,400.00 - $57,600.00 annually) Salary is commensurate with experience. Position Summary Under the general supervision of the Associate Director of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I) independently supervises, trains, and manages DPRC reception-area student assistants; serves as the DPRC reception lead for analyzing and addressing problems for walk-in, Zoom and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the DPRC reception-area during regularly scheduled shifts over peak periods and during student assistant absences. The incumbent coordinates the processing and maintenance of confidential student records and data management, as well as supports departmental procurement. The Program Services Coordinator provides back-up support to the campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information DPRC Reception-Area Coordination, Coverage, and Appointment Support Serve as primary coordinator of the DPRC reception-area. Duties include: analyze and address problems related to walk-in, Zoom, and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; and consult with constituents related to departmental services during peak times; Provide coverage to the DPRC reception-area at least 20 hours per week, ensuring coverage is scheduled during peak office hours. In addition, serve as back-up to the DPRC reception-area during unscheduled and short notice absences; Responsible for overseeing daily office opening and closing during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences; Hire and supervise student assistants each semester for DPRC reception-area coverage, as well as develop and monitor a back-up coverage schedule; Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing/operational updates or changes, reasonable accommodation procedures, and good practices when interacting with people with disabilities. Ensure confidentiality of communication and information; Regularly delegate and monitor student assistant tasks and general effectiveness. Provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance; Maintain effective working relationships with a wide range of students, staff, faculty, and the public; and Coordinate content management of DPRC website related to front desk and student records database. Maintain accurate information related to availability of appointments and resources for students. Confidential Student Records Coordination Oversee processing of incoming confidential student and employee records for entire office; Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting of recommended changes; Oversee and update student priority registration appointments and processes for students with pre-approved eligibility; Oversee maintenance and archiving of confidential hard copy and electronic student files and facilitate processing of third-party requests for students and employee records; Provide periodic data reports on students served within the department along with the services delivered and assist with data reports when requested by colleagues in support of reports and communication; and Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty, as delegated. Non-IT Procurement Serve as primary contact for all departmental procurement functions. Duties include: create online requisitions; verify and approve vendor invoices for payment; prepare direct and transfer payment requests, as well as petty cash reimbursements; and prepare monthly procurement card use report; Order office supplies and track related expenses; and Support office outreach efforts in ensuring outreach supplies are well-stocked and ready in advance of scheduled outreach events. Back-up Physical Access Services Programs Provide back up support to the departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences; Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area; Analyze and address problems related to placement of accessible furniture and administration; and Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Other Duties as Assigned At All Times Demonstrate behaviors that are in line with the User-Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field, with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; Working knowledge of operational and fiscal analysis and techniques; Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; Expertise in investigating and analyzing problems with broad administrative impacts and implications. Ability to anticipate problems and address them proactively; Demonstrated ability to effectively interpret, organize, and present information and ideas in written and/or presentation form; and Ability to train others on new skills and procedures and provide work lead direction. Preferred Qualifications Experience working with people with disabilities; Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities; Demonstrated experience supervising others in a high-volume, detail-oriented work environment; Experience with hiring and leading teams, student employment, and student supervision; Working knowledge of database management (e.g. AIM) and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.); Demonstrated organizational ability, especially related to managing daily operations and multiple priorities; Previous experience with confidential record management and data collection; Demonstrated ability to maintain effective working relationships with a wide range of students, faculty, and staff; Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action; Demonstrated ability to utilize tact and political acumen and de-escalate; and Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, and/or California State University (CSU) policy on disability support and accommodations and all related technical standards. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Required License/Certification A valid CA State Driver's License is required to drive the campus accessible carts on state property. Environmental/Physical/Special Incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staffs. Incumbent must refrain from wearing scented products to ensure access for people with chemical sensitivities. Some evening and weekend hours will be required. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 21, 2022
Full Time
Description: Working Title CoSE Fiscal Operations Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Dean's Office, College of Science & Engineering (CoSE) Appointment Type This is a one-year probationary position. Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,197 to $4,900 per month ($50,364 to $58,800 annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (CoSE) is comprised of nine on-campus departments, several on-site centers and two off-site centers with a total population of approximately 170 full-time faculty, 90 staff and 300 student employees. The Finance Team in COSE is in charge of budgetary and fiscal operations to provide professional administrative support to various stakeholders within and outside of COSE so that high-quality teaching and research can be carried out as intended. The Fiscal Operations Specialist provides analytical and administrative support functions in the College of Science & Engineering, assisting the college Manager of Fiscal Affairs (MFA) in checking and reviewing 80+ procurement card monthly reports of the Dean's Office and departments within the college. Under the supervision of his/her manager, s/he will collect, review, monitor, and maintain a broad range of fiscal related data for the Dean's Office. Position Information Accounting Manages and audit 80+ procurement/travel card monthly reports, and wide range of fiscal paperwork (reimbursements, direct payments, journal entries, Trust and UCorp agreements etc.) for the Dean's Office and departments within the college. Provides guidance to faculty/staff on procurement card and reimbursement procedures and policies. Provides recommendations to Director of Budget & Finance (DBF) on issues related to procurement/travel card and other fiscal paperwork mentioned in this section. Reviews the accuracy of the fiscal paperwork along with necessary supporting document to ensure all information is complete and correct, and submits the paperwork to DBF for reviews and approvals. Analytical Assist DBF in collecting and analyzing financial data. Prepares data for annual NSF HERD survey for the college, and financial summaries for the departments. Oversees RRT submission records and assists DBF in identifying discrepancies and reconciling RRT records. Assists in collecting, reviewing, monitoring, and maintaining a wide range of fiscal and personnel related data for various projects in the college. Administrative Logs and maintains fiscal transaction records. Files and manages physical/electronic documents, and maintains internal database. Prepares paperwork for the Dean's Office and accounts/funds managed by the Dean's Office. Leads the DocuSign submission process for the college office, provides training to chairs, AOCs and faculty who needs guidance on DocuSign processes. Works collaboratively with other Dean's office staff to provide administrative support as needed. Other projects/tasks including but not limited to: Cross trained on (1) Travel paperwork and (2) Processing invoices. Other duties as assigned . Minimum Qualifications General knowledge and skills in the applicable administrative field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications Completion of a bachelor degree in accounting or related fields, or a bachelor degree with experience in the accounting industry highly preferred. Knowledge of the CFS and finance data warehouse. Proficient in Microsoft Office (Excel, Word and Outlook etc.). Ability to work independently and great attention to details in a fast-pace environment. Able and willing to take on special projects as needed. Familiarity with business offices and operations as well as accounting and other administrative practices. Demonstrate independent judgment coordinating various duties and be able to prioritize tasks in a short amount of time and in times of multiple deadlines. Able to learn and adapt to new administrative practices and reporting tools as needed. Must be a team player and able work collaboratively. Able to work in harmony with the rest of the college staff and always present a pleasant and positive attitude for people we serve or assist, which includes faculty, administrators, staff, students, and guests from off campus. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Jun 21, 2022
Full Time
Description: Working Title Associate Director, Creative Services Administrator Level This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Director of Marketing and Brand Strategy. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the senior human resources manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX coordinator and discrimination, harassment, and retaliation administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% smoke/vapor-free campus. Smoking or vaping of any tobacco or plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file conflict of interest forms subject to the regulations of the Fair Political Practices Commission. Department Strategic Marketing and Communications Time Base Full-Time (FTE 1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $6,167 to $7,000 per month ($74,004 to $84,000 annually) Salary is commensurate with experience. Position Summary The Associate Director of Creative Services is a member of the Strategic Marketing and Communications team, an integrated area that leads overall marketing and communications strategy and execution for San Francisco State University for both internal and external audiences. This individual will work with campus stakeholders to identify graphic design needs, audiences, and objectives and evaluate current publications for effectiveness and recommend alternatives when appropriate. Conceptualizes, researches, creates, presents and makes modifications to graphic designs for print and online use. Leads and serves on collaborative creative teams including colleagues in Strategic Marketing and Communication and across campus. Communicates brand standards to departments and colleges to ensure consistency in branding initiatives and materials. Maintains design quality standards. Creates, monitors and adheres to project production schedules. Reviews printer proofs, performs press approvals and monitors the production of printed materials to completion, resolving any attendant problems. Position Information Identifies and executes communications strategies for marketing the institutions and assigned academic and administrative departments to external audiences, including the general public, prospective students, donors, and alumni. Creates original artistic concepts and graphic elements for projects including but not limited to a wide variety of admissions/enrollment and additional external audience marketing materials including direct mail, advertising and websites. Conceptualizes, researches, creates, presents and adapts graphic designs for publicity and marketing materials including printed publications, electronic publications, websites other electronic media (video, html e-mail), advertising, direct mail, integrating design across mediums when necessary. Consults with communications partners on campus to identify graphic design needs, audiences, objectives and evaluate current publications for effectiveness and recommend alternatives when appropriate. Designs projects for academic and administrative units of the institution. Maintains brand consistency across various communication platforms, both print and digital. Leads the Creative Services team comprised of graphic designers, web specialists and student designers. Works collaboratively with colleagues in Advancement and Strategic Marketing and Communications and across the University. Supports and participates in branding projects brought forward by Strategic Marketing and Communications. Contributes expertise and judgment to relevant campus committees and task forces. Works closely with the communication partners to ensure that strategic marketing materials are creatively executed and consistent with the University's brand identity. Maintains design quality standards for the Strategic Marketing and Communications team. Maintains productive, collaborative relationships with campus partners. Communicates brand standards to campus departments to ensure consistency in marketing materials and branding initiatives. Creates, monitors and adheres to project production schedules; communicates routinely and thoroughly with colleagues and supervisor about work progress. Provides art direction at assigned photo and video shoots. Makes copy corrections, reviews printer proofs, performs press approvals and monitors the production of printed materials to completion, resolving any attendant problems. Supervises student designers, teaches software and industry standards and communicates Strategic Marketing and Communications guidelines. Maintains organized and accurate electronic files and archives of communication and print design projects and data regarding project specifications through current digital asset management and project management software. Develops and maintains positive and collaborative relationships that underscore confidence in the Strategic Marketing and Communications office and the institutions' branding efforts. Minimum Qualifications Bachelor's degree in graphic design or a related field is required. A minimum of 8 years of relevant work experience is required. Advanced skills in Adobe Creative Cloud Design Suite. Preferred Qualifications Experience with Adobe Digital Publishing Suite, Premier Pro, and After Effects. Knowledge of Drupal, CSS skills are preferred. Advanced knowledge of design and branding principles. Creative, assertive and self-motivated. Ability to prioritize in a fast-paced environment with superb attention to detail. Knowledge of requirements in commercial printing. Excellent interpersonal skills and strong verbal and written communication skills. Ability to work effectively in a diverse work environment. Ability to be attentive to details, be accurate and be precise. Ability to lead, teach and mentor others in a team environment. Ability to show initiative and work independently with little supervision. Ability to reason and analyze. Ability to maintain confidentiality; demonstrate patience and understanding. Ability to handle frequent interruptions. Advanced organizational skills and ability to set priorities, meet deadlines and manage multiple projects. Environmental/Physical/Special The position requires concentrated time working at computers. The position requires traveling to printing plants for press checks. Some work on weekends or holidays may be required Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of U.S. citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our total compensation package is a commitment to bridging life's transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the clients we serve. We offer a competitive compensation package that includes medical, dental, vision, pension, 401k, Healthcare Savings Account (HSA), life insurance, disability insurance, vacation and sick leave as well as state holidays and a dynamic fee waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidate advancing in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). The CSU is a state entity whose business operations reside within the state of California. Therefore, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exceptions. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m. and can be reached at (415) 338-1872. Please note that this position, requirements, application deadline and any other components are subject to change or cancellation at any time. Closing Date/Time: Open until filled