Cal State University (CSU) East Bay

189 job(s) at Cal State University (CSU) East Bay

Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 22, 2021
Part Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $2,954.00/month to $4,327.50 per month (at a 0.50 time-base). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Student Health and Counseling Services provides basic medical and mental health care to CSUEB students, and promotes healthy living. We strive to assist students in attaining an optimal state of health, so they may achieve their academic and career goals. The Pharmacist performs general licensed pharmacist work and abides by professional policies as defined and required by the California Board of Pharmacy. This position functions in accordance with CSU Executive Orders, SHCS policies and procedures, and relevant state and federal laws in providing pharmaceutical services and is responsible for the overall operations of the pharmacy while working independently and taking direction from the Pharmacist-in-Charge. This position may require occasional coverage at CSU East Bay's Concord campus. Responsibilities to apply equally as is applicable to all CSUEB campuses. This is a part-time (0.50 time-base) position. Responsibilities Provide Pharmaceutical Services to Customers Compound, fill and dispense medications Provide information to students regarding proper use of medication- provide consultations Consult with and advise clinicians on drug selection, dosage and administration Provide up to date drug information on actions and side effects, availability, cost and possible alternate therapy. Maintain formularies, standard compendia on pharmaceuticals and references. Update drug and patient profiles Collect payment for medication(s) as needed. Submit billing information electronically if applicable. Provide lead work direction and instructing pharmacy technicians, pharmacy helpers, clerks, students and volunteers in the processing and fulfillment of prescriptions Facilitate sale of over the counter (OTC) medications Coordinate process of appropriate medication disposal Receive and maintain pharmaceuticals and supplies. Stock cabinet/supply of medication(s) to be dispensed by clinicians if needed Assist with immunizations as requested Perform Inventory Control Maintain medications in the pharmacy formulary and keep pharmacy stocked appropriately Ensure expired medications are returned/disposed of appropriately Help monitor stock of immunizations Maintain prescription records, controlled substances inventory, DEA inventory and all of other records of dispersion as needed to comply with campus, state, and/or federal requests Help with monitoring of inventory of medications stored outside of the pharmacy Perform Administrative, Educational, Technical Tasks & Other Duties as Assigned Participates in various Health Center promotion event and/or committee meetings Participates in the adherence of policies and protocols Maintains pharmacy security. Help update licensing and regulatory documentation regarding pharmacy status as needed. Keep abreast of developments in professional field. Participate in continuous education to maintain licensure. Other duties and special projects as assigned by the appropriate administrator Required Qualifications Working knowledge of a variety of computer applications including word processing, spreadsheets, databases, on-line systems, internet as well as online calendaring and email Excellent communication skills; ability to effectively communicate clearly, both verbally and in writing Thorough knowledge of English grammar, spelling and punctuation Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time sensitive deadlines Ability to fill prescriptions Ability to review patient profiles against prescriptions for potential drug interactions and allergies Ability to evaluate written prescription orders to determine ingredients needed to ensure proper dosages Ability to serve as a resource to practitioners and other medical support staff in the areas of pharmacology, drug combination, drug interaction and alternative drug therapies Ability to prepare and maintain accurate records and reports Previous experience delivering immunizations Ability to initiate, establish and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds Ability and willing to travel and attend training programs off-site for occasional professional development Must be able to perform work involving, but not limited to, lifting up to 25 pounds, carrying and maneuvering objects, reaching, bending, walking and standing for long periods Ability to run short distances in emergency situations Minimum Qualifications Education and Experience: Bachelor's degree in Pharmacy from an Accreditation Council for Pharmacy Education (ACPE) college of pharmacy program or other program recognized by the board as defined by the California State Board of Pharmacy. Equivalent to one year of experience as a licensed pharmacist working independently. License: Possess and maintain a valid pharmacist license as defined and required by the California State Board of Pharmacy. Preferred Skills and Knowledge Previous working experience in a higher education/student health Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-oriented attitude. Experience and working knowledge of automated pharmacy systems such as Propharm/Pharmac Experience with electronic medical records systems Knowledge of Family Pact and Family Pact billing regulations Experience with retail pharmacy transactions, knowledge of how to process point-of-sale transactions Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 19, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00/month to $5,474.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is responsible for analyzing, develop and implementing technical operations related to admission transfer credit processing. This position will be responsible for the configuration and maintenance of transfer credit rule building as well as the various requirements in the student records module in PeopleSoft and documentation of existing and new business processes. Transfer Credit Analysts are responsible for building and providing support for processes such as: requesting eTranscripts and transfer credit rules. Responsibilities Create, maintain and monitor daily batch processes Research new processes and PeopleSoft features and report back to the supervisor for Transfer Processing Support Services Liaison with internal and external users to gather information or provide technical expertise Create and maintain standard operating procedures of new and existing processes Build and maintain transfer credit rules using information located in Assist.org and articulated courses from Director of General Education As directed by the Assistant Director, interact with Articulation Officer, Director of GE, and leads in the Transfer Admission section of the Admission Office Process batch transfer credit posting Data entry of incoming transcript course data Support mass update processes for transfer credit Communicate with colleges/universities as needed regarding student transcripts or bulletin information Other duties as assigned and backup other analysts Required Qualifications Excellent organizational skills Ability to work with limited supervision Make judgements and decisions within a team environment Ability to influence and gain support for a decision while collaborating with a decentralized customer based on sound technological understanding Excellent oral and written communication skills Excellent presentation skills Strong analytical skills and ability to understand and troubleshoot admissions and transfer credit Ability to adapt to changes and be proactive in identifying when changes impact Peoplesoft configuration and/or functionality Ability to identify and voice potential operational issues functional users do not foresee when making requests Strong knowledge of Microsoft Office Suite including Word, Excel and Powerpoint Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Experience in CSU Admissions Office Knowledge of CSU admission policies Experience with electronic transcripts and test scores Experience with Peoplesoft Query Manager Experience with an image archival system (Singularity, OnBase, ImageNow) Experience with automated course evaluation/degree audit systems Experience working with consultants and vendors Experience with automated communication systems Experience designing and implementing workflow process within databases Experience with CSU Mentor online application for admission BA/BS degree in a related field or equivalent related experience Prior experience as user of Peoplesoft HCM and knowledge of advanced features of the software Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 16, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,693.00/month to $6,500.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Reporting to the Associate Director, Housing Operations and Commercial Services, the Assistant Department Lead for Conference, Marketing and Commercial Services administers and oversees the Conference Housing Program, a comprehensive program providing summer and academic year student, conference group and guest housing services to approximately 2,000 to 3,000 individuals annually. Working independently under limited supervision, this position also leads functional areas within the department that include the student mailroom, commercial services, and university facility rentals. Responsibilities Oversight of Conference Housing Program and Student Mailroom Develops and leads Conference and Marketing coordination in the oversight of the academic year and summer Conference Housing Program to include the guest housing and conference groups on a program-wide basis. Develops and revises the Housing contract to ensure it is compliant with Landlord Tenant and Chancellor Office requirements. Oversees the negotiation process of contracts and scheduling of guest rooms, meeting spaces and other housing facilities for 30 to 50 summer programs and academic year groups. Strategically works with campus partners to engage the larger campus in the development of a conference marketing plan, pursues prospects on a community, state, regional, national and international basis; oversees the development of proposals and bids for securing conferences, camps and events, and oversees the development of marketing and advertising activities. Works directly with multiple areas within Housing and campus departments including FD&O and Pioneer Dining to oversee and ensure the fulfillment of contract requirements. Oversees and advises on the recruiting process for student staff members. Ensures that the appropriate and required logistics, resources and budgets are developed and implemented in order to deliver contracted services. Strategically engages in ways to address problems to support the Conference and Marketing coordinator that arise with conference groups and individual guests. Conducts and oversees long range planning exercises and ensures financial targets are being met. Applies creative problem solving and ingenuity to resolve issues. Remains accessible and able to support and lead the Conference and Marketing coordinator in person or otherwise, to urgent or emergency situations that arise on weekends and in evenings. Develops requirements and outcomes for the Conference Review membership that assists in guiding policy, procedures and regulations for the Conference Housing program. Strategically looks at ways to streamline processes and customer experience through the Conference Database system. Works with campus partners to ensure collection and processing of payments from guests and conferences groups, using online payments are compliant with campus and Chancellor Office requirements. Administration of Marketing Program Develops and oversees marketing campaigns for Housing and Commercial Service programs. Researches trends for campus housing programs and develops strategies to keep Housing and Commercial service programs relevant with customer base. Develops department wide marketing calendar that compliments the process calendar and highlights opportunities to showcase the department. Works closely with University communications and marketing department to ensure that events, activities, and major milestones are captured for publication. Works closely with campus partners on outreach events and develop ways to promote Housing and Commercial Service programs. Administration of Commercial Services Program Oversees commercial service activities that include vendor permitting, commercial service contracts, and university facility rental programs. Oversees the request for proposals for all commercial service contracts and works with procurement to develop contracts. Meets with commercial service contract representatives on a regular basis to discuss performance and opportunities. Oversees pricing, process, and policy for campus facility rentals. Budget Administration Administers a $1.2 million annual budget. Prepares, analyzes, and reports annual budget of operating expenses and equipment, and projects income for the Conference Housing Program and Commercial Services areas. Establishes summer conferences rates with Conference Coordinator to determine feasibility of program. Works with Pioneer Dining to determine summer guest meals rates and summer meal plans. Tracks, deposits, and reconciles dining commission for all campus departments receiving dining commission. Compiles and analyzes conference financial data to prepare financial reports, revenue and expense projections and make appropriate recommendations. Maintains documentation related to conference billing. Assists in resolving billing disputes or refund issues. Reviews program budget to monitor for variances and/or overages. Completes UBIT and other reporting requirements for University, Chancellor Office, County, and State. Liaison/ Committee Work Meets with Student Groups to ensure needs are being met by Housing and Commercial programs. Develops liaison relationships with other University departments to coordinate efforts where appropriate. Serves on University committees as appropriate Participates on Housing departmental task forces and committees as designated Other duties and Support Functions Serves as emergency back-up for other functional areas as needed (business services, conference, mailroom etc.) Assists in documentation functional area policies and procedures and trains department staff in their implementation. Assists with all aspects of transition, opening and closing periods as needed. Responds to routine requests for information Refers specific questions and/or problems to appropriate university and department personnel Performs other duties as assigned. Required Qualifications Excellent customer service skills Ability to lead and provide direction and training to student staff Detail-oriented and excellent organizational skills Outstanding communication skills, both verbal and written Ability to multitask, prioritize, and work under pressure and manage high volume work Ability to adapt to the changing needs of the department Basic understanding of conference services, marketing practices, and mailroom operations Ability to work effectively with conference group leads Computer literacy, including G-suite, Microsoft Office, Zoom/video chat, and departmental and campus software Strong sense of discretion and professionalism Problem-solving skills Balance a student-centered approach with the operational needs of the department High motivation and ability to work well without high-level of supervision Ability to create effective working relationships in a diverse community Ability to work evenings and weekends, as needed Valid Drivers License Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Experience working in higher education housing and residential life Experience providing lead work direction/supervision to staff Procurement experience At least one year of experience working with college-aged students in a diverse community At least one year of experience supervising desk operations or customer service initiatives Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 15, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,693.00/month to $6,591.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Reporting to the Executive Director of the Concord Campus, the Program Specialist manages the educational curriculum of the 1,000 member Osher Lifelong Learning Program (OLLI), working with qualified academics and other presenters to create an innovative curriculum of approximately 80 programs per year. The development of an effective and popular curriculum requires continuous research into meaningful course topics, recruitment and direction of qualified academics and other qualified presenters, and tracking student satisfaction to ensure continuous programmatic improvement. The position also creates marketing strategies and tools to maximize enrollment of all OLLI courses held at the Concord Campus as well as satellite sites, and online. In addition, the Program Specialist works closely with the OLLI governing board to develop fundraising techniques, develop program policies, and guarantee the continuation of the Osher LifeLong Learning Institute in the California State University, East Bay service area, consistent with the guidelines set forth by the Osher Foundation. The OLLI Program Specialist leads the work direction of two dedicated staff members and up to 75 contracted faculty during the academic year. The position also coordinates the activities of program volunteers, and works closely with the operations staff of Cal State East Bay's Concord Campus to ensure the smooth administration of all OLLI programs that fall under the campus's umbrella. Finally, the Program Specialist represents OLLI at various internal meetings and public events. Responsibilities Program Management Provides overall strategic direction for the Osher Lifelong Learning Program, effectively managing faculty and staff to achieve programmatic goals. Provides day to day management along a self-support model, developing budgets, analyzing enrollment trends, maintaining financial reserves, and conducting additional managerial tasks as needed. Develops and executes a strategy aimed at maintaining and growing OLLI membership throughout the greater East Bay. Establishes and arranges systems for implementing, maintaining, and updating policies and procedures to carry out goals of the OLLI program; including faculty training. Creates annual and term-by-term operations and instructional calendars. Resolves complaints and issues related to students and instructors, referring issues to the Board as necessary. Ensures that faculty contracts are accurate and are disseminated on a term-by-term basis in a timely manner. Conducts marketing and outreach to prospective students by distributing current information about the program and responds to inquiries in a timely manner. Supports University Extension on applicable marketing strategies. Maintains all social media outlets related to the program. Coordinates OLLI website development and maintenance activities, working with private vendors, campus administration and IT services to ensure effective services. Ensures ongoing quality improvement for all program components, including Concord, off site, and online offerings. Serves as liaison to fellow Osher programs at the regional and national level. Curriculum Development Develops an innovative curriculum of approximately 80 courses per year, in concert with the curricular requirements set forth by the Osher Foundation grant guidelines. Identifies curriculum interests among OLLI members. Works with OLLI Advisory Board, OLLI Curriculum Committee, and various university bodies, including academic departments, to identify qualified experts to serve as faculty. Maintains close communication with OLLI faculty to ensure provision of course needs. Develops class schedules consistent with course popularity and instructor availability. Chooses best modality for offerings, whether Concord, off-site, or online. Represents Concord Campus at OLLI Advisory Board meetings and sponsored events if the campus Executive Director is unable to attend. Financial Management Works with the University Extension Fiscal and Administrative Services Director to develop program budget, monitor revenue and expenditures and execute agreements with other bodies as necessary. Processes payments, refunds, oversees program pricing, website and Cashnet payment accuracy by working closely with the campus cashier and student finance staff. Actively seeks new revenue sources and successfully implements periodic fundraising campaigns. Community Development Supports a vibrant programmatic culture by organizing special events, establishing regular fundraising opportunities, and developing a close relationship with local institutions. Serves as liaison to University Advancement, seeking funding opportunities for programmatic expansion. Benchmarks other grant recipients with an eye to developing programmatic excellence. Required Qualifications Experience in curriculum planning, marketing and relationship building with diverse populations. Ability to organize and plan work and projects including handling multiple priorities. Demonstrated ability to establish and maintain effective working relationships within internal and external key stakeholders and serve as a liaison for the administrative support unit. Ability to communicate information to staff, faculty, students, senior campus officials, outside agencies and community members in a courteous manner with an emphasis on customer service. Working knowledge of special event planning and facilities reservation process within a higher education environment. Ability to prioritize and take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to handle confidential information with discretion. Adaptable to program changes and the changing needs of OLLI membership. Experience with desktop publishing software. Proficient in WordPress, Adobe Suite, CRM such as Salesforce and Mail Chimp, and Google Suite. Must be able to lift 50 pounds. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Master's degree preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 15, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,300.00/month to $3,800.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Office Manager for the Physics department ensures the department operates efficiently and that all functions are performed accurately and promptly. This position is responsible for the coordination of the full scope of administrative support to the Department Chair, faculty, staff and students. Particular emphasis is placed on duties concerning budget, personnel and employee relationships (including faculty recruitment), appointment and peer review; curriculum relevance, student advising/services; special events and projects. Persons within and outside the Department rely on this position to handle the administration of the Department office. The position is responsible for having a thorough knowledge of Departments, College, and University policies/procedures/regulations/deadlines, as well as State/Federal regulations. Responsibilities General Office Administration • Implements improvements to Department's processes, both self-initiated and through outside direction. • Ensures that appropriate Federal/State/CSU/University/College/Department policies, procedures, rules and regulations are followed. • Clarifies and determines administrative procedures as needed by students, faculty, and the Chair. Resolves problems promptly, or refers issues and parties to the appropriate resources. • Acts as first point of contact for students with issues needing resolution. Responds promptly to students requests and questions either directly or through referral. • Plans and oversees support functions for Department, including purchasing, budget, and reimbursement assistance, keeping up to date with policy changes and communicating these changes. • Researches and compiles information for reports as needed. • Serves as department liaison with other departments and offices across the University as well as between students, faculty, and staff in the departments. • Provides support services to students, faculty, and Chair. • Attends workshops and implements the required procedures involved in utilizing databases for student information, graduate applications, registration, student records, faculty workload, building Schedule of Classes, department budget and accounts, HR for temporary faculty contracts, tenure track faculty searches and Finance. • Coordinates communication to faculty and students regarding job postings, internships, and events using Blackboard organizational groups. • Orders textbooks in a timely manner to assure availability for the semester. • Enters course, student and faculty data accurately into online systems, within established time frames. • Monitors multiple e-mail accounts, as necessary. • Maintains records of course syllabi for all courses taught in the Department. • Facilitates maintenance/service requests from initiation through satisfactory completion. Payroll, Budget, and Purchasing • Handles all personnel/payroll matters for Department, including appointments for and orientation of new faculty/staff. Prepares payroll and attendance records for office staff and student assistants. • Responsible for Department budgets, including General Fund, CERF account, and donor funds. • Uses data from CFS to reconcile accounts and make fiscal year projections. • Complies with/ensures that all College, University and CSU rules and regulations are followed concerning budget/purchasing matters. • Handles all department office supply orders and express POs. Holds and maintains University issued Procurement card, and completes monthly ProCard report per guidelines. • Coordinates equipment/furniture/computer purchases. • Identifies/resolves discrepancies/problems with Purchasing Office. • Identifies/informs appropriate authorities about billing problems, and resolves the problems. • Possesses signature authority for Office supplies, faculty/staff/student attendance, leave accounting, key cards; possesses signature proxy for Chair, as appropriate. • Monitors expenditures/account balances. • Produces monthly budget reports for the Chairs. Faculty, Staff, and Student Assistant Hiring and Contracts • Processes temporary faculty contracts in PeopleSoft; maintains records of WTUs and entitlements for lecturers by academic year. • Determine eligibility to work of student assistants. • Coordinates the recruitment of new faculty using current platforms. • Coordinates the recruitment of new staff using current platforms; assists search committee in preparing screening criteria and interview questions, scheduling interviews, and accurately completing all paperwork, in consultation with Chair, Associate Dean, and Human Resources. • Provides first-level new faculty and staff orientation (related to Department and University administrative operations). Class Schedule, Student Enrollment, and Curriculum Management • Makes changes to faculty workload projections as necessary for Master Schedule and Schedule of Classes, and analyzes room assignments and specialty courses (e.g., labs/field courses) in consultation with Chair. • Makes appropriate changes to class schedules each semester and for summer self-support, as needed. • Coordinates wait lists, class rosters & enrollment (Add, Drop, Swap) and advises the department chair and professors of progress and problems and acts accordingly. • Creates special registration petitions. • Assists students promptly with registration problems, or refers them to the Chair for advising as necessary. • Processes major checks. • Answers common questions about courses and scheduling accurately. • Edits curriculum materials (e.g., new course requests, course revisions and modifications, and program revisions). • Maintains database of syllabi and creates a master list of office hours each semester. • Assists with room reservations for special events, extra study sessions, etc. Special Projects and Events • Coordinates department scholarship communication, applications, and awards under the general direction of the Chairs and Scholarship Coordinator. • Coordinates department events. • Represents the Department by providing accurate information regarding Department Programs at University functions upon direction of the Chairs. • Creates and maintains student/alumni/faculty database, and serves as alumni point of contact. • Manages the department website/web pages using Cascade. Required Qualifications • At least two years of related office work experience required. Knowledge of and/or demonstrated ability to learn: • Federal regulations: Affirmative Action/hiring regulations, Right to Privacy laws and University procedures relevant to these laws. • Campus policies regarding syllabi, faculty MOU, retention, tenure, and promotion guidelines, tenure track faculty hiring process, part-time faculty hiring and temporary faculty contracts. • University regulations: Faculty Handbook, Administrative Manual, election policies, Staff Handbook, Coordinator Handbook (e.g., Human Resources, Payroll, Budget, Travel, etc.), University Catalog, Schedule of Classes, Bulletin, Financial Accounting System, faculty accounting by department, various memos and policies issued by University offices. • Basic fiscal management, accounting, and bookkeeping principles. • English grammar, punctuation and spelling. • Intermediate math skills. • Common productivity and enterprise software (e.g., Microsoft products, Google Docs, PeopleSoft, social media and website management tools) Ability to: • Interpret and enforce a wide variety of policies and procedures/regulations (Department, College, University, State, and Federal). • Research/analyze/organize information, compose information into "report" format, and present it to appropriate authorities (Chairs, faculty, College Office, administrative offices). • Initiate and adapt to change. • Exercise initiative and resourcefulness, including being a self-motivator. • Know where/how to seek answers to questions. • Work without supervision during Chair's absences. • Set work priorities (with sensitivity to potential conflicts/problems), and assign deadlines. • Exercise initiative and resourcefulness. • Use fiscal management and bookkeeping principles. • Use computer word processing software, spreadsheets, enterprise software, and networks. • Write in the English language (e.g., recognize, spell and use technical terminology properly; composing, editing, and proof-read). Special Skills: • Flexiblity, with good problem solving skills, critical thinking ability, and sound judgment. • First level management skills, such as delegation, motivation, assessment/evaluation. • Interactive skills used to achieve results and expedite projects. • Effective written and verbal communication skills, including the ability to mediate and/or persuade others in order to reach agreement on a desired resolution (this is particularly important when working with faculty and students; it is also a key factor in the ability to prevent/resolve problems) • Superior organizational skills utilized in balancing a large and varied workload in a fast-paced environment. • Knowledge of online student, financial, human resource database programs. • Familiarity with Windows based computer operating system. • Experience in preparing reports and maintaining records. • Attention to detail and a commitment to completing tasks correctly. • Strong work ethic, with the ability to work independently. Minimum Qualifications High school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Skills and Knowledge • BS/BA degree. • Experience with office management. • Experience working at a college or university. • Four years of related office work experience. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 15, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00/month to $5,474.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Program Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above mentioned areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. This is a temporary, full-time grant funded position through August 31, 2022, with the possibility of reappointment. Responsibilities Program Administration Coordination Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services' (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants' eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program's progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants' retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT's computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program's performance on its objectives and key performance indicators. Collaborate with other departments and stakeholders Communicate with Department of Education's Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education's Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students Create and lead individualized educational and disability-related support goals for student participants to promote a "holistic" academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism Demonstrated experience with coordinating programs, services or departments Familiarity with grant-funded programs Strong organizational and time-management skills General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard Demonstrated successful presentation and facilitation skills Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements Experience leading a team Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years professional student support services work Master's degree in Counseling, Educational Psychology, Psychology or related field Previous TRIO background is highly desirable Knowledge of TRIO programs and their goals/objectives Demonstrated experience with Blumen software is strongly preferred Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc.) Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training Assistive Technology Applications Certification or Credential is preferred Ability to collect, analyze and organize data for reporting statistical information An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office General knowledge of budgeting and accounting practices Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 15, 2021
Full Time
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the Director of Student Life and Leadership, the Student Engagement Advisor works collaboratively within the university community to plan and implement student leadership development and engagement programs. The Student Engagement Advisor works to create a welcoming and engaging environment to integrate new students into the life of Cal State East Bay. Duties include developing, advising, and supervising student clubs and organizations, including but not limited to recreation, faith-based, and special interest clubs, and oversight of Club Sports. In consultation and collaboration with several key university personnel, the Student Engagement Advisor conceptualizes, develops and implements programs designed to support the enrollment management efforts of the university with particular emphasis on the engagement of students through active involvement in student clubs/organizations. The Student Engagement Advisor supports program evaluation efforts to assess the influence of student engagement programs on the progress, success, and retention of students. The Student Engagement Advisor uses extensive communications knowledge regarding webpage design and new technology, including social media and email marketing. The Student Engagement Advisor provides lead work direction to several student program assistants. Responsibilities Develop, advise and oversee student clubs and organizations Facilitate the ongoing advising, recognition, renewal and maintenance of student clubs and organizations in the recreation, faith-based, special interest and Club Sports categories Maintain club/organization records, including but not limited to recognition renewal documentation, membership rosters, and grade checks Plan and coordinate campus life events in coordination with recreation, faith-based, special interest club/organizations and Club Sports Provide administrative support for student leaders (recognition/renewal, program/event planning forms, risk/liability forms, grade checks/academic monitoring, managing club funds, and recruitment) Work with club/organization leaders to manage budgets including monitoring and reporting expenditures and fundraising revenue. Contribute to the publication and maintenance of the Club & Organization Guidebook, Advisor Guidebook, and related club/organization forms and resource documents Take major responsibility for managing the maintenance of clubs/organization's online presence, including maintaining updated web pages, Bay Sync portals, and managing/monitoring social networking pages. Assist in the development and implementation of goals and programs in Student Life and Leadership Provide support to the programming efforts and functions of the office by helping to facilitate a broad range of campus programs related to student recruitment and retention Participate in the leadership mission through conducting presentations, facilitating workshops and participating in leadership training and retreats. Work closely with other Student Affairs Division professionals and university staff, participate in regular staff meetings, serve as member of various work groups and committees and represent the office at university functions and on university committees, as required. Incorporate the following student development themes into programs and services whenever feasible: self-concept, social responsibility, financial responsibility, safety and wellness, and cross-cultural awareness. Select, train and provide lead work direction to Student Program Assistants In consultation with the Director, recruit, select and hire the student assistants, who monitor and post on university bulletin boards, social media pages, and other marketing avenues. In consultation with the Director, lead the interview processes and present recommendations to the selection committee. Coordinate the training of the student assistants. Establish and implement a rigorous training structure (quarterly leadership class/coursework, weekly training meetings, and retreats) designed to build interpersonal skills for student assistants. Design and implement student engagement evaluation efforts Assist student clubs and organization leaders with developing programmatic assessment and evaluation tools. Compile program participation data into quantitative and qualitative reports to be distributed to the campus community - integrating evaluation summaries and pertinent data. Required Qualifications General knowledge of the principles, practices and trends in the field of Student Affairs. General knowledge of the principles, practices and trends in Student Development / Student Engagement. Understanding of the principles of individual and group behavior and basic counseling techniques. Ability to analyze complex situations accurately and adopt effective courses of action. Experience and ability to work with a diverse student and campus population. Experience in student affairs and/or related fields. Ability to communicate effectively orally and in writing, and through the use of various technologies including web. Ability to work with web-based programs and applications for communication, data gathering and analysis. Ability to establish a cooperative working relationship with students, student organizations, campus departments, and the public. Ability to work independently and represent the Director at designated university functions. Ability to carry out a variety of professionally complex assignments without detailed instructions. Develop plans and approaches to situations where few precedents or guidelines exist. Ability to work on multiple projects with multiple deadlines and objectives. Ability to produce extremely visible programs with political sensitivity. Ability to work with constant interruptions in a somewhat noisy environment. Ability to work evenings and weekends as required. Knowledge of online orientation development and related computer skills. Knowledge of social networking trends and related computer skills. Strong knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. Knowledge of Google applications including Mail, Drive, Maps, Docs, and use of online/cloud storage. Occasional evening and weekend work may be required. Minimum Qualifications Experience: Equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge Two-years of experience in student life, new student orientation, academic advisement, outreach or student support services are preferred. Working knowledge of orientation and transition issues including policies, procedures and practices to produce educationally and philosophically sound programs. Working knowledge of student development theory and research. Ability to research and apply research in related topics. Ability to employ positive advisement and counseling skills. Ability to communicate (verbal and written) effectively with a variety of on-and off-campus constituents. Ability to design and update electronic media including those that are web based and/or internet technology Ability to act and use excellent judgment in a fast paced, service-oriented daily operation. Ability to work in a highly collaborative, team-oriented environment. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 15, 2021
Part Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,500.00/month to $4,300.00/month (at a 0.50 time base). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Department of Speech, Language & Hearing Sciences, is an academic department in the College of Letters, Arts and Social Sciences, offering B.S. & M.S in speech pathology and accredited by the Council on Academic Programs (CAA). Conducted under the auspices of the academic department, the Rees Speech, Language and Hearing Clinic provides a professional clinical training program for students matriculating through the department. The Rees Clinic provides a variety of services for individuals with communication disorders residing in the surrounding Bay Area communities. The Department has 6 full-time faculty, 1 clinic director, 1 full-time supervisor, approximately 3-4 part time supervisors, 1 administrative support coordinator and 50-75 Master Clinicians, who serve as off-campus clinical and internship supervisors. There are approximately 120 undergraduate majors and 100 master's students. Each semester there are approximately 120 clients and family members from the community in the Rees Speech, Language & Hearing Clinic, which is housed in MB 1099, the Rees Clinic office. The purpose of this 0.5 FTE SLP position is for this clinical supervisor to serve as the coordinator of the Aphasia Treatment Program (ATP), which is a group therapy serving approximately 60-80 clients and their caregivers providing innovative group treatment for persons with aphasia. ATP provides a rich environment for persons with aphasia to interact with peers, graduate student clinicians, trained volunteers and program faculty, all of whom are nationally certified by the American Speech-Language & Hearing Association (ASHA) and licensed by the state of California as Speech-Language Pathologists. ATP also serves as a platform for Inter-Professional Education (IPE) with other Cal State East Bay departments. Responsibilities Clinical Supervision of graduate student clinicians Observe at least 25-50% of all clinical procedures/sessions per ASHA guidelines. Provide timely oral and written feedback about student clinician performance. Maintain student clinician records, including contact clock hours, CALIPSO evaluations, etc. Demonstrate the delivery of professional clinical services for the benefit of student clinicians. Offer weekly office hours and clinical rounds to support student training. Communicate orally or in writing with clients, caregivers, and related professionals as required. Academic and Clinical Administration Coordinate and schedule ATP clients to assigned clinicians. Coordinate with Director of Clinical Services the intake of new clients into ATP. Determine program design and offerings each term, including consideration of new ones to meet client needs and maintain innovative perspective to support clinician training. Provide academic and clinical support to students as required and directed by Director of Clinical Services and SLHS Chair. Attend department meetings as requested. Participate in continuing educations opportunities (local, state and/or national offerings) to maintain knowledge of best practices in client management, supervision and other professional issues as required for maintenance of CA SLP licensure and ASHA certification. Required Qualifications Comprehensive knowledge of the theories, principles, and practices of clinical speech pathology. Thorough knowledge of hearing and speech anatomy and the basic pathology involved in diseases or injuries resulting in audiological disorders, neurological communication disorders, and physical and cognitive or learning deficiencies. Thorough clinical knowledge of speech, language and hearing disorders across the life span, with expertise in adult neurogenic disorders. Working knowledge of the current literature in the field of speech-language pathology and audiology as it relates to the current practices of speech-language pathology. Minimum Qualifications Master's degree in Speech-Language Pathology or Audiology from an educational institution approved by the California Speech-Language Pathology and Audiology and Hearing Aid Dispensers Board. Equivalent to two years of clinical speech pathology work or equivalent combination of education and experience that provides the required knowledge and abilities. Possess and maintain a Certificate of Clinical Competence (CCC) in Speech Pathology awarded by the American Speech-Language-Hearing Association, including meeting minimum standards required for student clinician supervision. Valid license from the California Speech-Language Pathology and Audiology and Hearing Aid Dispensers Board. Preferred Skills and Knowledge Minimum of 5 years post CFY/RPE working with neurogenic clients. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 14, 2021
Full Time
Description: About Cal State East Bay Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, faculty and student research, student success, community focused service learning, diversity and sustainability. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University (CSU) system. Cal State East Bay's beautiful main campus is located in the Hayward Hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the university offers an ideal setting for teaching and learning with easy access to the many cities in the Bay Area. The university, with a student population of nearly 15,000 students, has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. The university's students arrive predominantly from Alameda and Contra Costa Counties, and over 60 percent are the first in their families to go to college. Cal State East Bay's four colleges, including Business and Economics; Education and Allied Studies; Letters, Arts and Social Sciences; and Science, offer a total of 48 bachelor's degrees, 56 minors, 23 credentials and certificates, 34 master's degrees, a doctorate in Educational Leadership and five subject matter preparation programs. The university strives to meet the educational needs of and contribute to the vitality of the East Bay, the state, the nation and global communities. About the Position Reporting directly to the president and serving on her senior leadership team, the incoming provost will provide strong leadership and vision for the academic community, working in close partnership to develop innovative strategies that help address many of the campus's most pressing challenges. Operating within a robust shared governance environment, the incoming provost will be expected to strengthen and expand student success initiatives - particularly those that have the biggest impact on underrepresented minority students - and enrollment strategies that support CSU's Graduation Initiative 2025. Furthermore, the next provost should demonstrate and embody values that are aligned with Cal State East Bay's commitment to diversity, equity, inclusion and justice, and provide support to deans and other academic leaders related to diverse faculty hiring and improving student success for underrepresented minority populations, among other key initiatives. The provost should also be a champion of faculty and the overall academic mission of the campus, and help generate and appropriately manage resources to help the academic community be successful. The incoming provost should be an engaged and team-focused leader with a demonstrated commitment to faculty excellence and the needs of twenty-first century students. The provost should possess senior administrative experience at a comprehensive, public university. A deep background in fiscal and budget management will be important, as well as experience in generating new revenue streams through external sources. Experience managing an academic enterprise within a strong shared governance and union environment is critical, while balancing the needs and interests of faculty with the realities of administering a complex, public institution that is part of a 23-campus system. The provost should be committed to supporting the development of existing faculty while maintaining a laser focus on recruiting and retaining a diverse faculty cohort. Strong communication and listening skills are essential. Candidates should have an earned doctorate (or equivalent) and academic record to warrant appointment at the rank of full professor at Cal State East Bay. Responsibilities Strategy and planning Collaborate across campus constituencies to develop and implement high-quality, relevant academic programs and strategies to promote student success, reduce equity gaps, and recruit and retain a well-qualified and diverse faculty, consistent with Cal State East Bay's regionally focused, community connected and high access mission. Oversee a robust institutional research unit to provide accurate and timely data in support of strategic goals. Monitor, assess and apply latest best practices in academic affairs, faculty development, research/scholarship/creative activity and student learning in support of Cal State East Bay's broader goals. Encourage the development of new and unique programs, formats and business models for academic programs to expand the university's impact. Consult with regional employers, community and governmental groups, nonprofits and funders to ensure relevance of curriculum. Oversee development of grant proposals to support academic and student success programs. Administration and management Collaborate with faculty governance on curriculum development, program review and learning assessment. Oversee accreditation reviews at all levels. Interpret and apply relevant policies and contracts, and collaborate with the colleges in recruiting, developing and retaining a high-quality and diverse faculty. Oversee administrative and financial resources to support faculty and student inquiry-research, scholarship and creative activities. Serve as primary liaison with Faculty Senate. Collaborate closely with Student Affairs on student success initiatives, student success coordinators, learning support advisors, internships, service learning and similar programs. Oversee faculty and student academic grievances, faculty collective bargaining compliance and the annual faculty retention, tenure and promotion process. Manage a large and complex Academic Affairs budget. Oversee enrollment management for matriculated students, including enrollment mapping and room scheduling. Oversee continuing Education/Extension, International programs and the Concord Campus. Supervise and build a strong academic leadership team to support the scholarly activities of the university faculty, maintaining a student-centered focus that fosters equitable student success. Support strong and effective shared governance practices and relationships. Participate as a member of the senior administration by serving on various councils and committees and serve as a liaison to various internal and external groups including CSU system wide organization. Other general duties of all cabinet members Work collaboratively in a team with other cabinet members and model and foster such collaboration at each level of their unit/function. Actively participate in institutional priority-setting. Align unit/function priorities with institutional priorities, including equity, diversity, inclusion and social justice priorities. Serve as a representative of the president in communicating and supporting institutional priorities. Escalate negative findings in a timely manner, identify challenges, propose solutions and coordinate implementation of approved solutions. Interpret and apply laws, regulations and policies relevant to function. Manage unit/function human and financial resources to efficiently support institutional priorities. Professional Qualifications and Personal Qualities Distinguished record in teaching and scholarship with an earned doctorate (or equivalent terminal degree) to warrant academic appointment at the rank of professor with tenure in one of Cal State East Bay's academic departments. Progressive record of extensive and successful administrative responsibility, including substantial experience at a large comprehensive university at the level of dean, associate provost, provost or a similar position. Demonstrated experience managing and solving a variety of fiscal, budgetary, personnel and management challenges in a rapidly changing academic environment. Demonstrated record of collecting and using data to assess the effectiveness of initiatives and to achieve measurable results. Experience working collaboratively and strong commitment to shared governance. A demonstrated commitment to addressing issues of access, equity, diversity and inclusion and a strong desire to lead a Hispanic-Serving Institution. Excellent track record in supporting student success strategies that increase retention and graduation rates, particularly related to improving graduation rates for underrepresented minority students. Proven record of successfully recruiting, mentoring and retaining diverse faculty and leaders, and supporting their professional development to create successful leadership teams. Experience facilitating strong partnerships among academic programs and other divisions of the university, their faculty and students, and community constituents. Success building relationships with external communities as well as securing external funding to advance academic and student success programs. Strong communication skills, including the ability to use consultation, diplomacy and inclusion to inform decision-making processes as well as fostering an environment where civility, inclusion, social justice and nondiscrimination prevails for all students, faculty and staff Procedure for Candidacy All applications, nominations and inquiries are invited. Applications should include, as separate documents, a CV or resume and a letter of interest addressing the themes in this profile. WittKieffer is assisting Cal State East Bay in this search. For fullest consideration, candidate materials should be received by December 1, 2021 Application materials should be submitted using WittKieffer's candidate portal as well as applying directly with Cal State East Bay by clicking below on "Apply now". Nominations and inquiries can be directed to: Zachary A. Smith, Ph.D., Alejandra Gillette-Teran and Julia Bradley CSUEastBayProvost@wittkieffer.com Benefits and Salary This is a management position covered by the California State University Management Personnel Plan. The plan provides a comprehensive benefits package that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html Salary commensurate with experience and qualifications. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 14, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,100.00/month to $3,752.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Provides general office support to the Departments of Computer Science and Mathematics. Oversees the common daily operations of the two departments. Manages department reception, offering accurate guidance and direction to all visitors, callers and correspondents. Maintains the calendars, schedules appointments, and serves as general assistant to the two department Chairs. Supports office managers with large events, purchasing and payroll. Aids student service professional with enrollment management forms and filing. Orders textbooks and desk copies. Provides course management assistance through collection and dissemination of course syllabi, student evaluations of faculty, full course descriptions, and assessment materials. Assists Chairs, staff, and regular faculty with department projects and events. Responsibilities GENERAL ADMINISTRATIVE SUPPORT - Mathematics and Computer Science Performs general front-end operations for the Departments of Computer Science and Mathematics: Answers all incoming phone lines, handling calls independently whenever possible. Manages general correspondence and mail distribution and maintains faculty mailboxes. Responds to daily emails sent to the two departments' general websites. Manages the calendars and schedules appointments for both Department Chairs. Updates and maintains faculty office hour information each semester and posts schedules of classes and faculty office hours. Trains and conducts orientation of student office staff. During absence of the office managers and student service professional, oversees office operations, solves problems, and monitors student assistants. Assists student service professional with creating student folders and adding and dropping students from courses. Assists students with enrollment management forms. Processes student requests for Bay Card access credentials. Assists Chairs, faculty, and staff with special department projects and events. FACULTY SUPPORT - Mathematics and Computer Science Orders textbooks and desk copies for faculty. Orders keys for faculty. Handles some aspects of new faculty orientation for lecturers such as providing sample syllabi and facilitating onboarding with HR. Helps with coordination of the departments' many teaching assistants. Provides administrative faculty support for special faculty requests and purchases. Orders business cards. Assists faculty with best methods of reproducing course materials. CURRICULAR ASSISTANCE- Mathematics and Computer Science Maintains the two departments' data warehouses of student evaluations. Distributes student evaluations of faculty to the appropriate review committees. Collects course syllabi each semester, ensuring they contain all necessary information. Maintains repository of full course descriptions for all programs. Maintains assessment data and metrics for the assessment plans of all programs. Collects and tabulates assessment results each semester. DEPARTMENT OUTREACH - Mathematics and Computer Science Serves as resource and contact person for other University departments and offices. Serves as liaison between department and off-campus community. Required Qualifications Working knowledge of Peoplesoft, Excel, Microsoft Office Suite. Knowledge and skills in general office procedures and practices; ability to understand and operate in a variety of organizational structures. Ability to deal effectively with a very diverse faculty, staff and student population. Thorough knowledge of English grammar, spelling and punctuation and able to clearly communicate orally and in writing in English. Ability to maintain high degrees of accuracy, thoroughness, integrity and confidentiality. Knowledge of business mathematics beyond basic arithmetic, and knowledge of basic accounting skills. Ability to use and quickly learn new office support technology systems and software. Ability to do multi-task management. Ability to work under extreme pressure (registration and late registration periods) Ability to work in a noisy setting (walk-in traffic and constant phone ringing, many interruptions). Minimum Qualifications Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Preferred Skills and Knowledge Knowledge of college algebra level mathematics and introductory computer science courses is desirable. Bachelor's degree. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 13, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,372.00/month to $7,084.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Provides technical leadership in the support of the campus learning management system, databases, portals, and its integration with all third party tools, dashboard, and systems. This position is responsible for the support, design, development, implementation, programming, delivery, and maintenance of resources used for primary front-end and back-end tools and functions. The System Administrator, Programmer, & Data Analyst is one of the primary system administrators for the university's learning systems and integrated tools and oversees the installation of all system updates, upgrades, integrated tools, and other software integrated with the LMS. This position is also responsible for managing the learning system related database and necessary programming for required dashboard, portal, and reports. Responsibilities The individual sought for this position will: take the major responsibility for all learning systems administration and both front-end and back-end technical support. Develop, maintain and operate various technologies used in the delivery of instructional and/or interactive programs and courses. Research and resolve LMS or other learning systems' performance or functionality issues. Solve functional and technical problems; investigate and seek solutions to complex issues, and perform installation, maintenance of the system, or replacement of various integrated tools for LMS. In conjunction with the Instructional Designer, document all LMS configurations, procedures, and workflow diagrams. Give individual or group instruction to users or make arrangement for instruction of software or systems. Generate reports and create dashboards as needed to show learning system and tools usage. Develop automation on processes to streamline system tasks. Provide reports or dashboard when requested using various learning system databases and additional developer tools or programming. Reviews and improves system operations practices. Provides immediate response to problems and emergency situations affecting normal operations. Perform tasks outside business hours is expected. Performs capacity and viability planning for database, data storage and learning system performance. Performs system security & privacy audit. Reviews systems performance proactively. Works closely with appropriate external vendors to ensure efficient functionality of resources. Supervise student assistants when needed. Supervise graduate or work-study students. Support faculty technical requests and supporting other office project related functions. Provide regular technical assistance to online faculty. Support office staff members on other online initiatives related tasks. Required Qualifications Strong oral and written communication skills. Excellent organizational skills. Excellent interpersonal skills and commitment to customer service. Ability to interpret system needs and construct system processes. Ability to manage and meet deadlines. Experience in administering the Learning Management system or similar enterprise system. High level of problem-solving skills. Proven ability to continually adapt and learn new procedures and software programs. Extensive knowledge of information architecture principles and methods. Must be enterprising, diplomatic and proactive at solving problems. High level of problem-solving skills. Minimum Qualifications Bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Knowledge of SQL, Python, JavaScript, HTML, CSS. Knowledge of streaming audio, video, compression methods, file types and formats. Preferred Skills and Knowledge Master Degree in Computer Science or related field. Knowledge of Tableau, Snowflake, PeopleSoft, SAIP, MuleSoft, API, Rest API, Oauth2, and/or Dell Boomi. Knowledge of Flask, WSGI, Docker, MongoDB, NLTK, and/or AWS infrastructure. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 08, 2021
Full Time
Description: FACULTY EMPLOYMENT OPPORTUNITY ASSISTANT PROFESSOR OF PUBLIC AFFAIRS AND ADMINISTRATION DEPARTMENT OF PUBLIC AFFAIRS AND ADMINISTRATION FULL-TIME TENURE-TRACK THE UNIVERSITY: California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award-winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. THE DEPARTMENT: The Department of Public Affairs and Administration offers two degree programs: a Master of Public Administration (MPA) degree, and an M.S. in Health Care Administration. The MPA degree is offered at the Hayward Campus and has more than 200 MPA students who focus on two option areas after completing foundation and core courses: either Public Management and Public Policy or Health Care Administration. The MS-HCA program has over 225 students and is offered at the Hayward Campus and fully online. The MPA and MS-HCA programs are members of the ACHE Health Education Network (HEN) and participate in the California Association of Healthcare Leadership, which is the local chartered chapter of the American Chapter of Healthcare Executives (ACHE). To learn more about the Department of Public Affairs and Administration, visit https://www.csueastbay.edu/paa/ DUTIES OF THE POSITION: The successful candidate for this position is expected to teach graduate courses in both the MS-HCA and MPA degree programs, contribute to curriculum and program development, assist in student recruitment, advise and mentor MS-HCA students and MPA students with the Health Care Administration option, be involved in developing community partnerships and student internship opportunities with Bay Area health care employers, and participate in program assessment. The students are from diverse educational, ethnic, and cultural backgrounds. Candidates should have broad-based expertise in core curricular areas in health care administration and management, including but not limited to leadership, health care policy, health care finance and budgeting, technology, quality assessment and improvement, ethics, grant writing, and strategic planning. Please note that teaching assignments at California State University, East Bay include courses at the Hayward, Concord and Online campuses, as well as other off-site locations. In addition to teaching, all faculty have advising responsibilities, assist the Department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. RANK AND SALARY: Salary is dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Anticipated start date, Fall 2022. QUALIFICATIONS: Candidates must have an earned doctorate in health care administration, health care policy, health services, public health, public administration with an option (or other track record of experience) in health care administration, or a doctoral-level degree in a related health care field no later than the effective date of appointment. Candidates must also have a background in teaching health care administration and management and have a demonstrated ability to teach, advise, and mentor students from diverse educational and cultural backgrounds. A demonstrated record of scholarly achievement and an active research agenda are required. Experience that has fostered the development of an effective university-level teaching style as well as the ability to create research and community involvement opportunities for a diverse student population is preferred. Experience in teaching, mentoring, research, or community service that has prepared the candidate to contribute to our commitment to diversity and excellence is desirable. This University is fully committed to the rights of students, staff, and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: https://www.csueastbay.edu/accessibility/ APPLICATION DEADLINE: Review will begin on November 8, 2021; position is open until filled. Please submit a letter of application, which addresses the qualifications noted in the position announcement; a complete and current vita. Applicants are strongly encouraged to also submit a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon the presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification) must be completed and cleared prior to the start of employment. As an Equal Opportunity Employer, CSUEB does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 02, 2021
Full Time
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general supervision of the Director of Student Life and Leadership Programs, the Student Life Advisor for Cultural Clubs & Fraternity/Sorority Life is responsible for advising student clubs/organizations and developing comprehensive student life and leadership events and programs designed to increase campus life and develop student leadership skills. Duties include developing, advising and supervising student clubs and organizations (including but not limited to cultural clubs/organizations, fraternities, and sororities); facilitating the ongoing recognition, renewal and maintenance of student clubs and organizations; assisting with the coordination of a variety of cultural, social, and fraternity/sorority programs to support campus life; assisting with planning and coordinating campus life events including but not limited to Alcohol, Tobacco and Other Drugs (ATOD), Sexual Assault Awareness, Hazing Education, Homecoming events, and Welcome Week activities; planning and coordinating a variety of leadership activities; and contributing actively to the planning, implementation and evaluation of the overall student leadership development programs. In addition, this position tracks and maintains club/organization information relevant to monthly department and Clery reporting requirements; also uses extensive communications knowledge regarding web page design, social media, and new technology. The Student Life Advisor for Cultural Clubs & Fraternity/Sorority Life provides lead work direction to several student program assistants. Responsibilities Develop, advise and oversee student clubs and organizations Facilitate the ongoing advising, recognition, renewal and maintenance of student clubs and organizations in the cultural and fraternity/sorority categories Maintain Fraternity/Sorority and cultural club/organization records, including but not limited to recognition renewal documentation, membership rosters, and grade checks Plan and coordinate campus life events in coordination with cultural student clubs and organizations, fraternities and sororities Provide administrative support for student leaders (recognition/renewal, program/event planning forms, risk/liability forms, grade checks/academic monitoring, managing club funds, and recruitment) Work with club/organization leaders to manage budgets including monitoring and reporting expenditures and fundraising revenue. Contribute to the publication and maintenance of the Club & Organization Guidebook, Advisor Guidebook, Fraternity/Sorority Handbook, and related club/organization forms and resource documents Take major responsibility for managing the maintenance of cultural clubs/organizations and fraternity/sorority online presence, including maintaining updated web pages, Bay Sync portals, and managing/monitoring social networking pages. Support and assist the department with a variety of leadership activities Contribute actively to the planning, implementation and evaluation of the overall student leadership development program, including the Annual Fall Student Leadership Conference, leadership workshops; and the annual Leadership Awards program Incorporate the following student development themes into programs and services whenever feasible: self-concept, social responsibility, financial responsibility, safety and wellness, and cross-cultural awareness Participate in the leadership mission through conducting presentations, facilitating workshops and participating in leadership training and retreats. Support the planning of a variety of student life events and programs Assist with planning and coordination of campus life events, including but not limited to Alcohol, Tobacco and Other Drugs (ATOD) Awareness, Sexual Assault Awareness, Hazing Education, Homecoming and Welcome Week activities. Assist in the development and implementation of campus life goals and programs within Student Life and Leadership. Work closely with other Student Affairs Division professionals and university staff. Participate in regular staff meetings, serve as member of various work groups and committees and represent the Student Life and Leadership at university functions and on university committees, as required. Support program evaluation and department reporting efforts Assist student leaders with developing co-curricular program evaluation tools for campus life and leadership programs Assist student clubs and organization leaders with developing programmatic assessment and evaluation tools Submit club/organization activity reports as requested Maintain web pages and social networking sites Use knowledge of communications and technology to provide guidance regarding webpage design, updates, social networking, and new technology. Required Qualifications General knowledge of the principles, practices and trends in the field of Student Affairs. General knowledge of the principles, practices and trends in Student Leadership Programs. Understanding of the principles of individual and group behavior and basic counseling techniques. Ability to analyze complex situations accurately and adopt effective courses of action. Experience in student affairs and/or related field(s). Experience and ability to work with a diverse student and campus population. Experience advising and developing fraternities and sororities. Experience advising and supporting cultural student clubs and organizations. Ability to interpret federal, state, and university policies and procedures regarding student conduct, hazing, and drug and alcohol use. Ability to communicate effectively orally and in writing, and through the use of various technologies including the web and social networking platforms. Ability to work with web-based programs and applications for communication, data gathering and analysis. Ability to establish a cooperative working relationship with students, student organizations, campus departments, and the public. Ability to work on multiple projects with multiple deadlines and objectives. Ability to produce extremely visible programs with political sensitivity. Ability to work with constant interruptions in a somewhat noisy environment. Ability to work evenings and weekends as required. Knowledge of social networking trends and related computer skills. Strong knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint. Minimum Qualifications Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Skills and Knowledge One year in the program area to which assigned may be preferred but is not required Two-years of experience in campus life, student leadership, advising, or student support services is preferred. Working knowledge of student leadership development issues including policies, procedures and practices to produce educationally and philosophically sound programs. Working knowledge of student development theory and research. Ability to research and apply research in related topics. Ability to employ positive advisement and counseling skills. Ability to communicate (verbal and written) effectively with a variety of on-and off-campus constituents. Ability to design and update electronic media including those that are web based and/or use internet technology Ability to act and use excellent judgment in a fast paced, service-oriented daily operation. Ability to work in a highly collaborative, team-oriented environment. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 02, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,000.00/month to $5,833.33/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Stewardship Specialist reports to the Associate Vice President of Development and will work directly with the Development, Alumni & Constituent Engagement, and Communications and Marketing teams. The incumbent will also interface with university faculty, staff, donors, prospects, students and volunteers. The incumbent's work ranges from regular administrative duties to special projects and assignments and duties requiring independent decision-making, collaborative teamwork, and exceptional interpersonal skills. The incumbent performs project work and coordination, and supports the policies, procedures, goals and objectives of the department and the division. The efforts of the Stewardship Specialist will support the long-term Cal State East Bay development strategy to enhance the University's connection to its alumni and external constituents, locally, nationally and internationally. The Stewardship Specialist will work in close collaboration with the Director of Strategic Engagement, Directors of Development, Communications staff, events staff, other University staff, volunteers and vendors to assist in the development, planning, coordinating, and delivery of unique and meaningful donor opportunities. Exceptional communication and writing skills, attention to detail and demonstrated experience analyzing and understanding donor records, development data, and stewardship trends are essential. Responsibilities Work effectively and professionally with a broad range of internal and external constituents: Write custom acknowledgement letters to the university's top donors. Understand how to manage and interpret data to support smart decision-making in segmentation and donor acknowledgment practices. Assist with designing and implementing donor surveys for the purpose of refining and improving the donor experience. Create new, and leverage existing, on-campus events and campus visits from special guests as opportunities for donor engagement. Contribute to regular brainstorming on innovative, unique and personalized stewardship communications and experiences. Record contact reports and process record updates in Raiser's Edge and utilize end-user tools to create reports of relevant data on donors and prospects. Research and communicate emerging trends and best practices in donor engagement and stewardship. Implement stewardship for special initiatives and campaigns as directed. Help cultivate relationships with prospects and donors through stewardship reports, mailings and phone contact. Oversee the proper processing of all donor Gift Agreements in a timely manner. Gather narrative and financial gift information for scholarships, fellowships, endowed chairs, major donors, etc., as appropriate. Assist colleagues with other projects and meetings related to the stewardship and engagement of donors across the University. Foster lasting relationships between the University and its philanthropic donors through appropriate stewardship and engagement. Work with the Scholarship Coordinator (Financial Aid) and Director of Strategic Engagement to coordinate and support the scholarship stewardship program. Correspond with students in collaboration with Financial Aid to write letters of gratitude to be sent to scholarship donors and/or their family members. Edit and update donor profiles on Pioneer Scholarship site. Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and / or courses directed by the supervisor. Contribute to the overall success of University Advancement by working on special projects and performing all other duties and responsibilities as assigned by the Associate Vice President of Development. Required Qualifications Excellent interpersonal skills with good telephone manners and ability to deal effectively and amicably with the public required. Thorough knowledge of English grammar and spelling, and ability to communicate effectively, both verbally and in writing. Demonstrated ability to format correspondence and create a narrative of impact and gratitude. Demonstrated knowledge of computer applications such as: MS Word, Excel, Access, Google, PowerPoint and Internet tools. Demonstrated ability to coordinate and prioritize multiple tasks, set schedules, meet deadlines, organize, plan, and complete work and projects, and work independently. Familiarity with CRM databases (e.g. Raiser's Edge) or ability to learn. The ability to effectively implement new ideas and establish processes which are replicable, consistent and sustainable. Ability to develop excellent relationship building skills with internal and external colleagues and stakeholders, along with an intuitive understanding of what will make donors, prospects and associates feel appreciated. Ability to shift energy and focus as the priorities and demands of donor relations may dictate. Excellent collaboration habits are essential, along with a demonstrated ability to communicate plans and activities while also gaining support and buy-in. Flexibility to work occasional nights and weekends. Minimum Qualifications Bachelor's degree or a combination of education, training and relevant experience. Administrative work experience related to the position. Preferred Skills and Knowledge Experience planning, implementing and personally executing a variety of cultivation, thank you and engagement activities, preferably in a University setting. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 02, 2021
Full Time
Description: Salary and Benefits Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,691.00/month to $5,300.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is responsible for leading and maintaining the CLASS Student Service Center (SSC) (main and satellite centers) and creating proactive services, programs, and activities to support students. The incumbent will regularly post updated information on the CLASS SSC website and will organize and host regular online drop-in advising sessions, including one early evening session weekly. The incumbent engages in complex work which involves developing creative solutions to challenging problems as well as an active and effective advising program for CLASS students. Responsibilities Student Service and Advising Acquire a thorough understanding of GE and general degree requirements and knowledge of all CLASS majors and minors in order to provide guidance, meet student needs, and enable progression toward degree completion through the following activities: Work closely with Faculty Advising Fellows and/or Department Chairs, leading and providing major, upper-division GE, and other graduation requirement advising to Liberal Studies, Criminal Justice, and Human Development/Women's Studies students. Collaborate with major departments in helping students to understand various admission, enrollment, or student affairs policies, timelines, and procedures to interpret student records and transcripts, and to resolve issues arising from special or exceptional situations. Help students to interpret and understand transcripts and records. Advise students for breadth (including General Education) and other degree requirements as specified in the University Catalog. Help students navigate University administrative system for issues concerning student records, financial aid, accounting/fee payment, and enrollment. Refer students to specialized academic advisors for progress to degree issues including, but not limited to, students on probation or those not making satisfactory academic progress for financial aid. Provide web-based information regarding University policies and procedures. Refer students to appropriate on- or off-campus services and resources. Abide by all ethical, professional (i.e. NACADA, NACE) and educational (e.g. FERPA) standards related to educational advising and counseling, and demonstrate sound professional judgment when making decisions related to clients, AACE, Academic Affairs, Cal State East Bay and related stakeholders. Office Planning, Management, and Program Development Analyze CLASS student enrollment and retention data to develop appropriate retention strategies and actions in collaboration with other college and university stakeholders. Analyze student records and data to identify both high-performing and potential at-risk students for proactive student advising, including providing extra advising and troubleshooting/problem solving support, or connecting students with appropriate university units such as the CLASS Pioneer Success Coach or the University Honors Program. Develop ongoing processes for robust student engagement for CLASS students, such as providing drop-in and focused group advising and supporting student clubs. Oversee and streamline office workflow for administrative processes including student petitions, graduation checks, over 18-unit requests, and other administrative forms. Oversee and streamline office workflow for issuance of major check sheets for students in Criminal Justice, Liberal Studies, Human Development/Women's Studies and other designated departments in CLASS. Serve as liaison to other campus offices (AACE, GE, etc.) in order to gather/share information and anticipate changes and adjustments necessary for the CLASS Student Services Center. Oversee the CLASS SSC email account including monitoring and responding to student email as needed. Monitor Student Progress Receive and act upon as necessary performance alerts through Bay Advisor for students during the academic terms. Using PeopleSoft and/or Bay Advisor, check students' schedules to ensure they are taking appropriate courses to progress towards their degree goals according to degree roadmaps, including ensuring prerequisites are met. College Level Student Record Administration and Record Keeping Process paperwork and keep records for special registration petitions and other registration petitions requiring college approval (including late adds, late drops, late withdrawals). Oversee SSC record keeping procedures. Keep thorough and accurate student advising records using Bay Advisor, PeopleSoft and other applications provided by the campus informing the relevant chair or faculty regarding the students in need of help/attention, and common substitutions that might be submitted for articulation. Other duties as assigned Required Qualifications Knowledge of student success effective academic advising practices in higher education. Experience in determining courses of action and proper techniques to utilize while engaged with individuals in personal interactions of a sensitive nature. Excellent oral, written and organizational skills and ability to respond quickly and accurately to requests from students, faculty, staff and external entities. Knowledge of Cal State East Bay academic administrative processes and policies. Knowledge of learning assessment processes and requirements. Ability to work collaboratively and collegially with highly diverse faculty and staff. Can-do, flexible attitude and ability to respond independently, quickly and accurately, using high level of independent judgment and excellent written skills to provide analysis, reports, survey information, and recommendations on special projects. General knowledge of research and interview techniques. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to carry out a variety of professionally complex assignments without detailed instructions. Project management skills as needed to carry out the responsibilities outlined. Ability to coordinate multiple tasks and projects. Excellent time management skills. Flexibility and willingness to respond to other duties as assigned. Excellent technical skills, such as expertise with a variety of university software systems, such as PeopleSoft, EAB Navigate, as well as database, website and spreadsheet programs. Minimum Qualifications Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. The equivalent of three years of progressively responsible professional student services work experience. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Preferred Skills and Knowledge Master's degree in college student personnel administration, education, counseling, business or related area is strongly preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 02, 2021
Full Time
Description: Salary and Benefits The salary range will be from $90,000 - $105,000 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Associate Vice President of Facilities Development & Operations (FD&O), the Director of Sustainability, Energy and Utilities serves as the key administrator and performs the primary leadership role for development, implementation, and coordination of the University's strategic sustainability initiatives. The incumbent works in partnership with various University departments to direct and to oversee the development and execution of broad-based university-wide strategic sustainability initiatives by integrating sustainability in all University operations, including facilities and academic programs in support of the University's academic mission. The incumbent serves as the University's subject matter expert on sustainability and supports the sustainable development, construction, operations and maintenance of all University facilities and infrastructure. Additionally, this role provides input to the academic and student programs by sharing and applying best practices in sustainability. The incumbent serves as the university representative for California State University (CSU) system wide sustainability, energy and utility programs, and interfaces with utility vendors, consultants, contractors, campus auxiliary organizations, students, faculty, staff and administrators, and serves as the official University liaison responsible for providing information to the campus community and the general public. Responsibilities Develop Campus-wide Strategic Sustainability Plan Develop and oversee implementation of a strategic sustainability plan with multiple year implementation action plans that integrate sustainability into university operations including but not limited to facilities planning, construction, operations and maintenance, energy and water programs, waste and recycling, procurement, parking, and transportation in collaboration with all University divisions and standing campus sustainability committees. Lead development of scope, deliverables, cost impact, timeline, and procurement of sustainability related feasibility studies and programs in collaboration with campus stakeholders, the CSU Chancellor's office, and professional consultants. Serve as the official University sustainability facilitator and subject matter expert to guide the University's sustainability strategies and action plans. Manage climate action planning and implementation to achieve carbon neutrality of Scope I, II, and III greenhouse gas emissions by the target date indicated in the approved Cal State East Bay Climate Action Plan. Administer Campus Sustainability Programs and Projects Lead and oversee implementation of all University sustainability engagement programs, initiatives and commitments, including but not limited to AASHE STARS certification, Second Nature Carbon Commitment, LEED certification, energy, water and waste conservation and recycling, parking and transportation. Lead and provide guidance for developing effective and impactful sustainability programs and initiatives through engagement of campus constituents, stakeholders, and the community. Develop and implement outreach programs, initiatives and metrics to promote the University's sustainability vision, goals, and action plans. Lead and facilitate Campus Sustainability Committee meetings to coordinate campus-wide efforts and initiatives that promote, support, and contribute to the advancement of the University's sustainability strategic goals. Lead development of sustainability activities and events that promote and support social and environmental justice, diversity, and inclusiveness. Provide regular and timely reports and presentations to University leadership and the campus community on plans, progress, achievements, and opportunities. Develop and maintain a communication plan with relevant metrics for disseminating University sustainability plans, initiatives, achievements, and engagement resources to include but not limited to a consolidated sustainability website, newsletter, and presence on all major social media platforms. Perform analyses and produce reports in support of sustainability and energy certification and reporting protocols including but not limited to: GBCI LEED, AASHE STARS, the Second Nature Climate Leadership Commitment, EPA Energy Star Portfolio Manager, Sierra Cool Schools, Princeton Review, and the Climate Registry. Lead the development and administration of the green revolving fund, including the Climate Action Plan Fund. Administer the University's Energy and Utility Programs Develop and direct the implementation of a strategic energy plan to achieve the goals and vision of the University's Climate Action Plan. Direct, provide oversight, and primary accountability for the efficient and sustainable management of university-wide energy and utility resources according to CSU systemwide and University policies. Provide leadership, direction, and accountability for the development and implementation of effective energy and utility programs and projects to help the University achieve its strategic vision, goals, and commitments. Oversee professional staff, student assistants and vendors in the Office of Sustainability Energy & Utilities; direct and administer resources, budget and operating plan for the Office of Sustainability, Energy and Utilities to support University-wide sustainability, energy and utilities programs, commitments, efforts, and initiatives. Direct and provide general oversight for funding opportunities and administering external funding sources for programs, projects, and initiatives. Assess, formulate, and evaluate the impact of recommended or implemented policies, projects, procedures, and programs from a strategic and operational perspective. Document and submit nominations for Sustainability Best Practice Awards for the annual UC/CSU/CCC Best Practices competition and other conferences and award programs. Representation and Liaison Represent the Office of Sustainability, Energy and Utilities in the Academic Senate's Committee on Sustainability to find opportunities for collaborations and partnerships for integrating the principles and practice of sustainability in the University's academic programs. Represent the Facilities Development & Operations Office of Sustainability, Energy and Utilities at relevant University divisions, departments, and committee meetings and events. Represent Cal State East Bay in CSU system wide Sustainability Officers and Energy Managers affinity group meetings and programs. Emergency Response and Management Participate in the FD&O emergency and response management. Participate in the Facilities Development & Operations on call rotation. Required Qualifications EDUCATION AND EXPERIENCE: Bachelor's Degree in Engineering, Environmental Science, or related field. Three years of progressively responsible experience managing sustainability, energy, and or utilities programs. LICENSES, CERTIFICATES, DEGREES, CREDENTIALS: Valid California driver's license or ability to obtain by date of hire. SKILLS, KNOWLEDGE AND ABILITIES: Demonstrated understanding of ongoing sustainability issues such as climate change, social, environmental, and economic challenges to sustainable development; demonstrated ability to connect these challenges to real solutions utilizing the University systems and infrastructure to demonstrate leadership and commitment to sustainability. Demonstrated knowledge developing campus sustainability plans, climate action plans, strategic energy plans, water conservation plans, campus master plans, and utility infrastructure plans; overseeing building and system commissioning, retro commissioning, and Monitoring Based Commissioning, Greenhouse Gas inventory reporting, accounting, and tracking protocols. Knowledge of building energy systems including heating, ventilating, air conditioning, interior/exterior lighting, boilers, chillers, heat pumps, and battery energy storage, solar PV, plumbing, and digital control systems. Demonstrated knowledge of sustainable building design, sustainability certification programs and rating systems related to facilities operations and development including: GBCI LEED, Living Building Challenge, and AASHE STARS., clean energy systems, and sustainable best practices in utility management; ability to perform gap analysis, identify sustainability opportunities and technical expertise to plan and implement change. Demonstrated knowledge of utility rates, tariffs, commodity pricing structures and risk mitigation strategies associated with the purchase, supply and delivery of utilities and ancillary services. Familiarity with higher education organizational and operational structures with the ability to objectively evaluate possible outcomes of proposed initiatives and associated policies. Working knowledge of energy project finance and funding mechanisms such as Power Purchase Agreements, Performance Contracting, Shared Savings Agreements, Energy Efficiency as service etc. Demonstrated skills in evaluating project economics and financial pro forma; ability to calculate cost, savings, payback, and return on investment. Demonstrated experience with public works contracting, procurement, construction practices, project management processes, building and energy codes, and applicable regulatory requirements. Demonstrated experience managing diverse staff, students, contractors, and understanding of Collective bargaining agreements. Proven leadership and demonstrated ability to work collaboratively in a diverse and large institutional environment. Strong communication, public speaking, and presentation skills utilizing a combination of written, oral, and visual media to create professional and effective presentations, reports, and correspondence. Strong interpersonal skills and the ability to build and promote positive relationships that promote a climate of trust with administrators, faculty, staff, students, and external constituencies, as required, in a professional manner. Valuing a commitment to social justice, equity, diversity and inclusion within the campus community. Demonstrated ability to be a creative problem-solver, a strategic thinker, and an effective decision maker. Demonstrated commitment to customer service, staff development, and workplace safety. Ability to work in a dynamic environment, develop professionally, and adapt to challenges and changes. Preferred Skills and Knowledge Master's degree in Sustainability, Engineering, Environmental Management/Science or related field. Work experience in a higher education environment. Demonstrated experience implementing sustainability methods and practices in education institutions or similar fields. Experience identifying and pursuing grant funding, rebate programs, or other savings programs. Certified Energy Manager (CEM) or related credential, LEED accreditation. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, Sustainability, Energy and Utilities will be evaluated on each. SPECIAL CONDITIONS: Must be able to work additional hours, outside normal business hours, occasional holidays, and adjust working hours to meet operational and departmental needs. Position may be needed to respond during campus emergencies such as power outages, minor and major natural disasters, pandemics, etc. Must be able to travel occasionally to attend meetings, conferences, and seminars. Must be able to work accurately and efficiently in an area with constant noise and interruptions. Ability to climb ladders and stairs, access building roofs, basements, and mechanical/electrical equipment rooms; ability to work in hot, cold, and dusty environments. Ability to lift and carry equipment weighing up to 30 pounds. Ability to work around hazardous materials including asbestos, lead, chemicals, and solvents with the appropriate personal protective equipment; ability to attend safety awareness training and follow campus safety procedures. This position has been defined as "Exempt" and is not subject to the overtime provision of the Fair Labor Standards Act (FLSA). Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 01, 2021
Full Time
Description: FACULTY EMPLOYMENT OPPORTUNITY ASSISTANT PROFESSOR OF POLITICAL SCIENCE DEPARTMENT OF POLITICAL SCIENCE FULL-TIME TENURE-TRACK THE UNIVERSITY : California State University, East Bay (CSUEB) is a comprehensive university serving the San Francisco Bay Area/Silicon Valley. It is known for award winning programs, expert instruction, its diverse student body, and a choice of more than 100 career-focused fields of study. With an enrollment of approximately 15,000 students and 900 faculty, CSUEB is organized into four colleges. The University offers bachelor's degrees in 49 fields, minors in 52 fields, master's degrees in 34 fields, 16 credentials programs, 18 certificate options, and 1 doctoral degree program. http://www20.csueastbay.edu/ California State University East Bay has a mission to support a diverse student body through academically rich and culturally relevant learning experiences. The successful candidate will bring with them expertise or an openness to creating a welcoming and supportive environment for all students. Cal State East Bay, one of the most diverse campuses in the CSU system, welcomes and prepares students to apply their education to meaningful lifework, and to be socially responsible contributors to society. THE DEPARTMENT: The Department of Political Science prepares graduates to enter careers in government, public service, public administration, public policy analysis, legislative advocacy, business, international relations, and teaching. The department offers a B.A. degree that provides both a strong background in social science and excellent professional preparation for students. The major currently offers three distinct paths to completion, the traditional major and options in pre-law and public affairs and administration. Roughly half of our approximately 180 majors are pre-law. The department currently has five tenured or tenure-track faculty. DUTIES OF THE POSITION: The Department of Political Science at California State University, East Bay seeks an Assistant Professor (tenure track) in Pre-Law, Legal Studies, or Judicial Politics . The successful applicant will also be expected to serve as a Pre-Law advisor and to attend the Pacific Association of Pre-Law Advisors meeting and similar events. In addition to teaching, all faculty have advising responsibilities, assist the department with administrative and/or committee work, and are expected to assume campus-wide committee responsibilities. Please note that teaching assignments at California State University, East Bay may include courses at the Hayward, Concord and Online campuses. RANK AND SALARY : Assistant Professor. Salary is dependent upon educational preparation and experience. Subject to budgetary authorization. DATE OF APPOINTMENT: Fall Semester, 2022. QUALIFICATIONS: The successful candidate must hold a PhD in political science or a closely related social science discipline by the effective date of their appointment. We expect the successful candidate to have demonstrated teaching ability and the potential to have a successful research agenda. The department has a preference for applicants with prior teaching experience. The department also has a preference for an applicant dedicated to helping underrepresented communities find a path toward careers in the legal profession including law school and who shares our investment in social justice, equity, and inclusivity. Candidates should demonstrate experience in teaching, mentoring, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. Additionally, applicants must demonstrate a record of scholarly activity. This University is fully committed to the rights of students, staff and faculty with disabilities in accordance with applicable state and federal laws. For more information about the University's program supporting the rights of our students with disabilities see: http://www20.csueastbay.edu/af/departments/as/ APPLICATION DEADLINE: Applications must be received on or before October 24, 2021 to ensure full consideration. Review will continue until the position is filled. Applicants must submit: 1) A Cover letter that addresses the requirements of the position, 2) A CV, 3) At least one sample of published research or a dissertation chapter, 4) A teaching statement, 5) Course Syllabi (esp. those that demonstrate successful teaching to a diverse student population), 6) A summary of teaching evaluations, 7) A diversity statement of approximately one page (Applicants' statements should detail how their teaching, research, and/or service has supported the success of students from underrepresented communities in their academic field; applicants who have not yet had the opportunity for such experience should note how their work will further CSUEB's commitment to social justice, equity and inclusivity), and 8) Name and contact for three confidential letters of recommendation. Please submit a letter of application, which addresses the qualifications noted in the position announcement; a complete and current vita, and all other materials listed above via PageUp (see "Apply Now"). Applicants are required to also submit a one-page diversity statement that addresses how you engage a diverse student population in your teaching, research, mentoring, and advising. Note: California State University, East Bay hires only individuals lawfully authorized to work in the United States. All offers of employment are contingent upon presentation of documents demonstrating the appointee's identity and eligibility to work in accordance with provisions of the Immigration Reform and Control Act. A background check (including a criminal records check and prior employment verification) must be completed and cleared prior to the start of employment. As an Equal Opportunity Employer, CSUEB does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Any questions about the university, position, or application process can be directed to the search committee at ps.search.2122@gmail.com. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Oct 01, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,833.33/month to $5,416.67/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position supports the fundraising efforts of University Advancement. The incumbent understands the philanthropic context within which fundraising takes place and understands the strict rules and regulations pertaining to the proper accounting of charitable contributions. The incumbent understands the workings of fundraising databases and ensures that data in regard to constituents, gifts, prospect management, events, funds and campaigns is maintained accurately and in accordance with best practices. The incumbent works with minimal supervision in a highly complex and collaborative environment and thus makes necessary, discretionary decisions based on the afore-mentioned understandings in regard to high-profile financial transactions and analytical reports benefitting the University community. The incumbent is responsible for creating and updating current constituent records in the fundraising database on behalf of all University Advancement divisions and ensuring that data in regard to constituents and gifts is maintained accurately, coherent and in accordance with best practices. The incumbent is responsible for the proper receipting, processing, acknowledgment and depositing of all charitable contributions received in University Advancement in accordance with donor intent and University policies while understanding and adhering to IRS and CASE rules and regulations governing contributions and their reporting, as well as the processing and filing of accompanying and resulting documentation in a secure manner to protect confidentiality and privacy. The work involves knowledge of and complex data entry in the fundraising software database, which requires significant attention to detail and includes a high volume of routine tasks. Responsibilities Database Coordination Enter all gifts into database and ensure donor and prospect data is properly recorded. Produce segmenting mailing and emailing lists for customized cultivation, solicitation and stewardship communications. Coordinate data integrity of Blackbaud Raiser's Edge NXT including: identifying and resolving data inconsistencies, conducting monthly reconciliation with Finance, doing routine maintenance, assisting with improving automation, documenting processes and supporting/training staff in their use. Suggest best practices and help develop policies/procedures. Process, receipt and deposit all charitable donations Process, receipt and deposit all charitable contributions received in the Educational Foundation in accordance with donor intent and University policies while adhering to IRS and CASE rules and regulations governing contributions and their reporting. Handle credit card donations, gift-in-kind donations, matching gifts and payroll deduction gifts. The work involves knowledge of and complex data entry in the fundraising database (Raiser's Edge NXT), which requires significant attention to detail and includes a high volume of routine tasks. Process and file gift documentation in a secure manner to protect historical context, confidentiality and privacy of all data. Prepare a ledger of gifts and alert UA staff members of major gift donations. Ensure gift receipts are sent within 48 hours of receipt of donation. Process pledge reminders. Collaborate with accounting staff to accurately record gift revenue and gift fees in the general ledger. Assist the Advancement Services Manager with managing donor funds. Online Giving and Crowdfunding Campaigns Produce scripts for online giving pages. Serve as the point person for all new and modified campaigns. Establish and manage crowdfunding project guidelines and application process. Create a marketing guidebook for running a successful crowdfunding project. Identify, recruit and selects potential crowdfunding projects. Work with crowdfunding project owners to help create successful fundraising efforts. Create a personalized stewardship plan for each crowdfunding project with owners. Coordinate marketing and promotional activities designed to promote awareness of the new programs within the campus community and general public. Ensure good customer service to both internal and external audiences by researching issues to resolves problems, providing appropriate information to answer questions and explaining services or strategies. Research, analyze, monitor and evaluate marketing and/or fundraising efforts for effectiveness, reporting results to appropriate higher levels of administration and making recommendations to improve. Reporting Produce monthly giving reports for Cal State East Bay Deans and respective program directors. Produce regular reports for first time donors for Alumni and Constituent Engagement acknowledgement letters. Produce regular gift reports for Alumni and Constituent Engagement acknowledgement letters. Support Advancement Services Manager as a back-up for reporting needs involving gifting criteria. Provide standard weekly, monthly and annual reports (gift alerts, financial historical analysis, data, pending benchmarks, etc.) on Annual Fund, Capital Campaign and other Foundation departments, ensuring the team has a good assessment of revenue status. Other duties as assigned Assist with special projects assigned by the Advancement Services Manager. Manage donation filing system including directing student assistants, direct data maintenance and filing work as needed. Other duties as assigned. Required Qualifications Demonstrated ability to compose and appropriately format correspondence and reports, including using advanced mail-merge functions in MS Word. Demonstrated knowledge of computer applications such as: MS Word, MS Excel, and Internet tools. Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with students, employees and external agencies. Demonstrated ability to work independently and handle multiple priorities and projects. Demonstrated ability to coordinate and prioritize multiple projects for a variety of users, set schedules, and organize, plan, and complete work and tasks. Ability to perform business math, such as calculate ratios and percentages, track data, and make accurate projections. Thorough knowledge of English grammar and spelling. Ability to prioritize assignments to ensure timely completion of assignments. Experience generating reports based on simple query data, ability to analyze data. Experience working in Advancement. Minimum Qualifications Bachelor's degree or a combination of education, training and relevant experience. Administrative work experience related to the position. Preferred Skills and Knowledge Three years of progressively responsible experience in customer service, using fundraising software, and administrative functions. Experience using Raiser's Edge NXT, SalesForce and/or fundraising software preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Sep 30, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,693.00/month to $5,570.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Under the general direction of the Director of Student Housing, Residence Life, and Dining Services this position provides budgetary, administrative and leadership support for the Housing and Commercial Services department. As such, the incumbent will be responsible for monitoring revenue and expenditures for the department and is expected to assist Student Housing with weekly monthly, quarterly, and year- end reports. This position will be responsible for developing and tracking the new fiscal year budgets with respective administrators within Student Housing. This position will be responsible for ensuring that the Student Housing department is compliant with CSU budget requirements and communicates to the departments on campus cost allocations. In addition, this position provides administrative support and will be responsible for driving processes, adapting policy standards, department wide communications, department goal planning, and on-boarding professional team members. Responsibilities Maintenance, analysis, and reporting of Student Housing and Commercial Services budget Performs expenditure and/or revenue analysis. Responsible for departmental reports and training managers/staff to use Common Financial System (CFS) reporting systems. Conducts monthly, quarterly, semiannually, and annual variance reviews of departments/funds. Develops operational budget templates and forms. Distributes area-specific budget reports to be sent out on monthly basis. Ensures project costs with campus partners are correct and expensed to the correct account. Adjusts department budgets annually based on revenues and changes to budgets. Posts budget transfers as needed due to changing priorities and opportunities for increased funding to departments. Provide budget development support to department managers Projects end of fiscal year status for Operating Trust and enterprise funds as needed. Projects and analyzes student fee collection. Prepares projections of future support needs for programs in consultation with managers. Assists with management of the campus reserve and makes allocations as directed by Management. Ensures finance dashboard is being used by each manager for department accountability. Conducts reporting training, budget development workshops, and generally keep managers informed of budget concerns that affect departmental budgets. Creates & updates information, forms, presentations, and reports. Position control tracking and calculation, allocation of compensation pool funding in support of bargaining unit and HR transactions Tracks campus authorized and funded positions to ensure department's budgets reflect personnel changes over time. Monitors new positions/hires that require funding. Performs monthly Labor Cost Distribution (LCD) process. Implementation of CSU Budget Memos, Monitoring Grant & Bond compliance. Assists with Financial Information Record Management System (FIRMS). Budget submission and interpretation of Budget Memos. Ensures grant funding is spent from the correct account and fund. Ensures that education code is adhered to. Monitors grant & bond funding to ensure funds are spent effectively within time and usage constraints. Unrelated Business Income Tax and Possessory Tax Assistance Gathers information to assist in the compilation and review of data for the annual UBIT return, quarterly sales, and use tax returns. Works with programs to ensure procedures adhere to UBIT and possessory tax needs Works with programs to continue to develop procedures that satisfy needs of UBIT and possessory tax reporting Serves as contact for department to answer any questions regarding UBIT or possessory information Administration of Administrative Functions Oversees department process calendar and identifies opportunities within the process calendar to improve department operations. Oversees internal department policies and review of policies with updated landlord tenant, state, and Chancellor Office requirements. Responsible for publishing and communicating policy changes through change management lens to the department and disseminating the information to support campus partners. Monitors process calendar and adjusts to ensure department is on track with department wide processes. Support department managers in reviewing and revising policies such as license agreement, emotional support animals, conduct, and community guides. Oversight of department shared drive to ensure proper naming and archiving is happening on regular basis. Supports department managers in allocating financial and staffing resources for the department to support the department wide process calendar. Support department managers in the development of goals and objectives each year. Development and maintenance of on-boarding program for all department employees working with manager/supervisor for integration into the department. Responsible for setting up all department wide events such as all-staff meetings, campus wide trainings, and open houses. Responsible for ensuring all-staff meeting notes are updated and disseminated appropriately to the department. Responsible for developing and coordinating department wide retreats and leading the retreat committee. Responsible for tracking professional development funds and updating opportunities for the department. Liaison/Committee Work and Other Duties and Support Functions Develops liaison relationships with other University departments to coordinate efforts where appropriate. Assists with other budgetary needs for division cluster within Student Affairs. Serves on University committees as appropriate. Serves on Conference Review Team to develop facility plans for summer program. Participates on Housing departmental task forces and committees as designated. Serve as emergency back-up for other functional areas as needed (front desk, assignments, etc.). Assists in documenting functional area policies and procedures and trains department staff in their implementation. Assists with all aspects of transition, opening and closing periods as needed. Responds to routine requests for information. Refers specific questions and/or problems to appropriate university and department personnel. Performs other duties as assigned. Required Qualifications Skilled in creating complex excel spreadsheets to display financial data that can be easily understood by non-accountants. Knowledge of the principals and practices of governmental budgeting processes used in supporting different types of funding. Examples: general funds, bond funds, grant funds, enterprise funds, and auxiliary funds. Ability to use automated financial systems, a variety of software tools including; MS Office programs, relational databases, graphic publishers, SOP software, and web development tools. Ability to use Pivot Table to create complex reports with large data sets. Ability to organize large amounts of reference data and to manage historical information for rapid access as needed. Ability to interpret State and CSU financial memos and CPO's to determine their budget impact on the campus. Knowledge of procedures for statistical analysis and the ability to analyze data and draw logical conclusions. Ability to work independently as a self-motivated highly productive professional. Ability to communicate effectively with others in presenting ideas and concepts both written and orally. Ability to learn new processes quickly, assume responsibility and initiative, prioritize emerging issues and handle concurrent multiple deadlines/tasks. Ability to handle sensitive information and maintain confidentiality. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Skills and Knowledge Three years working in an organization-level budget/finance office performing research and analysis and providing reporting services or an equivalent combination of education and experience. Budget skills/experience in the CSU or other institution of higher education. Experience using Oracle/PeopleSoft systems for financial and budget management, including query skills. Experience using web development software to maintain a web site/page. Prefer knowledge of CSU mandates for Self Operating departments with debt service. Prefer knowledge of CFS standard chart fields used in FIRMS. Preferred candidates will have attended higher education workshops on budgeting, accounting, bonds, and/or grants management offered by either higher education organizations or private entities. Prefer graduate degree in business administration or public management. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Sep 28, 2021
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary will be between $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The primary mission of the Office Student Equity and Success (SEAS) is to promote and support student academic success by providing leadership, advising, engagement, and additional student-focused programs and services. SEAS maintains a collaborative, campus-wide perspective in its efforts to ensure academic success and increase student persistence, retention, and timely progress to degree. SEAS consists of six programs designed to support low income, first generation students, as well as culturally programming. To learn more about the SEAS Programs, visit the website here: https://www.csueastbay.edu/student-equity-and-success/programs.html ABOUT THE POSITION: The Renaissance Scholars Program (RSP) delivers individualized attention, access, financial and supportive resources to assist foster and emancipated foster youth in achieving academic success in higher education. The RSP Coordinator, under general supervision, is assigned a caseload of RSP students and assists in the retention of RSP students through counseling and advisement, workshops, classes, referrals, and other forms of interventions. The RSP Coordinator assists students to resolve moderately complex problem(s) that affects their ability to be successful in their educational and career pursuits and make appropriate referrals to campus services and other resources. The RSP Coordinator reports to the Director of EOP and SAP. RESPONSIBILITIES: Student Developmental Counseling/Advising * Provide advisement, individually and in groups, which include academic, personal, financial, or career-related counseling to a caseload of current RSP students. * Perform analysis of student skills, abilities, previous academic performance and factors contributing to the student's academic progress to assist students in program planning, course advising, major and career exploration. Students may have problems choosing, pursuing and adjusting themselves to suitable educational and vocational goals. * Complete GE evaluation and advising worksheets and maintain detailed and current records on each assigned student, including program of study outline, quarterly academic progress, counseling/advising contacts, referrals, and test scores. * Assist students to identify their problems, think them through, evaluate them realistically, deal with their aptitudes and abilities as related to their particular needs and circumstances, select suitable educational or vocational goals, and implement corrective measures to alleviate skill deficiencies. * Use judgment to address individual student problems, which represent integrative approaches comprising appropriate referrals to campus services and other resources. * Implement established techniques of encouraging and supporting the personal developmental needs of a diverse student population. * Utilize proper and established techniques to interact with persons with hostile reactions and bring such situations under control. * Plan and conduct retention-related workshops, sessions, and/or courses, as required. * Maintain regular contact with students on caseload and monitor each student's academic progress. Component Responsibilities * Assist in the planning and coordination of program implementation and services for designated caseloads. * Maintain a planning schedule for caseload management. * Write caseload reports, which include evaluation and recommendations. * Assist with coordinating the development and updating of all needed publications. Liaison and Campus Involvement Responsibilities * Represent the program in appropriate committees. * Initiate and maintain cooperative working relationships with a variety of individuals and groups, including faculty, staff, student organizations and off-campus community groups. * Partake in appropriate professional development activities to remain current on relevant issues pertaining to higher education and the recruitment and retention of low-income and high-risk students. * Participate in campus wide events and programs, which seek to recruit, retain, or encourage the success of low-income and environmentally disadvantaged students. Other Duties as Assigned REQUIREMENTS: * Knowledge of GE, major, and graduation requirements * Knowledge of university policy and procedures regarding all academic concerns * Ability to interpret and use appropriate PeopleSoft admission, registration, advising, financial aid screens * Ability to assess student's skill level based on information provided * Knowledge of the calculation of grade point deficiencies (GPD), grade point average (GPA), and the impact of academic renewal on the GPA and GPD * Knowledge of policies and procedures governing academic probation, disqualification, academic renewal, and reinstatement * Proficient in utilizing the computer, Word processing software, MS Access and other database software * Knowledge of departmental, divisional and university protocol * Knowledge of interviewing and counseling skills and the ability to apply these to the counseling session * General knowledge of financial aid process and policies * Knowledge of group facilitation processes and advanced human relations skills * Knowledge of values and worldview of various cultures represented in the RSP program * Ability to interact and work cooperatively with a diverse student population and staff * Thorough knowledge of the principles of individual and group behavior * General knowledge of individual counseling techniques * Working knowledge of student services programs outside of RSP * Ability to analyze complex situations accurately and adopt effective courses of action * Ability to carry out a variety of professionally complex assignments without detailed instructions MINIMUM QUALIFICATIONS: Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. PREFERRED SKILLS AND KNOWLEDGE: * Masters degree in social work or related field * Experience with the foster care system * Familiar with donor campaigns HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Closing Date/Time: Open until filled