Cal State University (CSU) East Bay

71 job(s) at Cal State University (CSU) East Bay

East Bay Hayward, California
Feb 20, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Concord Campus is responsible for serving Cal State East Bay students in Contra Costa County by providing select undergraduate, graduate, credential and certificate programs. The campus' Academic Services Lobby provides a one-stop center for all administrative and academic inquiries regarding Cal State East Bay including, but not limited to, admissions, registration, enrollment and all payments. The lobby also provides administrative support to the campus staff, faculty and associated programs. The Administrative Support Coordinator carries out the day-to-day administrative support duties required for the smooth functioning of the Academic Services Lobby, and assists lobby staff in the provision of services to the above-referenced stake holders. The position also offers administrative support to the Concord-based Osher Lifelong Learning Institute, a grant funded program serving approximately 1,000 students age 55 years and older. Finally, the position also provides support for the Pioneers for H.O.P.E. (Helping Our Pioneers Excel) program and related student support initiatives. Such programs form an important part of the California State University's determination to assist our students facing homelessness, food insecurity and other crises impeding their educational advancement. RESPONSIBILITIES: Front Desk Support: * Provides general administrative support for campus student services. * Facilitates special accommodations for students registered with Accessibility Services. Maintains a comprehensive stock of office supplies, and prepares orders as necessary. * Leads and schedules student assistants. * Provides back up for the Cashiering office: assists students with payments, photo ID's, reconciles daily deposits. * Prepares deposits for armored car pick-up. * Assists in preparing and imaging transcripts. * Provides student assistance as required over the counter (accessibility services, financial aid, career counseling, student health services, Admissions, Records, etc.). Special Events: * Assists with special projects to benefit the campus community: Al Fresco, Campus Sustainability Day, ASI events, Welcome Day. * Provides logistical planning support and coordination for Concord Campus events, including parking, food services, facility reservations and set-up, IT and janitorial support services, as well as new construction. * Responsible for taking the lead planning efforts for special events on the Concord Campus, which include, but not limited to Day of the Teacher, Commencement, Transfer Orientations, various K-12 educational camps, etc. Osher Lifelong Learning Program: * Provides general administrative support to part time OLLI staff. * Serves as OLLI office absence timekeeper and prepares all payroll actions/deadlines. * Serves as OLLI office point of contact for all purchases (enters requisitions online, monitors for purchase order number; clears POs when received; submits invoices for payment). Processes paperwork associated with memberships and deposits checks as appropriate. * Processes receipts for reimbursements, donations, payments, and credit card use. * Provide support to lecturers and participants with room set up. Concord H.O.P.E. Pantry: * Maintains inventory and orders food and supplies for the Concord Campus H.O.P.E. Pantry. * Schedules appointments and provides guidance for students visiting the Pantry. * Hosts H.O.P.E. Program events to access basic needs services. * Promotes and advertises all H.O.P.E. Pantry events on the Concord Campus. * Provides CalFresh support. REQUIREMENTS: * Ability to organize and plan work and projects including handling multiple priorities. * Demonstrated ability to establish and maintain effective working relationships within internal and external key stakeholders and serve as a liaison for the administrative support unit. * Ability to communicate information to staff, faculty, students, senior campus officials, and community members in a courteous manner with an emphasis on customer service. * Ability to independently implement routine office procedures and apply policies and procedures according to available guidelines. * Ability to plan special events within a higher education environment. * Ability to master student information database systems. * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. * Must be willing and able to cross train in a variety of duties and all divisions functioning at the Concord Campus. * Ability to anticipate problems and address them proactively. * Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. * Ability to handle confidential information with discretion. * Must be able to lift/50 pounds. MINIMUM QUALIFICATIONS: Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. PREFERRED SKILLS AND KNOWLEDGE: * Bachelor's degree. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 12, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,493.00/month to $6,395.00/month. PLEASE NOTE: The starting salary will be between $4,493.00/month to $5,444.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: University Extension (UE) is a self-support unit of the University and provides educational programs to matriculated and non-matriculated students. Classes offered may be held at the Hayward campus, Concord campus, the Oakland Center, other offsite locations and online. In its operation, UE provides many functions that are dispersed in specialized units on campus and this position requires strong collaboration and partnership with existing units (e.g. registration, marketing, collection of fees and tuition). ABOUT THE POSITION: Under the leadership of the Director of Special Session Programs, this position is responsible for program planning, implementation, and maintenance of Special Sessions Programs. In addition, this position provides administrative support for Summer and Winter Intersession as well as support for short-term study abroad programming. This position requires development and maintenance of strong working relationships with program staff, faculty, multiple campus departments, and appropriate community agencies. In addition, this role provides student support to prospective and current students. RESPONSIBILITIES: Program Coordination: * Serve as program contact for self-support special session programs * Work closely with departments, administrations, faculty, and staff to maximize student success, paying special attention to GI2025. * Provide stellar customer service to students. * Familiarity with creating and maintaining the program budgets under the supervision of the Special Sessions Director. This includes coordinating gathering and maintaining data, including revenues, expenses, and enrollments for creating individual program and course budgets. * On a regular basis, monitor application process and enrollment to ensure viability of programs, providing data/analytics to leadership as required. * Maintain partnerships with other University departments including (but not limited to) Financial Aid, Enrollment, Student Accounts, and Student Financial office to provide students with individualized support as needed. * Work directly with University personnel, including the Oakland and Concord Centers (or other external sites) to ensure that program needs are met. * Assist the Special Sessions Director in evaluating programs using enrollments, expenses, instructor, and student feedback to make recommendations from continuing existing courses and programs, and implement suggested changes and revisions. * Make sure program assessment processes are in place and procedures are properly followed. * Assist in the creation of promotional materials with UE's Marketing Team to maximize efforts to support new and existing programs. * Meet/check-in regularly with Program Directors/Coordinators and report back to SS Director. * Answer or ensure that all student inquiries about the programs are appropriately routed/addressed in a timely manner. * Resolve complaints and issues related to students and instructors, referring issues as necessary to the Special Sessions Director. * Maintain an electronic portfolio of program documents/materials. * Assist in drafting procedures & program policy to support and improve program administration. * Establish and arrange system for implementing, maintaining, and updating policies and procedures to carry out program goals; creates and updates Procedures/Handbooks as needed. * Revise and update all administrative materials, including updating instructor lists and verifying/calculating compensation on a term-by-term basis. * Ensure that faculty contracts are accurate and are disseminated on a term-by-term basis a timely manner. * Coordinate activities of Special Session programs by establishing a relationship between various units in Enrollment Services (Registrar, Financial Aid Office, Graduation Evaluation, Admissions) staff and works with those units to devise new policies and procedures to meet the unique needs of our students. * Responsible for an on-going improvement of quality of program. * Keep abreast of latest developments in higher education administration by collaborating with sibling campus counterparts and attending conferences as needed. Support Summer and Winter Session (including short-term study abroad): * Provide administrative support to maximize utilization of summer and winter terms to support Graduation Initiative 2025. * Review campus data and help research best practices in implementation of summer/winter sessions. * Forge relationships with campus partners in APS and Faculty Affairs to facilitate administering these special, short terms. * Support short-term faculty study abroad initiatives as needed. Support of annual Commencement celebration/events: * Liaise with Pioneer Bookstore to purchase gift items for grads as needed. * Organize food orders and room reservation for events. * Provide administrative oversight to ensure that program coordinators follow all appropriate rules/adhere to university policy. * Attend commencement celebrations. MINIMUM QUALIFICATIONS: Knowledge and Abilities: Knowledge of the procedures and practices in educational program and curriculum planning; resources of the campus and the surrounding community; and the processes required to plan and construct academic programs and course outlines. Ability to determine needs for new or revised programs; plan course hours and credit; develop course outlines with instructors; locate instructors and to assist them in understanding and completing contract arrangements; develop budgets and analyze costs; write promotional materials and to develop a variety of promotional techniques; represent the CSU system to the community and develop working relationships; manage logistics of providing classes; and maintain cost information and records. Experience: Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education. Experience developing resources, budgets, and marketing plans for educational programs and in acting as a liaison with the community is desirable. Teaching experience in higher or extended education may be substituted for experience on a year-for-year basis. Education: Equivalent to graduation from a four-year college or university, preferably with courses in adult education and curriculum planning. PREFERRED SKILLS AND KNOWLEDGE: * Experience with PeopleSoft, Singularity, Cascade Web Server, and MS Office (Word, Excel, Outlook, and Access) HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 11, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary will be between $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: This position specializes in evaluation functions under the general supervision of the Associate Registrar. This specialization includes processing final degree checks for graduating students, and posting degrees in accordance with all relevant policies including CSU and Title V. The position is also responsible for training other evaluators, communicating policies and procedures to various audiences including staff, students, and faculty, and providing course advisement to students. RESPONSIBILITIES: Serve as specialist for graduation evaluation * Generate and issue degree progress audits to students. * Conduct final graduation checks for students who have filed for graduation. * Have a thorough understanding of the complex articulation and course applicability rules. * Meet all degree review audit and posting deadlines as set by the Associate Registrar, providing timely service to students. * Comprehend the policies related to grade forgiveness and the back dating of graduation terms, and code the student's record as appropriate. * Review major checks received from academic departments and review for accuracy, communicate with departments for clarification regarding course substitutions and other course applicability issues. * Communicate with faculty, staff and students about major checks and other required documentation not submitted, and the deadlines for submission. * Post additional transfer work taken at other institutions, and update the record and degree audit system appropriately. * Post degrees for graduating students in an accurate and timely manner. * Review and assess imaged application documents (applications, transcripts, test scores, etc.) for candidates for graduation according to CSU and CSUEB guidelines. * Fully utilize new technologies including document imaging and degree audit programs to assure timely completion of tasks. * Accurately enter and update student information in administrative computing systems as appropriate. * Train new evaluators and facilitate ongoing training with current graduation evaluators as necessary. Provide Advisement and Information * Respond to all inquiries promptly from staff, students, faculty and alumni. * Explain policies and procedures to students, staff or faculty related to a student's record on all topics related to graduation: transfer credit, grade forgiveness, general education, major requirements, course applicability, GPA calculations and requirements, university writing skills requirements, etc. * Provide training and deliver information to various audiences/groups including staff and faculty on graduation policies and procedures. * Discuss the results of a graduation check with students, and advise them on remaining degree requirements and course selection. Other duties as Assigned MINIMUM QUALIFICATIONS: Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 11, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $3,513.00/month to $4,298.00/month. PLEASE NOTE: The starting salary will be between $3,513.00/month to $3,906.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Office of Admission processes and evaluates applications at the freshman, transfer, and graduate student levels focusing primarily on domestic U.S. residents. The office provides some support for the processing of International applications. The Office works closely with CSUEB staff, faculty, and members of the community-at-large. Admission staff process applications and related documents, determine residency, render admission decisions, and proactively communicate with students in an accurate, timely and efficient manner. ABOUT THE POSITION: Under the general supervision of the Associate Director of Admission, the Admissions Counselor Trainee will learn to analyze reports and make appropriate updates in applicable computer systems, support the work of evaluators and admission counselors, respond to inquiries by prospective and current students, prepare documents and student files in advance of admission to the University, including preparing documents and student files for imaging. This is a temporary, full-time position that will end 1 year from start date. RESPONSIBILITIES: Provide information and service for all admission functions * Respond to applicant inquiries on the phone and through various department email accounts regarding required documents needed to complete application review, evaluation status, and CSUEB policies/procedures, etc. * Provide information to prospective and current students needed to successfully prepare for admission, apply or progress as a CSUEB student including Orientation, and various Division events * Contact (Tele-counseling campaigns) current and prospective students regarding various division efforts * Assist with logistical support for counselors conducting field work * Assist with special projects or events * Support efforts of the team leader in coordinating activities of the work team Download reports and update computer systems * Download daily reports and/or workflow assignments * Review documents and update coding in PeopleSoft (for ex: Transcript coding) * Update information/coding as needed in appropriate administrative computing system(s) and verifying the image quality is acceptable and information is accurate in the appropriate computing systems * Data scrub projects as needed * Post transferrable credits in batches by California Community College. * Review records as appropriate after transfer credit posts. * As needed or requested, data entry information in computing system. * Notify appropriate staff if duplicate records are found. Process Freshmen and Transfer Applications * Obtain all required information to determine eligibility using electronically submitted application data and transcript information. * Assess and interpret self-reported applicant information and academic records for determination of eligibility for admission. * Solve problems with individual applications by obtaining additional information from applicants, counselors, faculty and staff. * Apply policies to unusual cases and determine when to refer unusual cases to supervisors. * Plan the processing and evaluation for an assigned portion of the total applicant pool prioritizing work for different terms of entry simultaneously. * Verify admitted applicants' eligibility for enrollment. Evaluate Academic Documents and make Final Admissions Decisions * Evaluate applications according to all applicable polices for CSU Eligibility and make final admissions decisions, including GPA and Eligibility Index calculations as well as completion of College Preparatory (A-G) admissions requirements. * Evaluate out-of-state high school course work to determine completion of College Preparatory requirements. * Evaluate transfer credit for current and prospective applicants from test scores (Advanced Placement, etc.) and/or accredited colleges. * Interpret transcript information and update student records to determine placement for English and Math. Advise students on admission requirements, policy and procedure. * Advise prospective applicants regarding application processing and eligibility requirements. * Communicate with applicant populations in individual and small group settings both on and off campus. * Communicate admission requirements to educational counselors as needed. * Counsel denied applicants regarding options and alternatives. * Participate in campus events including Preview Day, Welcome Day, Orientation, and related activities. * Identify potential candidates who would benefit by participation in special admission programs. Other duties as assigned. REQUIREMENTS: * Experience allowing proficiency in performing work assignments * Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions * Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB enrollment policies & procedures * Thorough knowledge of office methods, procedures, and practices * Ability to professionally and effectively interact with prospective and current students, co-workers, and colleagues * Ability to organize and plan work projects including handling multiple priorities * Excellent written and verbal communication skills in English including thorough knowledge of grammar, punctuation, and spelling * Ability and willingness to understand, embrace, and communicate CSUEB marketing messages * Ability to learn and use administrative computing system(s),instant messaging, document imaging programs, web-based information resources, and MS Office applications MINIMUM QUALIFICATIONS: Knowledge and Abilities: Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; participate in and contribute to group meetings, conferences and interviews; clearly express ideas and recommendations orally; write clear and concise reports; and establish and maintain cooperative working relationships with students, staff and faculty. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 11, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $3,513.00/month to $4,298.00/month. PLEASE NOTE: The starting salary will be between $3,513.00/month to $3,906.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Office of Admission processes and evaluates applications at the freshman, transfer, and graduate student levels focusing primarily on domestic U.S. residents. The office provides some support for the processing of International applications. The Office works closely with CSUEB staff, faculty, and members of the community-at-large. Admission staff process applications and related documents, determine residency, render admission decisions, and proactively communicate with students in an accurate, timely and efficient manner. ABOUT THE POSITION: Under the direct supervision of the Associate Director, the Admission Counselor Trainee will learn to analyze reports and make appropriate updates in applicable computer systems, support the work of evaluators and admission counselors, respond to inquiries by prospective and current students, prepare documents and student files in advance of admission to the University, including preparing documents and student files for imaging. This is a temporary, full-time position that will end 1 year from start date. RESPONSIBILITIES: Provide information and service for all admission functions * Respond to applicant inquiries on the phone and through various department email accounts regarding required documents needed to complete application review, evaluation status, and CSUEB policies/procedures, etc. * Provide information to prospective and current students needed to successfully prepare for admission, apply or progress as a CSUEB student including Orientation, and various Division events * Contact (Tele-counseling campaigns) current and prospective students regarding various division efforts * Assist with logistical support for counselors conducting field work * Assist with special projects or events * Support efforts of the team leader in coordinating activities of the work team Download reports and update computer systems * Download daily reports and/or workflow assignments * Review documents and update coding in PeopleSoft (for ex: Transcript coding) * Update information/coding as needed in appropriate administrative computing system(s) and verifying the image quality is acceptable and information is accurate in the appropriate computing systems * Data scrub projects as needed * Post transferrable credits in batches by California Community College * Review records as appropriate after transfer credit posts * As needed or requested, data entry information in computing system * Notify appropriate staff if duplicate records are found * Prepare documents for imaging * Manually build applications in PeopleSoft as needed * When necessary, disassemble paper files and prepare and sort contents for imaging Process Transfer Student Applications * Obtain all required information to determine eligibility using electronically submitted application data and transcript information * Assess and interpret self-reported applicant information and academic records for determination of eligibility for admission * Solve problems with individual applications by obtaining additional information from applicants, counselors, faculty and staff * Apply policies to unusual cases and determine when to refer unusual cases to supervisors * Plan the processing and evaluation for an assigned portion of the total applicant pool prioritizing work for different terms of entry simultaneously * Verify admitted applicants eligibility for enrollment Evaluate Academic Documents and make Final Admissions Decisions * Evaluate applications according to all applicable policies for CSU Eligibility and make final admissions decisions, including calculation of total college units, calculation of overall GPA and Required GE Courses. * Evaluate individual college transcripts for completion of transferrable units, required GE Courses and GPA. * Evaluate transfer credit for current and prospective applicants from test scores and/or accredited institutions. * Interpret transcript information and update student records regarding University Writing Skills Requirement (UWSR) as appropriate. * Assess completion of additional specific course requirements for impacted majors or special programs. Advise students on admission requirements, policies and procedures * Advise prospective applicants regarding application processing and eligibility requirements. * Communicate with applicant populations in individual and small group settings both on and off campus. * Provide basic information to prospective and current students needed to successfully prepare for admission, apply, or progress as a CSUEB student * Participate in Welcome Center appointments and other outreach activities * Communicate admission requirements to educational counselors as needed * Counsel denied applicants regarding options and alternatives * Identify potential candidates who would benefit by participation in special admission programs * Following general CSU and campus policies for the assignment of transfer credit, determine and advise on requirements outside of the major that transfer courses fulfill Other duties as assigned. REQUIREMENTS: * Experience allowing proficiency in performing work assignments * Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions * Ability to quickly and accurately develop, retain, interpret, and apply comprehensive knowledge about CSU/CSUEB enrollment policies & procedures * Thorough knowledge of office methods, procedures, and practices * Ability to professionally and effectively interact with prospective and current students, co-workers, and colleagues * Ability to organize and plan work projects including handling multiple priorities * Excellent written and verbal communication skills in English including thorough knowledge of grammar, punctuation, and spelling * Ability and willingness to understand, embrace, and communicate CSUEB marketing messages * Ability to learn and use administrative computing system(s),instant messaging, document imaging programs, web-based information resources, and MS Office applications MINIMUM QUALIFICATIONS: Knowledge and Abilities: Working knowledge of the basic principles of individual and group behavior; research and observation techniques for the purpose of recording, classifying, and interpreting factual information; and the techniques and methods of interviewing. Ability to gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations; participate in and contribute to group meetings, conferences and interviews; clearly express ideas and recommendations orally; write clear and concise reports; and establish and maintain cooperative working relationships with students, staff and faculty. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 08, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,100.00/month to $3,649.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The College of Business & Economics houses four academic departments and offers two undergraduate degree programs and five graduate degree programs with graduate programs offered domestically and internationally. The Dean's Office oversees all operations of the College. ABOUT THE POSITION: This position provides administrative support to the Dean's Office. Under general supervision, this individual manages a high volume workload of a varied, complex, and highly confidential nature; Assesses and prioritizes requests for Dean's time and acts/refers appropriately. Works with the Associate Dean during the Dean's absence to ensure crucial tasks are completed. The incumbent is responsible for time-sensitive, high-level assignments for CBE and, at times, for the University. Must maintain a cooperative working relationship with the faculty and staff within the College and the University and with the business community. RESPONSIBILITIES: Administrative Support: * Serve as source of information regarding University/College/ Department policies and procedures * Act as Receptionist for faculty, staff, students, visitors, and liaison for the managers Administrative Support for Dean and Associate Dean: * Assist the Managers and/or lead administrative staff in preparation of letters, memoranda, reports, event ads and forms * Arrange hotel, travel reservations, parking passes for guest and processes travel claims * Attend meetings and takes minutes * Maintain files and records, including confidential records * Develop Reports * Maintains Dean's Calendar and schedule meetings for him Manage Digital Measures Data Base: * Compile Faculty Vita * Input Faculty Vita Data into Digital Measures * Generate Reports using Digital Measures Support for the Budget Analyst: * Process and maintain financials * Log Invoices Manage Stock Room: * Maintain stock room * Maintain supply room * Order Office Supplies for the College General Administrative Support for the College of Business: * Coordinate and send invitations for staff events such as farewell parties, retirement, new born * Collect sunshine fund contributions * File Maintenance Request * Oversee Mail-room and Delivers Inner Campus Mail * Distribute payroll checks in the mail-room Event Coordinating: * Place Chartwells food orders * Member of Commencement Committee * Member on University Honors Committee * Coordinate CBE Scholarship Awards and Presentations * Coordinate Beta Gamma Sigma Induction Ceremony * Coordinate various other College events such as retirement, holiday parties etc. Provide Administrative Support to Graduate Programs Office, Assurance of Learning Office, Marketing Office and Career Center Office when needed. Other miscellaneous duties as assigned REQUIREMENTS: * Ability to interact with a diverse clientele. Faculty, staff, students, and visitors are treated courteously and respectfully. * Ability to have work done accurately and in a timely manner so that deadlines are met and office runs smoothly. * Ability to be dependable, flexible and willing to take on new assignments. * Ability to have (or gain) a comprehensive knowledge of Department, College, University, and CSU policies and procedures. * Ability to serve as a resource person for faculty, students, staff and visitors. * Ability to communicate, both verbally and in writing, with clarity and professionalism. MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: * Bachelor's Degree * Equivalent to at least two (2) years of general clerical/administrative office work experience, or a combination of training, education, and work experience. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 06, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $2,254.00/month to $3,106.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Student Health and Counseling Services provides basic,augmented and preventive health care to CSUEB students. These services support the clinic's mission to have students achieve and maintain an optimal state of health so they may attain their academic and career goals. ABOUT THE POSITION: The Clinical Assistant (CA) is a patient caregiver who under the general supervision of the Nursing Supervisor and the medical supervision of Student Health and Counseling (SHCS) Medical Director and other CSUEB Physicians, is responsible for direct and indirect patient care activities. Clinical Laboratory Improvement Amendments (CLIA) waived laboratory testing will be performed after competency obtained and validated. The CA also helps maintain efficient and effective workflow to ensure high quality health care. PLEASE NOTE: This is a 10/12 pay plan position. The incumbent will work 10 months out of the year with the salary spread over 12 months. RESPONSIBILITIES: Perform clinical medical office assistance A. Patient intake and preparation * Verify identity of patients and confirm that self check-in is completed appropriately * Provide initial contact with patients, elicit the chief compliant, perform the appropriate vital signs and other exams relevant to the chief compliant (e.g. Peak flows, pulse oximetry, vision exams, glucometer, fingersticks, audioscope, etc.) * Room and prepare patients for examination by the physician including setting up equipment and supplies (example: pelvic exam supplies, suture removal kit, etc.). When necessary, order and send patients to collect urine samples for lab testing * Clean and prepare rooms for the next patient * Enter nursing and intake notes into EHR: update allergies, LMP, chief compliant, vital signs, and other nursing exams as above * Perform chaperone duties when necessary * Perform opening and closing down procedures for the exam rooms * Under limited circumstances, may schedule patients for follow-up, move patients in the schedule or change length of appointment time with licensed provider consultation when necessary B. Nursing clinic * Perform EKG's * Administer nebulizer treatments with pre- and post peak flows, pulse oximetry, if needed * Irrigate cerumen from ears * Apply fitted supports and splints to patients when ordered by an MD/NP and may assist the MD in splinting and casting. * Dispense crutches, fit and teach patients in use * Use glucometer to check finger stick glucoside * Set up and assist with procedures such as but not limited to incision, drainage, suturing, toenail removal and minor skin surgery * May perform CLIA waived laboratory testing once trained and authorized by the appropriate Administrator C. Assist Nurses and Physicians/Nurse Practitioners with the examination and treatment of patients. Components of this function include, but not limited to: * Clean, stock and maintain medical equipment * Clean medical environment D. Perform cleaning, maintenance, and inventory of medical supplies and equipment * Perform centralized stock room duties including stocking, reorganizing and maintaining stock supplies * Responsible for cleaning and reorganizing * Ensure daily stocking of exam rooms * Cleaning of exam rooms as needed and after each patient and at the end of the day, per infection control policy and procedure * Cleaning during semester breaks in all areas of clinic * May perform laundry duties for clinic needs * Sterilize equipment using chemical treatments and autoclave Perform other duties as assigned. This could include participation on various committees and outreach activities. May perform front office duties on occasion such as working at the front desk to handle calls and make appointments. May also be asked to perform Family Pact billing with the appropriate training. E. Related Functions * Manage emergency and crisis situations appropriately, as they arise. * Provide lead work direction to student assistants and conduct orientation/cross-training for staff as needed. * Participate in and support Student Health and Counseling Services committees, as assigned. * Duties and responsibilities may change as the job necessities and within the scope of clinical assistant job duties. * Understand, support and comply with the mission, policies and procedures of the Student Health and Counseling Services. Perform other duties as assigned by the Lead Nurse and/or the appropriate Administrator. REQUIREMENTS: * Ability to understand and comply with the legal aspects of medical care (including HIPPA, FERPA and related California law) and to protect confidentiality of personal health information * Use of computer software systems including electronic medical records * Ability to lift up to 10 pounds * Ability to walk down long hallways, sit occasionally, stand in one place and holding still when needed. MINIMUM QUALIFICATIONS: Knowledge: General Knowledge of daily clinic operations and organization ranging from patient scheduling and reception to delivery of health care services and processing mof paperwork, aseptic techniques and requirements: and the uses, application, and proper operation of various medical supplies and equipment used in performing the duties described above, such as in preparing examining rooms, obtaining patient data, and assisting practitioners. Abilities: Ability to learn clinical assistance methods and techniques: Understand and use basic medical terminology to accurately and efficiently support practitioners and follow their instructions: perform clinical assistance activities accurately and timely: Handle instruments and equipment properly: read and write English at a level appropriate to the position to support maintaining accurate records and reading medical terminology: use health center automated systems to enter and maintain data and prepare simple reports: maintain effective working relationships with practitioners and other health center report staff: and be sensitive to and communicate effectively with diverse patients. Education and Experience: High school diploma or equivalent and familiarity with a health care setting or combination of education and experience which provides the required knowledge and abilities. PREFERRED SKILLS AND KNOWLEDGE: * BLS certified. * 6 months of experience in an Ambulatory/Primary care setting as well as performing front and back office duties. * Familiarity with SHCS policies and procedures, manuals, nursing protocols, infection control and emergency disaster manuals. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 05, 2020
Full Time
Description: SALARY AND BENEFITS: The salary range will be from $72,000.00 - $77,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: University Extension (UE) organizes and offers educational programs to matriculated and non-matriculated students of the University. It Is wholly self-supporting, functioning without general fund support. UE develops and maintains self-support programs from inception to marketing and finally to implementation. UE consists of multiple sub-centers: The American Language Program; the Center for International Education; Oakland Professional Development Center; Concord Campus, Online Teaching and Learning. ABOUT THE POSITION: The Fiscal Services Manager (FSM), University Extension, is responsible for sustaining an environment built on fiscal accountability within each cost center, program and unit and putting in place the policies and internal controls for a self-support operation. Under the direction of the AVP, the FSM is responsible for the fiscal design and development of overall management plans for the division by working with all component units, for helping to establish goals with department directors and their staff, for assisting all academic and administrative personnel to advance the diverse programmatic and public service objectives of the division, and for helping to foster effective communication systems and promoting an open and supportive organizational culture. The DFS is responsible for the divisional cost center budgets on an on-boing basis and to make recommendations to the AVP on allocations, revisions, staffing needs, and all resource support to obtain a sound fiscal position for University Extension. They also support the AVP by assuring the availability of technological resources where deeded within the limits of the institution. RESPONSIBILITIES: Participate in the division's academic, budget, and strategic planning in concert with all division components which include: International Education, Continuing Education programs, Special Sessions, the American Language Program & Online Education, Summer Session, Study Abroad, Oakland Center. Marketing and new program development. Budgeting * Maintain budget records for all accounts in the division * Regularly update year-to-date actuals for analysis of funds availability * Coordinate mid-fiscal year budget revision with all directors * Monitor requests for expenditures against budget and work with the directors to make ensure line items are shifted to cover expenditure; revise and create budget policies and procedures * Report revenue and enrollment data projections annually to the Chancellor's Office Financial and Accounting Analysis * Monitor accounts and provide current account status to the AVP * Review Peoplesoft reports for discrepancies and take corrective action * Report on the self-support status of each unit within the division * Evaluate new and existing programs, contracts, and leases for financial, legal, and market viability * Alignment of distributions with fiscal year (surplus revenue, Open University, etc.) Revenue Receipt Monitoring * Meet with Financial Aid and University Accounting to develop or enhance procedures for timely receipt of revenue * Work with international partners to ensure timely receipt of revenue * Work with all internal program counterparts to ensure timely receipt of revenue Supervision * Responsible for monitoring all activities of the fiscal services team * Ensure directors and other staff are trained in accounting procedures and/or software required for maintaining the division's financial health and self-support status Troubleshooting * Transfer funds to appropriate accounts to correct deposit errors * Record and audit payroll documentation to assure accuracy * Assist Accounting Office in collection of course fees from third party sponsors * Act as Local Support representative to the Division's end-users in the dissemination of PeopleSoft procedural information Policies and Procedures * Ensure the division is in compliance with University, CSU system, and GAAP requirements * Enhance or develop policies and procedures to improve fiscal and accounting management * Represent the division in meetings with AA, Admin & Finance, Financial Aid, SA, etc. * Support Academic Affairs on all self-support fund management Manage and direct functions and act as campus committee point person and divisional liaison to all university administrative entities for: * Marketing systems, techniques, and production activities * Continuing education registration systems and student services units * Financial and administrative systems * Programmatic topics * Information systems and technologies (and their interface with all of the above) ensuring that UE is positioned for campus wide & system wide upgrades and changes and implementation of new systems REQUIREMENTS: * Bachelor's degree or equivalent from an accredited college or university with major course work in business or public administration, accounting, economics or a related field * Five years of progressively responsible fiscal, budget, and related business management experience * Prior lead or supervisory experience * Proficiency in Microsoft Office Word, Excel and PeopleSoft * Strong communications skills and the ability to present clear and concise reports * Strong interpersonal skills including the ability to establish and maintain effective team relationships * Ability to contemplate courses of action and to make clear recommendations based on sound organizational and fiscal considerations * Broad knowledge of organizational operations and policies, and a high level of experience, discretion, integrity and organizational skills PREFERRED SKILLS AND KNOWLEDGE: * Three years of experience in higher education finance environment HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Fiscal Services Manager will be evaluated on each. MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 04, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $4,584.00/month to $5,417.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Stewardship Specialist reports to the Associate Vice President of Development and will work directly with the Development, Alumni & Constituent Engagement, and Communications and Marketing teams. The incumbent will also interface with university faculty, staff, donors, prospects, students and volunteers. The incumbent's work ranges from administrative duties to special projects and assignments and duties requiring independent decision-making, collaborative teamwork, and exceptional interpersonal skills. The incumbent performs project work and coordination, and supports the policies, procedures, goals and objectives of the department and the division. The efforts of the Stewardship Specialist will support the long term Cal State East Bay development strategy to enhance the University's connection to its alumni and external constituents, locally, nationally and internationally. The Stewardship Specialist will work in close collaboration with the Director of Strategic Engagement, Directors of Development, Communications staff, events staff, other University staff, volunteers and vendors to assist in the development, planning, coordinating, and delivery of unique and meaningful donor opportunities. Exceptional communication and writing skills, attention to detail and demonstrated experience analyzing and understanding donor records, development data, and stewardship trends are essential. RESPONSIBILITIES: Work effectively and professionally with a broad range of internal and external constituents: * Write custom acknowledgement letters to the university's top donors. * Understand how to manage and interpret data to support smart decision-making in segmentation and donor acknowledgment practices. * Assist with designing and implementing donor surveys for the purpose of refining and improving the donor experience. * Create new, and leverage existing, on-campus events and campus visits from special guests as opportunities for donor engagement. * Contribute to regular brainstorming on innovative, unique and personalized stewardship communications and experiences. * Record contact reports and process record updates in SalesForce and utilize end-user tools to create reports of relevant data on donors and prospects. * Research and communicate emerging trends and best practices in donor engagement and stewardship. * Implement stewardship for special initiatives and campaigns as directed. * Help cultivate relationships with prospects and donors through stewardship reports, mailings and phone contact. * Oversee the proper processing of all donor Gift Agreements in a timely manner. * Gather narrative and financial gift information for scholarships, fellowships, endowed chairs, major donors, etc., as appropriate. * Assist colleagues with other projects and meetings related to the stewardship and engagement of donors across the University. * Foster lasting relationships between the University and its philanthropic donors through appropriate stewardship and engagement. * Work with the Scholarship Coordinator (Financial Aid) and Director of Strategic Engagement to coordinate and support the scholarship stewardship program. * Correspond with students in collaboration with Financial Aid to write letters of gratitude to be sent to scholarship donors and/or their family members. * Edit and update donor profiles on Pioneer Scholarship site. * Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and / or courses directed by the supervisor. * Contribute to the overall success of University Advancement by working on special projects and performing all other duties and responsibilities as assigned by the Associate Vice President of Development. REQUIREMENTS: * Excellent interpersonal skills with good telephone manners and ability to deal effectively and amicably with the public required. * Thorough knowledge of English grammar and spelling, and ability to communicate effectively, both verbally and in writing. * Demonstrated ability to format correspondence and create a narrative of impact and gratitude. * Demonstrated knowledge of computer applications such as: MS Word, Excel, Access, Google, PowerPoint and Internet tools. * Demonstrated ability to coordinate and prioritize multiple tasks, set schedules, meet deadlines, organize, plan, and complete work and projects, and work independently. * Familiarity with CRM databases (e.g. SalesForce) or ability to learn. * Experience planning, implementing and personally executing a variety of cultivation, thank you and engagement activities, preferably in a University setting. * Ability to effectively implement new ideas and establish processes which are replicable, consistent and sustainable. * Ability to develop excellent relationship building skills with internal and external colleagues and stakeholders, along with an intuitive understanding of what will make donors, prospects and associates feel appreciated. * Ability to shift energy and focus as the priorities and demands of donor relations may dictate. * Excellent collaboration habits are essential, along with a demonstrated ability to communicate plans and activities while also gaining support and buy-in. * Flexibility to work occasional nights and weekends. MINIMUM QUALIFICATIONS: * Bachelor's degree or a combination of education, training and relevant experience. * Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Feb 04, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary will be between $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: Under the supervision of the Associate Dean of the College of Science, this position will develop, implement, and support structures and programming for students and instructors in lower division science courses. The position provides support and coordination for students in and faculty teaching first science courses as part of the University's and CSU's mission to improve graduation rates and eliminate achievement gaps. The position will communicate with other campus entities (advisors, departments, GE, etc.) about available options and pre-requisites/co-requisites. This position will plan, develop, and manage the policies and procedures of a Learning Assistants program, providing training and logistical support for students to be embedded in science classes, and will act as a liaison to SCAA Science Tutoring and Supplemental Instruction Program. Additionally, this position will manage an Open STEM Lab, staffed by students. This position supports the coordination of several sections of science courses, which includes providing or arranging professional development opportunities for faculty, orienting new lecturers, convening faculty meetings, and organizing embedded assessment items across multiple sections. In all of this work, the position will implement "best practices" based on his/her knowledge of other such programs and current trends while working closely with faculty, staff, students, and advisors across campus to identify the specific needs of the CSUEB community. Finally, this position will work with the Chairs of the involved departments and the CSCI Associate Dean to assess the effectiveness of these programs on an ongoing basis, engage in strategic planning to maximize student access, and to make the work visible to the campus and CSU community through reporting as requested. RESPONSIBILITIES: Establishes and coordinates Learning Assistant Program. Coordinates Learning Assistant Program and oversees the day-to-day operations of the program. Handles logistics including recruiting, interviewing, training, hiring, and scheduling. Provides lead work direction to student staff. Communicates program details to faculty, establishes and maintains cooperative working relationships, and provides support as needed. Serves as a liaison between involved departments, SCAA Tutoring, and Supplemental Instruction. Engages in, assesses, or maps appropriate course of action in situations that are confidential and often sensitive in nature between Learning Assistants or Learning Assistants and faculty or students. Asseses and provides advising and/or mentoring to Learning Assistants. Compiles quantitative and qualitative data needed to assess effectiveness of the program and respond to improvements suggested by students, learning assistants, or faculty. Stays current with research and trends in the use of embedded learning assistants in science classes. Leads outreach efforts to campus stakeholders, and reports on activities and accomplishments of the Learning Assistant Program. Creates and disseminates training materials for faculty and learning assistants. Strengthens and supports the coordination of science courses with multiple sections. Convenes faculty meetings for development of common syllabi and embedded assessment items. Assists with analysis of assessment results and development of improvements, as needed. Supports faculty professional development. Assists with assessment and report preparation. Assists Chairs of relevant departments and the Associate Dean with compiling data, assessing and preparing reports on implemented strategies, related efforts, and overall student success in various formats as required for the department's individual use or requested by University, CSU, or outside entities (e.g. granting agencies.) Manages Open STEM Lab. Handles staffing of STEM Lab with students, including recruiting, interviewing, training, hiring, mentoring, and scheduling. Serves as a liaison between program faculty and graduate and undergraduate students. Compiles quantitative and qualitative data to assess use and effectiveness, and responds to improvements suggested by students or faculty. Leads outreach efforts to promote the STEM Lab as a resource to current and prospective students. Assures appropriate course placement. Works with advising staff to ensure appropriate science courses based on career goals, multiple measures, and Math Proficiency Assessment results. Communicates available options and pre-requisites/co-requisites to students and other relevant campus entities (advisors, departments, General Education, etc.) Answers inquiries on above. Assists faculty in enforcing pre-requisites. Compiles data needed to analyze relationship between student outcomes in science courses and incoming preparation. Assists with grant writing. Acts as a liaison to constituents and collaborators in seeking funding to support student success. Contributes to grant writing efforts including expert input on programming to support students in first year science courses. MINIMUM QUALIFICATIONS: Experience: Equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. PREFERRED SKILLS AND KNOWLEDGE: * Cultural sensitivity when interacting with a very diverse population of students and faculty, * Demonstrated ability to use computer applications such as PowerPoint, Word, Excel, and imaging software. * Familiarity with or demonstrated ability to master programs such as PeopleSoft, Singularity, Google Calendar, and share drives. * Ability to initiate, implement, and troubleshoot existing and new departmental policies and programs. * Demonstrated excellent oral and written communication skills, via technology and in person. * Strong interpersonal skills. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 24, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,682.00/month to $7,235.00/month. PLEASE NOTE: The starting salary will be $5,886.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: Under supervision of the Watch Supervisors, works an assigned shift and performs law enforcement patrol duties on foot, bicycle or by vehicle to protect campus and visiting personnel, property and facilities against accidents, bodily harm, fire, theft, vandalism and illegal entry; enforces federal, state and local laws and traffic regulations; apprehends violators; provides general information/assistance to the public; responsible for the protection of life and property within the jurisdiction of California State University, East Bay; provides security for large gatherings of students, faculty, staff or visitors to the campus; conducts investigations related to assigned cases and investigate/record irregularities which occur during assigned shift; takes necessary actions within the limits of prescribed policies/procedures to correct the situation, or if necessary, contacts the appropriate authorities for guidance/assistance; may be required to perform other duties which enhance the safety of the campus community, such as providing assistance to Public Safety/Police support staff; participate in emergency preparedness and other safety programs. Must have successfully completed a POST certified Police Academy in the last three years from date of hire and/or possess at minimum, a POST Basic Certificate. RESPONSIBILITIES: Field Duties - Enforcement, Safety, Security, Prevention and Emergency Response: A. Enforces Federal, State and Local Laws and CSUEB regulations. * Investigates reports of criminal or prohibited activity. * Identifies violators * Takes action against violators through arrest or referral * Prepares reports on investigations * Processes evidence. * Appears at criminal proceedings or administrative hearings. B. Safety and Security * Provides high visibility presence within the facilities and public areas to promote safety and security and to deter crime. * Provides security patrols and crowd control at major events or incidents to promote order. * Investigates reports of activity affecting the safety and security of persons or property. * Investigates civil issues affecting the order and interests of the University. C. Crime Prevention * Conducts personal safety escorts and assistance. * Provides high visibility patrol by vehicle, foot or bicycle to deter crime. * Acts/reports on safety hazards and security problems in the environment. D. Emergency Response * Provides assistance, coordination, communication and control at incidents and disasters. * Investigates ,assists and reports on vehicle accidents and traffic related matters. * Investigates, assists and reports on medical emergencies. * Investigates emergency alarms (fire, security facility) and initiates action or referral. Public Service: A. Assistance * Provides assistance to those who are locked out of facilities or vehicles. * Provides motorist assistance. * Collects and processes lost and found property. B. Education Outreach. * Participates in Community Oriented Policing Initiatives to promote public relations and awareness about safety, security and emergency preparedness. Leadership: A. Administrative projects and assignments. * Participates in the development and training of other employees. B. Guidance * In the absence of command, supervisory or lead officers, provides guidance to junior or non-sworn employees while on shift or assignment. * Provides guidance regarding appropriate application of rules, regulations, orders, procedures * Provides guidance regarding the appropriate use and care of department equipment, supplies and facilities. * Provides guidance regarding documentation of incidents, case investigations and shift activities. * Investigates and reports, through the chain of command, circumstances that may adversely affect the Department, University or Community. REQUIREMENTS: * Demonstrated thorough knowledge of current law enforcement methods and procedures. * Demonstrated thorough knowledge of current criminal codes and laws. * Demonstrated thorough knowledge of effective investigative techniques and procedures. * Demonstrated ability to interpret and accurately apply policies, procedures, rules, regulations and laws. * Demonstrated ability to work independently and make sound judgments. * Demonstrated ability to provide guidance to other employees. * Demonstrated ability to establish and maintain cooperative working relationships with a diverse population. * Demonstrated ability to interact effectively with members of the department and public in stressful situations. * Demonstrated ability to handle all duties with acumen,accuracy, timeliness, confidentiality, fostering collaboration and trust. * Demonstrated ability to resolve problems and conflicts. * Demonstrated ability to accurately complete detailed work. * Demonstrated ability to plan, organize and prioritize work to meet deadlines. * Demonstrated ability to write detailed reports and correspondence. * Possess excellent verbal and written communications skills. * Possess strong computer skills, using Windows platform, word processing, spreadsheets and databases. MINIMUM QUALIFICATIONS: * Must be a U.S. Citizen * California Drivers License (Valid with good record) * POST Basic Certificate or proof of completion of POST Basic Police Academy * High School Graduate or equivalency * Must be able to successfully pass background investigation, written examination, physical agility test, Livescan, Polygraph, Psychological Drug Screen and Medical exams PREFERRED SKILLS AND KNOWLEDGE: * State Defensive Driving Certificate HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 24, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,100.00/month to $3,649.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Student Health and Counseling Services provides basic, augmented and preventive health care to CSUEB students. These services support the clinic's mission to have students achieve and maintain an optimal state of health so they can achieve their academic and career goals. ABOUT THE POSITION: The Administrative Support Assistant II reports to the Manager of Administrative Services and performs administrative support duties including but not limited to personnel, payroll, accounting and procurement processes for Student Health and Counseling Services. RESPONSIBILITIES: Accounting and Procurement Support * Process appropriate submission of documents for the purchase of supplies and services, using various University processes such as, Express Purchase Order, Reprographics, Travel Reimbursements, Procurement Credit Card, etc. * Work with vendors to obtain current pricing, item description, etc. * Collaborate with University's Accounting, Procurement and Receiving Departments to facilitate timely and accurate processing of supplies and services. * Follow up to resolutions of any outstanding accounting, payroll, personnel, and procurement issues. * Process and maintain SH&CS employee travel requests. * Coordinate staff's travel arrangements with the University's contracted travel agency, as requested. * Verify and deposit daily SH&CS augmented fees for services rendered. * Process and log invoices for signature approval and payment. * Prepare and follow through on work orders and service tickets. * Scan all accounting and procurement documents onto the department's shared drive. Personnel and Payroll Support * Assist hiring committee members with the hiring and recruitment requests, as needed. * Assist in scheduling job interviews with prospective applicants. * Schedule and conduct new employee orientation. * Prepare and maintain attendance and payroll documents on all SH&CS rostered and non-rostered, student assistants, interns and volunteer employees. * Maintain in-house employee documents, including but not limited to copies of training certificate of completions, e-FAF's, e-SAF's, SEAF's, Payroll sheets, etc. * Process personnel action forms on all SH&CS employees, as needed. * Process the Separating Employee Clearance form on all SH&CS employees, as needed. * Maintain the professional medical staff's completed peer review documents. * Perform payroll duties monthly, i.e. Attendance Sheets, 634, etc. * Maintain inventory of SH&CS key assignments. * Update staff picture board and mailboxes, as needed. * Handle confidential files and information daily. Administrative Support Duties * Assist in the minute taking of various committee meetings in the absence of the Administrative Support Coordinator, as needed. * Assist in the department's mail distribution, as needed. * May serve on various University committees and task forces, as requested. * Assist Administrative Support Coordinator in taking, screening and routing phone calls, as needed. * Assist Administrative Support Coordinator in maintaining the SH&CS Conference Room schedule, as needed. * Manage the AVP of Student Support & Development's schedule in the absence of the Administrative Support Coordinator, as needed. Perform other duties as assigned by the Student Health and Counseling Managers or the AVP of Student Support & Development. REQUIREMENTS: * Knowledge of applicable university and department policies and procedures. * Required to use a variety of office support technology and systems, including: one or more word processing such as PNC, the Department's medical management system, Microsoft Office and PeopleSoft. Use of a mainframe computer to enter data and generate reports such as Data Warehouse and Sharepoint, and use of electronic and voice mail. * Ability to efficiently manage time, workload and resources. * Excellent organizational skills with the ability to organize, secure and maintain confidential documents. * Attention to detail. MINIMUM QUALIFICATIONS: Requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. PREFERRED SKILLS AND KNOWLEDGE: * Medical terminology highly desirable. * Proficient in Microsoft Office especially Word and Excel. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html May have exposure to blood and bodily fluids for which there is risk for blood borne pathogens and other communicable (aerosol transmissible) diseases. As a state disaster worker, all public emplovees mav be called and assigned to perform work during a disaster. MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 23, 2020
Full Time
Description: SALARY AND BENEFITS: PLEASE NOTE: The starting salary will be between $5,351.00/month to $6,492.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Educational Opportunity Program (EOP) is designed to improve access and retention of historically low-income, first generation, and educationally disadvantaged students. EOP identifies and admits students who have the potential to succeed at California State University campuses, but who have not achieved their educational goals because of economic and/or educational background. EOP provides students with the resources, tools and skills to ensure academic and personal success through a variety of academic support services. Services are proactive, culturally sensitive, and personalized to meet the needs of a diverse student population. ABOUT THE POSITION: The EOP Retention Team Lead is responsible for leading all EOP Counselors. They will organize and coordinate professional development and on-going training for EOP Counselors and oversee caseload management of EOP students. The incumbent will work in partnership with the EOP Office Manager to ensure that front desk staff have all current communications and policies with clients and will manage the implementation of retention events and services for EOP students (transition ceremonies, workshops, lending library). This position is responsible for improving and delivering service to students through administration, technology and communication and serving the university and EOP through special projects or committees. The EOP Retention Team Lead reports to the Director of EOP and Student Access Programs. RESPONSIBILITIES: Lead Responsibilities * Lead the EOP Counselors (Retention Team) on a daily basis ensuring timely and accurate completion of assigned work and projects * Provide on-going professional development, mentoring and training to the retention team to ensure they maintain current knowledge of academic advising, campus policies and best practices within the field * Plan, coordinate, and assign the implementation of programs and services for designated component (Freshmen Transitions, Transfer Transitions, Academic Advising, Special Projects, etc.) * Maintain a planning schedule for the retention team * Write retention reports which include evaluation and recommendations * Coordinate the development and updating of all needed publications Student Developmental Counseling/Advising * Independently provide comprehensive advisement, individually and in groups, which include academic, personal, financial, or career-related counseling to a caseload of current EOP students * Perform in-depth analysis of student skills, abilities, previous academic performance and factors contributing to the student's academic progress to assist students in program planning, course advising, major and career exploration. Students may have problems choosing, pursuing and adjusting themselves to suitable educational and vocational goals * Complete GE evaluation and advising worksheets and maintain detailed and current records on each assigned student, including program of study outline, quarterly academic progress, counseling/advising contacts, referrals, and test scores * Assist students to identify their problems, think them through, evaluate them realistically, deal with their aptitudes and abilities as related to their particular needs and circumstances, select suitable educational or vocational goals, and implement corrective measures to alleviate skill deficiencies * Use professional judgment to develop solutions to individual student problems, of considerable difficulty, which represent integrative approaches comprising appropriate referrals to campus services and other resources. Adjust approaches and techniques in the face of unpredictable responses and rapidly changing circumstances * Implement innovative ways of encouraging and supporting the personal developmental needs of a diverse student population * Utilize proper techniques to interact with persons with hostile reactions and bring such situations under control * Maintain regular contact with students on caseload and monitor each student's academic progress Improving and delivering service to clients through communication, administration and technology * Improve services to clients through technological enhancements, making recommendations, securing resources, coordinating or leading the enhancements and training staff and clients on how to effectively utilize the service * Donor, grant, and scholarship cultivation and management * Assess student learning and EOP services by tracking client data and producing relevant, detailed reports to the director * Utilize technology tools provided and work closely with the EOP Director to deliver and track all EOP services and student information * Administer the quarterly EOP Midterm Progress reports * Coordinate general studies courses for EOP students Liaison and Campus Involvement Responsibilities * Represent the department on appropriate committees * Initiate and maintain cooperative working relationships with a variety of individuals and groups, including faculty, staff, student organizations and off-campus community groups * Partake in appropriate professional development activities to remain current on relevant issues pertaining to higher education and the recruitment and retention of low-income and high-risk students * Participate in campus wide events and programs, which seek to recruit, retain, or encourage the success of low-income and environmentally disadvantaged students Other Duties as Assigned REQUIREMENTS: * General knowledge of the basic principles and practices of effective leadership * General knowledge of the techniques used for hiring, evaluating performance and motivating employees * Knowledge of current issues affecting higher education, student services, academic advising, underrepresented and under-served populations * Knowledge of individual and group dynamics to be used when counseling clients * Knowledge of complex and evolving university policies and procedures regarding academic probation, academic disqualification, academic renewal and reinstatement * Knowledge of student population served: 1st generation, low income and under-served and underrepresented populations * Skills in computers including a working knowledge of computer applications including all Microsoft Office products and online systems including PeopleSoft * Skills in communication including listening, writing and speaking which includes public speaking * Skills in organization used to execute multiple projects and assignments simultaneously with an emphasis on accuracy and detail orientation * Skills in customer/client service with an emphasis on problem solving to deliver services in a timely and professional manner * Ability to develop, implement and manage retention related programs/services * Ability to interact and work cooperatively with a diverse student population and staff * Ability to generate and maintain collaborative working relationships with campus and community stakeholders * Ability to operate independently while applying sound professional judgment, maintaining professional standards and insuring client confidentiality * Ability to analyze complex situations accurately and adopt effective courses of action MINIMUM QUALIFICATIONS: Experience: Equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. PREFERRED SKILLS AND KNOWLEDGE: * Master's degree in college student personnel administration, counseling, education or related area * Minimum 5 years of experience working in college student services * At least two years of experience providing lead work direction to full-time professionals in student services HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 22, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $2,736.00/month to $3,843.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: To maintain the campus grounds in a way that provides a safe and aesthetically pleasing environment for the staff, faculty, and students. RESPONSIBILITIES: Turf Area Maintenance * Daily litter pick up * Edging along sidewalks, around valve boxes, drains, and planting beds * Trim mowing edges and around trees and other obstacles in lawn * Hand trimming or weed whipping tall grass where inaccessible to mower * Fertilizing of lawns Shrub and Flower Bed Maintenance * Daily litter pick up * Weeding of flower and shrub beds * Pruning shrubs and small trees * Planting of annuals, perennials, and ornamental shrubs and small trees * Fertilizing Hardscape (Parking Lots/Roads/Walks/Stairs/Patio) Maintenance * Daily litter pick up * Sweeping & Blowing * Pressure Washing concrete & hard surfaces * Repairs to asphalt (potholes) and concrete grinding to repair trip hazards * Vacuuming Irrigation Systems Maintenance * Power trimming grass from around sprinkler heads and valve boxes * Repair/replace broken sprinkler heads or other small irrigation repairs * Reporting any malfunctioning sprinkler heads to leads/irrigation technicians * Placing portable sprinklers in dry spots and hand watering as instructed Other Duties as Required * Assist with In-House Landscape upgrades * Reporting hazards or emergencies to manager * May be called back in after hours for emergencies * Nursery work - potting plants and maintaining nursery stock * Landscaping - removal of old/dead plants - adding new soil, amendments and wood chips - shaping of terrain and planting material as instructed REQUIREMENTS: * Thorough knowledge of general gardening and grounds maintenance methods. * Ability to recognize the more common species of ornamental shrubs, trees and flowers grown in California. * Read and write at a level appropriate to the position. * Ability to follow simple oral and written instructions. * Ability to communicate with other staff and share pertinent information as required. * Ability to work in a team setting as well as individually. MINIMUM QUALIFICATIONS: Experience: One year of experience in the care and maintenance of landscaped areas or in general grounds maintenance work, or in related manual labor. License: Some positions may require possession of a valid California driver's license. PREFERRED SKILLS AND KNOWLEDGE: * More than five years of progressive experience in a grounds working function. * High School Diploma or equivalent. * Proficiency of English grammar, punctuation and spelling. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 22, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,691.00/month to $6,683.00/month. PLEASE NOTE: The starting salary will be between $4,691.00/month to $5,687.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: Under supervision of the Assistant Athletic Director, this position is responsible for coordinating a complete and comprehensive academic support program for 15 intercollegiate teams. This position is responsible for monitoring student-athlete academic eligibility. This position will provide complex work in academic advisement for individuals and groups, as well as coordinate, plan, implement and maintain athletic tutorial and study hall programs. As part of this function the individual in this position shall assist in the recruitment and retention of casual workers who can help facilitate the student-athlete study hall program. This position is responsible for monitoring student-athlete academic performance and persistence, by communicating academic policies and procedures, including NCAA eligibility requirements for student athletes. This person will communicate with and work to resolve student-athlete problems or conflicts with coaches, faculty and student-athletes concerning academic development and the pursuit of academic success. The individual will collaborate with the Assistant Athletic Director for Compliance and Student-Athlete Support Services, Faculty Athletic Representative, and the Office of the Registrar to ensure that student athletes are in compliance with the NCAA's Progress Toward Degree requirements, monitoring the daily unit report, applying the athletic drop hold to student accounts, and other assigned duties. The individual will develop intervention strategies and resources for student-athletes that are in jeopardy of losing academic eligibility, including mid-semester faculty progress reports through the Bay Advisor, and referral to department/campus learning support services. Also, the person in this position will perform administrative and advising duties in support of retention, student success initiatives, and will develop strong working relationships with faculty, coaches, colleagues and academic department staff. This position is responsible for compiling student-athlete and team academic honors at the conclusion of each term and/or sport season. This person is actively involved in the recruiting process through transcript evaluations for eligibility and admissibility, meets with prospective student-athletes on recruiting visits and is the liaison with admissions to monitor and coordinate the admissions process for student athletes. Additionally, this position also provides assistance and resources for student athletes regarding University policies and procedures, academic programs and other campus support services including being a liasison for appropriate communication with CSUEB's Counseling Center. This position will also actively participate with the student-athlete experience through assisting with the Student-Athlete Advisory Council (SAAC). Participation with SAAC shall include meeting with the SAAC members on a regular basis to ensure that the group is fulfilling their role as prescribed by the NCAA. Additionally, this person will also help in an advisory capacity to ensure that the SAAC members are completing the CSUEB SAAC's own identified outcomes, such as social gatherings, community engagement, student-athlete welfare improvement, etc. RESPONSIBILITIES: Academic Advising and Tutoring Services: * Responsible for independently performing day-to-day student-athlete academic advising, as well as the development and maintenance of the program. * Assist student-athletes in determining appropriate coursework in compliance with NCAA and CCAA rules. * Liaise with existing Student Support Services offered throughout campus (such as AACE, SCAA, Registrar, counseling center, etc.) to encourage utilization of additional services available in other departments. * Provide comprehensive advisement to assist student-athletes to identify their academic challenges, evaluate them realistically, and address their aptitudes and abilities related to their particular needs. * Meet with all prospective and incoming student-athletes to discuss CSU admission requirements. Complete initial advising of all incoming freshman and transfer students. * Maintain student-athlete tutoring and study hall program to ensure success of all student-athletes and for those who have been identified as at-risk academically. * Coordinate with head coaches to provide letters to instructors for missed class time as needed. * Utilize computer technology to maintain details and current records on each student athlete. * Maintain current knowledge of courses, majors, prerequisites, general education and graduation requirements, university procedures, rules and regulations and other student services. * Liaise with the office of admissions for all special admits. * Coordinate, and produce reports (or assigned portions thereof) such as, but not limited to, special admissions, priority registration list, institutional self-study guide, graduation rate, etc. Student-Athlete Eligibility: * Monitor eligibility of all student-athletes including: initial eligibility, transfer eligibility, continuing eligibility and progress toward degree, while being the liaison with the specialized areas on campus of Student Advising, Admissions and Transfer Evaluations and the Registrar's Office. * Work with compliance coordinator, head and assistant coaches to monitor the NCAA Eligibility Center accounts for all student-athletes. * Assist in all sports recruiting efforts by meeting with prospective student-athletes to discuss NCAA eligibility rules, CSU admissions requirements, and academic support programs offered. * Conduct mid semester progress reports for student-athletes and coordinate distribution to coaches. Develop intervention protocols and procedures on an individual basis. * Attend team meetings and present information on CSU and NCAA academic requirements and eligibility information. * Generate semester priority registration list, monitor daily unit report in conjunction with the Assistant AD for Compliance, and apply holds to student accounts. Student-Athlete Experience Support Coordination: * Serve as SAAC Advisor. Provide council with pertinent information involving student-athletes, discuss athletic department issues affecting student-athletes and services provided to the student athletes, and any relevant information involving the University and the NCAA. * Conduct meetings on a regular basis with all SAAC representatives from each team. Assist in developing key events for the student athlete experience to include but not limited to; welcome back BBQ, Winter social event, end of year awards show, Make-A-Wish and Team Impact coordination and fundraisers, etc. * Attend yearly CCA SAAC conference. * Serve as conduit for campus services/offices which might be needed to ensure student-athlete success and welfare. Examples include coordinating with the campus counseling center in regards to student-athletes who might be in need of services. Continuing Professional Development and Committees: * Attend NCAA and CCA rules compliance workshops. * Involvement and participation with on-campus committees (such as Orientation Advisory Committee, PEMSA Advisory Committee, etc.) * Proactively review on-going operations to maximize overall effectiveness and efficiently of student-athlete academic support services. MINIMUM QUALIFICATIONS: Experience: Equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. PREFERRED SKILLS AND KNOWLEDGE: * Ability to interpret and apply program rules and regulations; ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program involvements; ability to obtain factual and interpretive information through interviews. * Ability to reason logically; ability to collect, compile, analyze and evaluate date and make verbal or written presentations based on that data; ability to advise students individually and in groups on routine matters, where required. * Ability to work with a diverse University community with a diverse population of students, faculty, staff members and coaches. * Working knowledge of NCAA, CCAA, and CSU rules and regulations regarding admission and student-athlete eligibility. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 22, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $4,304.00/month to $6,120.00/month. PLEASE NOTE: The starting salary will be between $4,304.00/month to $5,212.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: This position is a team member of the College of Science's (CSCI) Student Service Center. This position provides comprehensive major-related service, advice and developmental guidance for all current and returning majors and minors in CSCI. This position provides students with accurate, timely advising and evaluation of coursework as applicable to the completion of their major requirements. This position will also assist students from all CSCI majors served by the Student Service Center in pursuing their educational and career goals through various steps such as career assessments, graduate school research, etc. This position will also work closely with the coordinator of the CSCI student service center in training SSPI advisors, facilitating transfer orientation, and facilitating group advising/workshops and may visit first-year GS classes for such purposes. Advising at the Concord campus or representation at events held at other institutions may at times be required. RESPONSIBILITIES: Provide comprehensive major-related services, advice and developmental guidance for all current and returning undergraduate majors and minors in the College of Science. The level of support differs depending on program. Provide individually tailored advice for students whose tenure at the University straddles Semester conversion. The tasks associated with the above functions include the following, which must be reviewed and signed off where appropriate by departmental faculty advisors: creating and maintaining student files including documenting all appointments and student interactions with appropriate notes; evaluating incoming transfer coursework to determine credit, equivalencies, and potential substitutions; providing developmental advice about occupational and educational requirements towards career goals to help students select the most appropriate majors, minors, and concentrations and make expedient progression toward completion of the required coursework; and reviewing all completed coursework and performing final major checks to verify that based on catalog year and concentration chosen, all major-related degree requirements have been met prior to graduation. Plan and run group orientation sessions for new transfer students. Facilitate group advising sessions and co-lead workshops with AACE for major, general education, and career advice. Outreach to targeted groups of students as part of graduation initiatives, campaigns, or because of high-risk markers to assist them in getting back on track toward their educational goals. Assist students in undergraduate registration services for CSCI. These include, but are not limited to: add/drop, waitlist verification, special registration petitions for independent and individual study, withdrawal, retroactive withdrawal and late registration petitions. MINIMUM QUALIFICATIONS: Experience: Equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. PREFERRED SKILLS AND KNOWLEDGE: * Cultural sensitivity when interacting with a very diverse population of students and faculty, * Demonstrated ability to use computer applications such as PowerPoint, Word, Excel, and imaging software. * Familiarity with or demonstrated ability to master programs such as PeopleSoft, Singularity, Google Calendar, and the departmental share drive. * Ability to initiate, implement, and troubleshoot existing and new departmental policies and programs. * Demonstrated excellent oral and written communication skills, via technology or in person. * Strong interpersonal skills. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 18, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $5,668.00/month to $8,750.00/month. PLEASE NOTE: The starting salary will be between $5,668.00/month to $7,628.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The University Police Department is a California Police Department responsible for the prevention of crime and the enforcement of applicable Federal, State, and local laws and regulations on the CSUEB campus. Under the general supervision of the Chief of Police, the sergeant is responsible for (1) Coordinating resource systems in support of the Department's administrative and operational functions, (2) Providing research assistance to Department managers in the development of the organization, (3) Providing leadership and supervision to assigned employees. RESPONSIBILITIES: Coordination: Leadership & Supervision, Direction and Guidance Provides direct supervision for assigned employees and functional supervision for non-assigned employees. Provides direction to employees regarding appropriate application of rules, regulations, orders, procedures and policies. Provides direction to employees regarding the appropriate use and care of department equipment, supplies, and facilities. Delegates appropriate duties and appropriate level(s) of responsibility/authority to subordinates. Develops/maintains appropriate systems of accountability for subordinates. Review and Discipline Inspects, reviews, and approves employee performance of duties pertaining to their assignments. Participates in the development of employees by providing in-service training. Investigates conduct, takes immediate action as may be necessary, and reports, through the chain of command, circumstances that may adversely affect the Department, University, or Community. Oversight and guidance Oversees and provides guidance to employees regarding appropriate application of rules, regulations, orders, procedures and policies. Oversees and provides guidance to employees regarding the appropriate use and care of department equipment, supplies and facilities. Oversees and provides guidance to the Student Services Officer Program. Guides, reviews and approves employee documentation of incidents, case investigations and shift activities. Participates in the development and training of other employees. Investigates and reports, through the chain of command, circumstances that may adversely affect the Department, University or Community. Projects and assignments Assists with the planning, staffing and scheduling of resources to meet unit and shift responsibilities. Handles special administrative and criminal investigations, as assigned. Conducts follow-up investigations. Tracks open investigations and closing cases when appropriate. Acts as the liaison with the Assistant District Attorney (presenting investigations for charging). Crime prevention and crime analyst (conducts outreach presentations to community members). Provides liaison with Student Housing. Coordinates the receipt, investigation and dissemination of sexual offender information, as assigned. Provides liaison and coordinates with the Sexual Assault Habitual Offender Program, as assigned. Coordinates the dissemination of Victims Rights Information, as assigned. Implements Community Oriented Policing and Problem Solving initiatives and training in the Department and Community. Completes the monthly UPD work schedule, semi-annual shift bids, and annual vacation bids. Records and Training: Coordinates the Department's records systems (employment, administrative investigation and training). Maintains standards, objectives, policies and procedures pertaining to training records. Assists managers with the development of internal administrative procedures pertaining to records. Facilitates processing, retention, and release of records. Completes forms, reports, and correspondence pertaining to records. Maintains special forms pertaining to records. Maintains reference files pertaining to records. Completes and maintains internal schedules for records processing and reporting. Develops and interprets records data. Facilitates record audits. Collaborates internally and externally to validate appropriateness of services. Evidence & Property: Coordinates the Department's evidence and property systems. Maintains standards, objectives, policies and procedures pertaining to evidence and property. Assists managers with the development of internal administrative procedures pertaining to evidence and property. Facilitates processing, preservation, retention, release of evidence and property. Completes forms, reports, and correspondence pertaining to evidence and property. Maintains special forms pertaining to evidence and property. Maintains reference files pertaining to evidence and property. Completes and maintains internal schedules for evidence and property disposition. Develops and interprets evidence and property data. Facilitates evidence and property audits. Collaborates internally and externally to validate appropriateness of services. Equipment: Coordinates the Department's equipment inventory. Maintains standards, objectives, policies and procedures pertaining to equipment. Assists managers with the development of internal administrative procedures pertaining to equipment. Facilitates the development and maintenance of the Department's equipment. Completes forms, reports, and correspondence pertaining to equipment. Maintains special forms pertaining to equipment inventory. Maintains reference files pertaining to equipment. Updates and maintains internal schedules for equipment maintenance and replacement. Develops and interprets equipment inventory data. Facilitates equipment inventory audits. Collaborates internally and externally to validate appropriateness of services. Emergency Planning: Coordinates the Department's emergency planning processes. Maintains standards, objectives, policies and procedures pertaining to emergency planning. Assists managers with the development of internal administrative procedures pertaining to emergency planning. Maintains standards, objectives, policies and procedures pertaining to emergency planning. Facilitates the development of emergency planning information. Completes forms, reports, and correspondence pertaining to emergency planning. Maintains special forms pertaining to emergency planning. Maintains reference files pertaining to emergency planning. Updates and maintains internal processes for emergency planning. Develops and interprets emergency preparedness audits. Collaborates internally and externally to validate appropriateness of services. Administrative Support: Assists in the development of the organization. Assists managers with the development of internal administrative procedures. Prepares internal and external administrative correspondence. Prepares and maintains cost analysis reports as required. Recommends appropriations based on assessed needs. Assists with the development of proposals for alternate programs and resource funding. Conducts research in support of audits or bench-marking processes. Conducts research in support of Community Oriented Policing and Problem Solving initiatives. Conducts Research Research, analyze, and interpret information for the development of reports, proposals and justifications. Researches and reports on policies, laws and regulations that affect administrative or operational functions. Researches reports on circumstances that may adversely affect the Department, University or Community. Additional Duties as Assigned: Performs additional duties for the successful accomplishment of the Department's mission. REQUIREMENTS: Thorough knowledge of current law enforcement methods and procedures. Thorough knowledge of current criminal codes and laws. Thorough knowledge of effective investigative techniques and procedures. Demonstrated ability to interpret and accurately apply policies, procedures, rules, regulations, and laws. Demonstrated ability to work independently and make sound judgments. Demonstrated ability to provide supervision, guidance and leadership to other employees. Demonstrated ability to positively influence performance of shift members through leadership. Demonstrated ability to establish and maintain cooperative working relationships with a diverse population. Demonstrated ability to interact effectively with members of the department and public in stressful situations. Demonstrated ability to handle all duties with acumen, accuracy, timeliness, confidentiality, fostering collaboration and trust. Demonstrated ability to resolve problems and conflicts. Demonstrated ability to accurately complete detailed work. Must be able to handle complex office methods, procedures and practices. Demonstrated ability to plan, prioritize work to meet deadlines. Demonstrated ability to work under the pressure of handling multiple and simultaneous tasks. Demonstrated ability to draft detailed, accurate reports, documents and correspondence. Strong organization skills and be highly accurate in detailed work. Excellent verbal and written communication skills. Strong computer skills, using Windows platform, Microsoft Word, Excel, and Power-Point software. Demonstrated ability to maintain strict confidentiality, exercise discretion, and possess tact and judgment. Ability to supervise and evaluate others effectively. MINIMUM QUALIFICATIONS: A comprehensive knowledge and understanding of law enforcement methods and procedures, criminal codes and laws, and investigative techniques and procedures. Graduation from a P.O.S.T. academy, a Basic Course Certificate, and three or more years of active law enforcement experience. PREFERRED SKILLS AND KNOWLEDGE: Bachelor's degree; minimum 5 years as a sworn officer in law enforcement; working knowledge of SAIL and PeopleSoft data systems; knowledge about CSU and State travel, training, testing regulations. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 18, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,350.00/month to $3,997.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The Department of Sociology offers its diverse student population a rich array of courses in sociology, covering a wide range of social institutions, sociological perspectives, and methods of inquiry. Our faculty roster includes 8 tenure/tenure-track and 12 lecturer faculty. We offer a B.A. and a minor in Sociology. The Department of Sociology has over 600 majors, many of whom are the first in their family to earn a college degree. ABOUT THE POSITION: This position provides general office, clerical, and administrative support to the Sociology Department. The support is extended to one department chair, regular faculty, lecturers, students, and other University departments as well as the visiting community. RESPONSIBILITIES: Office Work * Front-line for all in-person and telephone traffic to the Department office * Send and receive mail and deliveries in coordination with the appropriate campus office * Track and order office supplies * Liaise with University offices such as (but not limited to) Facilities Management and Information Technology concerning services required by the Department; follow through on arranging for services as directed * Schedule meetings and arrange for rooming using the 25 Live system, electronic calendaring, or other specified system * Organize and maintain confidential files and paperwork * Maintain and update department webpages using Cascade (or other systems) as needed * File paper and electronic documents; scan of documents as necessary * Request and post faculty office hours Course Scheduling and Enrollment Coordination * Create and coordinate the course schedule; this includes, but is not limited to, creating, updating, and deleting classes * Liaise with the Office of the Registrar, Campus Scheduler, and other campus entities to ensure proper creating and coordination of the course schedule and its components (most notably enrollment and rooming) * Check student eligibility for certain courses * Coordinate enrollment in specific coursework, performing add, drop, and withdrawals as needed * Assist students with special registration and late withdrawal forms Contracts and Appointments * Appoint faculty, staff, consultants, and other workers as directed by the Department Chair; this includes, but is not limited to, creating SEAFs, creating eSAFs,eFAFs, and contracts within PeopleSoft, and 16th unit appointments * Create and coordinate staff and faculty recruitments using PeopleSoft, lnterfolio, or other system * Submit electronic systems access requests via eSARF * Work with chair to update lecture pool openings * Be knowledgeable of University personnel policies; this includes, but is not limited to, the Presidential Directive on Special Consultant Appointments * Record payroll for certification * Liaise with the College office on matters of contracts and appointments as required Financials, Procurement, and Logistics * Track and balance budgets for Department general fund, student fee funds, trusts funds, grant funds, scholarship and donation funds, and other funds * Process expense claims, check requests, purchase orders, and other budget and financial transaction documents * Procure supplies, equipment, and/or services using various University procedures and guidelines, including processing check requests, purchase orders, and short-term limited scope work forms * Balance and reconcile procurement card statements * Arrange and file hospitality requests and subsequent expense claims * Liaise with respective departments in Administration and Finance on matters of procurement, travel, risk management, and contracting for service * Be knowledgeable of University financial, procurement, and logistics policies; this includes, but is not limited to, the CSU Conflict of Interest Handbook, the CSU Travel Procedures, the CSUEB Hospitality Policy, and the Procurement Card (P-Card) program; when necessary, inform students, faculty, and staff of these policies, especially when asked to perform work that may be counter to these policies * Liaise with the College office on matters of procurement and logistics as required Other duties as assigned * Assist the College at annual University events, which could occur on a weekend or evening (e.g. Faculty or Student Honors Convocation, Commencement) REQUIREMENTS: * Excellent organizational, record-keeping, interpersonal, and written and oral communication skills * Experience with Microsoft Excel, especially related to bookkeeping and/or simple fund accounting * Ability to manage multiple tasks and priorities efficiently, effectively, and accurately * Excellent attention to detail * Ability to communicate effectively with diverse student, faculty, and staff * Ability to use Microsoft Office, Adobe Acrobat, or equivalent office productivity software * Ability to use the Internet to research and gather information * Ability to work under pressure with constant interruptions MINIMUM QUALIFICATIONS: * Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience * A fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures * A thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing PREFERRED SKILLS AND KNOWLEDGE: * Two years skilled office experience or vocational training * Knowledge of California State University policies and procedures * Experience handling confidential information * Knowledge of, or experience with, the PeopleSoft system HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 15, 2020
Full Time
Description: SALARY AND BENEFITS: Salary Range: $5,351.00/month to $7,633.00/month. PLEASE NOTE: The starting salary will be between $5,351.00/month to $6,492.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: Student Equity and Success (SEAS) offers programs and services designed to improve educational access and academic support of low-income, first generation and historically disadvantaged students with potential for academic success by making higher education a possibility. SEAS provides a caring and supportive environment, which promotes academic growth and personal development. Services are proactive, culturally sensitive, and personalized to meet the needs of a diverse student population. Student Equity and Success coordinates the operation of the Educational Opportunity Program (EOP) and First Year Experience (FYE). EOP provides admission, transition, and retention services for EOP eligible students, and FYE provides college readiness through an intensive summer program and follow-up supplemental instruction including a general studies course during the first year of enrollment. ABOUT THE POSITION: The EOP Outreach and Admissions Coordinator oversees the entire outreach, admission and selection process for approximately 400 new EOP students per year. This includes maintaining an effective selection, admission, and enrollment process for historically underserved (low income, first generation) students. Coordinate the production of reports and data collected on EOP students and services. Coordinate and monitor an effective database system of EOP students. Coordinate the selection and tracking of EOP exceptionally admitted students. Coordinate and plan EOP recruitment and outreach events. In addition to EOP Admissions, this position is also responsible for the coordination of outreach efforts for the department in an effort to strengthen the pool of eligible candidates who apply for EOP admissions at CSUEB. This position leads and coordinates a variety of outreach program and activities. The coordinator is responsible for developing partnerships with local community colleges, high schools and support programs to ensure accurate information and services are available for students, families, and counselors regarding college admissions. The Outreach and Admissions Coordinator reports to the Director of EOP and Student Access Programs. RESPONSIBILITIES: Coordination of EOP Admissions and Orientations: * Plan and implement procedures, activities and services to reach unit goals. * Manage the EOP admissions process, schedule admissions related tasks, and delegate responsibilities within the unit. * Train SEAS professional staff on admission related issues and processes. * Provide lead work direction to the EOP Admissions Assistant and three student assistants. Share responsibility for selection, training, lead work direction and providing feedback of assigned staff. * Troubleshoot difficult admission cases and communicate with the Admissions Office in the resolution of such cases. * Meet applicants who were denied EOP and who wish to appeal or request a second review. * Coordinate and oversee the file evaluation process. Prepare files for weekly committee review. * Coordinate the collection of admissions related data and the maintenance of the Admissions component of the SEAS database. Write and perform needed queries and reports in MS Access to ascertain admission statistics and to check the integrity of the database. * Summarize and interpret admission related data for reports and evaluations. * Assist database consultant with information regarding admissions information flow, applicant process, and make recommendations for new or revised data elements and screen and report designs on the database. * Create or update needed admission letters, forms and flyers. Write article for newsletter as required. * As a part of the First Year Experience Team, assist EOP Retention Team Coordinator with FYE programming including participant selection and orientation. * Assist in the planning and implementation of EOP new student orientations, welcome events, student assistant recruitment and training and end of the year ceremonies. Outreach: * Plan, coordinate, and lead the implementation of presentations, college fairs, workshops and other educational services designed to encourage and facilitate college admissions and enrollment. * Monitor and evaluate program activities. Identify and resolve problems, issues and concerns; research outreach methods, mechanisms and processes; review school enrollment data; identify trends and concerns; maintain databases; develop and run computerized queries and/or reports; tabulate and summarize data; prepare summary reports for management. * Provide lead work direction, recruit and train the EOP Ambassadors and volunteers who assist with EOP and department outreach events. * Develop and maintain partnerships with university departments, community colleges, local high schools and community programs to ensure accurate information and services are available for students, families, and counselors regarding college admissions. * Develop and implement an annual outreach plan that includes promotional and educational strategies. * Oversee the securing of needed facilities and equipment for outreach programming. * Monitor the outreach and admissions budget. Liaison and Campus/Community Involvement Responsibilities: * Initiate and maintain cooperative working relationships with a variety of individuals and groups, including faculty, staff, student organizations and off-campus community groups. * Participate in appropriate professional development activities to remain current on all relevant issues pertaining to higher education and the recruitment and retention of low-income and high risk students. * Participate in campus wide and community events and programs which seek to recruit, retain, or encourage the success of low-income and environmentally disadvantaged students. SEAS Program Responsibilities: * Participate in regular departmental and division functions. * Assist with assessment and evaluation of department programs. Other duties as assigned. REQUIREMENTS: * Demonstrated knowledge in specific areas of student needs assessment/research as it relates to low income, First Generation College students from diverse student groups. * Experience in advising students individually or in groups on varied and complex matters. * Experience in assessment and evaluation. * Experience in determining appropriate course of action and proper techniques to utilize while engaged with individuals/groups in personal interactions of a sensitive nature. * Experience in planning, coordinating, and initiating actions necessary to implement administrative/group decisions and recommendations. * Experience in establishing and maintaining effective, cooperative working relationships in circumstances involving the denial of requests or the necessity to persuade others to accept a different point of view. * Excellent oral and written communication skills. * Knowledge of policies and procedures governing academic probation, disqualification, academic renewal, and reinstatement. * Experience providing lead work direction. * Knowledge of the calculation of grade point deficiencies (GPD), grade point average (GPA), and the impact of academic renewal on the GPA and GPD. * Proficiency in utilizing the computer and word processing software. * Knowledge of CSU remedial education policy and CSUEB policies impacting Financial Aid, Housing, and Admissions. * Knowledge of EOP rules/regulations. * Extensive knowledge of database programs, specifically MS Access. * Knowledge of university policy and procedures regarding all academic concerns. * Ability to interpret and use appropriate PeopleSoft admission, registration, advising, financial aid screens and the SEAS database. * Demonstrated ability to communicate effectively with diverse students, faculty, staff and community is essential. * Must be able to work some weekends and evenings. MINIMUM QUALIFICATIONS: Experience: Equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master's degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. PREFERRED SKILLS AND KNOWLEDGE: * Minimum 5 years of experience working in college student services, Master's degree can substitute for one year of experience. * Graduation from a four-year college or university. * Experience working with programs serving low-income, educationally disadvantaged and historically underrepresented students. * At least two years of experience leading student support services programs with full time professionals. * Experience in designing/implementing projects/activities to address educational needs to a diverse urban student population. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: This is a position with supervisory/lead responsibilities, subject to completion of the University on-line Sexual Harassment training as a condition of employment. This position is a "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
East Bay Hayward, California
Jan 07, 2020
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,600.00/month to $4,500.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. ABOUT THE POSITION: The Executive Assistant serves as the principal administrative support to the Office of University Advancement. The Executive Assistant provides day-to-day support for the Vice President for University Advancement and reports directly to the Vice President. Since the Vice President for University Advancement also serves as the President of the Educational Foundation, the Executive Assistant may be asked to assist in supporting the activities of the Cal State East Bay Educational Foundation. The incumbent will interact with donors and prospects, Cal State East Bay Educational Foundation trustees, and with the President's Office, deans, faculty and staff, alumni, and community leaders. The Executive Assistant also interfaces directly with the staff within the division of University Advancement. The incumbent performs a variety of administrative functions as well as managing project-based assignments. The Executive Assistant must be detailed oriented, have critical thinking skills and be able to exercise independent judgment. Responsibilities of the Executive Assistant will involve decision-making. The incumbent must have effective interpersonal skills. The incumbent performs project work and coordination, and supports the policies, procedures, goals and objectives of the division. RESPONSIBILITIES: Administrative Support - Vice President * Manage the Vice President's calendar, often working with high level departments, both on and off campus to schedule appointments. * Review and edit confidential documents including, but not limited to gift agreements, grant reports and other correspondence to individuals, organizations and foundations. * Manage multiple special projects/reports across departments - coordinate, steer, and implement projects to completion. * Arrange for visits and meetings including sending directions, parking permits, coordinating catering with Chartwells, campus tours, and accommodations/transportation and travel arrangements as appropriate. Escort guests on campus as requested. * Assist with creating meeting agendas, Power Point presentations, and take notes/follow-up on action items. * Record contact reports and action items pertaining to meetings between the Vice President and donors/prospects in SalesForce. * Assist the Advancement Operations/Ed Foundation Analyst with coordinating Cal State East Bay Educational Foundation Board of Trustees and related committee activities, including scheduling and arranging meetings, creating agendas, completing and sending minutes, safeguarding confidential and financial information, maintaining files, and other duties as assigned. Office and Fiscal Support * Support administrative needs related to personnel matters for the division including: coordinate processing of payroll and absence information for division employees and submit forms, process new hire and employee separation information, orient new hires to divisional office protocols and procedures, and maintain personnel files. * Assist the Advancement Operations/Ed Foundation Analyst with maintaining, organizing and monitoring University Advancement, Advancement Services and Ed Foundation expenses. * Prepare travel expense reimbursements, purchase requisitions and vendor payments as needed for the VP's office and Advancement Services. * Assist with maintaining and organizing University Advancement and Ed Foundation expenses binders. * Organize and maintain main office suite and work room. Other Duties as Assigned * Assist senior UA leadership as requested. * Other duties to ensure University Advancement is able to perform its role in serving the university community as well as the Cal State East Bay Educational Foundation. REQUIREMENTS: * Excellent interpersonal skills with good telephone manners and ability to deal effectively and amicably with public required. * Demonstrated ability to coordinate and prioritize multiple tasks, set schedules, meet deadlines, and organize, plan, and complete work and projects and work independently. * Demonstrated knowledge of computer applications such as: MS Word, Excel, Access, Outlook, PowerPoint and Internet tools. * Familiarity with PeopleSoft and SalesForce database, or ability to learn. * Ability to perform business math, such as calculate ratios and percentages, track data, and make accurate projections. * Demonstrated ability to track and monitor expense budgets preferred. * Thorough knowledge of English grammar and spelling, and ability to communicate effectively, both verbally and in writing. Demonstrated ability to draft and format correspondence and reports. * Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with external constituents, staff and students. MINIMUM QUALIFICATIONS: * Completion of a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. * A fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. * A thorough knowledge of English grammar, spelling, and punctuation and ability to clearly communicate orally and in writing. PREFERRED SKILLS AND KNOWLEDGE: * Two - three years of progressively responsible professional experience in administrative functions. * Experience in a university setting and/or or executive office. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled