Cal State University (CSU) Channel Islands

About the University

The newest addition to the California State University system, California State University Channel Islands (CSUCI) opened in 2002 with 629 transfer students and welcomed its first freshman class in Fall 2003. Since that time, the University has grown and developed into one of the premier public universities not only in the CSU system, but also int he nation. Indeed, in its 2018 ranking, U.S. News and World Report listed CSUCI as the 18th highest-ranked public university in the western United States.

CSUCI is a public comprehensive university that engages students in critical inquiry and is dedicated to educate leaders for a global society. CSUCI is located in Ventura County and home to more than 6,800 undergraduate and 240 graduate students. We are proud to note that our campus is a designated Hispanic Serving Institution (HSI). 50% of the CSUCI undergraduate students are Latinx, 29% are White, 2% are African American, 5% are Asian American, and 4.5% are multiracial.

 

CSUCI’s Commitment to You

CSUCI provides excellent support services for new hires to settle in and join a collaborative and supportive community. With proper support, the successful candidate will contribute to the mission of the University.

 

Equal Employment Opportunity

CSUCI is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status and disability. Our non-discrimination policy is set forth in the CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Human Resources at 805-437-8490.

 

For Application Questions, please contact Human Resources by email at human.resources@csuci.edu or by phone at 805-437-8490. 

58 job(s) at Cal State University (CSU) Channel Islands

Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 28, 2021
Full Time
Description: Police Department Sergeant RESPONSIBILITIES & DUTIES: Under the direction of a commanding officer, the Sergeant is assigned primary responsibility as a working, first line supervisor, in addition to general law enforcement and specialized work assignments performed by Police Officers and Corporals. Work assignments require the use of independent judgment and the ability to provide leadership to others. The Sergeant rank is distinguished from the Corporal by the full-time assignment of supervisory duties, including making work assignments, monitoring and reporting work activities, and providing on the job training and assistance to subordinates. Sergeants typically perform some or all of the following duties: Plan, assign, coordinate and supervise assigned staff on a shift, task force or unit on a regular basis. Develop, implement and enforce campus and department policies, procedures, and regulations within the assigned area of responsibility. Provide on-the-job training, development and evaluation to assigned staff. May assume command of the department in the absence of the superior officer and assist in administrative duties. Participate in the development and implementation of department policies and procedures. Act as team leader on a particular investigation task force or project. Examples include critical response unit, special evidence discovery and evaluation team, field training, defensive tactics instruction, crime prevention and community involvement programs. Assume the role of designated Watch Commander. Provide specialized training and assume leadership role on special reaction teams (e.g., sexual assault or emergency medical). REQUIREMENTS OF POSITION: Incumbents in this classification require a valid California driver's license; must have comprehensive knowledge of current law enforcement methods and procedures, current criminal codes and laws, and effective investigative techniques and procedures; must demonstrate effective oral and written communications skills including writing clear and comprehensive reports; must have ability to work independently and make sound judgments, ability to provide effective leadership, training and direction to assigned personnel, ability to supervise and evaluate employees effectively, and ability to assist in developing department policies and procedures. Incumbents must have a high school diploma or equivalent; have a valid California Peace Officer Standards and Training (P.O.S.T.) Certificate and three or more years of active law enforcement experience as a California peace officer. Completion of a P.O.S.T. Supervisory program and a bachelor's degree are desirable. Completion of the P.O.S.T. Supervisory Program must be completed within one year of appointment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Salary: $8,272 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 27, 2021
Full Time
Description: Financial Services Administrator II RESPONSIBILITIES & DUTIES: Provide leadership and direction within Auxiliary Financial Services: Ensures the Auxiliary Organizations' financial documents are complete, accurate, and in conformance with established policies and procedures and generally accepted accounting standards. Reviews monthly, quarterly and annual reports and financial data; reviews and approves journal entries; and maintains files and records for financial statements, resolves problems associated to entries, or deviations from established procedures, and other inconsistencies with generally accepted accounting principles (GAAP). Manages the daily activities of general accounting (cash, investments, billing, receivables, accounts payable, tax, and capitalization of assets). The incumbent will review GAAP financial statements and reporting packages under the provisions of the Financial Accounting Standards Board (FASB) and the Governmental Accounting Standards Board (GASB). Coordinate completion of documents related to the Auxiliary Organization CPS (Client Prepared Schedules) requests prior to each auxiliary audit (internal and external), Assists with the timely and accurate submission of data reports to state and federal governments, accreditation organizations and committees. When appropriate, recommends documents and implements changes in accordance with new accountings standards, CSU guidelines, and state guidelines. Responds to requests from senior management, the Chancellor's Office, the State Controller's Office, and auditors. Prepares variance analysis reporting and processes CSU derivations for reporting purposes. Develop, implement, and monitor fiscal management of the Auxiliary Organizations, including financial planning, expenditure reconciliation, analyze and identify solutions and makes recommendations to management. Consults with senior management in assessing and developing recommendations for the impact of substantive changes in polices, programs, and personnel for all the Auxiliary Organizations. Serves as a backup to the AVP Financial Services/ Controller staff liaison to Boards and various committees. Reviews programs and expenditures, evaluating and adjusting procedures in order to achieve the goals and objectives of the Auxiliary Organizations. Engages in fiscal planning with management. Liaison representative for the Auxiliary Organizations regarding fiscal duties, planning, policies, procedures, and various other duties. Reviews and makes recommendations with regards to various contracts between the Auxiliary Organizations and the University. Other duties as assigned REQUIREMENTS OF POSITION: Bachelor's degree in accounting or finance required. CPA or Master's Degree Preferred. Five years of professional level accounting experience in a high-volume automated accounting department, higher education experience, or not for profit experience preferred. Strong demonstrated knowledge of general accounting functions to include applicable rules, regulations, internal controls and generally accepted accounting principles required. Good interpersonal skills are necessary to communicate effectively with campus personnel, the State Controller's Office, other CSU entities, and governmental and non-profit agencies. Must be comfortable in a changing environment, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision. Experience using People Soft Excel and Word preferred. Must be a highly motivated self-starter with the ability to work independently as well as handle multiple tasks simultaneously. Ability to recommend action and implement new or revised process flows while applying standard accounting principles (GAAP). Working knowledge of GAAP, and familiarity with GASB and FASB standards for financial reporting. Hands-on experience in financial statement preparation. Thorough knowledge of financial management techniques, and mythologies. Ability to work closely and professionally with others as part of a team. Ability to interpret technical procedures and regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions. Ability to define problems, collect data, establish facts and draw valid conclusions. Strong written and verbal communication skills. Ability to lead and motivate others. Ability to effectively establish and maintain cooperative working relationships with a diverse multicultural environment. Working knowledge of financial risk factors. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $7,084 - $7,917 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 26, 2021
Full Time
Description: Program: MVS School of Business and Economics Rank: Assistant Professor, Tenure Track Title: Assistant Professor of Business Communication Effective Date of Appointment: August 18, 2022 (Subject to Budgetary Approval) About the University: California State University Channel Islands (CSUCI) opened in 2002 as the newest campus in the California State University system. Since that time, the University has grown and developed into one of the premier public universities, not only in the California State University system, but also in the nation. Indeed, U.S. News & World Report listed CSUCI as 20th among "Top Public Schools" in its 2021 edition of Best Colleges Rankings. In 2020, CollegeNET also ranked CSUCI 20th out of over 1,449 schools in its "Social Mobility Index," and Money Magazine rated CSUCI as the 15th "Most Transformative College" in the nation. CSUCI is a public comprehensive university that engages students in critical inquiry and is dedicated to educating leaders for a global society. The University is located in Ventura County and is home to more than 6,900 undergraduate and 239 graduate students. Approximately 55% of CSUCI's students are Pell Grant eligible, and approximately 62% are first-generation college students. CSUCI is also proud to be designated as a Hispanic-Serving Institution (HSI), with 55% of its undergraduate students self-identifying as Latinx, 25% as White, 6% as Asian/Asian American, 4% as multiracial, and 2% as Black/African American. In 2019, CSUCI was awarded Excelencia in Education's inaugural "Seal of Excelencia" for its facilitation of Latinx student success. CSUCI is committed to diversifying its faculty in order to address students' ever-changing needs in the 21st century. The University is also taking steps to confront racism and to advocate for social justice. To this end, CSUCI encourages applicants to apply who are motivated to serve and contribute to the university's tenure-track body, which self-identifies as 62% White, 21% Latinx, 9% Asian/Asian American, and 2% Black/African American. Diversity Statement: CSUCI is committed to recruiting individuals who are dedicated to furthering inclusive excellence in our campus community. We seek to enhance our diverse University population by welcoming people from all backgrounds, and by working to sustain an environment where colleagues can not only work and learn, but also create and thrive. CSUCI Mission Statement: Placing students at the center of the educational experience, California State University Channel Islands provides undergraduate and graduate education that facilitates learning within and across disciplines through integrative approaches, emphasizes experiential and service learning, and graduates students with multicultural and international perspectives. CSUCI's Commitment to You : CSUCI is committed to helping newly hired faculty develop a sense of belonging in a collaborative and supportive community dedicated to providing resources and opportunities for establishing and sustaining a research agenda and engaging in continuous improvement in equitable teaching and learning. About the Program: The Martin V. Smith School of Business & Economics at CSU Channel Islands actively promotes the Mission of CSU Channel Islands (CI) by building and supporting a learning community of faculty and students who pursue excellence in all areas of business and economics education and scholarship. Faculty members in the Martin V. Smith School of Business & Economics follow a teacher/scholar model in accordance with AACSB standards. About the Position: This is a full-time tenure-track faculty position at the rank of Assistant Professor. The successful candidate will be the lead instructor for Business Through Writing and Business Discourse for the 21st Century Professional. In addition to these courses, this individual will be expected to conduct assessment, develop business communication curricula, and to teach other appropriate courses at the undergraduate level. The successful candidate will also be expected to obtain external funding to conduct and publish research in their area of expertise, as well as to participate in service activities through school and university committees. Minimum Degree Requirements: Applicants must have a Doctoral degree in Business or Organizational Communication; Professional and Technical Writing; Rhetoric, Writing, and Scientific and Technical Communication, or some closely related field. ABD candidates will be considered but must have completed the degree before August 17, 2022. Required Qualifications: Experience in the study and teaching of business communication Documented teaching and research expertise in business communication University-level teaching experience with evidence of high-quality teaching, knowledge of high impact teaching methods and assessment Ability and desire to contribute to a collegial work environment Applicants should demonstrate the commitment to effectively work with and engage a diverse student population and evidence of how they would successfully mentor minoritized students with special focus on Latinx, Black/African American, American Indian, and Asian/Asian American/Pacific Islander students. Preferred Qualifications: Experience teaching undergraduate business communication courses Experience with curriculum design Desire to work with students who may need support with academic or college preparedness skills. (CSUCI serves a diverse population of over 7,000 students, including 60% first-generation college students and 45% Pell Grant students) On-going scholarly work in business communication Experience or interest in high-impact teaching practices (e.g., service learning, student research) Prior industry/professional experience in areas related to business communication Responsibilities: Lead instructor for Introduction to Business Through Writing and Business Discourse for the 21st Century Professional Conduct assessments, and develop and enrich undergraduate business communication curricula Opportunity to teach MBA and interdisciplinary master's degree classes Conduct and publish research in your discipline Contribute to program and university planning and governance through service on program and university committees Application Deadline: Screening of applications will begin 11/18/2021 . Priority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. Applicants must submit the following materials: A letter of application Curriculum vitae A syllabus for a class that you have taught A statement describing your experience mentoring and/or working with minoritized students with a special focus on Latinx, Black/African American, Asian/Asian American/Pacific Islander and American Indian students, and A teaching philosophy describing how you plan to engage and interact with students, with a special focus on Latinx, Black/African American, Asian/Asian American/Pacific Islander, and American Indian students. In later phases of the search process, applicants may be requested to provide verification of terminal degrees, licenses and certificates. Submit all required materials to the CSUCI Careers application web address below: http://jobs.csuci.edu Pay, Benefits & Work Schedule: Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. General Information: Evidence of degree(s) required at time of hire. At time of appointment, the successful candidate, if not a U.S. citizen, must have authorization from the Bureau of Citizenship and Immigration Services to work in the United States. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. CSUCI is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096 . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Faculty Affairs at academicpersonnel@csuci.edu . Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 23, 2021
Full Time
Description: Division of Academic Affairs/Enrollment Management Student Services Professional II RESPONSIBILITIES & DUTIES: The Admissions Specialist independently reviews and analyzes a high volume of academic records/transcripts and makes decisions regarding admissions for undergraduate and graduate applicants based on University policies, Title V Education Code, California Administrative Code, the California State University Office of the Chancellor, and the University. The incumbent independently plans work and carries out day-to-day assignments without immediate direction. Duties include but are not limited to the following: Gather and analyze complex data, draw logical, and valid conclusions about an applicant's preparedness to enter the university, Evaluate freshman, transfer, and graduate applicants using appropriate criteria, knowledge and experience of records, transcripts, test scores, and other official documents required to determine admissibility. Evaluate transfer credit from multiple institutions and calculate CSU grade point averages. Apply knowledge of campus curriculum requirements for majors and minors. Utilizes PeopleSoft Database system for data entry and generating queries necessary for admission processing. Participates in admission appeals committee as needed. Responds to a high volume of inquiries (via email, phone, in person, etc.) explaining admissions decisions, policies, and procedures. Maintains working knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations. Collaborates with on and off campus partners including but not limited to academic programs, Extended University, and various student services departments. Identifies, researches and resolves discrepancies and other issues related to the reporting of admissions-related data as required by the CSU and campus. Prepares progress reports to inform supervisor of project status and deviation from production goals. Participate in meetings to discuss ways to streamline and simplify the admissions process. Works with other software systems including but not limited to (Cal State Apply, Customer Relation Management (CRM) Tool (e.g.Hobsons), and WebAdmit. Serves as a resource for prospective students, applicants, high school and community college counselors, faculty, staff, administrators, and general public. Represents the CSU and CSUCI at programs and events for prospective students, parents, counselors, educators and community members. Assists with the planning and implementation of other related programs and events as well as the development and editing of admissions and recruitment materials. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Equivalent to graduation from a four-year college or university in a related field from an accredited college or university and equivalent of two years of professional experience in one of the student services program areas or in a related field. A master's degree in a job-related field may be substituted for one year of the professional experience. Excellent verbal and written communication skills. Ability to acquire knowledge quickly of CSU guidelines and regulations for accepting applications and processing admissions decisions is required. The candidate must be computer literate and possess a working knowledge of database, publishing, and communications programs such as Microsoft Office, Zoom, Jabber. Ability to acquire PeopleSoft knowledge required for entering and retrieving complex data and reports regarding admissions applications, transcripts, and related records. The candidate must be able to develop and maintain cooperative working relationships with students, faculty, administrators, and staff. The candidate must rapidly acquire a general knowledge of the overall operation, functions and programs of CI. The candidate must be able to work on projects both individually and as a member of a group. Candidate must be able to gather and analyze data to make informed decisions or appropriate recommendations. In addition, ability to work flexible hours that includes evenings, some weekends, and some travel. Ability to present clear and concise information both orally and in written form. Ability to work cooperatively with multicultural and diverse populations. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Hiring Salary: $4,304 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 22, 2021
Full Time
Description: Information Technology Services Administrator II RESPONSIBILITIES & DUTIES: Oversees the staff and operations of the Call Center, Help Desk, Classroom Technology, User Services, and other functions. The Director is responsible for tactical and strategic planning, execution, assessment, and reporting for assigned functional areas. The Director will ensure workload in assigned areas is identified and tracked and will actively look for ways to improve functional areas beyond work that is requested. The Director will ensure that workload is effectively distributed to staff and is accomplished in a timely and efficient manner. The Director will use industry standard methodologies and best practices such as ITIL, COBIT, PMP, etc. to standardize operations, drive operational efficiency, and will use relevant metrics to demonstrate efficient operation and continuous improvement in assigned functional areas. The Director will act as the lead architect and technical manager in assigned functional areas and must maintain technical and management credibility with subordinates, other members of the ITS team, and the University at large. Technical credibility can be demonstrated through experience, training, certifications, business analysis related to functional areas, meaningful internal reporting, and an ability to present technical work to peers within the CSU, other institutions of higher education, and professional organizations. Management credibility can be demonstrated through effective business analysis, tactical and strategic planning, reporting, efficient use of resources, and following CSUCI and CSU rules, regulations, and guidelines. The Director will take the lead role in hiring, managing, and developing full-time staff and student workers on their team. The Director will follow CSUCI rules, ITS guidelines, and industry best practices in hiring and managing employees. The Director will ensure that employees properly interact with ticketing system for operational and project related work and will review tickets and projects on a regular basis to check accuracy and quality of work. The Director will use the ticketing system and other tools to accurately measure work and capacity across the team so resources can be put to their best use across ITS. The Director will purposefully guide the training and career development of subordinates with the intention of improving assigned functional areas and better accomplishing the goals of ITS and the University. The Director will use analytics such as skill set mapping to determine training needs and will encourage meaningful training by using tools such as performance reviews, testing, and certification wherever practical. The Director will encourage cooperation between their team and other teams within ITS, other departments, and divisions across the University but will track work to maintain accountability in their areas of operation. The Director will also ensure that billable work performed by their employees for Auxiliary Services groups or other entities outside the University are tracked. The Director assures that personnel from their team are effective, responsive, and professional in their interactions with campus staff, faculty, and students, and that security, procurement, safety, and resource management standards are met. The Director sets appropriate priorities to assure that the most time-sensitive University operations, particularly those related to public safety and classroom instruction receive priority service. The Director is responsible for the good use of resources by their team, assuring that they have the tools, training, and procedures in place to do their jobs effectively and efficiently while avoiding any wasteful or inappropriate expenditures. The Director also provides direct technology support to the campus as required or directed by the AVP for Information Technology and performs other duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree in Computer Science or related technical area such as Science or Engineering, Business Administration, or Public Administration, with three plus years of administrative experience or Masters degree and one year administrative experience. Broad knowledge of information technology systems and/or applications, including campus wide systems, classroom technology, AV and multimedia environments, endpoint computing, access procedures, networks, and/or IT operations. Excellent interpersonal and communication skills. Ability to motivate and lead others. Sensitivity to handling confidential matters. Ability to analyze problems, gather and evaluate data, and make independent decisions. Ability to establish multiple priorities and originate and manage departmental projects. Ability to adapt to changing policies, procedures and technology. Ability to establish and maintain effective working relationships within campus and the local community. Desirable qualifications include; certification in one or more technical or management area of information technology, prior experience working in university environment, and previous experience with systems, policies, and procedures of the California State University. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Hiring Range: $8,750 - $11,250 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 21, 2021
Full Time
Description: Library Library Services Specialist II RESPONSIBILITIES & DUTIES: The Library Services Specialist II for Course Reserves and Streaming Media oversees the library's course reserves operations; consults with faculty about course reserves materials to be placed on reserve; provides assistance to faculty in organizing materials to be placed on reserve; and processes both paper and electronic materials to be placed on reserve. The Library Services Specialist II for Course Reserves and Streaming Media prepares and uploads materials to the library's streaming server and digital repository, maintains links between learning management systems, library systems, and digital resources , inputs data to ensure access, assigns metadata, and collects statistics on reserves and streaming media to be used for collections and systems decisions. This position ensures that copyright and accessibility requirements, per library policy or direction, are met for all reserve and streaming media items, maintains reserve collections, e-reserves, streaming media, and related web pages; administers appropriate aspects of the unified library management system, streaming server, learning management system, and digital repository; generates usage reports and makes suggestions for continuous improvements; and communicates with teaching faculty and library colleagues on issues related to information access, copyright, intellectual property, fair use, and accessibility. The Library Specialist Il for Course Reserves and Streaming Media is responsible for the hiring, training, and directing of work of student assistants to effectively utilize software and equipment in order to process course reserves and streaming media. The Library Services Specialist II may provide public services at the circulation desk, including nights and weekends, serve in a cashiering role, and trained as per campus policy, by collecting fees and charging for community cards, and works closely with all library areas on projects as needed that have library-wide impact. REQUIREMENTS OF POSITION: The Library Services Specialist II for Course Reserves and Streaming Media must have thorough knowledge of library policy, procedures, best practices in course reserves, learning management system, streaming media, Alma or similar unified library management system, collection arrangement and management, and Library of Congress call numbers. Must have the ability to work accurately with attention to detail, use discretion in applying rules, regulations and procedures, communicate effectively, multitask, and work cooperatively with others. Must have excellent organizational, problem solving, and analytical skills. Most importantly, the Library Services Specialist II for Course Reserves and Streaming Media must demonstrate a commitment to public services. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. *** This position may require a weekend schedule (Tuesday - Saturday or Sunday - Thursday). Hiring Range: $3,246 - $4,221 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 21, 2021
Full Time
Description: Procurement & Contract Services Buyer II RESPONSIBILITIES & DUTIES: Purchase commodities of a technical and specialized nature and/or developing ordinary contracts, service agreements, or leases. Items or services purchased may range from those acquired directly from the vendor/contractor with little or no modification to unique, scarce or custom-made items requiring creative development of original specifications, with minimal supervision or assistance. Resolution of conflicts between providers and end-users is an integral part of this position. Incumbent typically performed all or some of the following activities: write specifications; solicit price quotations; contact vendors to discuss products and resolve problems; develop lists of qualified vendors; prepare delivery terms and other conditions for bidders; prepare timetables for competitive bid cycles; advertise bids; hold public openings of bids; assist in developing contracts and agreements for services and leases; develop contracts and agreements for consulting and other types of services; communicate with contractors of building construction or facilities repair; coordinate the purchase of a widely varied and diverse selectin of commodities, including, but not limited to, electronic and computer equipment, instructional items, biology specimens, livestock, and heavy equipment; develop interagency agreements and develop required data for costly procurement projects including those reviewed by the State Department of General Services. Routine reports and as needed PeopleSoft reports including assisting with yearly reports: DVBE/SB/Recycling/Savings reports. Perform analytics on repetitive spend with the same vendor and yearly blanket POs to determine patterns and requirements for bid or for need for an annual prequalified list of trade suppliers to support emergency call out purposes. Shared Responsibilities - Purchasing e-mail box, 204 Form processing, Insurance Documents, mail. IT procurement -- Computer equipment, computer peripherals including solicitations, purchases, contract development and review, processing Purchase Order, etc. IT Software license renewal/new contract review, including RFP/Bid process if needed (shared responsibility with another buyer). Facilities Maintenance Services - solicitations, DIR, purchases, contracts, processing Purchase Order, etc. Science Technology and equipment. Commodities, Services, goods including furniture, textbooks, equipment will be shared with other buyers. As needed, develop and coordinate bid invitations for commodities such as equipment, materials, and supplies and requests for proposals for services, repair, and maintenance. Conduct the full bid process and contract/agreement development based on dollar threshold and deliverable. Review contract/agreement, terms and conditions, GPs as needed for PO processing. Participate in continuous CSU Procurement training, work with the department to creatively develop and improve internal practices and procedures. Communicate effectively with campus clients and external constituencies meeting Procurement's time-line requirement goals. Service contracts/Agreements examples include: Academic search learning, Student teaching agreements, Student nursing agreements, Student internship contracts, Guest speakers, Facility Use Agreements, Events Agreements. Develop and maintain effective internal communications with campus departmental office personnel, administrators and stakeholders, as well as represent the organization appropriately with vendors and contractors. Buyer II may be assigned lead responsibility for lower level purchasing or clerical staff in carrying out assignments. Keep abreast of changes in State/Local/Federal regulations as they pertain to government requirements for procurement and contracting; notify key internal stakeholders and management of updates. Other duties assigned. REQUIREMENTS OF POSITION: Thorough knowledge of: principles of purchasing and procurement policies, methods and procedures, including the administration of formal competitive bid cycles according to the California State Statutes and Codes; general knowledge of contract development procedures and practices; thorough knowledge of, or the demonstrated ability to learn quickly, a variety of CSU policies, practices, and formats for common contracts, service agreements and leases, as demonstrated by: Ability to: develop, interpret, and apply accurate, multiple, and precise procurement specifications; analyze bids and administer the bidding process; keep financial records; demonstrate creativity in developing cost-saving buying practices; maintain currency regarding business trends and market changes; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; read and write clearly in English, comprehend and apply California State Statutes and Codes as well as contract language; perform product research; make comparisons of cost data; and, depending on assignment, plan and lead the work of others. Ability to use a computer is very desirable. EXPERIENCE: Equivalent to two years purchasing experience at a level equivalent to Buyer I or higher with background in areas such as formal competitive bidding processes, development of contracts, service agreements, leases, or other written legal agreements. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Range: $3,656 - $5,200 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 16, 2021
Full Time
Description: Procurement & Contract Services Administrator II RESPONSIBILITIES & DUTIES: % of time 1. Functional Oversight Management 60% 2. University/Community Partnership 40% FUNCTIONAL OVERSIGHT/MANAGEMENT: Provides leadership and directs the day-to-day operations for Procurement /Contract Services with a focus on oversight and development of the teams. Provide technical expertise and guidance of contracts team with direct functional support on vital strategic agreements and complex arrangements. Develops strategic plans and objectives for the department. Develops and maintains fiscally responsible budgets to support the business unit goals and objectives. Identifies, tracks, measures and analyzes data to address issues, prevent losses, contain costs, and direct the development of process improvement. Responsible for identifying and driving high-impact opportunities to improve, promote, develop, and implement procurement processes, operational planning, governance, systems, training programs, and reporting capabilities which optimize financial and operational excellence. Directs and leads the daily supply chain operations for the campus through results-oriented objectives, which meet or exceed the requirements of the internal and external customers. Develops and enhances an efficient and effective flow from Procure to Pay throughout the organization. Directs other managers in short- and long-term planning, setting of goals and strategies, development of departmental guidelines and procedures, and ongoing evaluation of operational effectiveness. Supports and maintains the tools and processes for the procurement systems, cost modeling, master data, spend analytics and savings reporting. Maintains, updates and trains the community on all Procure-to-Pay policies, procedures and forms used to ensure the CSUCI community is compliant with federal and state regulations as well as ensure that the Procure-to-Pay policies support the ÇSUCI mission. Provides research and analytical support to Category and Sourcing groups. Oversees the PCard Program with stakeholders to drive synergies and improve overall performance of the Procurement function. Responsible for program recruiting, development, and performance appraisal of staff. Ensures establishment of and compliance to University standards to support Procurement contract management, spend analytics and reporting, and procurement training and development. Serves as the central point of contact for procurement foundational support across areas of the campus. Responsible for establishing and monitoring key supplier relationship management program. Develops, interprets and applies policies, guidelines and procedures and ensures compliance with all standards and regulations of the CSU and State of California. Performs other related duties as assigned or requested. UNIVERSITY/COMMUNITY PARTNERSHIP: As a member of the campus community, ensures a community-focused strategy to support the university's mission. Identifies and anticipates community needs. Builds effective strategic alliances internally and externally. Collaborates with business partners in the achievement of university goals that support the university's mission. Initiates and develops strong working relationships with the community. Recognizes the importance of collective strength, knowledge, and information. Actively solicits and acts upon feedback. Develops and implements solutions. Successfully negotiates through persuasion. Gains support and commitment from others. Works to find common ground and group consensus. Takes the necessary measures to solicit and influence internal and external support. Demonstrates commitment to diversity. Serve as key campus representative to interface and maintain strong communication and partnership with Chancellor's Office legal team on procurement and contract matters. Builds and fosters internal relationships with the campus community, and externally with suppliers, regulatory agencies, the Chancellor's Office and other campuses to deliver strategic support to the campus community. Identify and integrate creative solutions such as the university credit card program, strategic sourcing, eProcurement, contract management, travel management, electronic payment and vendor management. Utilizes comprehensive campus and market data to identify strategic opportunities, value-added solutions, manage strategic priorities. REQUIREMENTS OF POSITION: Bachelor's degree in a related field and seven years of progressively responsible experience required. Master's degree is preferred. Contract, Risk, and Liability administration in a higher education setting, and experience supervising staff in a collective bargaining environment is beneficial. High level of demonstrated knowledge of Procurement and Contract principles, practices, methods and procedures. Ability to interpret and apply federal, state, and local laws associated with various types of contracts, and liability processes. Ability to provide functional leadership related to implementations, interfaces, and upgrades to the systems managed by the department. Excellent interpersonal skills to interact effectively with people from diverse backgrounds and communicate with the University community effectively. Management skills to effectively interact and achieve work objectives by maintaining sound working relationships with senior campus leaders, managers, and unit staff and campus personnel. Working knowledge and experience with administration of Contracts for Grants. Demonstrated ability to provide strong leadership and instill accountability to staff in a complex administrative office that provides a high volume of customer service to end users. Ability to analyze data and develop and maintain complex statistical and management reports in support of the departments. Knowledge of financial system software. Expanded use of statistical data and report tools. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $8,000 - $10,000 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 16, 2021
Full Time
Description: Division of Academic Affairs/Arts & Sciences Administrative Support Coordinator II RESPONSIBILITIES & DUTIES: 30% Program Support: Coordinates and leads a range of projects and provides support for the day-to-day administration of assigned academic programs. Works independently on multiple projects and uses judgement to make recommendations on how to apply policies and procedures related to the academic programs. Coordinates, and oversees complex organizational duties under the general direction of the program chairs. Maintains, reviews, updates records of office hours and syllabi for assigned academic programs. Maintains and updates calendars, completes and submits forms or online requests to Finance, purchasing, HR/Payroll for faculty engaged in instruction, research and creative activities, assessment, program development and grant related activities by completing and submitting forms related to travel, financial transactions, human resources and payroll. 15% May record meeting minutes in support of academic programs. Communicates and assists with providing information for interpersonal interactions at all levels of the university structure involving students, faculty and staff. Coordinates academic program meetings and events. Receives, reviews, and provides information or refers the issue/inquiry to an appropriate position, for a high volume of telephone calls, emails, and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Oversees and leads the work of student assistants as required. 25% Program Resources: Works with the program chairs to ensure the budgets and expenses for student assistants, special consultants, full-time additional faculty pay and operating expenses are spent according to established policies and procedures across all funds. Monitors, tracks and reconciles the expenditures, salaries and operating, within PeopleSoft for accuracy and ensures that expenses are within budget and approved per signature authority documents. Interprets and applies university policies and procedures related to all financial information to ensure compliance with all regulations and brings issues/concerns to the Chair and the Interim Associate Dean May assist program chair with preparing reports for annual budget requests. 15% Class Schedule: Enters and maintains the approved schedule of classes, teaching assignments and faculty term workload for assigned academic programs into PeopleSoft Records module. Tracks class enrollments to make recommendations to the Programs Chairs about classes that may need to be canceled or to open additional sections with Dean's approval. 10% Miscellaneous Committee, task force, and groups at the Division and University (campus level): May serve periodically, as requested by the Chair and/or Interim Associate Dean. 5% Other Duties: As assigned by Chair and/or Interim Associate Dean. REQUIREMENTS OF POSITION: A minimum of 4 years in a progressively responsible administrative/clerical support capacity. Bachelor's degree preferred. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects for assigned academic programs. Experience working independently with ability to interpret and use policies and procedures to resolve issues that may be sensitive or confidential. Ability to respond to and professionally handle a high volume of walk-in, telephone and email inquiries on a daily basis. Excellent desktop and computer skills involving software including, but not limited to Microsoft Office Suite and familiarity with utilizing the internet to research and obtain information supporting assigned projects. Experience tracking expenditures and maintaining accurate information concerning account balances within program areas. Experience using interactive database systems such as PeopleSoft, highly desirable. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. ** Two Administrative Support Coordinator positions available. Must apply to both positions to be considered for each position. ** Hiring Range: $3,352 - 3,520 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 16, 2021
Full Time
Description: Division of Academic Affairs/Arts & Sciences Administrative Support Coordinator II RESPONSIBILITIES & DUTIES: 30% Program Support: Coordinates and leads a range of projects and provides support for the day-to-day administration of assigned academic programs. Works independently on multiple projects and uses judgement to make recommendations on how to apply policies and procedures related to the academic programs. Coordinates, and oversees complex organizational duties under the general direction of the program chairs. Maintains, reviews, updates records of office hours and syllabi for assigned academic programs. Maintains and updates calendars, completes and submits forms or online requests to Finance, purchasing, HR/Payroll for faculty engaged in instruction, research and creative activities, assessment, program development and grant related activities by completing and submitting forms related to travel, financial transactions, human resources and payroll. 15% May record meeting minutes in support of academic programs. Communicates and assists with providing information for interpersonal interactions at all levels of the university structure involving students, faculty and staff. Coordinates academic program meetings and events. Receives, reviews, and provides information or refers the issue/inquiry to an appropriate position, for a high volume of telephone calls, emails, and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Oversees and leads the work of student assistants as required. 25% Program Resources: Works with the program chairs to ensure the budgets and expenses for student assistants, special consultants, full-time additional faculty pay and operating expenses are spent according to established policies and procedures across all funds. Monitors, tracks and reconciles the expenditures, salaries and operating, within PeopleSoft for accuracy and ensures that expenses are within budget and approved per signature authority documents. Interprets and applies university policies and procedures related to all financial information to ensure compliance with all regulations and brings issues/concerns to the Chair and the MAR; May assist program chair with preparing reports for annual budget requests. 15% Class Schedule: Enters and maintains the approved schedule of classes, teaching assignments and faculty term workload for assigned academic programs into PeopleSoft Records module. Tracks class enrollments to make recommendations to the Programs Chairs about classes that may need to be canceled or to open additional sections with Dean's approval. 10% Miscellaneous Committee, task force, and groups at the Division and University (campus level): May serve periodically, as requested by the Chair and/or Interim Associate Dean. 5% Other Duties: As assigned by Chair and/or Interim Associate Dean. REQUIREMENTS OF POSITION: A minimum of 4 years in a progressively responsible administrative/clerical support capacity. Bachelor's degree preferred. Excellent communication skills with the ability to negotiate and establish priorities to achieve results and expedite projects for assigned academic programs. Experience working independently with ability to interpret and use policies and procedures to resolve issues that may be sensitive or confidential. Ability to respond to and professionally handle a high volume of walk-in, telephone and email inquiries on a daily basis. Excellent desktop and computer skills involving software including, but not limited to Microsoft Office Suite and familiarity with utilizing the internet to research and obtain information supporting assigned projects. Experience tracking expenditures and maintaining accurate information concerning account balances within program areas. Experience using interactive database systems such as PeopleSoft, highly desirable. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. ** Two Administrative Support Coordinator positions available. Must apply to both positions to be considered for each position. ** Hiring Range: $3,352 - $3,520 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 15, 2021
Full Time
Description: Payroll Services Payroll Technician I RESPONSIBILITIES & DUTIES: Processes a full range of payroll/personnel transactions including but not limited to; appointments, status changes, leaves, and separations for all categories of CSU employee's using the Payroll Information Management System (PIMS), Payroll Procedures Manual (PPM), and State Controller's Technical Letters ensuring accurate pay and employment records. Calculate pay based on employee's status and time reporting records; process levies, garnishments, and wage withholding orders; accurately apply retirement plans; audit and reconcile employment and payroll data; adjust leave accruals; and maintain office files. Organize work effectively to meet strict deadlines and accurately perform various mathematical calculations. Independently process and complete payments such as: intermittent, overtime, shift differential, stipends, and excess plus; special consultant, student assistant, pay increases, leave status, and accruals in accordance with laws, rules, regulations, and applicable collective bargaining agreements. Ability to identify and correct errors to ensure proper pay and reconcile variances to maintain data systems integrity. Initiate and analyze reports and process attendance using Absence Management and Time & Labor modules via PeopleSoft. Assist in development of campus payroll processes. Additional duties as assigned. REQUIREMENTS OF POSITION: Minimum two years payroll experience in preparing and processing payroll/personnel documents with knowledge of general payroll methods, practices, and procedures. Ability to acquire, independently select, and apply applicable state and federal laws, education codes, and collective bargaining agreements to process pay. Ability to tactfully and clearly write and orally communicate established procedures and policies to individuals who have minimal knowledge of pay related processes and procedures; maintain courtesy and good judgment in responding to others; ability to trace and resolve payroll discrepancies; ability to develop and maintain interpersonal relationships with campus staff, faculty, administrators, and students; ability to accurately apply rules and regulations to maintain accurate leave accruals, health benefits, and retirement plans. The incumbent must be able to use effective problem solving and interpersonal skills; effectively interact with all university employees and general public; handle multiple tasks simultaneously; set priorities to meet strict deadlines; operate a ten key calculator and computer terminals for on-line keying of various transactions. Proficient with Microsoft Office. CSU experience preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. ** Two Payroll Technician positions available. Must apply to both positions to be considered for each position. ** Hiring Range: $2,912 - $4,500 per month Closing Date/Time: October 28, 2021
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 15, 2021
Full Time
Description: Payroll Services Payroll Technician I RESPONSIBILITIES & DUTIES: Processes a full range of payroll/personnel transactions including but not limited to; appointments, status changes, leaves, and separations for all categories of CSU employee's using the Payroll Information Management System (PIMS), Payroll Procedures Manual (PPM), and State Controller's Technical Letters ensuring accurate pay and employment records. Calculate pay based on employee's status and time reporting records; process levies, garnishments, and wage withholding orders; accurately apply retirement plans; audit and reconcile employment and payroll data; adjust leave accruals; and maintain office files. Organize work effectively to meet strict deadlines and accurately perform various mathematical calculations. Independently process and complete payments such as: intermittent, overtime, shift differential, stipends, and excess plus; special consultant, student assistant, pay increases, leave status, and accruals in accordance with laws, rules, regulations, and applicable collective bargaining agreements. Ability to identify and correct errors to ensure proper pay and reconcile variances to maintain data systems integrity. Initiate and analyze reports and process attendance using Absence Management and Time & Labor modules via PeopleSoft. Assist in development of campus payroll processes. Additional duties as assigned. REQUIREMENTS OF POSITION: Minimum two years payroll experience in preparing and processing payroll/personnel documents with knowledge of general payroll methods, practices, and procedures. Ability to acquire, independently select, and apply applicable state and federal laws, education codes, and collective bargaining agreements to process pay. Ability to tactfully and clearly write and orally communicate established procedures and policies to individuals who have minimal knowledge of pay related processes and procedures; maintain courtesy and good judgment in responding to others; ability to trace and resolve payroll discrepancies; ability to develop and maintain interpersonal relationships with campus staff, faculty, administrators, and students; ability to accurately apply rules and regulations to maintain accurate leave accruals, health benefits, and retirement plans. The incumbent must be able to use effective problem solving and interpersonal skills; effectively interact with all university employees and general public; handle multiple tasks simultaneously; set priorities to meet strict deadlines; operate a ten key calculator and computer terminals for on-line keying of various transactions. Proficient with Microsoft Office. CSU experience preferred. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. ** Two Payroll Technician positions available. Must apply to both positions to be considered for each position. ** Hiring Range: $2,912 - $4,500 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 14, 2021
Full Time
Description: Enrollment Management Administrative Analyst/Specialist - Exempt I RESPONSIBILITIES & DUTIES: The Functional Analyst assists the financial aid team in meeting crucial deadlines, solves problems, and communicates updates and resolutions with internal and external teams. The incumbent sends and receives files from the Department of Education's (ED) Common Origination and Disbursement (COD) system, CPS and NSLDS and the California Student Aid Commission's (CSAC) Webgrants system; imports and exports files to/from PeopleSoft and Campus Logic; troubleshoots and responds to issues reported by internal staff; assists with new award year set-up and year-end close out activities which involve running year-end reports and is responsible to research financial aid regulations and develop business solutions and as needed, document policy and procedures; assists in software testing of new and existing functionality due to software upgrades and critical fixes. Assists in accurately configuring and maintaining run controls for financial aid manual processes and batch automated jobs for the weekly production schedule; assists in identifying database issues and the implementation of a resolution; interacts with various members of campus including Admissions & Recruitment, Registrar's Office, Student Business Services and Information Technology Services. Researches and develops new strategic approaches and solutions; provides project leadership and assists in writing specifications for needed software, fixes and modifications. Facilitates cross-departmental communication to ensure flow of data. Collaborates with Financial Aid & Scholarships staff end users to identify needs and develops documentation for new and existing functionality. Works closely with individuals within and outside the Financial Aid & Scholarships Offices to coordinate and improve reporting processes and provide timely customer service. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: A bachelor's degree from an accredited four-year college or university in a job-related field. Equivalent to two (2) years of full-time, technical, analytical, or administrative experience. Additional experience in job-related field may be substituted for required education, on a year for year basis. Working knowledge of general practices, program, and/or administrative specialty. Working knowledge of financial aid (preferably with PeopleSoft/Oracle, OnBase and the CSU) and development and maintenance of systems solutions. Ability and specialized skills to: interpret, and apply a wide variety of policies and procedures; perform basic research and statistical analysis; analyze data and make accurate projections using business mathematics and basic statistics; compile, write and present reports related to program or administrative specialty; communicate effectively both orally and in writing. Proficient in using standard office and financial software (PeopleSoft/Oracle; OnBase; Microsoft Word, Excel, Outlook, etc.) Excellent verbal, written communication and mathematical skills. Ability to organize and plan work and projects, including handling multiple priorities. Ability to research, analyze data, and provide results to leadership. Experience and proficiency using MS Office applications and experience with the following systems preferred: PeopleSoft, COD, EdConnect, and Webgrants. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Hiring Range; $3,897-$4,787 Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 14, 2021
Full Time
Description: Division of Student Affairs Administrator I RESPONSIBILITIES & DUTIES: Provides the Associate Dean of Students with critical information and feedback on all core matters related to the success of the Basic Needs Program (BNP). Assists with developing, implementing, and assessing the vision, purpose, aims, objectives, and strategies for all programs and services within the BNP. Assists with planning, implementing, assessing, and improving the overall BNP experience for students, faculty, and staff with an emphasis on student development, satisfaction, and retention. Researches, strategizes, and implements best practices in the design, development, and operations of BNP. Assists with providing workshops and trainings to assist students, faculty, and staff relative to BNP and student well-being. Ensures BNP complies with relevant Federal, State, and local laws as well as any CSU Executive Orders and CSUCI policies, procedures, and guidelines. Assists the Associate Dean of Students with the planning process for the annual operating budget and implements budget and procurement procedures for the department. Assists the Associate Dean with the preparation, planning, allocation, and management of staff resources for BNP. Responsible for selection, training, direction, evaluation, and supervision of the BN program staff. Works collaboratively with staff that provide support and/or oversight over the areas of the Dolphin Pantry, Emergency Funding, and Emergency Housing. Assists in the development of procedures to support the sustainability of the Basic Needs Program. Assists in the advancement of the development of BNP with the expansion of CalFresh outreach, Hot Meals, motel/hotel vouchers, technology and transportation issues and other areas that support students with various insecurities. Assists in identifying and writing for grants and meeting grant deliverables for BNP. Provides case management to students experiencing various basic needs insecurities and assists in addressing those insecurities. Works with the Coordinator of Basic Needs and Basic Needs Case Manager in training, supervising, and evaluating all student assistants within BNP. Supports BNP staff with event design and implementation. Develops and implements and a marketing plan in support of BNP with BNP staff. Assists with leadership and facilitation of staff orientation, leadership retreats, and trainings. Maintains existing community-based partnerships with Food Share, Continuum of Care, and other areas. Assists in establishing new partnerships with community-based organizations seeking to basic needs insecurities. Serves on various campus-wide committees, chairs the campus Basic Needs Task Force, and may serve on the Campus Access, Retention & Equity (CARE) Team and/or conduct outreach to students on behalf of the CARE Team. Works closely with Financial Aid & Scholarships, Wellness, Promotion & Education, Student Business Services, Advancement, faculty, and other campus partners. Carries out and supports special projects as a member of the Dean of Students office. May provide support to CARE and/or Student Conduct on an as needed basis. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Master's degree in health education, public health, health sciences, social work, higher education, or a related field is required. At least four years of progressively responsible professional experience in a related area required. Two years of management or supervisory experience, or any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved is required. Must obtain ServSafe Certification within the first 90 days of hire. Experience in a university setting is required. Experience with case management and grant management preferred. Excellent interpersonal skills including the ability to develop rapport with a diverse student, staff, and faculty population. The ability to present comprehensive information to management, faculty, staff, and student groups. Knowledge of budgeting and forecasting for purposes of assisting in the development of a student affairs organization. The ability to build teams and support a positive working environment. Knowledge of CalFresh/SNAP program. Proficiency in the use of computers, including appropriate software. Ability to communicate effectively both verbally and in writing. The person holding this position is considered a Campus Security Authority as defined by the Jeanne Clery Campus Security Act and must provide reports regarding Clery crimes about which they become aware to the designated campus authority. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range : $5,944 - $6,361 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 13, 2021
Full Time
Description: Enrollment Management Student Services Professional III RESPONSIBILITIES & DUTIES: This is an on-campus position where the individual assists with the recruitment of a qualified undergraduate and graduate student body. Maintains contact with prospective students, applicants, counselors, and parents regarding the admission and application process. Responsible for the coordination, development, implementation, and assessment of recruitment events and activities including but not limited to: Admitted Dolphin Day, Campus Preview Day, CSU Counselor Conferences, Counselor Day, regional admission receptions, daily campus tour and group visitor program, etc. Provides admission information and general admission counseling to prospective students and applicants via phone, email, and in person. In collaboration with the Associate Director of Admissions & Recruitment and Senior Coordinator of Admissions & Recruitment Student Communication, assists in the development and maintenance of a framework for communication for prospective students, applicants, admits, and counselors that is sequential and consistent in message and tone. Assists in the collection and synthesis of data to assist leadership in Enrollment Management in enrollment related decisions. Develops work assignments, recruits, supervises, and evaluates Student Ambassador Program employees (and if necessary other admission and recruitment student assistants) assisting with all duties, responsibilities and related tasks. Collaborates with Senior Coordinator regarding the use of student ambassadors for development of recruitment videos, photo shoots, student panels, etc. Develops and monitors program budget to ensure expenditures are appropriate. Represents CSUCI at various recruitment events on and off campus. When necessary, makes admissions eligibility determinations using appropriate criteria, including knowledge and experience of records, transcripts, and official documents. . On occasion, visits local community college and high schools. Assists and lends support to the ongoing assignments of other colleagues within the Admissions & Recruitment office. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree is required; a Master's Degree in a related field is preferred. Knowledge of CSU admission policies and procedures preferred. Must be able to effectively counsel and advise students, parents, and counselors regarding the admission process and provide accurate and timely information. Must be able to develop and maintain cooperative working relationships with students, faculty, administrators, counselors, and staff and be able to work on projects both individually and as a member of a group. Knowledge and ability to use analytical, problem solving, and organizational skills with the ability to work creatively and independently. Ability to communicate effectively both orally and in writing. Ability to plan, organize, manage, direct, and train others in the formation, maintenance, and support of student and ancillary programs and services. Knowledge and experience working successfully and providing leadership within culturally diverse and historically underserved communities. Ability to plan, direct, delegate, assess, and determine program functions, setting deadlines and completing projects accordingly. Ability to work collaboratively in the development and administration of program areas. Knowledge of effective work policies, practices, and procedures. Ability to effectively establish and maintain cooperative working relationships within a diverse, multi-cultural environment of students, staff, faculty, and academic programs across the University. Ability to design support programs to meet organizational objectives. Proficiency in the use of computers, including appropriate software (e.g. Microsoft Office, PeopleSoft). This position's current work location is on campus. Must be willing to work flexible hours in order to participate in evening and weekend meetings and programs. Valid Driver's license and reliable form of transportation required. Local travel will be required with occasional travel throughout the state. Hiring Range: $4,691 - $4,727 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 08, 2021
Full Time
Description: Division of Student Affairs Administrative Support Coordinator I RESPONSIBILITIES & DUTIES: Responsible for ensuring a positive and service excellence-oriented work environment and experience for all students, staff, faculty and visitors. Assists with creating a physical work environment that is welcoming and user-friendly. Responsible for hiring, scheduling, assigning, and overseeing workflow of student assistants. Reviews and evaluates work standards of student assistants and provides performance feedback; determines office needs and develops training for student assistants; and provides mentorship to student assistants. Responsible for front office coverage and coordinated closures. Assists with providing frequent and timely communication with VPSA office staff regarding scheduling issues, office closures, supply orders, celebrations, or other staff related events/activities to ensure adequate notice and minimize delays in service. Provides immediate assistance for all matters of an urgent nature (e.g., campus emergencies, mental or physical distress, complaints, threats, and claims of harassment, etc.), ensures that detailed communication is provided to the appropriate administrator in a timely manner, and provides follow-up to ensure that the matter was responded to accordingly. Provides assistance to students, staff, faculty, and guests regarding general CSU Channel Islands (CSUCI) and Division of Student Affairs (DSA) information. Responsible for responding to inquiries via email, in-person, and telephone and ensuring appropriate coverage during absences to ensure continuity of service. Provides appropriate responses to office questions and/or complaints that require mature judgment, effective communication skills (both written and verbal) as well as full knowledge of the VPSA office, DSA, and University. Performs a variety of moderate office/administrative support functions for the VPSA front office including, but not limited to, word processing, database entry, proofreading, e-mailing, copying, filing, preparing forms, ordering supplies, sorting and preparing information packets for distribution, preparing documents for shipping, on-campus deliveries, website updates, workorder requests, and assisting with tracking protocols. Assists with the execution of various VPSA office events and activities such as, but not limited to, Celebration of Excellence, Student Assistant Celebrations, and DSA staff/student trainings, etc. Serves as a liaison for numerous DSA and University programs and services. Provides general clerical support assisting with the coordination of office and Division-wide logistical processes, such as distribution of emails, database maintenance (e.g., student assistant tracking, student death notices, and contact lists, etc.), Division check-out processes (e.g., powered carts and technology, etc.), as well as administrative support for the student fee committees (e.g., logistical, meeting minutes, and website maintenance). Serves as the Interview Coordinator for the VPSA office. Assists with facilitating the on-boarding process for new staff is the VPSA office. Responsible for ordering and reconciling pro-card purchases for VPSA office staff, as requested. Serves as department pay warrant officer. Answers and redirects phone calls, arranges meetings, travel, and reimbursements for VPSA office staff, as needed. Provides well-researched feedback with respect to office and Division processes to ensure continued efficiencies and effectiveness. Maintains the confidentiality of student information at all times in accordance with FERPA. Provides a broad range of administrative support functions including, but not limited to, calendar administration (e.g., managing meeting requests and scheduling meetings, etc.), meeting preparation and agenda collection, presentation development, coordination of travel arrangements (e.g., conference registration, air travel, car, and hotel, etc.), and completion of reimbursement processes, as needed. Serves on DSA and University committees as directed. Appropriately and professionally represents the VPSA, VPSA office, DSA, and University. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Between three and five years of moderate to complex office experience required. At least two years in a university setting, preferably Student Affairs, preferred. A bachelor's degree may be substituted for one year of office experience. Must have a positive and customer-service oriented professional orientation and be able to assist a diverse population which may include distressed and/or difficult customers. Must have a thorough knowledge of English grammar, punctuation, and spelling. A thorough knowledge of office systems and experience with modern office technology (MS Work, MS Excel, etc.) is required as is the ability to accurately perform data maintenance. Must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with constant interruptions. Must be adaptable regarding emerging priorities and needs. Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Must maintain the confidentiality of student information at all times. Must be able to communicate effectively with a diverse population of students, faculty, staff and community. Must have the ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. Ability to track and coordinate highly detailed projects in a well-organized and efficient manner. Punctuality and regular attendance is essential. May be required to work evenings or weekends with advance notice as required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range: $3,064 - $3,480 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 07, 2021
Full Time
Description: Division of Student Affairs Student Services Professional IV RESPONSIBILITIES & DUTIES: Assists students in optimizing their educational experience while minimizing the impact of basic needs distress on students' academic careers. Coordinates care, interventions, social support with appropriate referrals, and follow up services within a broad network of campus and community resources. Provides a safe, welcoming, and affirming environment for all students. Provides case management and support to students in need of support related to food, housing, and financial insecurities. Provides consultation to students, faculty, staff, parents, and family members who are concerned about a student experiencing basic needs insecurities. Collaborates in providing support to students in distress by triaging concerns and coordinating a response with the Campus Access, Retention & Equity (CARE) Case Manager. May oversee professional referrals for both on and off-campus providers, ongoing support, outreach, and follow-up. Develops services for students, coordinates basic needs and resources between the Dean of Students office, CAPS providers, Student Health Services (SHS) practitioners, Financial Aid, Student Business Services, and Enrollment Management staff. Serves on the Basic Needs Task Force and on the CARE Team. Establishes and maintains external relationships with community partners relative to housing, food, and financial needs. Serves as the lead staff member to assist students with the CalFresh application, provides training and support to professional staff to provide CalFresh application assistance, trains student assistants and/or volunteers to assist with CalFresh outreach and prescreening, responsible for CalFresh marketing and builds and establishes new partnerships to expand CalFresh support for students. Assists with maintaining compliance with grants and/or contracts with community partners as it relates to the Basic Needs Program. Collaborates with the Basic Needs Coordinator to establish events and activities that support the Basic Needs Program such as Hunger & Homelessness Awareness Week, CalFresh Outreach Days, Swipe Out Hunger and more. Responsible for maintaining accurate files and data for all cases and provides status reports each semester and as needed. Responsible for developing and presenting to the campus community on available resources and strategies for assisting students experiencing basic needs insecurities in collaboration with the Basic Needs Coordinator. Conducts community outreach and education, data collection, assessment, and other relevant special projects. Carries out special projects and initiatives as directed by the Basic Needs Taskforce. Develops and administers an assessment plan for case management services in collaboration with the CARE Case Manager and CAPS Case Manager. Assists in the preparation of departmental, division, and university reports. Assists with maintaining a web presence and utilizing various marketing strategies. May serve on the Campus Access, Retention & Equity (CARE) Team. May provide support to the Dolphin Pantry, CARE or Student Conduct on an as needed basis. Carries out and supports special projects as a member of the Dean of Students office. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Bachelor's degree in psychology, social work, counseling, educational leadership, or closely related field from an accredited institution required; Master's degree strongly preferred. Licensure as a clinical social worker or comparable practice/field is strongly preferred. At least four years of post-bachelor's degree professional experience in a job-related field required. Three years of progressively responsible work in case management preferred. Knowledge of available food and housing resources in the broader Ventura County and Southern California area to assist students in meeting their basic needs. Knowledge of CalFresh/SNAP preferred. Skilled in coordinating, directing, evaluating, and implementing case management services for individuals with multiple personal and life challenges (preferably in a higher education setting). Solid knowledge of undergraduate and graduate student development theories to explain college student behavior. Demonstrated experience in problem-solving, decision making, conflict resolution, negotiation, counseling, referral techniques, and confidentiality. Ability to develop, implement, and market new outreach programs and provide consultation services. Ability to communicate, engage, and develop rapport with individuals of diverse cultural, social, and religious backgrounds, and varied age, gender, sexual orientation, and military status. Must have excellent written and verbal communication skills, as well as effective presentation skills. Effective interpersonal and communication skills as demonstrated by a pronounced sensitivity to the needs of a diverse student body; demonstrated experience working with diverse student, faculty, staff and community populations and proven ability to create an inclusive and welcoming campus environment. Must be able to demonstrate respect and integrate cultural sensitivity when providing case management services while supporting students with basic needs insecurities. Extensive knowledge of student security and privacy requirements including Family Educational Rights and Privacy Act (FERPA). Experience and familiarity with case management database/software is preferred. The person holding this position is considered a Campus Security Authority as defined by the Jeanne Clery Campus Security Act and must provide reports regarding Clery crimes about which they become aware to the designated campus authority. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range: $5,501 - $5,918 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 07, 2021
Full Time
Description: Advancement Administrative Support Assistant II RESPONSIBILITIES & DUTIES: The Advancement Administrative Assistant will be a member of the centralized administrative team and support for the Division. Administrative support duties include, but are not limited to, scheduling, managing deadlines, coordinating meetings and logistics, confirming appointments, preparing agendas and meeting materials, coordinating post-meeting activities and follow-up, writing letters and reports, assisting with events coordination, entering data into the Raiser's Edge constituent database, assist with sponsor coordination and working with student assistants on reimbursement claims. The Advancement Administrative Assistant will represent the Division of University Advancement with a high degree of professionalism, discretion, and confidentiality, establish contacts and maintain collegial relationships at all levels within the University; will field phone calls, providing a high level of professional and courteous customer support while referring individuals to appropriate personnel or offices as necessary. In addition, this position prioritizes work and ensures that tasks are completed timely and accurately in accordance with the assigned areas to ensure that support is provided equally across the Division and that critical deadlines are met. The position will provide support to volunteer boards and committees by scheduling and attending meetings, preparing materials and reports, taking meeting notes, handling communications and other administrative tasks as needed. In addition, the Advancement Administrative Assistant will update webpages as needed for the Division and will assist with special projects and events, will work closely with event coordinators in University Events and within the Division to assist with arranging catering and logistics, managing guest lists, preparing event materials, coordinating and communicating with volunteers and staff, preparing and distributing invitations, assisting with registration, event set-up, and breakdown, and when required supporting division-wide projects and events. The Advancement Administrative Assistant will act as the point of contact for the directors and will respond to general inquiries for development programs, and will serve as the back-up support person to other administrative assistants in the division. Other duties as assigned. REQUIREMENTS OF POSITION : A Bachelor's degree is preferred. Must be highly organized and have a minimum of 2 years of experience in a progressively responsible administrative assistant or similar position with a strong computer skill requirement is preferred. The ability to rapidly understand the vision and mission of the University, to work in a group setting and cooperate as an active team member, to interact diplomatically with individuals from varied backgrounds, and to consistently make sound decisions in the best interest of the University and University Advancement are required. The successful candidate must be proficient in using standard office software packages such as MS Office (Word, Excel, PowerPoint, Publisher, and Visio) and Adobe Professional. Proficiency in Raiser's Edge is preferable, but not required. Must have the interpersonal skills to develop positive relationships with faculty, staff, students, alumni, donors, volunteers, and other important University constituents as well as the ability to work independently in a professional, positive, and efficient manner. Must have the ability to maintain confidentiality, prioritize tasks with supervisory guidance and work according to University and Advancement policies and procedures, as well as to work closely with student workers. Excellent oral and written communication skills including thorough knowledge of correct English, grammar, spelling, and punctuation as well as the ability to communicate ideas are required. Must be able to manage multiple projects in each of these areas at any given time and prioritize and set reasonable goals to accomplish various projects. The position involves working some evenings and weekends and the candidate must have a valid driver's license and be able to travel to meet with volunteers and donors on evenings and weekends if needed. Ability to successfully complete the Defensive Driver Training Program and to provide proof of eligibility to lawfully operate a motor vehicle in the State of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $3,167 - $ 3,584 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 02, 2021
Full Time
Description: Division of Student Affairs Budget Analyst RESPONSIBILITIES & DUTIES: Works closely with the Associate Vice President for Student Affairs & Dean of Students (AVPSA/DOS) to provide in-depth financial research and analysis for initiatives of Campus Life (CL) and the Dean of Students office (DOS). Performs methodical budget analysis required to support effective planning, development, allocation, and management of Campus Life's (CL) various budgets and funds including general fund allocations, category II fees (Campus Recreation and Student Health), grants, Foundation, and category V auxiliary enterprise funds (Housing & Residential Education). Using annual student housing occupancy projections, supports the development of revenue forecasts and updates financial proforma. Independently prepares reports, analyses, and budget projections for the AVPSA/DOS. Facilitates the development and submission of all financial documents on behalf of Campus Life for submission to the VPSA, to BFA, to the Chancellor's Office, or other internal or external individuals or groups, as needed. Provides analytical support for the annual CL budget development process including the preparation of institutional budget request documents. Researches budgetary and financial questions and concerns and recommends and/or implements proper solutions. Develops financial scenarios for annual operating and long-term reserve funds in keeping with CSU policy. Works with CL leadership to produce CL budget proposals, financial reports/documents, quarterly budget reports, and year-end expense projections for CL leadership, Division of Student Affairs (DSA) leadership, and Business & Financial Affairs (BFA). Prepares and submits annual budget upload data for all CL budgets to BFA. Prepares updated expense and payroll reports to CL leadership. Processes and analyzes monthly, quarterly, and annual budget statements. Routinely develops financial scenarios in support of new or changing programs and activities. Reviews and recommends changes in financial procedures and practice. Analyzes operational and procedural problems and develops recommendations for solutions. Provides consultative support and resources for CL leadership and staff in regard to campus budget processes. Ensures payroll expenses are properly coded and processes payroll transfer requests and adjustments to funding sources for employees. Monitors and submits Position Management changes. Contributes budget information to the area's strategic plan and annual reports. Supports AVPSA and area directors to develop a budget assessment plan for the area. Assists the AVPSA & DOS with fiscal responsibilities including reviewing, preparing, and processing all accounts payable related paperwork (e.g., requests for goods and services, invoices, travel requests and expenses, direct bill, and reimbursements, etc.). Builds and maintains positive working relationships with students, administrators, faculty, and staff within the University. Represents the DOS office and CL on various Division and University wide committees as assigned. Performs other related duties as assigned. Bachelor's Degree in Business, Finance, Accounting, or closely related field required; Master's degree preferred. At least three years of moderate to complex analytical experience performing work involving preparation, analysis, and presentation of budgets is required; five years is preferred. Must have at least three years of experience in a university office. Three or more years' experience providing bookkeeping and analysis for a substantial operating and reserve funds budget and forecasting short- and long-term revenue and expense based on identified indicators. Thorough knowledge of financial, budgetary and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus; principles of position control and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel and fiscal management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Ability to analyze and review the budgets and financial practices of the campus, communicate clearly and present complex budget information in a clear, concise and professional manner, analyze situations accurately, and develop an effective course of action. Familiarity with and ability to learn to create statistical dashboards. Accuracy in all facets of the job is paramount. Experience accessing, generating, and reading CSU data warehouse reports is preferred. Must have thorough knowledge of English grammar, spelling, and punctuation; must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with constant interruptions. Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high level of discretion, confidentiality, and exercise sound judgement. Must maintain the confidentiality of student information at all times (as per FERPA). Must be able to communicate effectively with a diverse population of students, faculty, staff, and community, and be able to effectively interact as a member of the Campus Life staff and leadership teams. Must have the ability to work independently and as part of a team and be able to take initiative in the performance of a variety of tasks. Ability to concurrently manage multiple projects and priorities. May require flexibility in schedule with advance notice when possible to accommodate high-level tasks. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range: $5,000 - $5,416 per month Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Oct 02, 2021
Full Time
Description: Division of Student Affairs Budget Analyst RESPONSIBILITIES & DUTIES: Works closely with the Associate Vice President for Student Affairs (AVPSA)-ROI to provide in-depth financial research and analysis for initiatives of ROI and the AVP's office. Performs methodical budget analysis required to support effective planning, development, allocation, and management of ROI's various budgets and funds including general fund allocations, grants, Foundation, and category II fees (Orientation). Independently prepares reports, analyses, and budget projections for the AVPSA. Facilitates the development and submission of all financial documents on behalf of ROI for submission to the VPSA, to Business & Financial Affairs (BFA), to the Chancellor's Office, or other internal or external individuals or groups, as needed. Provides analytical support for the annual ROI budget development process including the preparation of institutional budget request documents. Researches budgetary and financial questions and concerns and recommends and/or implements proper solutions. Develops financial scenarios for annual operating and long-term reserve funds in keeping with CSU policy. Works with ROI leadership to analyze and produce monthly, quarterly, and annual ROI budget proposals, financial reports/documents, budget reports, and year-end expense projections for ROI leadership, Division of Student Affairs (DSA) leadership, and Business & Financial Affairs (BFA). Prepares and submits annual budget upload data for all ROI budgets to BFA. Prepares updated expense and payroll reports to ROI leadership. Processes and analyzes monthly, quarterly, and annual budget statements. Routinely develops financial scenarios in support of new or changing programs and activities. Reviews and recommends changes in financial procedures and practice. Analyzes operational and procedural problems and develops recommendations for solutions. Provides consultative support and resources for ROI leadership and staff in regard to campus budget processes. Ensures payroll expenses are properly coded and processes payroll transfer requests and adjustments to funding sources for employees. Monitors and submits Position Management changes. Contributes budget information to the area's strategic plan and annual reports. Supports AVPSA and area directors to develop a budget assessment plan for the area. Assists the AVPSA-ROI with fiscal responsibilities including reviewing, preparing, and processing all accounts payable related paperwork (e.g., requests for goods and services, invoices, travel requests and expenses, direct bill, and reimbursements, etc.). Builds and maintains positive working relationships with students, administrators, faculty, and staff within the University. Represents the AVPSA office and ROI on various Division and University wide committees as assigned. Performs additional related duties as assigned. REQUIREMENTS OF POSITION: Bachelor's Degree in Business, Finance, Accounting, or closely related field required; Master's degree preferred. At least three years of moderate to complex analytical experience performing work involving preparation, analysis, and presentation of budgets is required; five years is preferred. Must have at least three years of experience in a university office. Three or more years' experience providing bookkeeping and analysis for a substantial operating and reserve funds budget and forecasting short- and long-term revenue and expense based on identified indicators. Thorough knowledge of financial, budgetary and accounting principles and practices. General knowledge of the purpose, functions, and fiscal organization of the campus; principles of position control and budgetary alignment. Working knowledge of the principles and practices of public finance, administrative personnel and fiscal management; research techniques and statistical principles and procedures; advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and other types of records management systems. Knowledge of or ability to learn quickly the financial structure and financial procedures of the CSU. Ability to analyze and review the budgets and financial practices of the campus, communicate clearly and present complex budget information in a clear, concise and professional manner, analyze situations accurately, and develop an effective course of action. Familiarity with and ability to learn to create statistical dashboards. Accuracy in all facets of the job is paramount. Experience accessing, generating, and reading CSU data warehouse reports is preferred. Must have thorough knowledge of English grammar, spelling, and punctuation; must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with constant interruptions. Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high level of discretion, confidentiality, and exercise sound judgement. Must maintain the confidentiality of student information at all times (as per FERPA). Must be able to communicate effectively with a diverse population of students, faculty, staff, and community, and be able to effectively interact as a member of the Campus Life staff and leadership teams. Must have the ability to work independently and as part of a team and be able to take initiative in the performance of a variety of tasks. Ability to concurrently manage multiple projects and priorities. May require flexibility in schedule with advance notice when possible to accommodate high-level tasks. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. Hiring Range: $5,000 - $5,416 per month Closing Date/Time: Open until filled