Sierra Community College District

Since its founding in 1936, Sierra College has focused on quality instruction and meeting the needs of the communities that it serves.

With approximately 125 degree and certificate programs, Sierra College is ranked first in Northern California (Sacramento north) for transfers to 4 year Universities, offers career/technical training, and classes for upgrading job skills. Sierra graduates can be found in businesses and industries throughout the region.

Our award-winning faculty members enhance their teaching with research, authorship and industry expertise. We are also recognized nationally for excellence in our athletic programs.

 

6 job(s) at Sierra Community College District

SIERRA JOINT COMMUNITY COLLEGE DISTRICT Rocklin, California, United States
May 01, 2021
Full Time
Description Under direction, installs, configures, troubleshoots, and services networked personal computer workstations, audio/video and multimedia, video multiplexers, television studios, and related equipment and software used in administrative and instructional lab environments; participates in installations and configuration, and assists with maintenance of server hardware and software for one or more local networks governing data communications among personal computers; provides technical support and help functions that relate to computer hardware and software, data communications, and connectivity; and performs a variety of tasks relative to assigned area of responsibility. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this job classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Provides technical assistance to faculty, staff, and students on using computers and software programs including remote access and on the proper use of peripheral electronic equipment use to enhance presentations and viewing. 2. Designs and programs proprietary software suites for network-controlled classroom equipment. This includes configuring button layout, button functions, building in delay timing for the correct function of devices, implementing rules and monitors in the software to monitor bulb life, theft of equipment and system usage policies; configuring Pop address, email server, gateways and assigning IP address to networked control equipment. 3. Maintains the smart classroom databases, installing smart classrooms of each system set-up and version. 4. Troubleshoots and performs various technical computer and peripheral repair duties that include identification and replacement of components; reviews purchase requests and recommends standards for equipment and components. 5. Participates in installation and configuration of networked equipment control devices including computers, printers, modems, peripheral communications equipment, network and fiber optic cable, and software. 6. Participates in installing and configuring upgrades to existing networks that enhance continuous operations, desired performance, and service. 7. Participates in troubleshooting to resolve network hardware and operations problems, including connectivity, internet access, email, and file servers. 8. Updates existing security software on networks and workstations; tests existing operating systems and personal computers for potential viruses and security problems. 9. Implements protocols and procedural controls for operation of the network systems. 10. Installs and configures workstations to laboratory networks; may install laboratory networks; connects workstations to servers and participates with others to connect with College-wide networks; sets up student accounts onto local networks. 11. Installs, configures, and maintains specialized software that supports a variety of technical courses offered by the College; tests software to ensure compatibility with the current operating environment and to equipment capability; configures software to communicate with peripherals such as printers, modems, scanners, and screens. 12. Receives and resolves user help desk calls; documents calls, forwarding work order requests to the appropriate technology staff. 13. Provides basic troubleshooting of user problems with common desktop software, accessing databases, network and networked equipment, and email. 14. Monitors status of email and other messaging systems, file servers, and network equipment to ensure constant availability; takes corrective actions and notifies other staff of unresolved problems. 15. Schedules audio/visual equipment for use in classrooms, meetings, and events; checks equipment out and in; advises staff and students on check-out procedures; assures that audio/visual and sound system equipment functions properly. 16. Assists and advises customers of the appropriate equipment to facilitate their needs; writes bid specifications for audio/visual and multimedia system acquisitions and makes purchase recommendations; recommends standards for equipment and reviews purchase requests. 17. Sets up and picks up media equipment at a variety of locations; transports equipment and sets up and operates public address systems and multimedia presentations. 18. Instructs staff in the use of multimedia presentation systems, television production router, studio equipment, and computer controls for meeting rooms and labs. 19. Installs, diagnoses, repairs, and maintains various broadcast and production television studios, video multiplexers, microwave, broadband, and audio/visual and multimedia equipment used to support classrooms, labs, presentations, and conferences; programs audio visual control equipment and interfaces as necessary. 20. Designs, installs, maintains and repairs multimedia classroom equipment: routers, projectors, networked equipment control devices. Writes user manuals for the correct use of multimedia classroom equipment. 21. Confers with contractors and outside service providers involved with Audio visual/multimedia projects to ensure compliance with District specifications; reviews blueprints and schematics and evaluates adequacy of specified material and supplies. 22. Designs software and equipment in compliance with ADA regulations and standards. 23. May assist in monitoring local and wide area network usage and performance; confers with networking specialists regarding problems. 24. May train and provide work direction to assigned student workers and temporary help as assigned. 25. Performs related duties as required. Minimum Qualifications Education and Experience Guidelines : Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training : Two years of college with major course work in computer science or a related technical field. Experience : Two years of experience working with audio visual equipment and in the setup of networked personal computer workstations and computer technical support. License or Certificate : Possession of a valid California driver's license. QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of : Personal computer operations, including the relationship and usage of various input and output components, business and education support software, and terminology. Computer, video, and multimedia equipment diagnostics and repair. Operating systems. Protocols and procedures for setting up new equipment, troubleshooting and performing routine maintenance. Local area networks for personal computers. Protocols such as TCP/IP, Serial, Ethernet, and Access Lists. Electronic and electrical theory and practices. Communication skills to provide individual instruction and technical assistance on the use of PC-based software for business, education, internet, utility, and connectivity. Writing skill to document technical procedures. Ability to: Install, configure, and troubleshoot networked computer workstations, systems, and programs used in both instruction and administrative areas. Set up, configure, and tune video and multimedia equipment used for classroom, public meetings, and conferencing. Install and configure personal computer components such as cards and drives. Connect interface cables and connections between computers. Prioritize and organize work to meet deadlines and timetables. Read, interpret and apply technical information including equipment blueprints and schematics. Give one-on-one training in the use of personal computers and business and instructional software. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed in both indoor and outdoor environments; travel from site to site; exposure to noise, dust, fumes, noxious odors, and all types of weather and temperature conditions; exposure to electrical energy. Physical : Primary functions require sufficient physical ability and mobility to work in an indoor and outdoor environment; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office and audio-visual equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction. Hearing : Hear in the normal audio range with or without correction. Supplemental Information Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College's students are Latino/a/x, 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. REQUIRED APPLICATION DOCUMENTS: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Given the current pandemic in our country, interviews will likely take place virtually via Zoom or a conference call. TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews) Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Closing Date/Time: 5/21/2021 11:59 PM Pacific
SIERRA JOINT COMMUNITY COLLEGE DISTRICT Rocklin, California, United States
May 01, 2021
Full Time
Description Under general supervision of a Dean, provides services and information to students, faculty, staff members and the general public regarding District services, programs, policies and procedures at an assigned extension site; performs a variety of technical tasks in support of assigned student services program areas with the admission, registration, records, assessment, student academic progress and student success; provides students, staff, and others with technical support, training, and supervision related to area of assignment; serves as a technical resource and support for a variety of district programs and services including administrative faculty support, financial services, business office functions, district wide parking permit program, campus-wide mail distribution, Osher life long learning program, campus life, and website development. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Functions as liaison to advise students, staff members, and the general public regarding District services, programs, policies and procedures, particularly as they relate to admissions and records and other student services matters. 2. Receives complaints and takes action to resolve problems and/or refer to appropriate manager and/or other District staff member for resolution. 3. Participates in student registration activities; receives, counts and reconciles registration monies; posts funds to appropriate accounts and categories; reconciles revenue categories on cash summary reports. 4. Processes application forms by entering data into a computerized student information system; reviews student admissions applications for completeness; determines correspondence to be sent to applicants; evaluates residency documents according to established guidelines. 5. Processes late registration and enrollment changes; ensures accurate posting of student drops and fees collected or owed; verifies class enrollment status for students and faculty members. 6. Maintains records of student attendance, instructor drops and grades; issues and processes instructor records; resolves discrepancies and keeps instructors informed of enrollment changes. 7. Collects applicable fees and other payments from students at assigned site including lab fees, lost book fees, locker checkout fees, non-credit course fees, parking fines and others. 8. Registers Community Education program students; distributes course schedules and posts fliers promoting specific classes; facilitates the completion of registration forms and collection of fees. 9. Provides information to students regarding assessment testing; provides assessment schedules, secures testing facilities and coordinates other details with registration deadlines at assigned site. 10. Functions as contact to resolve problems and responds to inquiries from extension site faculty members; follows up with appropriate division managers, as necessary. 11. Provides faculty orientation for new staff; provides technical support to faculty regarding use of District e-mail, voice mail, on line access to class rosters and processing of grades on line; prepares mail boxes for incoming faculty. 12. Functions as receptionist for admissions/records reception area at assigned site; establishes mailboxes and distributes mail; maintains office filing systems; composes a variety of routine and specialized correspondence. 13. Researches, interprets, clarifies, and resolves a variety of problems related to admissions, registration, matriculation, residency, student academic status, course class conflicts, and fees. 14. Contacts emergency services at assigned site(s), as necessary and appropriate. 15. Trains and provides work direction to assigned student workers and other staff. 16. Performs related duties as required. Minimum Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be: Education/Training: Equivalent to the completion of the twelfth grade. Experience: Two years of increasingly responsible clerical or secretarial experience. License or Certificate: Possession of, or ability to obtain, a valid driver's license may be required for some positions. QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Basic operations, services and activities of a community college extension site including the provision of student services. Principles and practices of student enrollment and administration. Methods and techniques of administration supporting the delivery of higher education. District policies and procedures governing student registration and enrollment. Principles and procedures of record keeping. Mathematical principles. Basic principles of bookkeeping. Principles of business letter writing and basic report preparation. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Methods and techniques of public relations. Oral and written communication skills. Screening and interviewing techniques. Supervisory techniques. English usage, spelling, grammar, and punctuation. Ability to: Provide services and information to students, faculty, staff members and the general public regarding District services, programs, policies and procedures. Plan and organize work to meet changing priorities and deadlines. Effectively represent the District to outside individuals and agencies to accomplish the goals and objectives of the unit. Respond to requests and inquiries from faculty, staff, students and the general public. Independently prepare correspondence, memoranda and reports. Work cooperatively with other departments, District officials, and outside agencies. Screen, interview, and assess needs of students and clients. Use sound judgment in recognizing scope of authority. Exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations. Type or enter data at a speed necessary for successful job performance. Train and provide work direction to others. Plan and organize work to meet schedules and changing deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Adapt to changing technologies and learn functionality of new equipment and systems. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. Work effectively with minimal supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Supplemental Information Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College's students are Latino/a/x, 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. REQUIRED APPLICATION DOCUMENTS: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Given the current pandemic in our country, interviews will likely take place virtually via Zoom or a conference call. TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews) Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Closing Date/Time: 5/21/2021 11:59 PM Pacific
SIERRA JOINT COMMUNITY COLLEGE DISTRICT Rocklin, California, United States
Apr 22, 2021
Full Time
Description Under general direction of the Human Resources Manager, this position performs specialized functions supporting the operations and administrative functions of the Human Resources Department including Recruiting/EEO, Salary Administration, Benefits Administration, Compensation Analysis, Employee Relations, Leave of Absence Program Administration, Workers' Compensation Program Administration and Organizational Development. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. PRIMARY FUNCTIONS 1. Monitor the progress of selection committees during screening, assessment, and interviews; this includes facilitating committee processes by scheduling meetings, logistics, candidate testing, and communications. Review committee member ratings for consistency and EEO compliance; monitor and resolve problems; discuss exceptions and/or inconsistencies among committee members with the Human Resources Director, Vice President of Human Resources and/or Director of EEO, Diversity, & Title IX. 2. Prepare and distribute position vacancy announcements to newspapers, periodicals, external agencies, web sites, and other areas of access; work with publishing agencies, newspapers, and employment agencies to post and monitor activity relating to job announcements. 3. Accept, control, and process applications for full-time, part-time and temporary positions; review applications for required information; develop, maintain and update applicant mailing lists and provide applicant pools to managers; maintain and update all recruitment files. 4. Provide technical and procedural guidance to staff on recruitment and selection procedures including strategies for outreach and the design and use of candidate selection methods; consult with administrators District-wide on specific recruitment and selection activities. 5. Contact successful job applicants for interviews as well as correspond by letter to those not receiving interviews. 6. Provide employment and general information about the District to prospective job applicants, staff and students; this includes compiling and forwarding any special request information to selection committees. 7. Evaluate applicant academic background of teaching credentials to determine compliance with minimum eligibility requirements for full-time and part-time faculty and educational administrator positions; determine placement on salary schedule; notify applicants and employees regarding eligibility for positions. 8. Monitor employment activities and provide statistical and demographic information on recruitment and employment of full and part-time staff to support EEO analysis; this includes compiling and organizing data on the composition of job applicant pools. 9. Compile and maintain records, files, and employment-related reports, including reconciliations, audits, adjustments, historical data, etc. This includes the development and submission of employment-date for Federal, State, and Local agencies as well as Board Agenda items pertaining to employment actions. This may additionally include performing complex analysis of employment data and submitting statistics and trends for executive review. 10. Interpret employment laws and human resource regulations in the areas of benefits, employment policies and procedures, equivalency processing, credentialing, salary schedule movement and various other functions. 11. Conduct New Employee Orientation Sessions as well as provide information regarding health and welfare benefits programs, HR/Payroll procedures, and language in the Collective Bargaining Agreements to new employees; this includes ensuring that all required employment documentation is obtained for new regular faculty, management, and classified employees. 12. Provide technical assistance to District staff regarding their employment and/or benefit programs. This includes interpretation of CBA rules, employment laws, and new healthcare regulations relating to benefit programs. 13. Develop and/or maintain collective bargaining agreements, salary schedules, employment eligibility and retirement forms, faculty and educational administrator contracts and a variety of other procedural information as required. 14. Consult with selection committee chairpersons and EEO representatives to develop and prepare rating guidelines for applications, interviews, performance demonstrations, and supplemental materials or processes; this includes organizing and assembling applications, supporting materials, and approved interview/rating guides for selection committees. 15. May serve as initial contact for the Human Resources office and provide information to employees and the public on Human Resources programs and services; this includes providing employees with information on the Employee Assistance Program, Retirement, Employee Wellness, Leaves of Absence and Short/Long-Term Disability. 16. Create and maintain personnel files. 17. Complete and/or conduct employment verifications. 18. Operate a variety of office equipment including computers and applicable word processing applications; composes correspondence. 19. Perform related duties as required. SECONDARY FUNCTIONS 1. Input employment information into District integrated database, including compensation and benefits, for all District employees (full-time permanent, part-time faculty, student and temporary). 2. May administer the District's Leaves of Absence Program. 3. May evaluate and compute salary adjustments for employees based on range, step, longevity or other changes such as reclassifications and out-of-class assignments; submit data, salary rate and related information to payroll for processing. 4. May perform complex compensation analysis, which includes evaluating and analyzing professional development credits for faculty movement on the salary schedules; researching personnel files and verifying employment, seniority, and/or other factors to determine movement on the classified/management salary schedules. This includes notifying faculty members and other employees of their movement on the salary schedules as well as submitting the necessary processing information to payroll. 5. May administer the District's Benefit (health and welfare) Program including medical, dental, vision and life insurances, short & long-term disability (STD/LTD) insurance, State Teachers' Retirement System (STRS), Public Employees' Retirement System (PERS) pension programs, EAP, Wellness, 457 & 403(b) annuities. 6. May coordinate communication of benefits information District-wide; assist new, active, retired, terminated, and COBRA employees with benefit selections, changes, concerns, and various issues related to health benefits program; coordinates open enrollment activities. 7. May review provisions of applicable state and federal laws, collective bargaining agreements, carrier contracts, and board-adopted documents to determine necessary changes required in various benefit programs. 8. May coordinate, interpret, process and maintain Workers' Compensation claims; establish lists of occupational health care providers and hospitals; inform employees of rights and benefits under Workers' Compensation programs; serve as liaison with the District's Workers' Compensation carrier. 9. May train and provide work direction to assigned student workers and temporary help as assigned. 10. May complete and/or participate in salary surveys, benefit surveys and/or employment practice surveys. 11. May administer and analyze employee surveys. Minimum Qualifications Education/Training: Equivalent to completion of the twelfth grade supplemented by college level course work in business administration, human resources or a related field. Experience: Two years of increasingly responsible experience in human resources including employment procedures, evaluation of academic background for compliance with State regulations, benefits administration and basic payroll processing functions. QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: Operational characteristics, services, and activities of a college human resources program. Generally accepted personnel management practices, fair employment practices, Workers' Compensation regulations and other laws governing human resources. Pertinent academic requirements for faculty and educational administrators. Principles and practices of health and welfare benefits administration. Insurance contracts and their interpretation. Principles and procedures of payroll processing. Mathematical principles and practices. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Principles and procedures of record keeping and filing. Principles of business letter writing and basic report preparation. Methods and techniques of public relations. Pertinent federal, state, and local laws, codes, and regulations. Ability to: Analyze academic background information and ensure compliance with established regulations. Apply rules for State academic minimum qualifications and teaching credentials. Serve as liaison to third party administrator for employee benefits. Interpret labor contract provisions and apply salary structures to employee status changes. Coordinate and assist employees with the selection and maintenance of, changes to, and issues concerning health and welfare benefits. Coordinate, maintain and document group benefits program elements including the set up of employee enrollment services. Maintain various insurance and benefit program records and files and prepare required reports. Organize office area for efficient customer service and timely document processing. Perform mathematical calculations in the determination of payroll. Coordinate assigned functions with other District departments as appropriate. Respond to requests from the general public regarding District employment practices and procedures. Maintain confidentiality of records and sensitive issues. Operate office equipment including computers and supporting word processing, spreadsheet and database applications. Independently prepare routine correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College's students are Latino/a/x, 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. REQUIRED APPLICATION DOCUMENTS: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Given the current pandemic in our country, interviews will likely take place virtually via Zoom or a conference call. TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews) Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Closing Date/Time: 5/21/2021 11:59 PM Pacific
SIERRA JOINT COMMUNITY COLLEGE DISTRICT Rocklin, California, United States
Apr 22, 2021
Full Time
Description Under direction of assigned manager, performs a variety of technical and instructional support duties at an assigned extension site; sets up equipment for instructional labs and maintains lab equipment, facilities and materials; installs, configures, troubleshoots, and services computer workstations used in faculty, administrative offices and instructional lab environments; coordinates tutoring services; proctors student tests and exams; provides library support services as needed; and supervises and provides training to student and/or other temporary workers. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. In accordance with District IIT guidelines and policies, participates in network and computer support operations for the assigned extension site; plans, installs, configures, troubleshoots, maintains, upgrades and optimizes workstations and peripherals; ensures continuous operation of equipment and software; monitors and adjusts software and peripheral equipment including specialized software that supports a variety of technical courses offered by the College. 2. Connects workstations to network end points and participates in activities to connect with College-wide networks; configures user preferences on individual workstations including user and email profiles, special application requirements, printers, and peripheral configurations; sets-up student accounts onto local workstations; connects end-user telephones, as assigned; monitors computer capacity and performance; diagnoses and repairs or replaces computers, peripherals, and their components; ensures security of systems; coordinates disaster recovery backup strategies to minimize systems downtime; documents systems activity and user problems; requests or arranges for assistance, servicing, and/or repair of departmental computer equipment with District information technology staff. 3. Utilizes server based applications for system management. Installs and configures all computer and network related upgrades and enhancements to increase productivity, compatibility, and efficiency; replaces and/or repairs faulty equipment including servers, computers, printers, and other peripherals; coordinates and communicates system changes with technical staff and peers; performs installation for additions, moves, and changes to locations of District staff, lab computers, and related equipment. 4. Responds to computer system emergency situations such as service interruption, system failures, power outages, and damaged media and hardware; uses a range of troubleshooting techniques to resolve network hardware and operations problems. 5. Administers computer systems including workstations in assigned areas, laboratory, andor tutoring areas; provides initial computer technical assistance to faculty, staff and students; maintains departmental databases; sets-up, maintains, and demonstrates the operation of a variety of computer interfaces, peripherals, and related software used for instruction, demonstration simulations and administrative services. 6. Interacts with vendors to coordinate hardware and software issues; serves as technical liaison to external vendors and specialists obtained by the District to provide support. 7. Provides support to the AAD Department's computer laboratory; provides assistance to students and other users having diverse levels of ability and from multiple academic disciplines; assists with setup and operations; prepares customized instructions for use of application software; inspects laboratory computers for necessary repairs and maintenance and makes repairs or arrangements for servicing; coordinates with LRC staff to make available Macintosh computers in open labs that contain the appropriate design software as well as adequate memory and configuration. 8. Provides multimedia support and Web page maintenance; develops graphics and video libraries; assists in producing graphic instructional materials; purchases and maintains all multimedia and computer-related equipment; sets-up multimedia/audio visual equipment; provides trouble-shooting assistance with multimedia/audio visual equipment and computer software/hardware; provides specifications, evaluates, and makes recommendations on current multimedia/audio visual equipment; creates and maintains assigned web page and assists faculty members with their individual sites; creates and upgrades available classroom demonstrations on website. 9. Provides technical assistance to library patrons; maintains resources used in research and library operations; provides technical assistance to patrons in the use of library equipment and computers. 10. In cooperation with the Assistive Technology Specialist in Rocklin, serves as primary contact person within computer labs regarding situations that relate to assistive technology and alternate media production; responds to questions; resolves issues as necessary; trains students with disabilities in the use of assistive technology. 11. Coordinates individual and group test or examination proctoring according to instructor directions; coordinates various testing procedures including paper and on line testing and distance education assessments. 12. Develops and coordinates proctoring procedures and appointments between instructors and students from other educational institutions; arranges for space and equipment at the testing center for proctoring needs on behalf of outside educational institutions. 13. Provides reasonable accommodation with regard to test and examination proctoring for students with physical and/or learning disabilities; maintains a testing center environment which allows attention to user requirements; ensures a quiet testing environment. 14. Provides one-on-one training to students and faculty on proper usage of the course management system; provides group training to students as needed; 15. Oversees the daily operations of the library/tutoring/testing center to ensure correct student identification procedures and administration of tests; provides students and instructors with test feed back; reports alleged cases of scholastic dishonesty. 16. Maintains testing center to ensure uniform implementation of proper testing policies and procedures; ensures security of testing materials and maintains confidentiality regarding test proctoring; reviews, recommends and enforces changes in testing center procedures. 17. Collects data and prepares reports regarding testing center utilization trends and characteristics. 18. Participates in the preparation and administration of assigned budgets; provides input regarding budget(s) development; monitors budget expenditures and coordinate purchasing to meet needs within budget(s) parameters; coordinates budget(s) transfers. 19. Provides a variety of clerical and administrative support; maintains up-to-date inventory of assigned equipment and other assets including licensing agreements; ensures that identification tags, licenses, warranties, repairs, and upgrades are properly recorded; responds to telephone and other inquiries. 20. Oversees student assistants and other temporary work forces; recruits, interviews, hires, and provides orientation and training to new student/temporary employees; assigns projects and daily work; evaluates work performed; monitors student/temporary workers hours worked and budgets. 21. Performs related duties as required. Minimum Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Examples of ways to obtain the knowledge and abilities would be: Education/Training: Two years of college with major course work in business administration, computer science or a related field. Experience: Two years of increasingly responsible experience in instructional support or similar experience. QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: In-depth technical knowledge of personal computers including the relationship and usage of various input and output components. Macintosh® operating systems. Protocols and procedures for setting up new equipment, troubleshooting, and performing routine maintenance; basic network protocols. Personal computer based local area networks, network operations, and connectivity between servers. Principles and procedures of test proctoring at the college level. General maintenance and upkeep procedures for audiovisual equipment. Office procedures, methods, and equipment including applicable software applications such as word processing, desktop publishing, spreadsheets, and database management. Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. Interpersonal skills using tact, patience, and courtesy. Oral and written communication skills. Basic budgeting and bookkeeping concepts and techniques. Basic inventory and purchasing processes and procedures. Basic tutorial and instructional techniques. English usage, spelling, grammar, and punctuation. Ability to: Perform general technical and operational duties in support of the assigned department. Operate office equipment including computers and supporting word processing, database management, and desktop publishing applications. Set-up, install, configure, and maintain computer workstations and peripheral equipment. Diagnose, troubleshoot, and repair equipment, machines, and computer hardware and software. Provide system and user support, analyze technical problems and recommend optimal solutions. Adapt to changing technologies and learn functionality of new equipment and systems. Interpret technical manuals. Proctor and administer tests and examinations according to instructor guidelines. Enforce testing center policies and procedures and maintain a secure environment for proctoring examinations. Relate positively to students in a teaching/learning environment and recognize student needs. Listen actively and effectively, identify and solve problems, and facilitate problem solving. Plan and organize work to meet changing priorities and deadlines. Operate office equipment including computers and supporting word processing, spreadsheet, database management, network management, desktop publishing, and Internet navigation applications. Train new student and/or other temporary help. Work independently and collaboratively. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily indoors in an education center/classroom/laboratory setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office and/or classroom/laboratory setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction. Supplemental Information Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College's students are Latino/a/x, 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. REQUIRED APPLICATION DOCUMENTS: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Given the current pandemic in our country, interviews will likely take place virtually via Zoom or a conference call. TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews) Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Closing Date/Time: 5/12/2021 11:59 PM Pacific
SIERRA JOINT COMMUNITY COLLEGE DISTRICT Rocklin, California, United States
Apr 09, 2021
Full Time
Description Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Under direction of the Superintendent/President, performs a wide variety of difficult and highly complex administrative duties including those of a confidential nature; processes administrative details not requiring the immediate attention of the executive staff member including the coordination of functions, communication of Division policy, the preparation of reports and other administrative tasks; and provides information and assistance to administration, academic and classified staff, students and the general public. Examples Of Functions and Tasks REPRESENTATIVE DUTIES - The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Participates and assists in the administration of the Superintendent/President's office; assists in meeting reporting requirements, functional responsibilities and research objectives; provides complex and responsible executive level support and confidential assistance relating to collective bargaining issues, staff evaluations, personnel matters and legal actions; relieves the President of a wide variety of clerical, technical and administrative detail. 2. Coordinates and oversees executive functions and events; coordinates, oversees and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures and use of equipment and forms; reviews, updates and informs the President and others of essential timelines. 3. Screens office and telephone callers; responds to sensitive questions, complaints and requests for information from administrative, management, academic, and/or classified staff and the general public; exercises independent judgment and discretion in disseminating information, regulations, policies and procedures. 4. Serves as liaison between the President and Board of Trustee members, other educational administrators, staff, students, representatives of educational and community agencies and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District policies and procedures or referring callers to the administrator or others as necessary. 5. Exercises independent judgment and discretion in scheduling appointments and meetings for the President; maintains and discusses a calendar of events on a regular basis to assure timely coordination of office activities and status of assigned projects; develops schedules related to Division activities and services. 6. Coordinates and arranges a variety of meetings for the President and Board including location, seating and audiovisual equipment; coordinates activities with other divisions and departments; provides the President with materials and information in preparation for appointments and meetings; may make travel arrangements for staff. 7. Works with President to prepare outlines and context for speeches, presentations and other written publications for both internal or external communication. 8. Participates in preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner. 9. Maintains contact with employee groups, legal counsel and government agencies on the President's behalf; coordinates collection and dissemination of information and documentation including Conflict of Interest code requirements; may assist the President in matters relating to labor negotiations, labor contract grievances and confidential employee litigation. 10. Serves as official recorder for Board of Trustees and attends closed sessions; reviews agenda items with executive staff and Board of Trustees; assures that Board agenda items and supporting documents are developed, prepared and forwarded within District timelines and legal requirements and guidelines; assures administrator receives timely notification of Board requests for information or action; assures that the Board receives information and notification of action taken as requested. 11. Ensures District compliance with and provides training to staff regarding legal requirement of the Brown Act. 12. Works with shared governance and legal counsel to develop, update, publish and communicate Board policies and administrative procedures; interprets and communicates policies and procedures to internal and external community. 13. Provides staff support to standing and ad hoc committees and other groups as assigned; attends and records proceedings from official and unofficial meetings including confidential meetings such as executive performance reviews or legal matters; prepares and distributes agendas, background materials and minutes as appropriate. 14. Composes correspondence independently; prepares preliminary responses to letters, general correspondence and personal inquiries of a sensitive nature for administrator's approval; formats, types, proofreads, duplicates and distributes correspondence, notices, lists, forms, memoranda and other materials according to established procedures, policies and standards. 15. Establishes and maintains a variety of complex, intra- and inter-related filing systems including confidential files relating to labor negotiations and contract grievances; establishes and maintains files for information, records, and reports; maintains records related to specific area of assignment. 16. Performs related duties as required. Minimum Qualifications QUALIFICATIONS - The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: • Operational characteristics, services and activities of the functions, programs and operations of the assigned executive office. • Pertinent federal, state and local laws, codes and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment. • Instructional process and college environment. • Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases. • Work organization and office management principles and practices. • Processes, procedures and practices of accounting, budget preparation and administration. • Principles, practices and procedures of business letter writing. • Principles and practices used to establish and maintain files and information retrieval systems. • Principles, practices and procedures of complex fiscal, statistical and administrative research and report preparation. • Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. • English usage, grammar, spelling, punctuation and vocabulary. Ability to: • Understand the organization and operation of the assigned executive office as necessary to assume assigned responsibilities. • Understand, interpret and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances. • Perform responsible and difficult executive assistant duties involving the use of independent judgment, personal initiative and confidentiality. • Oversee and participate in the management of the administrative functions and operations of the assigned office. • Establish, review and revise office work priorities. • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. • Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff or the public. • Type or enter data at a speed necessary for successful job performance. • Use correct English usage, grammar, spelling, punctuation, and vocabulary. • Participate in the preparation and administration of assigned budgets. • Research, compile, analyze and interpret data. • Prepare a variety of clear and concise administrative and financial reports, correspondence and memoranda. • Implement and maintain filing systems. • Plan and organize work to meet schedules and changing deadlines. • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. • Work independently and effectively in the absence of supervision • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines - Any combination of education, experience and training that provides the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Experience: A Bachelor's degree from an accredited college or university in a related field and four years of experience in an executive office or six years of increasingly responsible experience as an administrative assistant or office coordinator, preferably in an administrative or executive office of a public agency or in an educational environment. Physical Demands and Working Environment - T he conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing : Hear in the normal audio range with or without correction. Supplemental Information Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 18,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence, having been named an Aspen Prize for College Excellence eligible institution for 2019. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College's commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 18,300 students per term, where approximately: 21% of Sierra College's students are Latino/a/x, 3% are African-American, 3% are Filipino, 6% are Asian-American, 1% are Native American, 1% are Pacific Islander, 7% are multiracial and 57% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, SC4 (Sierra College Community, Creativity, Culture, and Collaboration Training), active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. REQUIRED APPLICATION DOCUMENTS: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Given the current pandemic in our country, interviews will likely take place virtually, via Zoom or a conference call. TRAVEL EXPENSES BORNE BY THE CANDIDATE (if in person interviews) Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. Need Help With Your Online Account? Use the online Help Guide or contact the NEOGOV Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Closing Date/Time: 5/14/2021 11:59 PM Pacific