Alameda County Transportation Commission

THE IDEAL CANDIDATE WILL: Understanding of civil and transportation engineering principles, concepts, and standards to help successfully deliver capital projects located on the state highway system, arterials or rail crossings. Ability to understand project controls, cost control, and project reporting. Aptitude to apply Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Knowledge of practices researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports. Skills collaborating and building strong partnerships with a wide variety of local agencies and consultants. Competence to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize their own work, set priorities, and meet critical time deadlines. Experience with grant application writing or support for Regional, State and Federal grants and adhering to grant requirements. Ability to effectively and professionally represent Alameda CTC in communicating with governmental agencies, regulatory organizations, vendors, contractors and the public.  EXAMPLE OF ESSENTIAL RESPONSIBILITIES Serve as a project engineer/major project participant on transportation engineering projects including multimodal/complete streets corridor projects, freeway interchange modernization projects, rail grade separation and crossing safety improvements, and other regionally significant projects. Review and develop project study reports, project reports, environmental documents, and other technical documents. Provide analysis and input into the designs of engineering projects for conceptual or project approval. Review plans, specifications, estimates, and technical reports for consistency with applicable codes and standards and requirements of Caltrans, local jurisdictions, and other agencies. Provide input into project designs and technical analyses to best meet project purpose and need and manage scope. Review contract terms and amendments; ensure consultant/contractor compliance with agency terms and conditions, standards and specifications and time and budget estimates; review and track deliverables and action items; monitor project schedule and cost adherence. Investigate problems related to scope of work or cost issues to ensure that projects are completed on time and within budget. Analyze and report on project schedules and project expenditures as directed by the Director of Project Delivery. Coordinate and participate in meetings with representatives of other agencies and other project stakeholders to discuss items of common interest. Prepare staff reports, presentations, project information and status, and program financial information, and present information to various committees, community groups, and professional organizations about the Capital Projects program. Aid in the preparation of applications for regional, state, and federal grants. Support development of project agreements including funding agreements, construction agreements, and maintenance agreements. Support project public outreach including development of outreach plans and materials and execution of outreach activities such as open houses, advisory committee presentations, pop-ups, digital outreach campaigns, and informational presentations. Research, collect, record, analyze, interpret, and summarize statistical information; prepare, establish and maintain spreadsheets for reporting purposes. Attend and participate on a variety of committees, professional groups, and task forces as assigned. Stay abreast of new trends and innovations related to transportation engineering.

THE IDEAL CANDIDATE WILL: Understand and have experience with the practices of program administration of capital projects located on the state highway system, arterials or rail crossings. Be adept at collaborating and building strong partnerships with a wide variety of local agencies, stakeholders and consultants. Be organized and possess excellent knowledge of research and reporting methods, techniques, and procedures, and be able to support efforts to report on the Capital Projects program. Be passionate about contributing to the development of successful deliveries of regionally significant capital projects. Understand the development and the work breakdown structure of pre-construction phases to support project managers in maintaining or identifying any delays in schedule and cost overruns. Have experience in the administration of local agency responsibilities for capital projects. Have experience with analyzing data and independent problem solving. Provide a high level of customer service by effectively communicating and dealing with the public, vendors, contractors, other local agencies and Alameda CTC staff.  EXAMPLE OF ESSENTIAL RESPONSIBILITIES Support project managers with administrative efforts related to the contract management of capital projects. Analyze and report on project schedules and expenditures and overall capital program expenditures as directed by the Director of Project Delivery or designee. Monitor and report progress on contracts administered by the Capital Projects team. Prepare staff reports and presentations and present at committee meetings as assigned. Develop strong partnerships with project partners and architectural and engineering (A&E) and construction firms to foster a collaborative work environment to help ensure program success, such as confirming invoices are consistent with contract terms and conditions. Participate in project meetings and assist with preparing agendas and minutes. Review and track deliverables and action items while monitoring project schedules. Assist with the preparation, review and packaging of various project agreements. Participate in various public relation activities, such as public outreach pop-up events, open houses or community engagements. Review and file required documents for complete project record retention. Coordinate resources for interdepartmental activities such as budgets, cash flow projections, project controls, and completion of finance or contract documents. Coordinate resources for other miscellaneous project-related activities such as environmental document publications, public hearing notices, and website and project fact sheet updates. Monitor and report on use of external funding sources, and ensure compliance with the Department of Industrial Relations rules and regulations. Monitor changes in policies, laws, regulations and technology as it pertains to capital project delivery. Coordinate and support the compilation of grant application materials, such as letters of support, Caltrans in-take forms, graphics, narrative content and application forms. Help identify areas of improvement and propose procedural changes.

THE IDEAL CANDIDATE WILL HAVE: A solid foundation of experience, knowledge, and understanding of principles, practices, and procedures related to all aspects of governmental accounting and financial analysis, including fund accounting, budgeting, and auditing. The ability to prepare accurate, clear, complete, and concise financial statements and reports in accordance with GAAP, including making accurate arithmetic, financial, and statistical computations. The capability to coordinate, track and prioritize multiple projects simultaneously, to complete work independently and efficiently, and to meet deadlines. A strong understanding of research and reporting methods, techniques, and procedures. Aptitude to work closely with staff and maintain a high level of integrity when dealing with confidential data and information. A team-oriented, collaborative attitude with the ability to analyze data, proactively problem-solve and recommend corrective actions when necessary. A desire to provide high level customer service when dealing effectively and directly with vendors and Alameda CTC staff. Proficiency using Microsoft Excel, Word, and Outlook and Adobe Acrobat programs.  EXAMPLE OF ESSENTIAL RESPONSIBILITIES Perform advanced professional-level financial accounting duties in compliance with GAAP and governmental accounting standards, including but not limited to general accounting, cash and investment management, accounts payable, accounts receivable, and payroll. Analyze and reconcile general ledger accounts, verifying the classification of expenditures and researching and analyzing complex transactions to resolve discrepancies. Perform monthly, quarterly and year-end general ledger processing and closing procedures including preparation of various journal entries from booking accruals to pre-paids to cash transactions with proper documentation to ensure accuracy and compliance with GAAP, and preparation of financial statements. Research and analyze complex transactions to resolve questions and validate financial data; ensure fiscal accountability and fund integrity for transactions with supporting documentation. Participate in the review of our sales tax and vehicle registration fee compliance and audit reports; ensure reports are compliant with voter approved measures. Participate in the preparation of audit schedules and reports for external auditors and provide assistance during the annual financial audit and other program audits throughout the fiscal year. Research and analyze financial data and develop, prepare and file various financial reports and statements including the annual State Controller’s Report. Process and maintain purchase orders and change orders and assist in the maintenance of the purchase order module of the financial database. Assist with payroll processing including reviewing timesheets for completeness, submission of information to third-party processor, maintaining time off schedules, and reviewing annual 1099 and W2 information to ensure compliance with applicable federal, state and local laws, rules, and regulations. Assist with benefits administration, including tracking and maintaining flexible benefits accounts, processing new employee enrollments and staff terminations, reviewing invoices and allocating benefit costs to appropriate accounts. Provides support and vacation coverage for accounting staff. Perform other duties as assigned.