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Job Description

• Participates in the efficient operation of the assigned area by per for ming a wide variety of legal secretarial and technical support duties in order to re lieve attorneys and other staff of a variety of procedural details. Performs general clerical tasks in support of the department.
• Initiates, updates and maintains case files by creating physical and computerized files on new cases and receiving, assembling, sorting categorizing and storing subsequent, case-related materials either physically in a file or on computer database to ensure that information is current and accessible.
• Prepares a variety of legal documents, including but not limited to subpoenas, warrants, petitions, briefs, motions, citations, and pleadings, by typing from transcription, audio tapes, rough draft, oral instruction, dictation or clear copy; reviews drafts for punctuation, spelling and gram mar and makes corrections in order to produce final copies of professional work product.
• Files documents with court offices; processes orders and documents that have been returned by the court; maintains records as required. Mails copies to other parties as appropriate.
• Prepares service packets (summons, complaints, orders, etc.) and forwards to process servers for personal service; tracks service activities and status of summons and complaints.
• Reviews confidential information from a variety of sources and processes related documents; identifies and corrects deletions or errors in accordance with prescribed format; and follows up to secure additional information as needed.
• Determines acceptability of information and proper action to be taken based on established oral or written instructions. Contacts various individuals, agencies or organizations to obtain and relay information; including releases of liens, case settlements, etc.
• Serves as contact/resource person for the area of assignment by screening calls, visitors and mail; re sponds to complaints and requests for information and assistance from the public, County staff and others by inter preting/explaining regulations, procedures, policies, sys tems, rules; researches and gathers information to provide accurate answers and information; refers more technical questions or issues to appro priate legal staff.
• Coordinates activities in the area of assignment by maintaining calendars, scheduling attorney/client meetings or meetings between staff and other groups or organizations, arranging for necessary materials to be available at meetings and arranging business travel for management and professional staff to ensure smooth, efficient operations.
• Receives and/or requests discovery and processes information by copying reports, police tapes, photos, etc., requesting further needed information and documenting all actions in order to assist attorneys in case preparation.
• Researches, compiles and organizes information and data from various sources on a variety of specialized topics related to assigned area; assists in a variety of division operations; performs special projects and assignments as requested.
• Logs reports from various agencies by entering information into the computer; searches for prior offenses; organizes information; forwards information to appropriate parties and follows up, as needed.
• Composes and types let ters, memoranda and basic reports, utilizing word processing software, from general instructions or information related to assigned responsibilities; reviews drafts for punctuation, spelling and gram mar and sug gests/makes corrections to drafts; arranges for, or copies, distributes and files.
• Operates a variety of modern office equipment including copiers, computers and related software, word processors, tape recorders, duplicators and printers.
• At the journey level, may train other staff and/or provide back up to other positions within the assigned department or unit.
• Performs other related duties as assigned.

• Legal terminology and proper usage and spelling.
• Legal documents commonly used in the area of assignment and their correct usage and formatting.
• Criminal and/or civil legal processes related to area of assignment.
• Applicable state, federal and local statutes, laws, rules and regulations that apply to the area of assignment.

• Drafting and finalizing legal documents from tapes, handwritten notes and information, and preparing other correspondence.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Effectively interviewing individuals for the purpose of obtaining information.
• Exercising sound judgement when organizing work, setting priorities, meeting critical deadlines, monitoring workload and following up on assignments with a minimum of direction.
• Exercising independent judgment in determining and selecting the appropriate processes, alternatives, forms, and desired actions within scope of established work practices, procedures, and commonly used regulations.
• Communicating to others policies, procedures, statutes, local rules, codes and regulations pertaining to assigned pro grams and functions.

• Communicate clearly and concisely, both orally and in writing.
• Understand and carry out oral and written instructions.
• Thoughtfully and courteously respond to the public, other agencies and County personnel regarding information requests and/or policies and procedures for the assigned area.
• Establish and maintain effective working relationships with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner.
• Use tact and discretion in handling and maintaining sensitive and/or confidential material and information.
• Operate and perform minor upkeep/maintenance of modern office equipment including computer equipment and software programs.
• While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to twenty (20) pounds.

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

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