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About the Department and the Position GENERAL INFORMATION This recruitment is being conducted to fill a vacancy for the Department of Environmental Resources and establish an eligible list to fill future full-time and part-time vacancies throughout Stanislaus County. Written examinations are tentativelyscheduled for the week of April 8, 2019. Cell phones and tablets are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. ABOUT THE COUNTY Stanislaus County is located in Central California within 90 minutes of the San Francisco Bay Area, the Silicon Valley, Sacramento, the Sierra Nevada Mountains and California's Central Coast. With an estimated 538,388 people calling this area home, the community reflects a region rich in diversity with a strong sense of community. Two of California's major north-south transportation routes (Interstate 5 and Highway 99) intersect the area and the County has quickly become one of the dominant logistics center locations on the west coast. The County is home to a vibrant arts community with the world-class Gallo Center for the Arts, a symphony orchestra, and abundant visual and performing arts. Stanislaus County is a global center for agribusiness, positioned by its mild Mediterranean climate, rich soils and progressive farming practices. The area is recognized internationally for agricultural innovation with wine, almonds, poultry, milk, cattle, and walnuts being some of the features industries. The County is also home to Stanislaus State University, Modesto Junior College and benefits from satellite locations of other high quality educational institutions. The County was established in 1854 and has a total land area of 1,515 square miles. Temperatures range from an average low of 38 degrees Fahrenheit in the winter, to an average high of 85 degrees in the summer. ABOUT THE DEPARTMENT The Department of Environmental Resources (DER) and Parks & Recreation have a combined total of 11 service areas. The DER service areas include Administration, Environmental Health, Code Enforcement, Solid Waste, Hazardous Materials, Landfill,Groundwater Management, and Milk and Dairy. The Parks & Recreation service areas include Administration, County Centers/Community Parks, Woodward Reservoir and Modesto Reservoir. The two departments have a total of over 151 fulltime employees with a Fiscal Year 2018 - 2019 total combined budget of $42 million. ABOUT THE POSITION The Administrative Secretary performs difficult and specialized secretarial work of a varied and sensitive nature often involving the exercise of independent judgment and initiative based upon skills, knowledge, and abilities gained through prior experience in the performance of high level secretarial work. Individuals in the Administrative Secretary classification are journey-level employees who are highly skilled and independently perform a wide variety of complex and general clerical duties associated with the immediate clerical support of a particular manager or organizational unit of County government. This classification requires a thorough knowledge of office procedures and regulations and the ability to perform these duties with minimum direction or supervision. The Administrative Secretary is distinguished from the Executive Secretary (Confidential Assistant IV) in that he/she normally provides secretarial services in support of an office or division head or an identified management employee rather than a Department Head. This classification also supervises subordinate employees and may relieve supervisors of routine operating details. This position is subject to overtime, standby, and callback assignments. Performs related duties as assigned. Typical Tasks Transcribe material from either a mechanical source or from dictation; Type letters, reports, records; Maintain informational and operational records; Review material for completeness and accuracy; Maintain and improve files and filing systems; Assemble data and information, and assist in the preparation of reports; Act independently, or in accordance with instructions; Compose correspondence; Plan, assign, train, and review the work of other clerical employees; Schedule appointments, make reservations and travel arrangements; Interpret and disseminate instructions, department rules, and policies and procedures; Refer incoming mail and phone callsto proper staff members; and Attend and take notes at meetings, hearings and conferences, and prepare summaries. Minimum Qualifications (Skills, Ability, Knowledge, Education/Experience) SKILLS/ABILITIES Perform a variety of difficult clerical work; Understand and apply laws, rules, procedures and policies relating to the work of the department; Understand and follow complex instructions; Compose difficult letters independently; Supervise the work of a small group of employees; Operate office equipment related to the job; Compile data for and prepare reports of average difficulty; Follow oral and written communication; Type at a speed of at least 45 WPM from handwritten, printed or typewritten material; Take shorthand and/or use a Dictaphone machine; Sit at a desk for extended amounts of time; Lift boxes of files, books, and supplies weighing approximately 20 pounds; Bend, stoop and reach overhead; and Push, pull, squat, twist and turn. KNOWLEDGE Principles and methods of statistical clerical work, including business letter writing; Principles of supervision and training; and Current office practices and procedures, including familiarity with filing systems and method. EDUCATION/ EXPERIENCE Two (2) years of journey-level clerical experience; AND Typing certificate, within four years, of 45 wpm (net corrected) from any temporary agency or comparable institution. The certificate must be a three to five minute timed test. Applications without proof of typing speed will not be considered. TYPING CERTIFICATE A typing certification (within four years) from Workforce Development, a temporary staffing agency or a comparable institution is required to be attached to your application. Internet typing certificates are not accepted. The certificate must be a three (3) to five (5) minute timed test, net corrected of 45 words per minute (WPM). Typing certificates must be on agency letterhead, dated and signed by the issuing agency and have net words per minute listed. You may also fax to (209) 525-6773. County employees who currently hold a position which required a typing certificate of 45 net WPM to qualify are not required to submit a typing certificate. LICENSE Applicants must possess and maintain a valid California Driver's License and remain free fromrepeated preventable accidents. Application and Selection Procedures CLASSIFICATION INFORMATION Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to theOfficeWorker/Clericalbargaining unit for labor relations purposes. Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. The probationary period does not apply to unclassified positions. EQUAL EMPLOYMENT OPPORTUNITY The County of Stanislaus is an Equal Opportunity Employer. All qualified applicants are encouraged to submit online application(s) for open position(s). Stanislaus County is committed to establishing and maintaining effective working relationships with the general public, co-workers, supervisors, and members of diverse cultural and linguistic backgrounds regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, pregnancy related condition, marital status, gender/sex, sexual orientation, gender identity, gender expression, age (over 40), political affiliation or belief, or military or veteran status. APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. RECRUITMENT ACCOMMODATIONS Arrangements may be made to accommodate disabilities and religious convictions. Applicants requiring testing accommodations are required to complete and submit the Testing Accommodation Request Form prior to the test administration date. Special arrangements for religious convictions should be included in the "Additional Information" section of the application form. http://www.stancounty.com/personnel/pdf/ADATestingForm.pdf GENERAL QUALIFICATIONS Pass County-paid pre-employment drug screening and job-related background investigation. Perform job duties in a manner assuring a safe working environment for oneself and others. Maintain confidential information according to the legal standards and/or County regulations as required. APPLICATION AND/OR EXAMINATION APPEAL RIGHTS Application and/or examination results may be appealed by applicants presenting facts alleging irregularity, fraud and/or error in application screening or in exam scoring. Appeals must be in writing and submitted to the Chief Executive Officer within seven (7) days after the examination results are mailed. JOB TASK ANALYSIS INFORMATION The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under "Disability Management." PUBLIC SERVICE LOAN FORGIVENESS PROGRAM Find out if you qualify for the AES Public Service Loan Forgiveness program for full-time public sector employees (PSLF) by contacting (866) 706-5005. https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service WELLNESS PROGRAM Learn more about Club Wellness, a program designed to facilitate and encourage the good health of the Stanislaus County's workforce. http://myclubwellness.org DISCLAIMER Stanislaus County reserves the right to revise the examination plan described in this bulletin to better meet the needs of County service. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The information contained in the bulletin is information, which sets forth a general summary of benefits for this respective position. This information is not legally binding. The benefits and other information regarding this position may be found in the Stanislaus County Code, the Stanislaus County Personnel Policies manual, or in the applicable Memorandum of Understanding, and such information prevails over information contained in this bulletin. Questions regarding this bulletin may be directed to the Stanislaus County Chief Executive Office/ Human Resources. Closing Date/Time: 3/26/2019 5:00 PM Pacific