SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Mateo, CA, USA
Finance EMPLOYMENT TYPE Nonexempt APPLICATION DEADLINE Friday, August 28, 2020 JOB SUMMARY The Administrative Analyst III (Finance) reports to the Deputy Chief Financial Officer (DCFO) and is responsible for performing a wide variety of analytical and program management in support of Senior staff team of the CFO, managers, and employees in the Finance Division for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA). In addition, this position is responsible for handling confidential and time sensitive material as a liaison between the Human Resources and Finance Divisions. MINIMUM QUALIFICATIONS Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor's degree in Business or Public Administration, Planning, Public Policy, Finance, Human Resources Management, and/or other related field. Three (3) years of experience performing professional level administrative and analytical experience. One (1) year of lead/supervisory experience. Preferred Qualifications : Experience in a public agency performing Finance or Human Resource functions Strong analytical and organizational skills Effective verbal and written communication skills Ability to demonstrate strong skills in exercising judgment and working independently ESSENTIAL FUNCTIONS AND DUTIES Liaise and respond to internal and external stakeholders on Finance related program management and processes. (Including interactions between HR related matters.) Make recommendations for action; prepares narrative and/or statistical reports, including implementation strategies; makes presentations to senior staff/management. Ensure departmental compliance with District's policy and procedure. Develop Standard Operating Procedures (SOPs), manuals, training materials and templates for internal and external customers. Represent and develop response to program audit requests/findings for departments including Finance, Contracts & Procurement, and Information Technology. Oversee the administration of Office of the CFO document control processes, including record maintenance to ensure compliance with established policies and procedures and third party requirements. Supervise staff. Hire, mentor and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection, coordinate staff training and professional development, objectives, monitor and evaluate employee performance. EXAMPLES OF ESSENTIAL DUTIES: Provide administrative support to the DCFO and the CFO including arranging schedules, appointments, meetings, arranging travels for the CFO and senior staff, etc. Prepares and oversees the preparation of a variety of records, comprehensive reports, studies, analysis documents including vacancies and temporary staffing. Coordinates and organizes drafts for all staff reports and resolutions that need to be routed to CFO and other chiefs or directors prior to Agenda Review for each agency. Liaise between Human Resources and the Finance department on personnel related duties including recruitment activities for full-time and temporary placement, management of the Leave of Absence and workers' compensation programs. Works closely with Employee Relations and provides consultation to department management staff on organizational and personnel performance issues and problems; on disciplinary procedures, personnel rules, and related personnel issues. Primary P-Card holder for Finance Division; makes purchases i.e. office supplies for the Finance Division, ensuring those purchases have proper documentation and accounting codes, and performing monthly account reconciliation of these purchases in PeopleSoft. Manage the department's records retention efforts to ensure timely disposal of records in accordance with established procedures. Assist in developing and administering annual budgets, including analyzing current and historical trends, determining variances and improving cost effectiveness. Develop and present training and technical assistance to staff and contractors on agency contracting policies, procedures and requirements including onboarding process. Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities. Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. SUPERVISION: Works under the general supervision of the DCFO who assigns tasks and responsibilities, and monitors and evaluates performance. How To Apply 1.) Complete an online application (including salary history). 2.) Resumes are encouraged, but will not be considered unless attached to a completed online application. Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. Please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process. SELECTION PROCESS MAY INCLUDE: 1.) Written and/or skills assessment examination. 2.) Background investigation. 3.) Applications will be screened for minimum qualifications and completeness. 4.) Finalists will be interviewed by screening and selection panel. PAY RANGE $43.24 - $64.86 per hour ($89,949 - $134,924 estimated annual) CURRENT EMPLOYMENT BENEFITS Holidays: Seven paid holidays, plus up to five floating holidays per year Time Off: Paid Time Off: up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Pension: Public Employees Retirement Systems (CalPERS) and Social Security Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation Equal Employment Opportunity The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for accommodation, please call (650)508-6288. The District is an Affirmative Action/Equal Opportunity Employer. Minorities, women, persons with disabilities, veterans and disabled veterans are encouraged to apply.
Finance EMPLOYMENT TYPE Nonexempt APPLICATION DEADLINE Friday, August 28, 2020 JOB SUMMARY The Administrative Analyst III (Finance) reports to the Deputy Chief Financial Officer (DCFO) and is responsible for performing a wide variety of analytical and program management in support of Senior staff team of the CFO, managers, and employees in the Finance Division for the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), and the San Mateo County Transportation Authority (TA). In addition, this position is responsible for handling confidential and time sensitive material as a liaison between the Human Resources and Finance Divisions. MINIMUM QUALIFICATIONS Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor's degree in Business or Public Administration, Planning, Public Policy, Finance, Human Resources Management, and/or other related field. Three (3) years of experience performing professional level administrative and analytical experience. One (1) year of lead/supervisory experience. Preferred Qualifications : Experience in a public agency performing Finance or Human Resource functions Strong analytical and organizational skills Effective verbal and written communication skills Ability to demonstrate strong skills in exercising judgment and working independently ESSENTIAL FUNCTIONS AND DUTIES Liaise and respond to internal and external stakeholders on Finance related program management and processes. (Including interactions between HR related matters.) Make recommendations for action; prepares narrative and/or statistical reports, including implementation strategies; makes presentations to senior staff/management. Ensure departmental compliance with District's policy and procedure. Develop Standard Operating Procedures (SOPs), manuals, training materials and templates for internal and external customers. Represent and develop response to program audit requests/findings for departments including Finance, Contracts & Procurement, and Information Technology. Oversee the administration of Office of the CFO document control processes, including record maintenance to ensure compliance with established policies and procedures and third party requirements. Supervise staff. Hire, mentor and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection, coordinate staff training and professional development, objectives, monitor and evaluate employee performance. EXAMPLES OF ESSENTIAL DUTIES: Provide administrative support to the DCFO and the CFO including arranging schedules, appointments, meetings, arranging travels for the CFO and senior staff, etc. Prepares and oversees the preparation of a variety of records, comprehensive reports, studies, analysis documents including vacancies and temporary staffing. Coordinates and organizes drafts for all staff reports and resolutions that need to be routed to CFO and other chiefs or directors prior to Agenda Review for each agency. Liaise between Human Resources and the Finance department on personnel related duties including recruitment activities for full-time and temporary placement, management of the Leave of Absence and workers' compensation programs. Works closely with Employee Relations and provides consultation to department management staff on organizational and personnel performance issues and problems; on disciplinary procedures, personnel rules, and related personnel issues. Primary P-Card holder for Finance Division; makes purchases i.e. office supplies for the Finance Division, ensuring those purchases have proper documentation and accounting codes, and performing monthly account reconciliation of these purchases in PeopleSoft. Manage the department's records retention efforts to ensure timely disposal of records in accordance with established procedures. Assist in developing and administering annual budgets, including analyzing current and historical trends, determining variances and improving cost effectiveness. Develop and present training and technical assistance to staff and contractors on agency contracting policies, procedures and requirements including onboarding process. Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities. Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. SUPERVISION: Works under the general supervision of the DCFO who assigns tasks and responsibilities, and monitors and evaluates performance. How To Apply 1.) Complete an online application (including salary history). 2.) Resumes are encouraged, but will not be considered unless attached to a completed online application. Incomplete or improperly completed online applications may be rejected even if you are qualified for the position for which you are applying. Please make sure to complete each section of the online application to ensure that your information is accurately captured during our screening process. SELECTION PROCESS MAY INCLUDE: 1.) Written and/or skills assessment examination. 2.) Background investigation. 3.) Applications will be screened for minimum qualifications and completeness. 4.) Finalists will be interviewed by screening and selection panel. PAY RANGE $43.24 - $64.86 per hour ($89,949 - $134,924 estimated annual) CURRENT EMPLOYMENT BENEFITS Holidays: Seven paid holidays, plus up to five floating holidays per year Time Off: Paid Time Off: up to 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance and more Transportation: Free Bus Transportation for employees and qualified dependents Pension: Public Employees Retirement Systems (CalPERS) and Social Security Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation Equal Employment Opportunity The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for accommodation, please call (650)508-6288. The District is an Affirmative Action/Equal Opportunity Employer. Minorities, women, persons with disabilities, veterans and disabled veterans are encouraged to apply.
SMCTD - SAN MATEO COUNTY TRANSIT DISTRICT
San Mateo, CA, USA
Founded in 1992, Caltrain provides commuter rail service through the San Francisco Peninsula, extending from the South Bay to San Jose and to Gilroy. It is owned and operated by the Peninsula Corridor Joint Powers Board, which is comprised of nine representatives from San Francisco, San Mateo and Santa Clara counties. Caltrain's vision is to provide a safe, reliable, sustainable modern rail system that meets the growing mobility needs of the San Francisco Bay Area region. DIVISION Rail EMPLOYMENT TYPE Exempt APPLICATION DEADLINE Friday, August 21, 2020 Other Information Work Location: San Carlos, CA JOB SUMMARY The Manager, Train Control Systems reports to the Deputy Director Rail Systems Engineering and is responsible for oversight and management of complex train control engineering work including the installation, modification, maintenance, and upgrade of the District's Rail Operations Control System (ROCS) for the Peninsula Corridor Joint Powers Board (Caltrain). MINIMUM QUALIFICATIONS Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor's degree in electrical/electronics, computer science, or a related field Five (5) years of railroad industry experience in Train Control System and SCADA system development and maintenance. Two (2) years supervisory experience. Preferred Qualifications: Knowledge and experience with AIMCore Product/Software a plus. Possess a broad interdisciplinary knowledge of supervisory train control, wayside signal, highway crossing warning system, predictive and arrival system, traffic signal control; traction power substations and distribution, SCADA, etc. Knowledge of operating systems (UNIX, Linux, Microsoft) Knowledge of VHF and UHF radio voice and data communications, information assurance, data security, and networking technologies. Experience with Configuration Management and Quality Assurance systems. Ability to Interpret and revise engineering plans, drawings and specifications. Proficient with Microsoft Office Suite. Effective oral and written communication skills. ESSENTIAL FUNCTIONS AND DUTIES Oversee maintenance and upgrade of the following systems: Rail Operations Control System (ROCS); Predictive Arrival and Departure System (PADS), Positive Train Control (PTC) back office systems, Traction Power Controls (TPS), Supervisory Control and Data Acquisition (SCADA) System and Rail Scheduling. Develop and ensure the quality of system engineering support for PTC office systems, including Back Office Server (BOS), Rail Operations Control System (ROCS), Network Management System (NMS); Interoperable Train Control Message Server (ITCMS); Wayside Status Relay Service (WSRS), and the interfaces to all other operational systems. Develop and establish policies and procedures for Train Control Systems and ensure compliance. Ensure Caltrain systems meet Federal Railroad Administration (FRA) mandated interoperability requirements with all tenant railroads; ensure Caltrain train control systems are compatible with Association of American Railroads (AAR) standards; follow the ITC guidelines that Caltrain must maintain "N-2" backwards compatible software versions. Manage complex and large scale train control engineering projects. Manage the work of outside contractors and assist higher level Caltrain Directors and Executives in planning and evaluating the quantity and quality of work performed by subordinate staff. Supervise staff. Hire, mentor, and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance. Examples of Duties: Establish and maintain work relationship with internal and external stakeholders to develop consensus on capital project work plans. Establish schedules and methods for providing train control system engineering design services on assigned capital projects; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. Review and approve project schedules; assist in strategic planning; prepare status reports; coordinate project resources; communicate with all project participants on relevant issues; identify and resolve train control engineering issues. Provide general technical oversight of railroad train control systems. Perform system usage and performance analyses. Support Caltrain Configuration Management (CM) Manager on configuration control, prioritize system defects and corrective actions; participate in Configuration Control Board (CCB) meetings as required. Direct, review, and approve the preparation of train control engineering designs, drawings, and specifications; identify and resolve technical engineering issues. Manage technical elements of the office systems warranty and long term maintenance support service agreements. Review and approve operating manuals and procedures developed by various systems provider or vendors. Manage all technology refresh and software upgrades/updates and associated testing without interrupting regular railroad operations Participate in the preparation and administration of the train control engineering program budget (Operating & Maintenance, and Capital); submit budget recommendations; monitor expenditures. Review consultant proposals and designs; recommend awards; conduct or participate in the pre-bid conferences prior to system contract awards. Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities. Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. How To Apply Although we encourage applicants to apply online, we are still accepting paper applications. Apply online or complete a Caltrain Employment Application per instructions printed on the application. When completing the online application, please follow instructions on the Prospective Employee Reference Guide found at http://www.caltrain.com/about/Jobs.html. When completing the paper application, please specify the position for which the application is being submitted. Incomplete or improperly completed online or paper applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online or paper application reflects the work experience and education needed to meet the requirements for the position(s) for which you are applying. Your completed application package must be received by the District's Human Resources Department by the specified deadline to receive consideration. Paper applications must be received by the Human Resources Department by 4:30 pm on the application deadline date. Online applications must be submitted prior to midnight on the application deadline date. SELECTION PROCESS MAY INCLUDE: Applications will be screened for completeness and minimum qualifications. Written and/or skills assessment examination. Finalists will be interviewed by a screening and selection panel. Background investigation PAY RANGE $2,117 - $3,176 per week ($110,089 to $165,134 est. annual) CURRENT EMPLOYMENT BENEFITS Holidays: Seven paid holidays, plus up to five floating holidays per year Time Off: Paid Time Off: 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance, and more Transportation: Free bus transportation for employees and qualified dependents Retirement: Social Security and Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation Equal Employment Opportunity The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for accommodation, please call (650)508-6288. The District is an Affirmative Action/Equal Opportunity Employer. Minorities, women, persons with disabilities, veterans and disabled veterans are encouraged to apply.
Founded in 1992, Caltrain provides commuter rail service through the San Francisco Peninsula, extending from the South Bay to San Jose and to Gilroy. It is owned and operated by the Peninsula Corridor Joint Powers Board, which is comprised of nine representatives from San Francisco, San Mateo and Santa Clara counties. Caltrain's vision is to provide a safe, reliable, sustainable modern rail system that meets the growing mobility needs of the San Francisco Bay Area region. DIVISION Rail EMPLOYMENT TYPE Exempt APPLICATION DEADLINE Friday, August 21, 2020 Other Information Work Location: San Carlos, CA JOB SUMMARY The Manager, Train Control Systems reports to the Deputy Director Rail Systems Engineering and is responsible for oversight and management of complex train control engineering work including the installation, modification, maintenance, and upgrade of the District's Rail Operations Control System (ROCS) for the Peninsula Corridor Joint Powers Board (Caltrain). MINIMUM QUALIFICATIONS Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: Bachelor's degree in electrical/electronics, computer science, or a related field Five (5) years of railroad industry experience in Train Control System and SCADA system development and maintenance. Two (2) years supervisory experience. Preferred Qualifications: Knowledge and experience with AIMCore Product/Software a plus. Possess a broad interdisciplinary knowledge of supervisory train control, wayside signal, highway crossing warning system, predictive and arrival system, traffic signal control; traction power substations and distribution, SCADA, etc. Knowledge of operating systems (UNIX, Linux, Microsoft) Knowledge of VHF and UHF radio voice and data communications, information assurance, data security, and networking technologies. Experience with Configuration Management and Quality Assurance systems. Ability to Interpret and revise engineering plans, drawings and specifications. Proficient with Microsoft Office Suite. Effective oral and written communication skills. ESSENTIAL FUNCTIONS AND DUTIES Oversee maintenance and upgrade of the following systems: Rail Operations Control System (ROCS); Predictive Arrival and Departure System (PADS), Positive Train Control (PTC) back office systems, Traction Power Controls (TPS), Supervisory Control and Data Acquisition (SCADA) System and Rail Scheduling. Develop and ensure the quality of system engineering support for PTC office systems, including Back Office Server (BOS), Rail Operations Control System (ROCS), Network Management System (NMS); Interoperable Train Control Message Server (ITCMS); Wayside Status Relay Service (WSRS), and the interfaces to all other operational systems. Develop and establish policies and procedures for Train Control Systems and ensure compliance. Ensure Caltrain systems meet Federal Railroad Administration (FRA) mandated interoperability requirements with all tenant railroads; ensure Caltrain train control systems are compatible with Association of American Railroads (AAR) standards; follow the ITC guidelines that Caltrain must maintain "N-2" backwards compatible software versions. Manage complex and large scale train control engineering projects. Manage the work of outside contractors and assist higher level Caltrain Directors and Executives in planning and evaluating the quantity and quality of work performed by subordinate staff. Supervise staff. Hire, mentor, and take appropriate corrective and/or disciplinary action. Ensure EEO policies and procedures are followed. Participate in selection of staff. Coordinate staff training and professional development. Establish performance objectives. Monitor and evaluate employee performance. Examples of Duties: Establish and maintain work relationship with internal and external stakeholders to develop consensus on capital project work plans. Establish schedules and methods for providing train control system engineering design services on assigned capital projects; identify resource needs; review needs with appropriate management staff; allocate resources accordingly. Review and approve project schedules; assist in strategic planning; prepare status reports; coordinate project resources; communicate with all project participants on relevant issues; identify and resolve train control engineering issues. Provide general technical oversight of railroad train control systems. Perform system usage and performance analyses. Support Caltrain Configuration Management (CM) Manager on configuration control, prioritize system defects and corrective actions; participate in Configuration Control Board (CCB) meetings as required. Direct, review, and approve the preparation of train control engineering designs, drawings, and specifications; identify and resolve technical engineering issues. Manage technical elements of the office systems warranty and long term maintenance support service agreements. Review and approve operating manuals and procedures developed by various systems provider or vendors. Manage all technology refresh and software upgrades/updates and associated testing without interrupting regular railroad operations Participate in the preparation and administration of the train control engineering program budget (Operating & Maintenance, and Capital); submit budget recommendations; monitor expenditures. Review consultant proposals and designs; recommend awards; conduct or participate in the pre-bid conferences prior to system contract awards. Evaluate job performance of staff which also includes the professional development of staff through the identification of on-the-job and other professional development opportunities. Perform all job duties and responsibilities in a safe manner to protect one's self, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents. Perform other duties as assigned. How To Apply Although we encourage applicants to apply online, we are still accepting paper applications. Apply online or complete a Caltrain Employment Application per instructions printed on the application. When completing the online application, please follow instructions on the Prospective Employee Reference Guide found at http://www.caltrain.com/about/Jobs.html. When completing the paper application, please specify the position for which the application is being submitted. Incomplete or improperly completed online or paper applications may be rejected even if you are qualified for the position for which you are applying. It is your responsibility to ensure that the online or paper application reflects the work experience and education needed to meet the requirements for the position(s) for which you are applying. Your completed application package must be received by the District's Human Resources Department by the specified deadline to receive consideration. Paper applications must be received by the Human Resources Department by 4:30 pm on the application deadline date. Online applications must be submitted prior to midnight on the application deadline date. SELECTION PROCESS MAY INCLUDE: Applications will be screened for completeness and minimum qualifications. Written and/or skills assessment examination. Finalists will be interviewed by a screening and selection panel. Background investigation PAY RANGE $2,117 - $3,176 per week ($110,089 to $165,134 est. annual) CURRENT EMPLOYMENT BENEFITS Holidays: Seven paid holidays, plus up to five floating holidays per year Time Off: Paid Time Off: 26 days per year Cafeteria Plans: Medical, dental, vision care, group life insurance, and more Transportation: Free bus transportation for employees and qualified dependents Retirement: Social Security and Public Employees Retirement Systems (CalPERS) Classic Members - 2% @ 60 benefit formula, 3 year average of highest compensation New Members - 2% @ 62 benefit formula, 3 year average of highest compensation Equal Employment Opportunity The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities upon request. If you have a need for accommodation, please call (650)508-6288. The District is an Affirmative Action/Equal Opportunity Employer. Minorities, women, persons with disabilities, veterans and disabled veterans are encouraged to apply.
