4 jobs found in rohnert park

Description: Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Under general supervision of the Director, Upward Bound Lake and Mendocino, the Upward Bound Program Coordinator- Lake and Mendocino County Programs initiates, coordinates, and implements a variety of administrative and fiscal duties in support of Lake and Mendocino County Upward Bound Programs. The incumbent is responsible for coordination of clerical work and administrative support functions and performs the full range of secretarial and administrative functions for Lake and Mendocino County Upward Bound Programs. The incumbent makes recommendations on operational and procedural processes for the department; oversees project coordination; provides lead work direction, training, and assistance to other support staff, and provides back up to other staff in the department as needed. Work assignments involve using reasoning and judgment to develop practical, thorough, and creative solutions. Day-to-day work is performed relatively independently with general instructions, except for new assignments. Working under general supervision, major duties of the position include, but are not limited to, the following: - Coordinate all program events, workshops, and meetings to include scheduling on- and off-campus facilities and dining services and organizing the logistics of all alternate activities, preparing agendas, documents, and presentation materials; - Coordinate student field trips to include reserving campus tours, bus transportation, researching and arranging procurement of lodging, meals, and cultural activities. Assist the Director with creating and distributing detailed and accurate field trip itineraries for staff and students; - Track and confirm event reservations and registrations; secure vendor contracts and coordinate with the university Procurement Office in processing contracts and following procedural policies; perform follow-up procedures to ensure open communication; - Perform research, gather and organize information and data related to student payroll, direct pay/invoicing processes, and the payment and billing process for internal and external organizations; - Coordinate and assist departments with student payroll processes, procurement procedures, direct pay and invoicing processes, reimbursements; assist in pulling reports from the Data Warehouse and assist in preparing financial reports for areas; work with Pre-Collegiate Program departments and Accounts Payable, Seawolf Services, and other campus departments regarding questions, discrepancies, etc., relating to processing payments/reimbursements; ensuring required forms are on file for vendors with Accounts Payable; communicate with vendors regarding status and payment inquiries, as necessary; and ensure invoices are processed in a timely manner; - Perform various administrative functions such as, but not limited to: assisting with and maintaining employee business reimbursements, employee business advances, employee travel claim reimbursements, and EREQ generation; assist in auditing ProCard reports for department; - Coordinate and work collaboratively on special projects; coordinate office assignments and requests; assist department staff by providing administrative and general support; - Create, update, and maintain flyers, brochures, publications, and documents with graphics, i.e., flowcharts and timelines to assist directors with organization of program work processes; - Provide work direction and/or training and assistance to other support staff and hiring input and leadership for student assistants; - Track usage and maintain inventory of office and instructional supplies; - Prepare orders for purchase by project directors; - Perform reception, secretarial, and other general administrative support functions including responding to phone, e-mail, and in-person inquiries, researching and responding to inquiries from external vendors and/or clients, other campus departments; provide and model a high level of customer service to students, faculty, staff, and on- and off-campus community partners; - Prepare and update general correspondence, reports, graphs and spreadsheets, and other documents as assigned; enter data into databases and extract data into Word and Excel documents for monthly and annual reporting; - Maintain student database to facilitate generation of monthly and annual reports; - Communicate with and track program alumni for reporting purposes; - Create, update, and maintain program information to be distributed to students and parents; - Maintain and update department policy and procedural manuals; - Handle sensitive and confidential student and parent information. Performs other duties as assigned. Duties take place mostly in an office setting located at Sonoma State University however additional duties may be performed in various locations at high school partner sites in Lake and Mendocino County. The normal work schedule is Monday through Friday aligned with regular program hours. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. Closing Date/Time: January 27, 2021

Description: Department Name Office for the Prevention of Harassment & Discrimination (OPHD) Salary and Benefits Starting salary placement depends on qualifications, experience and salary budget, and will not exceed $5,417 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on January 22, 2021. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This position is a member of the Management Personnel Plan and serves at the pleasure of the President. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Title IX Officer and Senior Director, Office for the Prevention of Harassment and Discrimination (Senior Director), the Investigator and Intake Manager is responsible for investigating complaints of reports to the Office for the Prevention of Harassment and Discrimination (OPHD), which includes but is not limited to, sexual discrimination, misconduct, harassment, gender-related violence including stalking and intimate partner violence, and all protected class discrimination and harassment. The Investigator and Intake Manager works closely with the staff of OPHD and various departments to conduct investigations of complaints filed at Sonoma State University, acting as a neutral party in the investigation and providing a detailed, unbiased report regarding the findings of the investigation to the Senior Director. In addition, the incumbent also provides management and guidance to OPHD's complaint intake function by overseeing intake and assessment into sex and gender-based discrimination, harassment and Title IX complaints as well as complaints of discrimination, harassment, and retaliation (DHR) submitted by University students and/or employees. Working under general direction, the major duties of the position include, but are not limited to, the following in support of OPHD investigations: - Investigate complaints filed for sexual misconduct, sexual harassment, gender-related violence including stalking, dating and domestic violence, and any protected class discrimination, harassment, and/or related retaliation in accordance with CSU Executive Orders; - Contribute to the development and maintenance of a well-documented Title IX investigation process, which includes the delivery of a comprehensive Investigation Report after each investigation. Reports can include, but are not limited to, a summary of the allegations, the investigation process, the preponderance of evidence standard, a detailed description of the evidence considered, and appropriate findings; - Facilitate the campus early resolution process whenever appropriate and as requested by complainant(s); - Organize, maintain and prepare reports of student complaints using third-party software such as Maxient; - Develop and implement policies for OPHD; may also execute and recommend modifications to department campus policies and procedures; - Continuously identify and integrate best practices in the areas of investigation and complaint resolution into knowledgebase and practice. Stay abreast of current movements and legislation pertaining to Title IX and investigations by participating in conferences, workshops, etc. Complaint Intake and Assessment: - Triage reports of alleged sexual misconduct and discrimination under Title IX and other non-discrimination laws, as defined by University policies; - Oversee the complaint intake function for OPHD by conducting the intake and assessment of incoming discrimination, harassment and Title IX complaints; - Acknowledge receipt of complaints and provide the initial response to complainants; - Conduct other preliminary fact-finding as required to assess the allegations under applicable University policies and procedures; - Manage the disposition and transfer of cases to Title IX Investigators to adequately resource complaints; - Provide referrals and resources to individuals involved in the complaint; - Identify and propose supportive measures as needed for sexual violence and harassment complaints under University Policy and submit recommendations to the Senior Director for approval; - Monitor the effectiveness of supportive measures throughout the complaint resolution process; and develop and implement new processes as needed. - Document and record the incoming complaints and concerns, including communication with University Responsible Employees and other third-party reporters. Serve as Hearing Coordinator when appropriate, duties include, but are not limited to: scheduling hearings; notifying witnesses of the hearing; ensuring that the Hearing Officer is provided with appropriate materials including a copy of the report and any exhibits; coordinating videoconferencing (if necessary); serving as a liaison between the parties and the Hearing Officer on procedural matters; attends hearings and provides feedback to the Hearing Officer and Senior Director. Provide work direction to support staff and performs other secondary duties as assigned. Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus and throughout the county and state of California, including working both indoors and outdoors to support and participate in department and university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus. Qualifications This position requires a minimum of 3 years of related experience, including progressively responsible and applicable management and/or supervisory experience. Bachelor's degree, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Master's or other relevant advanced degree preferred. Higher education experience highly preferred. General knowledge and understanding of Title IX and other government regulations including, Title V and FERPA as well as nondiscrimination laws, due process protections as they apply to Student Conduct proceedings, the Clery Act and Violence Against Women Act (VAWA) is highly preferred. Experience in the areas of conflict resolution, problem solving techniques, trauma informed interviewing and investigating is preferred. Intermediate to advanced proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, word processing, databases and presentation programs, Maxient Conduct Manager, and PeopleSoft preferred. The incumbent must demonstrate integrity and sound judgment in performing duties with the ability to manage highly sensitive and confidential information; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. The incumbent must possess the ability to analyze information, evaluate results, and facilitate resolution of difficult challenges, including the ability to handle issues of complex and extreme sensitivity; the ability to write concise, logical analytical reports to convey complex issues; ability to maintain neutrality and work under stress; ability to work as part of a campus' wide community to resolve complaints in a neutral and sensitive manner and the ability to read and interpret complex legal documents to evaluate their impact on University policy and procedures. Must have strong analytical and organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have strong and effective interpersonal skills and the ability to listen well and demonstrate sensitivity to and respect for individual needs. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 9,000 students located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled

Description: Department Name Payroll & Benefits Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,233 to $6,500 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on December 23, 2020. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to and under the general direction of the Managing Director for Payroll and Benefits, the Workers' Compensation, ADA and Leave Specialist is responsible for day-to-day coordination and administration of the University's Workers' Compensation (WC), Americans with Disabilities Act (ADA) Program and Leave Programs. This incumbent is responsible for independently coordinating, conducting research, providing counseling and monitoring programs for compliance; conducting workplace safety assessments to support University employees in performing job duties safely and fully; supporting the employee wellness program; interacting with other Human Resources staff to track lost work time, lost wages, benefits, leaves of absence and other actions for injured or disabled workers. This position also interacts with Risk Management and Safety Services and Environmental Health and Safety (EHS), with an overarching goal of workplace safety, loss prevention, and effective claims management for those employees who are injured on the job or who require accommodation(s) due to a disability. Major duties of the position include, but are not limited to, the following in support of WC, ADA, Leave Administration, Return to Work, Medical Monitoring, Wellness, Reporting and Employee Safety: Workers' Compensation (WC): - Maintaining the accuracy and integrity of WC claim records in the automated workers' compensation claim system. Ensure timely reporting of all claims. - Maintaining records and ensure Occupational Safety and Health Administration (OSHA) record keeping and annual filing requirements are in compliance. Report all qualifying injuries to OSHA within specific timeframe requirement. - Maintaining database that tracks the incidences of certain types of injury/illness (e.g., carpal tunnel, motor vehicle) and WC program expenditures by a variety of factors (e.g., indemnity, medical costs, permanencies, stipulations). - Conducting formal written accident investigation and root cause analysis and coordinate with EHS as necessary for both investigation and possible steps to reduce potential for recurrence. - Working with CSU and Third-Party Administrator to ensure the timeliness and thoroughness of the work compensation process. Resolve identified problems informally or through regularly scheduled meetings. - Communicating with employees and/or worksite liaisons/supervisors, as appropriate, regarding information needed to process and support claims, such as medical certification, filing status and exemption forms, election to use accrued leave, return to work, etc. - Responding, counseling and triaging the inquiries and concerns of injured employees. - Providing support to injured workers and Appropriate Administrators to identified modified work within work restrictions. Developing creative solutions to modified work in order to return injured employees sooner and reduce lost time/days away. - Sending forms, as appropriate, to CSU and/or the third-party administrator. - Attending WC claim hearings when potentially helpful to the outcome, or as required, and maintain related communications with the Third-Party Administrator's hearing representative, CSU, Office of the General Counsel (OGC) or the Workers' Compensation Appeals Board (WCAB). - Communicating with union representatives, attorneys, doctors, and other interested parties, as necessary, regarding claim-related matters. - Serving as liaison with departmental and/or operating units, managed care providers, the third-party administrator, CSU, the State WCAB regarding claims; and as appropriate (1) request a functional capacity or other medical examination; (2) determine whether a claim has arisen in and out of the course of employment; (3) initiate action to "disclaim" the injury as workers' compensation; or (4) request that a claim be investigated. - Identifying, developing and presenting training needs related to the WC program. - Processing PeopleSoft transactions to accurately reflect injured workers on Industrial Disability Leave (IDL) or temporary disability (TD) status to ensure correct payments to issue. Responsible for submitting 674D forms to the State Controller's Office. - Identifying and reconciling appropriate leave credits and adjustment of leave credits for injured workers on IDL or TD status. - Coordinating IDL or TD leave in conjunction with Family and Medical Leave Act (FMLA). - Collaborating and interacting with colleagues at fellow CSU campus through WC-Coordinator Listserv and Monthly Conference Calls. American's with Disabilities Act (ADA) Program: - Independently coordinating the ADA Program, investigating employee requests for accommodations, "triggering" statements and work restrictions; facilitating interactive meetings between disabled employee and appropriate administrator; researching any possible reasonable accommodations and facilitating difficult conversations within the interactive process. - Identifying reasonable accommodations to meet the need of disabled employees in performing job duties safely and fully. - Procuring reasonable accommodations, maintaining Pro-card and integrity of funding of the ADA cost matching program. - Researching and creating individual Supplemental Medical Questionnaire Forms which provide guidance for the interactive process. - Updating ADA Forms and remain current with disability law to ensure program compliance. Leave Administration: - Independently meeting and reviewing employee leave options regarding rights under FMLA, payment mechanisms and non-industrial disability leave process. - Maintaining and monitoring leave payroll, including processing of PeopleSoft transactions, coordinate disability payments with State Controller's Office, balance leave credits and process any docks or unpaid status under FMLA. - Conducting meetings with employees going through the non-industrial disability leave process. Maintaining documents to ensure that the leaves are in accordance with CSU and SSU policy. Working closely with department to ensure that all are included in the communication paying special attention to HIPPA regulations. - Researching and resolving complicated complaints, inquiries and issues involving pay (such as salary, settlement, disability payments, leaves of absence) and benefits; analyze and interpret collective bargaining agreements to ensure accurate implementation of salary and benefits programs, effectively communicate with employees, the Office of the Chancellor, The Office of the State Controller; and CalPERS; conduct research, complete reports and coordinate responses to the Chancellors Office and management regulations. - Providing guidance to managers of employees on leave, including exploring reasonable accommodations when return to work modified duty is applicable. - Collaborating and interacting with colleagues at fellow CSU campus through Disability Leaves-Coordinator Listserv and Quarterly Conference Calls. Return to Work: - Providing support to injured workers and Appropriate Administrators to identified modified work within work restrictions. Developing creative solutions to modified work in order to return injured employees sooner and reduce lost time/days away. - Collaborating with various departments on campus for available modified work that fits workers' compensation injured workers' restrictions outside of the injured workers department to reduce lost time/days away. - Developing and maintaining Return to Work protocol in compliance with ADA and WC Program. Medical Monitoring: - Serves as a strategic partner to collaborate with EHS on medical monitoring program. - Working with EHS to review and update medical monitoring job descriptions provided to Kaiser Permanente Occupational Health Services to provide accurate representation of employee's receiving annual exams. - Engaging in timely good-faith interactive process with applicants who are identified to have work restrictions during the pre-employment exams. Employee Wellness: - Developing and maintaining the SSU Employee Wellness program. This includes scheduling classes for employees, developing tools for employee engagement and monitoring effectiveness of the program. - Providing oversight and administrative guidance for the Employee Wellness Program classes, duties which include evaluating work habits, performance, work quality and goal setting. - Marketing Employee Wellness program and program offerings to campus community. - Developing relationships with representatives of Health Care Plans to effectively support low-cost efforts of the employee wellness program. - Maintaining SSU's standing as one of the North Bay Business Journal's Healthiest Employers. Reports: - Issuing reports regarding the status, costs, causes of WC claims. - Performing trend analyses. - Identifying loss prevention strategies. - Implementing process changes where and when necessary. Employee Safety: - Serves as a strategic partner to collaborate with EHS on Ergonomics program. - Conducting periodic research into current and emerging health and safety issues that may impact SSU employees. - Participating as an advisor or member of safety committees, as requested. - Participating as an advisor or member of the CSU Workers' Comp Coordinator committee, Disability-Leave Committee. - Participating as a member of the SSU Emergency Operations Center (EOC), as requested. Maintaining websites for all different functions of position: WC, ADA, Leave Benefits, and Employee Wellness. Performs other secondary duties as assigned. Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 10 lbs in weight. Qualifications This position requires a bachelor's degree in Business Administration, Environmental Health, or a related field from an accredited university and a minimum of 2 years of workers' compensation claims handling experience, preferably in the State of California, or an equivalent combination of education and experience which demonstrates the ability to perform the essential functions of the position. Experience with and fundamental knowledge of the workers' compensation insurance industry, claims, ADA, and the legal and regulatory environment; excellent functional and developing knowledge of the legal statutes and procedures governing employee safety, workers compensation and ADA required. Professional HR Certification and/or master's degree and experience within the public sector and/or higher education is highly preferred. Strong technical skills, including intermediate proficiency with computers and Microsoft Office products is required. Knowledge of Google Suite and PeopleSoft ERP preferred. The incumbent must demonstrate proven customer services skills to be successful in a diverse, at times demanding, work environment. Demonstrated ability to handle and maintain highly confidential and sensitive information and adhere to all relevant policies, practices and procedures. Excellent organizational skills; ability to manage multiple priorities and to be accountable for own work results for effective and timely completion of work assignments in a fast-paced work environment. Demonstrated research and analytical skills required, as well as the ability to find solutions to problems. Demonstrated skills and experience working independently, and creating clear and concise written materials. The incumbent must possess excellent written and oral communication, including a basic foundation of English grammar, spelling and punctuation, to communicate effectively with stakeholders at varying levels within and external to the University; proficiency with math and performing statistical calculations; outstanding interpersonal skills to handle sensitive and confidential situations and documentation; demonstrated ability to learn and coordinate many different administrative tasks, determine relative importance of each, set deadlines, complete tasks/projects accordingly in a timely and effective fashion, and perform follow up as needed; effectively present information and respond to questions from campus community and/or the general public; understand and explain complex procedures; as well as maintain confidentiality and apply discretion to complete work with a high level of accuracy and attention to detail. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled

Description: Department Name University Police Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,288 to $4,611 a month. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. Applications will be reviewed on a rolling basis every Friday until the position is filled. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Police Lieutenant, with additional lead work direction from other members of the University Police leadership team, the University Police Analyst provides essential day-to-day administrative and customer service support for the police department, including communication and maintenance and coordination of police records. The University Police Analyst serves as the front line contact for the Police Department front office and non-emergency phone lines, serving as a resource for faculty, staff, students, department and the community on moderate complex matters of policy, procedure, and practice by providing information, historical background, and rationales. The incumbent performs a wide variety of administrative tasks requiring the application of sound judgment and independent decision making. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information. Under general supervision, major duties of the position include, but are not limited to, the following as it relates to providing support for police operations and procedures: - Receives and responds professionally to non-emergency calls including calls from the public, dispatchers, and law enforcement agencies via telephone; - Performs a variety of administrative, technical and analytical duties of limited to moderate complexity; - Reviews and responds appropriately to messages left on the department business voice mail message system; - Provides customer service to visitors to the department front office and callers, including crime victims, witnesses, and members of the public on matters related to police activities; - Assists with the department records functions, ensuring compliance with police records regulations, standards, and policies including the processing of records requests; - Designs, implements and monitors management data storage and retrieval systems; - Coordinates with the evidence/property supervisor to fulfill discovery requests from the District Attorney's office, including uploading body worn camera (BWC) footage to evidence.com to be distributed to the District Attorney's office, upon discovery request; - Monitors Evidence.com to ensure that body worn camera footage is titled properly; - Coordinates with Risk Management and Safety Services to assist with law enforcement related PRA requests; - Assist with body worn camera redactions when applicable; - Interprets and applies a wide range of policies and procedures; - Provides administrative support to the department in records and other administrative areas; - Identifies administrative needs and develops appropriate solutions or recommendations; - Processes employee payroll, receive and process invoices including the completion of payment forms; - Prepares EREQs in support of Purchase Order processing; - Performs department supply ordering tasks to include the monthly completion of required expenditure reconciliation processes; - Accesses and enters data into the on-line daily crime log; - Utilizes technology such as computers, radio systems, telephones, fax machines and other equipment; - Accesses and enters sensitive data in local/state/national databases or systems as necessary for official department purposes; - Provides Livescan fingerprinting services to the community and ensure that records are handled in accordance with DOJ requirements; - Maintains, updates, and revises, as needed, all records training materials; - Enters, organizes and maintains files for persons or property pending apprehension/recovery; - Maintains appropriate security and confidentiality of information created or encountered in the performance of assigned duties; - Handles multiple work priorities; - Keeps informed of departmental regulations, policies and procedures; - Addresses a wide range of problems that require independent judgment and discretion, exercising sound judgment, and possibly requiring interpreting policies and developing recommendations for new procedures and protocols; - Provides support and guidance to a wide variety of individuals at all levels on the campus and the general public; - Establishes and maintains effective working relationships within and outside the University Police department; - Reviews and prepares crime reports for the District Attorney's Office; - Provides job related training to others; oversees clerical operations and provides lead work direction to support staff; - Provides clerical and/or administrative support to members of the department, command staff and Clery Director or designee; - Performs and coordinates special projects as assigned; - Compiles and writes crime statistics for the Department of Justice and other entities. - Coordinates the department invoices and bills, and billing other departments for services; - Procures monthly crime reporting stats; - Enters data for compliance with the Racial and Identity Profiling App analysis (RIPA). Performs other secondary duties as assigned. Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. The normal work schedule will be varied, dependent on department operational needs, but may include nights, weekends, holidays, University commencement, rotating shifts and occasional callbacks and will be specified by the Appropriate Administrator or designee to meet operational needs. Your specific start time is determined by your Appropriate Administrator. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator or designee. Overtime may be required and will be specified by the supervisor or designee to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 20 lbs in weight. Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. At least one year experience working in a law enforcement administrative, records, communications, or dispatching assignment is highly preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, CentralSquare, I/LEADS and PeopleSoft preferred. The incumbent must be at least 18 years of age, a United States citizen, not possess any felony conviction or any offense that would be a felony if committed in California. The incumbent must successfully complete a police background check and must possess and/or obtain and thereafter maintain a valid California Driver License for the operation of any vehicle or equipment required to maintain and operate. In addition, the incumbent must possess the following: - Ability to learn, interpret, follow and apply a wide variety of policies and procedures relating to and impacting the department; - Ability to follow oral and written instructions and possess effective oral and written communication skills; - Ability to handle a wide range of interpersonal interactions; - Ability to gain working knowledge of technical equipment, systems and resources, Records Management System (RMS) computer systems, Department of Justice networks & database inquiries and university network; - Ability to acquire thorough knowledge of the campus layout and parking facilities; - Ability to operate in an environment that requires discretion and maintenance of confidentiality; - Ability to multi-task, initiate activity, work independently, make independent decisions, and exercise sound judgments; - Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; - Ability to work as a team player and support department goals and objectives; - Ability to perform all duties in a professional and responsible manner while engaged in University business and dealing with members of the public; - Ability to learn and respond effectively in emergency and sensitive situations; - Work in a stressful environment where constructive feedback is encouraged; - Take initiative in developing and improving skills; demonstrate dependability, integrity, and professional bearing; be able to enjoy working with people; and possess credibility as a witness in a court of law; - Ability to compile, write, and present reports related to the department; - Demonstrate reliable work history; - Ability to be committed to a high standard of safety and be willing and able to comply with all safety laws and all of the University's safety policies and rules; and be willing to report safety violations and potential safety violations to appropriate supervisor or management personnel: - Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. - Must be able to accept constructive feedback and work cooperatively in group situations. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties. Application Process Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) In your cover letter, please share why working in a police department appeals to you. 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Contact Information Sonoma State University Human Resources Main (707) 664-3100 Fax (707) 664-3196 1801 East Cotati Avenue Rohnert Park, CA 94928 hr@sonoma.edu Closing Date/Time: Open until filled